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Cyber-attack Automated Unconventional Sensor Environment (CAUSE) Program

Office of the Director of National Intelligence, Intelligence Advanced Research Projects Activity | Published July 17, 2015  -  Deadline September 14, 2015
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IARPA is seeking innovative solutions for the Cyber-attack Automated Unconventional Sensor Environment (CAUSE) Program. The CAUSE Program seeks to fund research on multi-disciplinary methods that provide accurate and timely forecasts of cyber-attacks. Throughout the CAUSE Program, IARPA expects performers to identify and extract novel leading signals from both internal and external sensors (both conventional and unconventional) and generate warnings for cyber-attacks against participating organization(s). The CAUSE Program is envisioned to begin in February 2016 and end by August 2019. Proposal Due Date for Initial Round of Selections is 5 PM Eastern Time September 14, 2015

R--Mobile Health Care Environment: Commercial Off the Shelf Software Components and Related Support Services for a Bi-Directional, Secure Mobile Health System.

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published August 4, 2015  -  Deadline September 4, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Contractor shall provide COTS server-based and mobile device-based software components for the Army's existing MHCE-E/MHCE-R Systems, all related software licensing, and software updates as required to ensure that the COTS software components are current and relevant to the ever changing landscape of mobile wireless device operating systems and wireless carrier requirements security and credentials requirements. See Attachments for the Full Soliciation.

D--SharePoint Services

Department of the Army, Army Contracting Command, MICC | Published April 27, 2015  -  Deadline May 27, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The contractor shall provide senior design, development, integration, administration, sustainment, and management services for Southern Regional Medical Command's Microsoft SharePoint environment in support of automated collaboration, workflows, business processes, business-intelligence dashboards, web content, data, information, and knowledge management. The contractor shall facilitate this environment for a headquarters element of approximately 300 employees divided into approximately 25 staff sections each of which will require multiple site, workflow and dash board creations that will interact with 11 disparate subordinate organizations. The 11 subordinate organizations will have a site hosted in this environment with contractor support of migrating existing SP solutions to include consultation and assistance with reuse and tailoring of workflows and dashboards as required.

65--ARRAY CARTRIDGE

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published July 30, 2015  -  Deadline August 6, 2015
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ARRAY CARTRIDGE 1) System should allow accurate quantification and qualification of nucleic acid samples (DNA and RNA). 2) System should require single dilution step before loading into the instrument. 3) System should detect library smears at an initial concentration of 50 pg/ul. 4) The resolution of the sample should be as low as 2bp. 5) The system should have LED wavelength of 470nm with a CCD detector. 6) The gel Sizing range should be a. Next Gen sequencing 35-60,000bp b. RNA and mRNA 19-6000bp c. Genomic DNA up to 20,000bp 7) System should weigh no more than 85lbs. 8) The system should have dimensions of no more than H x W x D = 61 x 35 x 51 cm. 9) System should be able to transport the data into Microsoft excel sheet. 10) System should be able to run in a normal laboratory environment, 20-23 C. EVALUATION CRITERIA: LOWEST PRICE, TECHNICALLY ACCEPTABLE IF NOT QUOTING BRAND NAME THEN MUST PROVIDE MECS WITH QUOTE. ALL BIDS MUST GO THROUGH THE ADVERTISED SITE (SEE BELOW)

70--PHD Virtual Backup Appliance

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published August 6, 2015  -  Deadline August 12, 2015
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PhD Backup Software Minimum Essential Characteristics - Brand Name or Equal - Must meet all Specs. 1. PHD Virtual Backup Appliance Performs the backup and restore processing and presents the target for backup storage. The appliance VM can be configured to use locally attached storage or an external data store. 2. PHD Virtual Backup Console - Installed with the Plug-in, the PHD Virtual Backup Console displays the status of running jobs, maintains a job history, and is used to create and manage backup and restore jobs. The console can be opened from within the vSphere Client or from the Windows Start Menu. 3. PHD Virtual Backup Plug-in - Installed with the Console, the plug-in provides access to PHD Virtual Backup right from within vSphere Client, through simple, integrated menus. 4. PHD Virtual Backup Exporter - Installed separately from the PHD Console and Plug-in, the PHD Exporter is used to export backup files to a staging location for archive or other long term storage purposes. The PHD Exporter Console is used to configure and create export jobs. For more, refer to the PHD Virtual Backup Exporter User Guide. 5. Backup Data Store - The storage location where PHD Virtual Backup sends all backup data. The backup data store can be a virtual disk attached to the PHD VBA, a CIFS share or an NFS share. Information on selecting the right backup storage for your environment is available in the Installation Guide and also on the PHD Virtual Web site. 6. PHD Guest Tools - When installed to an individual VM, the PHD Guest Tools enable application aware processing and custom scripting options. 12ea Ren: Unitrends/PHD VMW ENT PLAT (per skt) Co-Term 4/19/2016 - 5/31/2016 12ea New License purchase Unitrends/PHD VMW ENT PLAT (per skt) 1 year support 12ea New License alignment Unitrends/PHD VMW ENT PLAT (per skt) Co-Term to 5/31/2016 28ea Ren: Unitrends/PHD VMWARE ENT PLAT (per socket) (1 year)

66--RFQ - Brand Name or Equal to Bio Micro Lab SampleScan E-Series 2D Reader Automated

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published March 31, 2015  -  Deadline April 7, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. BACKGROUND: The U.S. Army Center for Environmental Health Research (USACEHR) has a product requirement for one Brand Name or Equal to SampleScan E-Series 2D Reader. The SampleScan E-Series Barcode Scanners are found in drug discovery labs and biorepositories worldwide. Scanning and decoding barcodes is an essential step in successful sample database management workflows. The SampleScan readers are easy-to-use and integrate well with other systems. The SampleScan line includes full rack scanners as well as single tube scanners, and they are compatible with a wide range of microtubes and cryotubes from all major manufacturers. Minimum Essential Charactersitics: Please provide a quote that is either the Brand Name SampleScan E-Series 2D Reader Automated or a substitute: Scans and decode one rack in 8-10 seconds Optimum for frozen tube racks Insulates rack from scanner surface Anti-fog treatment on inside scanning surface Single tube scan feature Decodes all SBS rack formats Initiate a scan with an easy one-touch button or via the software Rack ID scanning Small footprint Integration friendly design Auto-rescan feature improves decoding results. Software requirements for the SampleScan E-Series Barcode Readers include: Easy-to-use software scans the tube's 2D barcode and outputs the decoded barcode and rack ID Rescan or manually edit barcode data Single tube scan displays 2D code on screen and pastes into any open application Data output files are user defined and customizable-.csv format SDK and ActiveX toolkits are included to enable transfer of output files directly to LIMS or to integrate with other laboratory robotics. Condensation Reduction System & Rack ID Scanning for the SampleScan E-Series Barcode Readers includes: Internal temperature control system can be turned on or off as needed Labware Compatibility for the SampleScan E-Series Barcode Readers includes: 12, 24, 48, 96, and 384 well SBS racks Thermo Scientific (Matrix, ABgene, and Nunc) Micronic Corning FluidX Greiner Specifications: Model - ScampleScan E-Series, includes Condensation Reduction System Dimensions - 7.5 quote mark w x 12.25 quote mark d x 2.75 quote mark h (31cm x 31cm x 7cm) Weight - 6.5lbs (2.9 kg) Electrical - 100-240VAC ~ 50/60Hz, 1.25A; Universal power supply with US, UK, Euro or user specified CRS Electrical - 100-240VAC ~ 50/60Hz, 1.25A Environment - 45 to 95 F (5 to 35 C) System Requirements - Windows 8, 7, Vista; Two USB ports

66--5600A CoulArray 8-CH Detector Instrument 120VAC and accessories

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published December 11, 2014  -  Deadline December 17, 2014
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MINIMUM ESSENTIAL CHARACTERISTICS HPLC SYSTEM Must meet all Specifications Brand Name or Equal ISO-3100BM HPLC Pump: Biocompatible, isocratic pump with serial dual-pistion design Pump flow rate range of 0.05 - 2.5 mL/min Maximum pressure rating must be greater than 6.000 psi over the entire flow range Isokinetic, pre-compression technology (Smartflow ), which performs automatic, on-the-fly, compression compensation for any solvent or solvent mixture to provide pulsation-free flow. Automated rear piston seal wash system with seal leak and wash fluid detection Pre-assembled, zero dead volume, finger tight UHPLC fittings for plumbing connections Real-time bidirectional control via USB WPS-3000TBRS : Inline split loop (No Sample Loss) injection design Sample capacity must be able to support 15, 10 mL reagent vials in addition to 120, 2.0 mL or limited volume vials Injection Volume range of 0.01 - 100 pL Injection Volume Accuracy of 0.5% at 20 pL Injection Volume Precision of less than 0.3% RSD at 2 pL (typically less than 0.15% RSD), caffeine in water Minimum Sample Required of 1 pL out of 5 pL (250 pL conical vial) Sampler must have fully biocompatible flow path and handle up to 15,000 psi Sample thermostatting of 4-45 C with accuracy of 2 C Sampler must be able to perform serial dilutions, sample dilutions and online sample derivatization Real-time bidirectional control via USB CoulArrav Thermal Organizer: Temperature controlled enclosure for organizing and maintaining constant temperature (range:ambient +5 to 45 C) for coulometric array cells and columns. Ability to hold 4 full length analytical columns (i.e., 250 mm, length) CoulArray Multi-Channel Electrochemical Detector Efficient, multi-channel, coulometrically efficient electrodes provide electrochemical resolution of chromatographically unresolved compounds Peak confirmation and purity assessment by internal signal ratio analysis Computer software control of operating parameters, data collection, analysis and reporting in the familiar Windows environment with powerful quote mark wizards quote mark that provide guidance for common operating tasks The only electrochemical detection system that is fully compatible with gradient elution chromatography Up to 16 patented, flow-through, Coulometric electrodes produces complete electrochemical conversion of analytes for improved detection (2 each 4-channel cells included with p/n 70-4324) Up to 16 channels of data can be acquired, analyzed, manipulated and reported simultaneously Data and graphics can be transfer directly into presentations and publications Dynamic range of femtomoles (10.15) to micromoles (10-6) within the same sample Multi-electrode sensors use maintenance-free reference electrodes eliminating the need for filling solutions and frequent polishing Autoranging gain control over 6 orders of detector response (10pA to 100pA) with programmable autozero capability Operates with all electrochemical cell types: single, dual and multi-channel Supports gating array configuration, as well as oxidation, reduction and redox Accepts analog signals from other detectors for concurrent display and analysis (optional analog input adapter required) An optional, integrated Thermal CoulArray Organizer is recommended that provides EC cells, columns and fluidic components with a thermally controlled operating environment which also eliminates outside electrical interferences to maintain high sensitivity measurements. This product shall meet all applicable UL, CSA, CE and FCC regulations. Chromeleon 6.8 Express Software: Shall have the ability to operate under Microsoft Windows 7 platform Supports instrument functions Shall be real-time bi-directional control with USB and online audit trail. Allows for editing of a running schedule for sample insertion Shall have a real-time view of chromatogram and spectra during a run. Shall have built in Wizards for setting up sequences, control programs, and quer Dionex 5040 Amperometric Cell with Boron doped Diamond Electrode for CoulArray Includes: Model 5040 Amperometric Analytical Cell, Boron-Doped Diamond disO electrode, disc electrode contact assembly, 0.001 quote mark (0.25 pm) gaskets, CoulArray-to-2-singlechannel cell cable and operating instructions EC kit and Installation: Vendor shall setup and ensure instrument meets specifications by performing instrument and software IQ with appropriate kits. Vendor shall familiarize operators on instrument operation including setting up programs files, sequences, and quantitation files. Shall include Mobile Phase (70-3829) and (45-0206) Test Standard Computer: Desktop CPU with Windows 7 Professional 64-bit, 3.4 GHz Core i7 3770, 8.0 GB RAM, Radeon graphics 1 GB, 1 TB SATA 6Gb/s disk, 16x DVD+/-RW Monitor: 23-inch LCD widescreen Flat Panel Monitor Equipment items that are needed: 5042.0011 1ea ISO-3100BM Pump - UtilMate 3000 Biocompatible Isocratic Anaylitcal Pump 5841.0020 1ea WPS-3000TBRS - UtliMate 3000 Wellplate Sampler, Thermostatted 70-4340T 1ea CoulArray Thermal Organizer Module 70-4324 1ea 5600A CouArray 8-CH Det Inst 120VAC - Electrochemical Detector 5960.0144 1ea CM-CMX/S-1: Xpress Server (Included 1X TB1) 70-8055 1ea 5040 Cell with BDD Kit for CoulArray 70-9191 1ea Kit, Access, CoulArray, U3000, System 70-7655 1ea EC Installation Kit for Coulochem III & CoulArray detectors includes Mobile Phase (70-3829) and Test Standard (45-0206) 076137 1ea PC, Dell, 9010, Intel Core i7, Win7-64 071664 1ea Monitor, Dell, U2312HM, 1920X1080 6000.1001 1ea Power Cord USA-Version - 125V 3xAWG18, 2.0 m Solicitation W81XWH-15-T-0075 is available via ASFI or by request to kevin.e.comegys.civ@mail.mil

Standoff ILluminator for Measuring Absorbance and Reflectance Infrared Light Signatures (SILMARILS)

Office of the Director of National Intelligence, Intelligence Advanced Research Projects Activity | Published April 2, 2015  -  Deadline May 18, 2015
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The SILMARILS program aims to develop a portable system for real-time standoff detection and identification of trace chemical residues on surfaces using active infrared spectroscopy at a 30 meter range. Program goals include: high chemical sensitivity and specificity across a broad range of target classes; effective operation in a real-world environment accounting for issues such as gas phase and surface-adsorbed clutter, varying substrates, temperature, humidity, indoor/outdoor background light; a system that is eye-safe and has a visually unobservable illumination beam; human-portable size and power draw commensurate with limited-duration battery operation; and a rapid scan rate.

65--Environics Reduced Oxygen Breathing Devices

Department of the Army, U.S. Army Medical Command | Published September 26, 2015
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Environics Reduced Oxygen Breathing Devices 2 each and associated parts with warranty for the US Army School of Aviation Medcine, Fort Rucker, Al.

Dental Implant Abutments

Department of the Navy, Bureau of Medicine and Surgery | Published February 9, 2016  -  Deadline February 24, 2016
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DEPARTMENT OF THE NAVYNAVAL MEDICAL LOGISTICS COMMANDNOTICE OF INTENT The Naval Medical Logistics Command intends to negotiate on a sole source basis (IAW FAR 13.106-1(b)(2)) with Dentsply IH, Inc., 590 Lincoln St., Waltham, MA 02451-2173, as the only responsible source that can provide dental implant abutments. The requirement for dental implant abutments is for Naval Medical Center Branch Health Clinic Norfolk, Virginia. The contractor shall be able to provide dental implant abutments as needed for patient care. The vendor shall provide the following dental implant abutments on an as needed basis:a. Titanium Implant Abutment b. Titanium Gold Shaded Abutment c. Zirconia Abutmentd. Titanium Duplicate Abutmente. Zirconia Shaded Abutment In recent years the Navy has seen an influx of patients with dental implants made by a variety of manufacturers (this is due to individuals receiving dental services outside the military environment). As the types of implants in patients expand to cover a multitude of implant manufacturers, the need exists for the Navy to provide implant abutments for a wide variety of implant systems. The subsequent need to provide abutments for an expanding list of implant types is made difficult since each manufacturer requires specific equipment and additional parts for their own implant systems. Since each manufacturer makes their own abutments, manufactures will not warranty their abutments to other manufacturer implants. While some companies provide compatible abutments covering a limited number of manufacturer implants, the end user is required to possess the specific equipment, additional parts and the addition of a laboratory technician to wax the shape of an abutment before scanning. Additionally, these companies will not warranty the implant that the abutment was created for. The system shall design the abutment according to a set of rules and handle the complexity of abutment design without the need for a technician to manually create a model. It shall involve digital duplication with a computer aided manufacturing processes to create precision machine abutments for customization to the widest range of implant systems. The system shall measure the oral geometry of a patients' mouth. The system shall have the technology coupled with their computer aided manufacturing process for abutments to customize abutments without regard to the implant manufacturer. In addition to manufacturing a wide variety of implant systems the contractor will warrant not only their abutment but the implant replacement cost if the implant fails while using their abutment. The contractor shall deliver manufactured products to the site with a maximum turn-around time of 10 days from the date the order is received. The Government shall be responsible for all shipping costs, including shipment of physical cases from the dental laboratory and the contractor shall be responsible for all return shipping costs. The contractor shall provide a digital receipt to the submitting laboratory for all case submissions. The contractor shall notify the submitting laboratory of any observed design or manufacturing problems within two (2) hours of case submission. If a product is delivered to the site that does not meet the requirement of the government, the contractor shall correct the deficiency, remanufacture another product, and deliver to the site with no additional cost to the government with a maximum turn-around time of 10 days. The equipment shall be compliant with the Food and Drug Administration (FDA) requirements to market and deliver medical products for use in the United States of America, even should delivery be requested outside of the United States. The claims made for the product shall comply with the regulations of the FDA with respect to products for marketing and delivery of a medical product for use in the United States of America, even should delivery be requested outside of the United States. The equipment shall be installed in compliance with OSHA requirements. Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. Based on the above information, the only technically acceptable system is provided by Dentsply IH, Inc. This acquisition is being conducted under FAR Part 12 and 13. Provisions and clauses in effect through Federal Acquisition Circular 2005-86 are incorporated. This acquisition is being conducted under simplified acquisition procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 339114 with a Small Business Size Standard of 500 employees. This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement. However, parties interested in responding to this notice shall submit technical data sufficient to determine capability in providing the same product. All capability statements received by closing of this notification of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Capability statements (formats for submission: PDF, MS Word, or MS Excel) should be sent to Andrew Hampton at andrew.a.hampton3.civ@mail.mil. Closing date for capability statements is no later than 3:00 PM EST on 24 Feb 2016. No phone calls will be accepted.

58--Avaya Aura Solution - hardware, software, install

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published December 19, 2014  -  Deadline January 23, 2015
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1.0 INTRODUCTION 1.1 Organization. 1.1.1 Identification. Walter Reed Army Institute of Research (WRAIR), Division of Information Technology, Bldg. 500, Silver Spring, MD 20910. 1.1.2 Mission. The Division of Information Technology is responsible for the administration and technical monitoring of the Avaya Definity PBX and the Modular Messaging voicemail system located in building 500. 1.2 Background and Objective. 1.2.1 Background. The Division of Information Management develops, implements, and maintains information and telecommunications systems for use by individuals for the WRAIR and National Medical Research Center (NMRC). Many of the systems managed are unique scientific systems related directly to specific research projects. All Army and Navy standard required systems are maintained and utilized for administrative and research processing. 1.2.2 Objective Upgrade the current Avaya Communication Manager to replace the older Avaya Definity G3 cabinets that are no longer supported by the manufacturer with Avaya G650 Gateways. The software is also to be upgraded from the current CM4 JITC software to the most recent CM6 JITC software (Avaya CM6 JITC software (Avaya Aura Communication Manager Rel 6.3.6 and Avaya Communication Manager Mial - Federal Market)). The transition to the new gateways shall take place over the weekend to minimize disruption of service. In addition, the current Modular Messaging voice mail system is to be replaced with Communication Manager Mail - Federal Market (CMM-FM) 1.3 ADP Environment. 1.3.1 Hardware. The current Avaya 8710 server(s) and Avaya Definity G3 Cabinets are to be replaced with three (3) Avaya DL360PG8 servers and nine (9) Avaya G650 Gateways. There are two (2) Avaya G650 Gateways currently in use that are to be leveraged as part of this upgrade project. The new system is to be installed in the space currently occupied by the Avaya Definity G3 Cabinets. The contractor shall reutilize the current Main Distribution Frame (MDF) and cable infrastructure which consists of 50 pin Amphenol plugs terminated on 110 blocks. The existing Avaya Modular Messaging servers shall be replaced with a single Avaya CMM-FM server. 1.3.2 Software. The contractor shall be an authorized Avaya Business Partner. The current Avaya CM4 JITC software shall be upgraded to the most recent Avaya CM6 JITC software (Avaya Aura Communication Manager Rel. 6.3.6 and Avaya Aura Communication Manager Mail - Federal Market). 2.0 TECHNICAL REQUIREMENTS 2.1 Task Description. 2.1.1 Scope of Work. The contractor shall design, implement, manage, and provide IT and related services. The contractor shall supply installation technical services and cutover and post cutover support. The contractor shall include the first year and four option years of Avaya direct support. 2.1.2 Statement of Work. The proposed Avaya Aura Communication Manager solution shall consist of 3 new Servers (DL360PG8), 9 G650 Gateways, and licensing. The current Avaya line/trunk cards (TN2224 digital line cards, TN464 DS1 Interface cards, and TN793 analog line cards) are to be leveraged to the greatest extent possible, as well as the current cable infrastructure and digital telephones. During the installation there shall be no interruption of current telephone service. The final system cutover shall occur on the weekend during non-duty hours. At a minimum, the proposed brand name only Avaya Aura Communication Manager CM6 and CMM-FM solution shall include the part numbers as specified in the components listing. 3.0 ADMINISTRATIVE CONSIDERATIONS A site visit will be conducted on 5 Jan 2015 at 11:00 am est. Please go to the main entrance to Bldg. 500 Silver Spring, MD 20910-7500, please contact Larry Kelsey at 301-319-9753 or larry.p.kelsey.civ@mail.mil for Bldg. Entry requirements. Please note all questions shall be in writing and addressed via a modification to the Solicitation; so as not to allow an unfair advantage to any Vendors. 3.1 Points of Contact. 3.1.1 Contracting Officer Representative (COR). Mr. Larry Kelsey WRAIR, Div of Information Management, Bldg 500, Silver Spring MD, 20910-7500 Telephone: (301) 319-9753 Fax: (301) 319-9575 E-mail larry.p.kelsey.civ@mail.mil 3.1.2 Alternate. Mr. Greg McKinney WRAIR, Div of Information Management, Bldg 500, Silver Spring, MD 20910-7500 Telephone: (301) 319-9241 Fax: (301) 319-9575 E-mail gregory.a.mckinney6.civ@mail.mil Quality Assurance Surveillance Program (QASP) for Communication Manager Upgrade Performance Objective Performance Requirements Method of Surveillance Method of Inspection Upgrade the Avaya Definity G3 cabinets to Avaya G650 Media Gateways. Full compliance with Avaya Aura Installation Guide Release 6.3.1 in Section J. Visual surveillance by an assigned WRAIR technical representative. Provide reports and documentation showing results. Upgrade the Avaya S8710 Communication Manager servers to Avaya DL360PG8 Communication Manager servers. Full compliance with Avaya Aura Installation Guide Release 6.3.1. Full compliance with Military Unique Deployment Guide for Avaya Aura CM R6.3.1. Visual surveillance by an assigned WRAIR technical representative. Provide reports and documentation showing results. Install JITC approved Communication Manager software R6.3.1. Full compliance with Avaya Aura Installation Guide Release 6.3.1. Full compliance with Military Unique Deployment Guide for Avaya Aura CM R6.3.1. WRAIR technical representative will review Avaya online documentation for new software releases. WRAIR technical representative will log into the Communication Manager and ensure that the latest software has been installed. Perform cutover from CM4 to CM6. Cutover will occur with a minimal amount of downtime for the telephone system. Visual surveillance by an assigned WRAIR technical representative. WRAIR technical representative will perform multiple test telephone calls of both internal and external telephone numbers. A copy of the Solicitation, drawing, reports, and guide can be requested by contacting Contract Specialist Kevin Comegys - kevin.e.comegys.civ@mail.mil

A--DoD DMRDP Joint Program Committee 8/Clinical and Rehabilitative Medicine

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published October 19, 2015  -  Deadline December 15, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The FY15 JPC-8/CRMRP ERI is intended to support Phase I, II, or pivotal clinical trial phase development projects focused on extremity regeneration. The focus is on bone and soft tissue reconstruction, limb and tissue salvage technologies, and regenerative medicine technologies for the treatment of trauma-induced damage. All clinical trials must be responsive to the health care needs of military Service members and Veterans, as well as the general public. All proposals/applications must specifically and clearly address the military relevance of the proposed research. Proposals/applications submitted to the FY15 JPC-8/CRMRP ERI must specifically address one or more of the Focus Areas listed below. The treatment of soft tissue injury, specifically, nerve, muscle, and vascular injury to the extremities. The aim of these technologies is to: (a) maintain the structure and function of end organs distal to a nerve injury, (b) restore functional muscle tissue, and (c) restore vascular perfusion. Both innovative care solutions as well as innovative technologies that may better enable a definitive care solution to be delivered at some future time point, such as vascular shunting or stenting technologies, will be considered. The treatment for bone healing, specifically technologies that create a wound environment more conducive to bone healing following injury to the extremities. Funding from this award mechanism must support a clinical trial and development-related efforts and may not be used for preclinical research studies. A clinical trial is defined as a prospective accrual of human subjects where an intervention (e.g., device, drug, biologic, surgical procedure, rehabilitative modality, behavioral intervention, or other) is tested on a human subject for a measurable outcome with respect to exploratory information, safety, effectiveness, and/or efficacy. This outcome represents a direct effect on the human subject of that intervention or interaction. The term quote mark human subjects quote mark is used in this BAA to refer to individuals who will be recruited for or who will participate in the proposed clinical trial. For more information, a Human Subject Resource Document is provided at https://cdmrp.org/Program_Announcements_and_Forms/. Use ofHuman Anatomical Substances, Human Subjects, or Human Cadavers: All DoD-funded research involving new and ongoing research with human anatomical substances, human subjects, or human cadavers must be reviewed and approved by the USAMRMC Office of Research Protections (ORP), Human Research Protection Office (HRPO), in addition to the local Institutional Review Board (IRB) or Ethics Committee (EC) of record. Local IRB/EC approval at the time of submission is not required. The HRPO is mandated to comply with specific laws and requirements governing all research involving human anatomical substances, human subjects, or human cadavers that is supported by the DoD. These laws and requirements will necessitate information in addition to that supplied to the IRB/EC. Allow a minimum of 2 to 3 months for HRPO regulatory review and approval processes. Refer to the General Submission Instructions, Appendix 5, for additional information. If the proposed study involves the use of a drug biologic or device that is not approved by the U.S. Food and Drug Administration (FDA), is not covered by an existing Investigational New Drug (IND) or Investigational Device Exemption (IDE), or uses a drug, biologic or device that is being used outside of its FDA-approved indication and population (e.g., off-label), evidence that an IND or IDE application has been submitted or will be submitted within 60 days of award is required. If the proposed study will use clinical sites located outside of the United States and uses an investigational or off-label drug, biologic, or device, evidence that submission of the appropriate application to the regional regulatory authority has been or will be submitted within 60 days of award date is required. The Government reserves the right to withdraw funding if the appropriate regulatory approval application (e.g., IND, IDE) has not been submitted to the FDA or regional regulatory authority within 60 days of the DoD award date or if the documented status of the regulatory approval has not been obtained within 6 months of the award date. A business plan that describes the product and industry development progression through FDA marketing application, and to the commercial market (if applicable), must be submitted within 60 days of the award. The Government reserves the right to withdraw funding if the business plan has not been submitted to the DoD within 60 days of the award date. The following are important aspects of a submission for the ERI: Relevance and Feasibility The proposal/application should describe how the proposed intervention to be tested will offer significant potential impact for military Service members, Veterans or the general public over current standard of care. The proposal/application should demonstrate availability of, and access to, a suitable patient population that will support a meaningful outcome for the study. The proposed clinical trial is initiated and can begin enrollment no later than 12 months after the award date. The proposal/application should demonstrate how accrual goals will be achieved and how standards of care may impact the study population. The proposal/application should demonstrate documented availability of and access to the drug, biologic, or device, if applicable, and/or other materials needed, as appropriate. Clinical Trial Elements The proposed clinical trial should include clearly defined, measurable, and appropriate endpoints. The proposal/application should include a clearly articulated statistical analysis plan, availability of appropriate statistical expertise, and a power analysis reflecting sample size projections that will clearly answer the objectives of the study and support an FDA marketing application, if applicable. The proposal/application should indicate the availability of a study coordinator(s) who will guide the clinical protocol through the local IRB or EC of record and other regulatory approval processes, coordinate activities from all sites participating in the trial, and coordinate participant accrual. If an IND or IDE application is required to be submitted to the FDA, the proposal/application should describe the availability of appropriate support to prepare, submit, and maintain the IND or IDE application. If submission to a non-U.S. regional regulatory authority is required, the proposal/application should describe the availability of appropriate region-specific support to prepare, submit, and maintain the relevant application. Inclusion of preliminary data relevant to the proposed research project and FDA marketing application is required. Examples of preliminary data include preclinical toxicology, manufacture validation, quality systems audit/gap analysis, a summary of preclinical studies, and any prior clinical experience inside or outside of the United States. In addition to requisite preliminary data, the proposed research project must be based on sound scientific rationale that is established through logical reasoning and critical review and analysis of the literature. Institutional Elements The proposal/application should include a post-award transition plan (including potential funding and resources) showing how the product would progress to the next clinical trial phase and/or delivery to the market after the successful completion of the work associated with this proposed award. The proposal/application should clearly demonstrate strong institutional support. Additional Information: Interested/eligible applicants are instructed to visit www.grants.gov to access the full announcement. Point of Contact: CDMRP Help Desk Phone: 301-682-5570 Email:help@eBRAP.org

Logical Qubits (LogiQ) Program

Office of the Director of National Intelligence, Intelligence Advanced Research Projects Activity | Published July 2, 2015  -  Deadline September 1, 2015
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Synopsis IARPA is seeking innovative solutions for the Logical Qubits (LogiQ) Program. LogiQ intends to build a logical qubit from a number of imperfect physical qubits by combining high-fidelity multi-qubit operations with extensible integration. The LogiQ Program is envisioned to begin 1 February 2016 and end by 31 January 2021. Current quantum computing systems have important limitations that hinder their path to fault-tolerant quantum computation. First and foremost, the overall performance of multi-qubit systems is inferior to the performance of the individual qubits. These physical qubits are susceptible to system noise and losses induced by their environment, insufficient operation fidelity, lack of error correction, poor feedback and dynamical control, and inadequate multi-qubit control. Success in building practical quantum computers hinges on the ability to combat environment-induced decoherence and errors in quantum gates. This can be effectively and extensibly achieved by innovations that encode physical qubits into a logical qubit. The Logical Qubits (LogiQ) Program seeks to overcome the limitations of current multi-qubit systems, described in the previous paragraph, by building a logical qubit from a number of imperfect physical qubits. LogiQ envisions that program success will require a multi-disciplinary approach that increases the fidelity of quantum gates, state preparation, and qubit readout; improves classical control; implements active quantum feedback; has the ability to reset and reuse qubits; and performs further system improvements. Additionally, LogiQ seeks a modular architecture design of two coupled logical qubits that creates a flexible and feasible path to larger systems. Modular designs facilitate the incorporation of next-generation advances with minimal constraints, while maintaining or improving performance. Proposal Due Date for Initial Round of Selections: 5:00PM Eastern, September 1, 2015

A--Laboratory, Vivarium, and Aquatics Support for the US Army Center for Environmental Health Research (USACEHR)

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published January 14, 2015  -  Deadline March 2, 2015
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The United States Army Medical Research Acquisition Activity (USAMRAA) in support of the US Army Center for Environmental Health Research (USACEHR) has a requirement for research, technical, and scientific administrative support to programs conducted by USACEHR at Fort Detrick, MD. The Contractor may perform searches of the technical literature and may be requested to provide support in document acquisition and translation. The Contractor shall participate in development and preparation of research scopes of work, animal-use and research protocols and standing operating procedures as needed in the planning and execution of research projects. The Contractor shall perform laboratory procedures, testing and research protocols in analytical chemistry, biochemistry, molecular biology and toxicology (toxicogenomics), toxicology, biomarkers of exposure and effects, aquatic biology, biomonitoring and remote monitoring of contaminated areas, fate and effects of environmental contaminants, exposure assessment, human and ecological risk assessment and model development, and other related areas. Methods may be of a routine nature or may involve specialized procedures. A part of the research may consist of the development of new procedures or methods. The Contractor shall perform maintenance of laboratory animals and cellular organisms at USACEHR facilities. Specific expertise in maintenance and husbandry of rodent, aquatic and amphibian species maintained by USACEHR is required. In situations in which the Contractor is required to work on-site, a part of USACEHR laboratory space and office space will be identified for Contractor use. Where practicable, and not otherwise addressed, Contractor staff also shall have equipment and facilities dedicated to their use only. The Contractor shall prepare, edit and complete technical reports, manuscripts, annual reports and other technical documents, including oral reporting and briefing materials, as required. The Contractor shall review intramural and extramural technical research proposals, reports, manuscripts, and other scientific documents as requested. This may require the ability to generate detailed graphics and to utilize other current audio-visual presentation software and technologies. Subject Matter Experts (SMEs) may be required to support specialized taskings. As SME services are required for these taskings, the contractor shall be provided with a PWS that identifies the specific requirements. USACEHR is developing new and novel approaches to assessing the nature and extent of contamination of the environment. The development and application of mammalian and non-mammalian hazard assessment models coupled with analytical chemistry data provide for an integrated biological assessment of the presence of hazards to both human and ecological receptors. The development and application of this technology is facilitated by an effective review and sharing of the information with DoD program managers, extramural contractors, industry, other government agencies, academic institutions and the public at large. There are many products by which the progress and results of the USACEHR research program may be summarized and disseminated. The Contractor shall provide for all elements of intramural research management, technology transfer and marketing, but the focus is support of ongoing efforts in biomarker discovery, animal husbandry, and development of Tier 2 assays for endocrine disrupting chemicals. USACEHR conducts research, development, testing and evaluation activities that involve the use of a number of mammalian and non-mammalian aquatic species as animal models. This research requires the establishment, maintenance and renewal of mammalian and aquatic organism cultures, operation of testing facilities for exposure to chemical toxicants under a variety of conditions, to include injection, inhalation, and operation of a water treatment facility to ensure that culture and test waters are of uniform and acceptable quality. All routine activities, including preparation of periodic reports, are performed according to USACEHR standing operating procedures (SOPs). Coordinate and schedule organism colony renewals and husbandry to provide sufficient organisms to meet the needs of researchers. Provide periodic (e.g., monthly) reports on the status of all mammalian and aquatic organisms. Facility operation must meet accreditation requirements of the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC). Organisms to be maintained include but are not limited to mice, rats, medaka, bluegill, zebrafish, fathead minnows, Xenopus frogs, killifish, daphnids and algae. Duties include feeding the organisms and maintaining live food sources (e.g., microworms, algae and brine shrimp), tank and glassware cleaning, maintenance and housekeeping in animal rooms, set-up and take-down of tanks, ordering supplies and equipment in a timely fashion to prevent shortages, shipping and receiving organisms and providing proper quarantine procedures, developing new aquaculture procedures as needed, and fabricating simple items such as specialty test chambers. Use of some equipment such as a plate glass cutter or drill for glass tanks or rubber stoppers is required. Monitor operation of well water facilities and notify maintenance staff immediately of malfunctions. Conduct daily, weekly or other periodic water quality sampling and measurement as required, using wet chemical methods or water quality equipment, such as meters, probes and recording devices to measure parameters such as temperature, pH, dissolved oxygen, conductivity, ammonia, alkalinity and hardness. As needed, construct, operate and maintain the aquatic toxicity testing facility fixtures and equipment, including apparatus such as flow-through proportional diluters, peristaltic pumps, etc. Assist in toxicity test operation and maintenance. Modify tanks or adapt specialized equipment to toxicity testing needs. Clean tanks and equipment to remove chemicals used in testing. Facility maintenance must meet AAALAC requirements. USACEHR is developing new toxicity test models. In one approach, USACEHR is attempting to identify molecular biomarkers that are indicative of toxic chemical exposure using zebrafish, several mammalian cell culture models and rat models of toxicity. The availability of well-characterized biomarkers in these model organisms will enable the Army to evaluate new chemicals for possible toxic effects and to test potentially contaminated environments for the presence of toxic hazards for humans and other organisms. Both proteomic and genomic technologies are being utilized in this effort. All routine activities, including preparation of periodic reports, are performed according to USACEHR SOPs. Carry out largely independent research projects to identify novel biomarkers of exposure and effect using one or more of the above model systems. Develop new laboratory methods and adapt existing techniques to the equipment and project at hand. Perform sophisticated molecular studies on RNA, DNA and proteins extracted from liver, gill and other tissues of the above model organisms. Maintain notebooks and databases of all experiments and be responsible for data interpretation and statistical analysis. Prepare presentations for laboratory and scientific meetings; prepare manuscripts for presentation of results in scientific journals from experimentation, and assist co-authors in papers containing his/her significant contributions. Access and utilize the scientific literature to establish and modify methods, support protocol preparation and approval, design studies, and prepare manuscripts and presentations. The development of the new toxicity test models involves and using them to conduct exposure experiments that involve genomic and proteomic evaluations in addition to determination of the physiologic effects of the exposures. Protocols are developed for zebrafish, mammalian cell culture models, and rodents. For zebrafish, gene expression analyses are done using Agilent or Affymetrix microarrays; Affymetrix GeneChips are used for all the other model systems. Proteomic analyses make use of a combination of electrophoresis, liquid chromatography and mass spectrometry. Conduct literature searches for test chemicals, evaluate analytical methods for utility in our experiments, evaluate the behavior of the test chemicals under our test conditions, and determine the appropriate designs for chemical replenishment during the exposure experiments. Be responsible for proteomic analyses of samples from exposure experiments. Develop and apply microscopic evaluation methods and other physiologic measurements for evaluation of effects of exposures. Assist with conduct of exposure experiments. Assist with gene expression analyses when needed. USACEHR has collected data from numerous research protocols that must be prepared for publication in peer reviewed journals. Contractor is requested to provide expertise in the form of a technical writer to assist in the preparation of manuscripts to be submitted for publication. The contractor will have experience in preparing manuscripts and will possess the necessary skill set to understand the collected data (i.e.: comprehension of scientific work performed--see work descriptions above), organize the data in an appropriate format, prepare descriptive narrative in appropriate format, and edit the manuscript. Key personnel for this requirement is expected to include, but not be limited to: Animal care and laboratory technician Aquaculture specialist Molecular biologist / biomarker scientist Molecular biologist / transcriptomics scientist This procurement is a 100% small business set aside for offerors operating under the NAICS code 541712, with a size standard of 500 employees. Solicitation number W81XWH-15-R-0027 is anticipated for release to the vendor community on or about 30 January 2015 and proposals will be due on or about 02 March 2015. The government anticipates a single-award IDIQ contract with a one-year base period and four one-year option periods. The anticipated award date is 30 April 2015. No hard copies of the solicitation will be issued by the contracting office. The competitive solicitation, solicitation amendments, and all questions and answers related to this procurement shall be made available via the Internet at https://acquisition.army.mil and https://www.fbo.gov. Potential offerors are responsible for accessing the website and obtaining the solicitation and any amendments thereto. Interested parties must respond to the solicitation in order to be considered for award of any resultant contract. To be eligible for an award, offerors MUST be registered with the System for Award Management at http://www.sam.gov. Potential offerors are required to direct all questions via email to Contract Specialist Samantha L. Connors at SAMANTHA.L.CONNORS.CIV@MAIL.MIL.

Military Health Systems (MHS) Joint Patient Safety Reporting (JPSR) Commercial-Off-the-Shelf (COTS) and COTS Maintenance Solution

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published January 21, 2016  -  Deadline January 28, 2016
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The U.S. Army Medical Acquisition Activity (USAMRAA) intends to issue a sole source award for Military Health Systems (MHS) Joint Patient Safety Reporting (JPSR) Commercial-Off-the-Shelf (COTS) and COTS Maintenance Solution supporting Defense Health Agency (DHA) – Solution Delivery Division (SDD) Program Executive Office (PEO) – Clinical Support Division for the purchasing of license and maintenance agreements for the Department of Veterans Affairs Healthcare Administration (VHA) with the VHA joining Department of Defense/Defense Health Agency (DoD/DHA) as an added partner to the current PSR Commercial off the Shelf (COTS) product.  The Contractor shall develop an export interface to connect the COTS product to the VHA RCA tool for additional analysis conducted by the VHA.  The Contractor shall provide code maintenance, configuration and application support activities for the Joint Patient Safety Reporting (JPSR) solution.  This solution will be accessed via both Personal Identity Verification (PIV) and Common Access Card (CAC) and shall continue to support the completion of the Capacity Services transition during the migration of JPSR COTS solution.  This includes services necessary for the contractor to manage its own staff, resources, products, and schedules in performing work. Datix (USA), Inc. is the sole proprietor of the COTS product and only contractor that can provide proprietary services for the PSR system.  Datix (USA), Inc. does not have any authorized resellers of the software or the services in support of the software. Any firm that believes it can provide the stated capability as outlined in the below Sole Source Justification are invited to submit written notification to the Contract Specialist NLT 11:00 AM Eastern Time on 28 JAN 2016  Supporting evidence must be furnished in sufficient detail to demonstrate the firm’s ability to provide the stated capability.  Information shall be sent electronically to Mr. Michael T. Collins, Contract Specialist, at michael.t.collins108.civ@mail.mil.  No telephone requests will be accepted.  Responses received will be evaluated; however, a determination by the Government not to compete the proposed requirement based upon responses to this notice is solely within the discretion of the Government.  If no responses are received, USAMRAA will proceed with the sole source contract. Solicitation Number:  W81XWH-16-R-0022 Sole Source Justification:  Approval is being requested for a two (2) year contract with Datix (USA) Ltd for the DoD/DHA and the Department of Veterans Affairs (VA)/Veterans Health Administration (VHA) to integrate the reporting of patient safety events by including VHA as an additional partner to an expanded Patient Safety Reporting (PSR) system, currently used by DoD. The period of performance will be a 24 month base period.  This contract provides for license and maintenance agreements for the Department of Veterans Affairs Healthcare Administration (VHA) with the VHA joining DoD/DHA as an added partner to the current Datix PSR COTS product.  To achieve this partnership, an interface for VHA data will be developed to connect the COTS product to the VHA Root Cause Analysis (RCA) tool.  Work will include a comprehensive assessment and review of business processes for VHA medical centers and community based outpatient clinics (CBOCs). The assessment will include agency impacts for governance and organizational structure, accessibility of information using Personal Identity Verification (PIV) and/or Common Access Card (CAC), training and education, IT connectivity and interface to the VHA-developed RCA tool.    In order to comply with the Congressionally mandated Public Law 106-398, Section 742, the Department of Defense (DoD)/Defense Health Agency (DHA) and the Department of Veterans Affairs (VA)/Veterans Health Administration (VHA) established and executed a charter by signature in October 2015. The Joint Patient Safety Reporting System Charter  defines that the VHA will leverage the DoD’s Datix PSR tool, due to the success of the DoD PSR, the more than $70 million currently invested in the tool, and the successful and wide deployment of the product by DoD. With this inclusion, DoD and VHA will integrate reporting systems for a shared taxonomy in which to better identify global patient safety issues, and to increase collaboration in pursuing interventions through collection of common data points.    The importance of reporting patient safety events (PSE) in a secure, non-punitive environment has been emphasized over the last decade by experts in healthcare and patient safety arenas. There are documented instances where the reporting of patient safety events has led to improvements in healthcare. Department of Health and Human Services (HHS) data show quality improvements saved 15,000 lives and $4B in health spending. This joint effort will improve the efficiency, effectiveness, and quality of patient safety for both agencies in a variety of ways, including but not limited to the following benefits: •             Allows for the strategic support of quality reporting which will ultimately lead to improved patient care. Identify trends and issues at a national and/or interagency level. •             Creates the ability to leverage Lessons Learned for both agencies as a result of data analysis. •             Generates cost efficiencies by sharing software licenses and data centers. •             Meets the Congressional Mandate that DoD and VHA have a better integration of several key service areas. •             Aligns with DoD/VHA Joint Executive Committee, Joint Strategic Plan (JSP) FY 2013-2015. •             Reduces system sustainment costs and help-desk/training workload. •             Provides DoD and VHA with a common taxonomy for patient safety events to study systems and process errors. •             Aligns with future expansion of data sharing opportunities between DoD and VHA to determine common issues and common solutions. •             Increases user satisfaction with an enhanced reporting module and less duplication of data entry.   The current MHS PSR is a proprietary tri-service web-based application that enables standardized patient safety event reporting for the Department of Defense [DoD] Military Health System’s direct care facilities. PSR provides analytic tools to identify areas for patient safety and quality improvement initiatives to achieve goals for reducing the frequency and severity of medical safety events. DoD’s web-based PSR COTS solution provides state-of-the-art collection, storage, management, analysis and reporting of event information rapidly and accurately, using dynamic screens and role-based security to be implemented at all military treatment facilities (MTFs), Regional and Service headquarters, National Capital Region Medical Command (NCRMD), and the Patient Safety Analysis Center (PSAC).  This single, web-based automated PSR system services a population of over 9.2 million patients.  Award of a sole source contract will allow the VA to leverage the DoD’s PSR. The costs associated with replacing Datix’s web-based software product with a different Patient Safety Reporting COTS solution would exceed $70 million, as this system has been fielded to 950 military treatment facilities (MTFs) and hospitals world-wide, deployed theater sites with all (3) military services, and is widely used and fielded throughout the Military Healthy System (MHS).  Further, additional funding would be required to migrate historical data from the current PSR into a new PSR tool.  Completion of the entire acquisition process, to include milestone reviews, limited deployment, and full deployment would take a minimum of three years.  Implementation of the Datix PSR tool took three years; full operational capability was achieved in June 2011.  The preliminary activities involved in selecting a different PSR solution would require in excess of $25 million to acquire hardware, install at Defense Information Systems Agency (DISA), and complete a National Institute Standards and Technology (NIST) Risk Management Framework package for an Authority to Operate (ATO).  To date, more than 40,000 DoD users have been trained to use the Datix PSR tool. Furthermore, selection of a different PSR tool would result in non-compliance with the mandated joint process for sharing information regarding error tracking established in the DoD/VHA charter established to meet the Congressional Mandate of Public Law 106-398, Sec 742. Additionally, to meet the Congressional Mandate of Public Law 106-398, Section 742, VHA will join DoD/DHA as an added partner to the PSR Commercial Off the Shelf (COTS) product and an interface for VHA data will be developed to connect the COTS product to the VHA Root Cause Analysis (RCA) tool. Phase I of the JPSR will include a comprehensive assessment and review of business processes for VHA medical centers and CBOCs. This assessment will consider the impact for both agencies regarding governance, organization level, ability to access via Personal Identity Verification (PIV) and/or Common Access Card (CAC), training and education, IT connectivity and interface to the VHA-developed RCA tool. Concurrent with the first phase will be a pilot of approximately 50 VHA sites of varying complexity levels combined with at least two VA/DoD integrated healthcare facilities testing the COTS product.  Datix is the only contractor who has the skills and background knowledge necessary to provide these vital services, sustaining the current DoD PSR, and the VA’s PSR system, once fully deployed.  Datix has successfully performed the sustainment services during the previous contract period of performance. Awarding to any other contractor would lead to significant costs, and would undermine the adoption and joint usage of the Datix PSR product by the VA. Due to the proprietary nature of the software, no other source than Datix could render the required services required by this contract without a significant and unacceptable break in service and prohibitive cost and schedule impacts. The Patient Safety Reporting Software is currently installed at the 950 sites where the government requires the web-based PSR tool, with over 48,000 registered users; financial constraints, system downtime and limited web-based functionality as a result of transitioning to a product other than Datix would result in a violation of the National Defense Authorization Act (NDAA); there is no other authorized re-seller of the proprietary Datix Software.  

Maintenance Services, Training and Support as it Relates to Notocord Telemetry Acquisition System.

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published November 2, 2015  -  Deadline November 2, 2016
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COMBINED SYNOPSIS/SOLICITATION 1. Issue Date: 11/02/2015 Close Date: 12/2/2015 10:00 AM 2. Requiring Activity: US Army Medical Research Acquisition Activity (USAMRAA) for the US Army Medical Research Institute of Infectious Disease (USAMRIID), Fort Detrick, MD 21702. 3. Description of Requirement: USAMRIID has a requirement for Maintenance Services, Training and Support as it Relates to Notocord Telemetry Acquisition System. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 4. Solicitation Number: W81XWH-15-T-0440 This combined synopsis/solicitation is issued as a request for quotations (RFQ) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81, April 10, 2015. This is an unrestricted procurement. The relevant NAICS code is 811219 with a small business size standard of $20.5M. Contract shall be Firm Fixed-Price. 5. Schedule: CLIN DESCRIPTION QTY U/I UNIT PRICE BASE YEAR 0001 Maintenance on Equipment 1 Yr ___________ 0002 Contractor Manpower Reporting 1 Yr ___________ OPTION YEAR: ONE 1001 Maintenance on Equipment 1 Yr ___________ 1002 Contractor Manpower Reporting 1 Yr ___________ OPTION YEAR: TWO 2001 Maintenance on Equipment 1 Yr ___________ 2002 Contractor Manpower Reporting 1 Yr ___________ OPTION YEAR: THREE 3001 Maintenance on Equipment 1 Yr ___________ 3002 Contractor Manpower Reporting 1 Yr ___________ OPTION YEAR: FOUR 4001 Maintenance on Equipment 1 Yr ___________ 4002 Contractor Manpower Reporting 1 Yr ___________ 6. Performance Work Statement: PERFORMANCE WORK STATEMENT (PWS) CONTRACT FOR SERVICES: SOFTWARE UPGRADES/INSTALLATION, MAINTENANCE SERVICES, TRAINING AND SUPPORT AS IT RELATES TO THE NOTOCORD TELEMETRY ACQUISITION SYSTEM 1.0 PURCHASE, SERVICES, PERFORMANCE WORK STATEMENT (PWS), AND SCOPE 1.1 This contract shall provide for services rendered to Employees of the Bacteriology and Virology Divisions in the way of hardware/software installation and programming, maintenance services, training and support on critical Telemetry Acquisition Systems at the United States Army Medical Research Institute of Infectious Diseases (USAMRIID). 1.2 The Contractor shall comply with Federal, State and Local laws, and regulations and standards applicable to the performance of this contract such as, but no limited to: Code of Federal Regulation (CFR), National Fire Protection Association Standards (NFPA), Underwriter's Laboratories Standards for Safety (UL), Occupational and Safety Health Act (OSHA), including Lockout/Tag-out, American Society of Mechanical Engineers (ASME), the Food and Drug Administration (FDA), and Canadian Standards Association (CSA). The Contractor shall provide Material Safety Data Sheets (MSDS) to the Contracting Officer's Representative (COR) for all chemicals, lubricants, fluids, solutions or materials contemplated for use in the performance of the contract as outlined in Title 29 CFR (Code of Federal Regulation) 1910 (General Industry Standards) and Title 40 CFR, Protection of Environment. All materials shall be approved by the authorized Government Representative prior to introducing the material into USAMRIID. a. If a conflict in regulations occurs, the most stringent regulation shall apply. b. Smoking is prohibited in any area of USAMRIID. c. Eating and drinking is permitted only in designated areas upon approval of the Contracting Officer's Representative (COR). 1.3 The Contractor shall not accept any instruction issued by any person other than the Government Contracting Officer (KO), or the Contracting Officer's Representative (COR) as long as it does not alter, change, or affect the legal terms of the contract. 1.4 The Contractor shall provide all the necessary trained and experienced personnel to provide hardware/software installation and programming, maintenance services, training and support to the ITS Telemetry Acquisition Systems currently used at USAMRIID. 1.5 The period of performance for this project will be 1 year with 4 (1) year options. 1.6 The Contractor shall have the ability and resources for telephonic, facsimile, and e-mail communications with the Government to transact business and discuss matters relating to the performance of this contract. 1.7 Software listed in this contract will be serviced and maintained to meet or exceed the original equipment manufacturers (OEM's) published specifications. 1.8 Acronyms and Definitions used in the text of this PWS are at Technical Exhibit 2 (TE-2). 1.9 Publications and Documents required for the completion of this contract are listed in Technical Exhibit 3 (TE-3) 1.10 The Contractor may be required to maintain or establish a quality management system to ensure that the quality of the services, material provided, and documentation meet or exceed the specifications, terms, and conditions of this contract. At the discretion of the Government, an inspection of the contractor maintained quality management system may be conducted by the COR or KO. Upon request of the Contracting Officer's Representative (COR), the Contractor shall participate in the quality assurance inspections. Further, the Contractor's quality management system may be required to meet the requirements of the International Organization for Standardization (ISO) 09001/9002 or ISO/IEC 17025, Good Laboratory Practices (GLP), and Good Manufacturing Practices (GMP). 2.0 GOVERNMENT RESPONSIBILITY, PROPERTY, MATERIALS, AND SERVICES 2.1 Government property and materials made available to the Contractor under the terms of this contract shall be for used only to meet the performance requirements of this contract. 2.2 Subject to security regulations, the Government will make available to the Contractor the equipment scheduled for servicing at such time and duration as required by the Contractor when coordinated with the COR or authorized Government POC's. 2.3 The Government, at its election, may furnish consumable or expendable supplies consumed during a normal procedural sequence when necessary for the completion of the required maintenance services. Consumable or expendable supplies will only be provided for work accomplished at the Government site. The Contractor must identify any and all other materials that are considered consumable or expendable and the Government must agree to provide said consumable and/or expendable supplies. 2.4 The Government will provide the Contractor with all Government required forms and make available all Government publications referenced in this Performance Work Statement (PWS) when not normally available to the public or the Contractor. Final determination of availability rests with the Government. 2.5 The Government will operate the system in accordance with the instruction manual provided by the Original Equipment Manufacturer (OEM). 2.6 The Government will not be responsible for damage or loss of the Contractor's materials or personal belongings, brought onto Government property, due to fire, theft, accident, or other disaster. 3.0 GOVERNMENT POINTS OF CONTACT (POC'S) 3.1 The Government KO will identify the Government's POC's and their responsibilities. The Government COR(s) will be designated, in writing, to the Contractor and their scope of authority will be set forth therein. 3.2 Normal business hours for USAMRIID operations are from 0800 thru 1600, Monday through Friday, Federal Holidays excluded. 4.0 CONTRACTOR POINTS OF CONTACT (POC'S) 4.1 The name and telephone number of the Contractor's POCs will be provided to the Government no later than the post orientation conference. 4.2 The Contractor shall provide, in writing, the name and telephone number, facsimile and email of a primary and alternate individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government. The Contracting Officer (KO) and Contracting Officer's Representative (COR) shall immediately be notified in writing whenever changes are made. 5.0 CONTRACTOR PERSONNEL 5.1 All Contractor Personnel dealing directly with Government personnel shall be able to communicate in English, both verbally, and in writing. 5.2 USAMRIID is a Restricted Area. All maintenance services, performed on-site at USAMRIID facilities, shall be accomplished by Field Service Engineers who are United States Citizens and/or have met security requirements. Unescorted access to the facility will require the Contractor to have undergone a satisfactory National Agency Check (NAC) investigation. The Contractor shall submit an SF85P to the USAMRIID Personnel Security Officer and verification of U.S. citizenship is required at that time. Additionally, access to areas containing select agents in which equipment covered in this PWS is located, will require the Contractor to upgrade their NAC investigation to a National Agency Check with Law and Credit Coverage (NACLAC) by submitting an SF86. Also, the contractor must submit a FD961 (security risk assessment form). Unescorted access will not be granted until approved by the Center for Disease Control (CDC). Until final approval is given for access, the Contractor shall be escorted into areas containing select agents. 5.3 The Contractor shall ensure that FSE's and repair technicians are technically qualified and competent in the servicing of the equipment listed in TE-1. 5.4 Preventive maintenance and remedial repair scheduling shall be coordinated with the Medical Maintenance Branch and Suite Supervisor(s) (if equipment is located in containment), or the equipment operators with the approval of the Suite Supervisor. Coordination with equipment operators or Suite Supervisor(s) in containment suites may vary depending on who has authority to make arrangements in compliance with security and biosurety regulations. The names, phones numbers, and contact information for the Suite Supervisors and/or operators will be provided as needed. 5.5 The Contractor's FSE shall park in the appropriately designated parking areas as determined by the COR. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition. 6.0 CONTRACTOR FURNISHED PROPERTY AND MATERIAL 6.1 Only the material referenced in paragraph 2, above will be furnished by the Government. All other material required in the performance of this contract shall be furnished by the Contractor. 6.2 The Contractor shall provide all service literature, reference publications, and diagnostic software to be used by contractor service technicians as required for the completion of the services in accordance with this PWS. 6.3 Parts, hardware, firmware, and software changes, substitutions and/or modifications that are not supported or authorized by the OEM are not permitted. 6.4 The Contractor shall provide the COR or POC with a service report upon completion of all maintenance services. The service report shall include, but not be limited to: The Contract Number (PO), a detailed description of the service(s) performed, replacement part information (if needed), the completion date and time, labor hours expended, and the name of the technician performing the service. Evidence of proper equipment performance such as calibration data, standardization data, charts, graphs, a service checklist etc., is also required upon completion of the service. 6.5 The Contractor shall provide all supporting documentation not provided with the service report within three (3) work days of the service completion date. 7.0 CONTRACTOR RESPONSIBILITY 7.1 The Contractor shall provide to the software installation and programming, upgrades, maintenance services, training, support and documentation on all Notocord telemetry data acquisition systems at USAMRIID: a. The telemetry data acquisition systems may require software installation, upgrades, programming and conversion. This applies to major and minor software versions released during the maintenance year. b. Critical bugs corrections upon request (defined as recurrent issues generated exclusively by the code developed by Contractor, leading to data loss or corruption, inability to acquire data or visually access all or part of the data, inability to display data via Microsoft Excel) c. Technical support services may be required for the upkeep of telemetry data acquisition systems to ensure the integrity of accurate data collection during critical research studies using non-human primates. This includes, but not limited to: 7.1.c.1 Priority hot line for urgent issues 7.1.c.2 Problem diagnosis and software error identification 7.1.c.3 Data analysis optimization 7.1.c.4 Assistance with product installation and upgrade 7.1.c.5 Assistance with software utilization 7.1.c.6 Assistance in setting up and improving configurations for data acquisition and analysis 7.1.c.7 Assistance in optimizing simple Microsoft Excel extraction models 7.1.c.8 Guidance on hardware utilization and optimization 7.1.c.9 Information on new software releases d. The newly installed NOTOCORD-hem Evolution software for the ITS, DSI, and TSE Telemetry Acquisition Systems will include training and consultation services with GLP documentation. Experienced Technicians will document training for the USAMRIID personnel in how to set up and work with the NOTOCORD-hem evolution software and hardware on the ITS, DSI and TSE Telemetry Acquisition Systems, which acquires, analyzes and stores physiological data for the proper collection to be compiled for animal research projects supported by Defense Threat Reduction Agency (DTRA). 7.2 Contractor shall provide refresher training courses to Government personnel on a yearly basis or when COR deems appropriate to maintain the required technical expertise among the Telemetry users at USAMRIID. 7.3 The Contractor shall be responsible for all items of Government equipment throughout the period of performance. The Contractor shall be responsible for any damage to Government owned equipment and property and shall replace or repair any property damaged due to a fault of the Contractor or his/her representatives. All such replacement or repair shall be at the Contractor's expense when approved by the KO. 7.4 The Contractor shall, at a minimum, perform all scheduled services and conduct functional tests as prescribed by the OEM using a detailed services checklist. The completed checklist will be provided to the Government with the contractor's service report. 7.5 Reports shall be provided to the COR by the Contractor during the initial submission, and then by quarterly status reports with both electronic and hard copies. These reports will include, but not be limited to: documentation for system hardware and software installation and programming, annual maintenance schedules, inspection, calibration, and revalidation of all ITS Telemetry Acquisition Systems at USAMRIID. 7.6 The Contractor shall not be penalized financially or otherwise for delays caused by the Government. 7.7 The Contractor shall provide to the COR, for each billing period, their invoice for payment. The invoice may be used by the Government to aid in verifying the Contractor's performance. Contractor shall request payment and invoice via Wide Area Work Flow (WAWF) per the following schedule: IN ARREARS TECHNICAL EXHIBIT - 1 (TE-1) LISTING OF SPECIFIC SERVICES COVERED BY THIS CONTRACT INCLUSIONS: The Contractor shall provide repair or replacement of all software components including modules, to assure satisfactory operating performance of the Telemetry Acquisition System. EXCLUSIONS: The following conditions are excluded from service under this contract: repair of damaged or malfunction of listed equipment resulting from abuse, accident, operator error, failure of other equipment or equipment operation in excess of design or environmental specifications; and repair due to neglect or failure to perform operator level maintenance as outlined in the instruction manual. TECHNICAL EXHIBIT - 2 (TE-2) ACRONYMS ASME: American Society of Mechanical Engineers BMBL: Biosafety in Microbiological and Biomedical Laboratories (BMBL, published by the US Department of Health and Human Services/CDC-NIH), CFR: Code of Federal Regulations COR: Contracting Officers Representative. CSA: Canadian Standards Association DTRA: Defense Threat Reduction Agency ECG/EKG: Electrocardiogram FDA: Food and Drug Administration FSE: Field Service Engineer. GIS: General Industry Standards GLP: Good Laboratory Practices GMP: Good Manufacturing Practices IND: Investigational New Drug ISO: International Organization for Standardization KO: Contracting Officer. KR: Contractor. MMCN: Material management Control Number. MSDS: Material Safety Data Sheet. NAC: National Agency Check. NACLAC: National Agency Check with Law and Credit Coverage. NFPA: National Fire Protection Association. NHP: Non-Human Primate NIST: National Institute of Standards and Technology. OEM: Original Equipment Manufacturer OSHA: Occupational Safety and Health Administration. POC: Point of Contact. SIP: Special Immunizations Program. SOW: Statement of Work. TMDE: Test Measurement and Diagnostic Equipment. TMTI: Transformational Medical Technologies Initiative UL: Underwriters Laboratories Inc. USAMRIID: United States Army Medical Research Institute of Infectious Diseases. WAWF: Wide Area Work Flow. DEFINITIONS CONTRACTING OFFICER (KO): A Government employee with the expressed authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings. CONTRACTING OFFICERS REPRESENTATIVE (COR): A Government employee, appointed and delegated with certain duties and responsibilities in writing by the KO, normally to provide technical direction, clarification and guidance, and for monitoring and ensuring satisfactory performance of the contract. FIELD SERVICE ENGINEER (FSE): A person who is authorized by the contractor to perform maintenance services (corrective or preventive). These personnel must be fully qualified and at a minimum meet the following: 1.) Successfully completed a formalized training program, for the equipment identified in TE-1 2.) Have a minimum of two years of experience, servicing the types of equipment identified in this contract. POINT OF CONTACT (POC): A person who is authorized by the KO as their representative at the equipment work site who has the authority to request services and performance of the contractor against this contract. The COR has this authority as well. QUALITY CONTROL PLAN: The Contractor's written plan will ensure the performance of the services required by the contract are met or exceeded. At a minimum the Contractor's Quality Control Plan will include: 1. Method for acquiring acceptable replacement parts. 2. Method of ensuring a safe working environment at the Government site. 3. Suggested inspection intervals and checklists to be used by the contractors QA inspector. 4. Contractor's management and supervision process. SCHEDULED SERVICE: Those services routinely performed on a scheduled basis at set intervals. The categories of scheduled services are: maintenance, calibration, and revalidation. Scheduled services shall include, but are not limited to, the following when applicable: 1. Cleaning and lubricating the equipment. 2. Reviewing the operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications. 3. Calibrating the equipment. 4. Performing remedial maintenance. 5. Testing and replacing faulty and worn parts or parts which are likely to fail prior to the next service visit. 6. Measuring and adjusting and calibrating as necessary for optimal performance and quality. 7. Inspecting cables and electrical wiring for wear and fraying and replacing where indicated. 8. Inspecting, and replacing where indicated, all mechanical components including, but are not limited to: mounting hardware, support devices, cables, chains, belts, bearings and tracks, interlocks, clutches, motors, and keyboards. 9. Returning the equipment to the operating condition defined in the OEM's published specifications. 10. Providing documentation of services provided. TECHNICAL EXHIBIT - 3 (TE-3) PUBLICATIONS AND DOCUMENTS Documents applicable to this contract are listed below. The documents have been coded as advisory (A) or mandatory (M). The Contractor shall follow those coded as mandatory, but only to the extent specified in this specification when the document is referenced herein. Army publications will be available at the start of the contract. The Contractor will be notified of pertinent supplements or amendments to mandatory publications issued during the life of the contract. Supplements or amendments will be incorporated by a contract modification issued by the Contracting Officer. ARMY REGULATIONS: (A) AR 40 61 Medical Logistics Policies and Procedures ARMY PAMPHLET: (A) DA Pam 710 2 1 Using Unit Supply System Manual Procedures TECHNICAL BULLETINS: (A) TB 38 750 2 Maintenance Management Procedures for Medical Equipment FORMS: (M) DD Form 2163 Medical Equipment Calibration/Verification/Certification OTHER REGULATORY DOCUMENTS: (A) 21 CFR Codes of Federal Regulations, Title 21, Food and Drugs, Part 0800 to 1299 (Includes Regulations for the Administration and Enforcement of the Radiation Control for Health and Safety Act of 1968) USAMRIID REGULATORY GUIDANCE, SERVICES AND PROCEDURES: (M) The contractor shall comply with the current USAMRIID Regulation 385-69, BIOCONTAINMENT LABORATORY OPERATIONS and other regulations that may apply in the future. The Contractor shall immediately report to the Contracting Officer's Representative (COR) and the Medical Division, USAMRIID, Fort Detrick, Maryland, any illness or symptom of illness (fever > 100.4 degrees F)of any of his/her employees who have been or are being utilized in the performance of the services called for by this contract. The Contractor will encourage such employees to accept hospitalization and medical treatment at Government expense at Fort Detrick in the event a Fort Detrick physician determines that the employee may have a disease contacted as a result of the performance of this contract and that such treatment or hospitalization is advisable. It is agreed that any charge for subsistence of any such employee while an inpatient at the Fort Detrick Hospital shall be paid for by the individual patient or by the Contractor. It is further agreed that this privilege does not extend to continuing treatment unless granted by the Contracting Officer in accordance with the provisions of the contract. 8. ANTITERRORISM/ OPERATIONS SECURITY REVIEW The purpose of this section is to document the review of the requirements packet package requirements performance work statement (PWS), quality assurance surveillance plan and any applicable source selection evaluation criteria for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, operational security (OPSEC), information assurance (IA), physical security, law enforcement, intelligence, foreign disclosure. The following language from the Antiterrorism/ Operations Security Review form applies: 1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within XX calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within XX calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil 2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. 2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. 4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within XX calendar days of contract award and within YY calendar days of new employees commencing performance with the results reported to the COR NLT XX calendar days after contract award. 9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The purpose of this section is to define performance evaluation procedures. The Surveillance Plan describes what the government will survey. The absence of any contract requirement from the QASP shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of this contract, including the clauses entitled, "Inspection of Services" and "Default." The government has the right to inspect all services required in the contract. 2.1.1. The Performance Requirement is set forth in Column #1. 2.1.2. The Performance Standard is set forth in Column #2. 2.1.3. The Acceptable Quality Level for each Requirement is set forth in Column #3. 2.1.4. The Surveillance Method and Frequency for each requirement is set forth in Column #4. 9.1. GOVERNMENT QUALITY ASSURANCE. Contractor performance will be compared to the Contract Performance Standards and the QASP. The government may use a variety of surveillance methods to evaluate the contractor's performance to determine if it meets the contract standards. The methods used on the contract are: 2.2.1. One Hundred Percent Inspection of the output items. 2.2.2. Periodic Inspection of the processes or output items. 2.2.3. Customer Complaints 2.2.4 Random Sampling 9.2. PERFORMANCE EVALUATION. Performance of a service will be an evaluation to determine whether or not it meets the performance threshold of the contract. When the performance threshold is not met, a Contract Discrepancy Report (CDR) will be issued to the contractor by the Contracting Officer's Representative (COR). The contractor shall respond to the CDR by completing the form and returning it to the COR within 15 calendar days of receipt. 9.3. QUALITY ASSURANCE SURVEILLANCE PLAN TABLE Performance Requirement Performance Standard Acceptable Quality Level Method of Surveillance and Frequency Coordination of Scheduled Annual/Semi-Annual Preventive Maintenance, Hardware/Software Upgrades, and Calibration of Current Equipment Contractor Is Responsible For Coordinating And Completing Scheduled Maintenances To Ensure Compliance Within Five (5) Working Days Prior To The End Of The Month. 90% Compliance Preventive Maintenance Plan and COR Observation Coordination of Remedial Repairs Contractor Is Responsible For Coordination And Completion Of Any And / Or All Remedial Repairs 90% Compliance COR Observation Service Parts Requirements Contractor Is Responsible For The Repair Parts Used In The Servicing Of Equipment Which Must Be New OEM Parts Or OEM Certified Used Parts In The Servicing Of All Equipment 100% Compliance COR And Technical Inspection, OEM Certification, and Documentation On All New And Used Parts Provide Pre-Study Consulting, Data Reduction, Interpretation, And Statistical Analysis Services Contractor Is Responsible For Providing Services That Support The ITS Telemetry Acquisition System 100% Compliance Review Of Records, Reports, and Data with COR Observation Contractor Will Maintain a Single Project Schedule From Which Various Project Reports Shall Be Produced Initial and Quarterly Status Reports With a Minimum Of Three (3) Teleconferences, And One (1) Pre-Protocol Meeting With Both Electronic And Hard Copy Reports Reports Will Contain No More Than One (1) Error Per Analyzable Field. 100% Compliance. Status Reports with COR Observation Provide Invoices to COR For Payment. Invoices May Be Used To Aid In Verifying Performance In Accordance With The Performance Work Statement. 100% Compliance Proper Documentation Provided Initially and Then Quarterly With COR Observation 9.4. METHODS OF QA SURVEILLANCE. Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP. a. Feedback from Oversight Board b. Feedback from Government Users c. Feedback from Property Book Officers d. Direct Observation e. 100% Inspection f. Review of Quarterly Reports (various) g. Review of Monthly Reports (various) Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor's performance in meeting a specific performance standard/AQL. a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.) b. MANAGEMENT INFORMATION SYSTEMS (MIS). (Evaluates outputs through the use of management information reports. Best used for general surveillance and may need to be supplemented by periodic inspections.) c. PERIODIC INSPECTION. Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled as required. 1) Analysis of contractor's progress reports. (Evaluate cost, schedule, etc.) 2) Performance reporting. Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause and the Inspection of Supplies clause in the Contract becomes the basis for the KO's actions. 9.5. RATINGS. Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used: Example 1: EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government's benefit. SATISFACTORY: Performance meets contractual requirements. UNSATISFACTORY: Performance does not meet contractual requirements. 10. DOCUMENTING PERFORMANCE. a. ACCEPTABLE PERFORMANCE. The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions. b. UNACCEPTABLE PERFORMANCE. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO. 11. FREQUENCY OF MEASUREMENT. a. Frequency of Measurement. During contract/order performance, the COR shall take periodic measurements, quarterly as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed. b. Frequency of Performance Assessment Meetings. The COR shall meet with the contractor quarterly to assess performance and shall provide a written assessment. PERFORMANCE REPORT 1. CONTRACT NUMBER: W81XWH-XX-P-XXXX 2. Prepared by: COR NAME ENTERED AT TIME OF AWARD 3. Date and time of observation: 4. Observation: Prepared by: COR Signature - Contracting Officer's Representative Date CONTRACT DISCREPANCY REPORT (CDR) 5. Contract Number: W81XWH-XX-P-XXXX 6. TO: (Contractor Task Manager or on-site representative) 7. FROM: COR NAME 8. Date and time observed discrepancy: 9. DISCREPANCY OR PROBLEM: 5. Corrective action plan: A written corrective action plan < is / is not > required. < If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this CDR. > Prepared by: COR Signature - Contracting Officer's Representative Date Received by: Signature - Contractor Task Manager or on-site representative Date 9. Delivery Information: CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC 0001 POP 08 DEC 2015 TO 307 DEC 2016 N/A FORT DETRICK-USAMRIID 1425 PORTER STREET FORT DETRICK MD 21702-5011 FOB: Destination W23MYC 0002 POP 08 DEC 2015 TO 307 DEC 2016 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 1001 POP 08 Dec 2016 TO 07 Dec 2017 N/A FORT DETRICK-USAMRIID 1425 PORTER STREET FORT DETRICK MD 21702-5011 FOB: Destination W23MYC 1002 POP 08 Dec 2016 TO 07 Dec 2017 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 2001 POP 08 DEC 2017 TO 07 DEC2018 N/A FORT DETRICK-USAMRIID 1425 PORTER STREET FORT DETRICK MD 21702-5011 FOB: Destination W23MYC 2002 POP 08 DEC 2017 TO 07 DEC 2018 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 3001 POP 08 DEC 2018 TO 07 DEC 2019 N/A FORT DETRICK-USAMRIID 1425 PORTER STREET FORT DETRICK MD 21702-5011 FOB: Destination W23MYC 3002 POP 08 DEC 2018 TO 07 DEC 2019 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 4001 POP 08 DEC 2020 TO 07 DEC 2021 N/A FORT DETRICK-USAMRIID 1425 PORTER STREET FORT DETRICK MD 21702-5011 FOB: Destination W23MYC 4002 POP 08 DEC 2020 TO 07 DEC 2021 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 10. CLAUSES AND PROVISIONS 52.203-3 Gratuities APR 1984 52.203-16 Preventing Personal Conflicts of Interest DEC 2011 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights APR 2014 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-3 Offeror Representations and Certification--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.245-1 Government Property APR 2012 52.245-9 Use And Charges APR 2012 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls AUG 2015 252.204-7008 (Dev) Compliance with Safeguarding Covered Defense Information Controls OCT 2015 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. SEP 2015 252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2015 252.204-7015 Disclosure of Information to Litigation Support Contractors FEB 2014 252.211-7007 Reporting of Government-Furnished Property AUG 2012 252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7037 Validation of Restrictive Markings on Technical Data JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JUN 2013 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property APR 2012 252.245-7002 Reporting Loss of Government Property APR 2012 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal MAR 2015 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. BASIS FOR THE AWARD 1.1. This is a competitive requirement for maintenance services consisting of customer support, software updates and upgrades, maintenance. Service shall include all parts, labor, travel, phone support and preventative maintenance visits to USAMRIID. 1.2. The requirement will be evaluated using Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2 and Army Source Selection Supplement determining if contractor proposal is "Acceptable" or "Unacceptable." A single firm-fixed price (FFP) contract will be established if the offeror has been determined responsible and the technical proposal is determined to be acceptable to the Government, cost/price and other factors considered. 1.3. To receive consideration for award, offerors must achieve an evaluation of not less than "Acceptable" for the Management Approach and Past performance evaluation factors. The non-cost/price evaluation factors are as follows: Factor 1: Technical Approach Factor 2: Past Performance Factor 3: Price Government evaluators will not assume that the offeror possesses any capability or knowledge unless it is specified in the proposal. 2. Evaluation Criteria: (The following criteria will be used to evaluate the non-price aspects of the proposal.) 2.1. Factor 1: Technical Approach : The technical approach will be evaluated to the degree to which the Offeror technical approach demonstrates a clear understanding of all the tasks and how the approach is likely to yield the required results within the required timeframe; the methodology and flexibility that will be used in accomplishing any resultant award; overall ability to perform; The technical approach is creative and reduces cost, technical, or schedule risk to the Government. 2.2. Factor 2: Past Performance : The Government will conduct a past performance risk evaluation that will be based on the quality, relevance, and currency of the Offeror's past performance, as well as that of its Subcontractors. This evaluation will consider how each Offeror's past performance relates to the probability of successful accomplishment of the required effort. Past Performance will be evaluated for the Offeror's probability of meeting the solicitation requirements. The Past Performance evaluation will consider the Offeror's demonstrated relevant and recent record of performance in supplying products and services that meet the requirements. A performance confidence assessment rating will be assigned for each Offeror focusing on relevant and recent Past Performance. The Government will review the Past Performance information to determine the quality and usefulness as it applies to performance confidence assessment. The Past Performance risk evaluation will assess the risks associated with an Offeror's likelihood of success in performing the PWS requirements indicated by the Offeror's record of past performance on relevant efforts, either included in the proposal or identified by the evaluators in any other manner. In this context, "Offeror" refers to the proposed Prime Contractor and all proposed Subcontractors. The Prime Contractor and proposed Subcontractors will first be assessed individually and the results will then be assessed in their totality to derive the Offeror's Past Performance rating. 2.3. Factor 3 - Price: Price will be evaluated separately from non-price and past performance factors. A price analysis will be performed in order to evaluate the fairness and reasonableness of the proposed price. The proposed price will be evaluated to ascertain consistency with the level of effort described in the offeror's technical proposal. 3. EVALUATION RATING STANDARDS 3.1. Technical Approach Ratings (excluding Past Performance) Technical Acceptable/Unacceptable Ratings Acceptable - Proposal Clearly meets the minimum requirements of the solicitation. Unacceptable - Proposal does not clearly meet the minimum requirements of the solicitation. 3.2. Past Performance Ratings Past Performance Acceptable/Unacceptable Ratings Acceptable - Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. Unacceptable - Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) (End of provision) CONTRACTOR MANPOWER REPORTING (CMR) - (ACCOUNTING FOR CONTRACT SERVICES) (APR 2011) (USAMRAA) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (l) Contract Number; (2) Delivery Order Number (If applicable); (3) Task Order Number (If applicable); (4) Requiring Activity Unit Identification Code (UIC); (5) Command; (6) Contractor Contact Information; (7) Federal Service Code (FSC); (8) Direct Labor Hours; (9) Direct Labor Dollars; and, (10) Location. In the event the Contracting Officer's Representative (COR)/Contracting Officer's Technical Representative (COTR) has not entered their data requirements first, the contractor must also enter the COR/COTR required data with the exception of fund cite, obligations, and disbursement data. The CMRA help desk can be reach at 703-695-5103 or 703-695-5058 for any technical questions. The help desk can also be contacted via email: contractormanpower@hqda.army.mil. As part of its quote or offer, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers: (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Maintenance and Repair Service on a Sterilization, Washer and Vacuum System

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published November 23, 2015  -  Deadline December 23, 2015
cpvs

COMBINED SYNOPSIS/SOLICITATION 1. Issue Date: 11/23/2015 Close Date: 12/23/2015 01:00 PM 2. Requiring Activity: US Army Medical Research Acquisition Activity (USAMRAA) for the US Army Medical Research Institute of Infectious Disease (USAMRIID), Fort Detrick, MD 21702. 3. Description of Requirement: USAMRIID has a requirement for the maintenance and repair service on a Sterilization, Washer and Vacuum system. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 4. Solicitation Number: W81XWH-15-T-0441 This combined synopsis/solicitation is issued as a request for quotations (RFQ) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84, October 8, 2015. This is an unrestricted procurement. The relevant NAICS code is 811219 with a small business size standard of $20.5M. Contract shall be Firm Fixed-Price. 5. Schedule: CLIN DESCRIPTION QTY U/I UNIT PRICE BASE PERIOD 1 Job = 12 Months 0001 Maintenance on Equipment (FFP) 1 Job ___________ 0002 Contractor Manpower Reporting (FFP) 1 Ea ___________ OPTION PERIOD: ONE 1 Job = 12 Months 1001 Maintenance on Equipment (FFP) 1 Job ___________ 1002 Contractor Manpower Reporting (FFP) 1 Ea ___________ OPTION PERIOD: TWO 1 Job = 12 Months 2001 Maintenance on Equipment 1 Job ___________ 2002 Contractor Manpower Reporting (FFP) 1 Ea ___________ OPTION PERIOD: THREE 1 Job = 12 Months 3001 Maintenance on Equipment 1 Job ___________ 3002 Contractor Manpower Reporting (FFP) 1 Ea ___________ OPTION PERIOD: FOUR 1 Job = 12 Months 4001 Maintenance on Equipment 1 Job ___________ 4002 Contractor Manpower Reporting (FFP) 1 Ea ___________ 6. Performance Work Statement: PERFORMANCE WORK STATEMENT FOR REPAIR OF USAMRIID STERILIZATION AND CENTRAL VACUUM EQUIPMENT C-1 INTRODUCTION. This Performance Work Statement (PWS) defines the requirements to overhaul, repair, and provide maintenance and technical support services for U.S. Army/Government owned sterilization and central vacuum equipment for the USAMRIID. C-2 BACKGROUND. The ability to readily obtain (1) repair of repairable capability and (2) and provide for maintenance and technical support services for sterilization and central vacuum equipment is necessary in order for the USAMRIID to effectively achieve its mission. This PWS will satisfy the USAMRIID requirement for the repair, maintenance and service of sterilization and central vacuum equipment. C-3 SCOPE. C-3.1 Repair Services. The Contractor shall provide all labor, services, equipment, tools, and facilities, technical data, and parts and material to accomplish overhaul and repair of sterilization and central vacuum equipment, assemblies and components. C-3.2 Maintenance and Technical Support Services. The Contractor shall provide all necessary trained personnel, labor, tools, diagnostic equipment and software, materiel, supplies, transportation and shipping throughout the United States, parts, and equipment necessary to perform corrective service, repairs and Preventive Maintenance Checks and Services (PMCS), Calibration, and Electrical Safety testing. Services performed on-site, at USAMRIID, shall be conducted during normal operating hours from 0800 thru 1600, Monday through Friday. C-4 APPLICABLE REGULATIONS. The Contractor shall comply with Federal, State and Local regulations and laws applicable to the performance of this contract, and other regulations including but not limited to: AR 40-61, Medical Logistics Policies TB MED 750-1, Operating Guide for Medical Equipment Maintenance TB MED 521, Occupational and Environmental Health Management and Control of Diagnostic, Therapeutic, and Medical Research X-Ray Systems and Facilities. FDA CDRH CFR Title 21, 1020.30 FDA CDRH CFR Title 21, 1020.31 USAMRIID Regulation 750-1, Medical & Research Equipment Maintenance C-4.1 Definitions. Definitions and acronyms used in the text of this document are at Technical Exhbit-1 (TE-1). The definitions of terms listed in TE-1 will be the Government's interpretation of that term for the purposes of this requirement. C-5 PERFORMANCE REQUIREMENTS. C-5.1 Repair Services. The contractor shall be responsible for execution of the requirements outlined in this PWS for the repair of sterilization and central vacuum equipment. The Contractor shall provide all necessary labor, tools, diagnostic equipment and software, materiel, supplies, transportation and shipping throughout the United States, parts, and equipment necessary to repair Government owned sterilization and central vacuum equipment. The service shall be provided within 2 business days of notification.. The Contractor shall provide repair or replacement of all components including photodiodes, laser and power supplies, light sources, optical components, panel meters, circuit boards, filters, prisms, amplifier boards, PC boards and switches; reconditioning or modifications to the equipment to assure satisfactory operating performance of the equipment; replacement of malfunctioning cables supplied with the equipment; software upgrades. C-5.1.1 The contractor must operate and maintain an appropriately rated repair facility in accordance with Section C-4 of this PWS. C-5.1.2 It is the Contractor's responsibility to obtain any data and drawings from the manufacture that may be required to perform equipment overhaul and repair requirements. C-5.1.3 All components and material utilized for overhaul and repair shall be new or refurbished and shall meet authorized parts manufacturer authorization (PMA) requirements C-5.1.4 The price for equipment repair and overhaul shall include receiving inspection, disassembly, inspection, refurbishment, reassembly, packaging, preservation, and all required material included in the component maintenance manuals, including consumables. Examples of parts considered consumable items include: nuts, bolts, washers, packing, dust boots, seals, paint, primer, preservation oil, hydraulic fluid, and sealant. The fixed price for equipment repair and overhaul shall include all required direct and indirect material. C-5.1.5 Components that are Beyond Economical Repair (BER) shall be replaced with new or refurbished parts. Component parts shall be considered BER at 80% of the equipment replacement costs and shall not be repaired or overhauled unless otherwise directed by a duly authorized Government representative. If the component part is unavailable through an approved vendor, the contractor shall contact the government representative for further direction. C-5.1.6 All test equipment used in the performance of this contract will be routinely calibrated and the calibration traceable to a national standard. C-5.1.7 Turn-Around-Time (TAT) for components placed in-work at the contractor overhaul facility shall not exceed seven (7) calendar days from receipt at the contractor's overhaul and repair facility. C-5.1.8 The contractor shall provide a standard commercial warranty covering workmanship, design, and performance for twelve months (12 months from date of delivery and install of the repaired equipment). C-5.2 Maintenance and Technical Support Services. C-5.2.1 Inclusions. The Contractor shall provide repair or replacement of all components including, but not limited to, photodiodes, laser and power supplies, light sources, optical components, panel meters, circuit boards, filters, prisms, amplifier boards, PC boards and switches; reconditioning or modifications to the equipment to assure satisfactory operating performance of the equipment; replacement of malfunctioning cables supplied with the equipment; software upgrades; technical service and support by means of telephone, fax, e-mail and conventional mail; annual instrument inspection (at Contractor's facility or onsite when available); all consumables including, but not limited to, detergents, disinfectants, biological integrators and indicators, sterilization monitors, charts, inks, paper rolls and door gaskets. C-5.2.2 Equipment. Equipment and associated components to be maintained and serviced are listed at Technical Exhibit-2 (TE-2). Equipment shall be maintained to meet or exceed the original equipment manufacturers (OEM's) specifications. The Contractor shall provide services on all equipment, systems, and components in accordance with the terms and conditions described herein. C-6 CONTRACTOR POINT OF CONTACT (POC). The Contractor shall provide communications (telephonic, email or internet) with the Government to discuss technical matters relating to the performance of this contract. The Contractor shall provide in writing the name and telephone number of a primary and alternate individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government. The Contracting Officer (KO) and Contracting Officer's Representative (COR) shall immediately be notified in writing whenever changes are made. C-7 GOVERNMENT POINT OF CONTACT (POC). The Contracting Officer's Representative (COR) will be the Government's on-site POC. The COR will be designated in writing to the Contractor and the scope of authority will be set forth therein. C-7.1 Contracting Officers Representative. The Contracting Officer will designate a COR and the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer. The Contractor shall not accept any instructions issued by any person employed by the U.S. Government other than the Contracting Officer (KO) or the COR acting within the limits of their authority. The COR is not authorized to make any commitments or changes that will affect price quality, quantity, delivery, or any other term or condition of the contract. C-8 CONTRACTOR PERSONNEL. All Contractor personnel dealing directly with Government personnel shall speak English. The Contractor shall ensure repair technicians are technically qualified. An application's specialist shall be available to answer technical questions regarding system operation and applications. Contractor's service representative will be certified by the OEM. C-8.1 Contractor personnel shall wear an identification badge on their outer garment at all times when performing services at the Government site. The badge shall include, as a minimum, the employee's name, the Contractor's company name, and title e.g., regional field service engineer. When required and provided by the Government, the contractor shall wear an additional security identification badge during the performance of services at the Government site. C-8.2 The Contractor's service personnel shall park in the appropriately designated parking areas as determined by the COR. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition. C-9 GOVERNMENT FURNISHED PROPERTY, MATERIALS AND SERVICES. Government property and materials made available to the Contractor under the terms of this contract shall be for use only in the performance of this contract. C-9.1 The Government will make available to the Contractor the equipment scheduled for servicing at such time and duration as required by the Contractor and as coordinated with the COR. C-9.2 The Government will furnish expendable supplies consumed during a normal procedural sequence and necessary for the completion of the required maintenance services for work accomplished at the Government site only. C-9.3 The Government will provide the Contractor with all government forms and make available all government publications referenced in this PWS when not normally available to the public or the Contractor. The final determinations of contractor availability rest with the Government. C-9.4 The Contractor shall not be responsible for delays encountered due to the non-availability of Government furnished materials. C-9.5 The Government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the equipment to function properly as specified by the OEM. The Government will operate the equipment in accordance with the instruction manual provided by the OEM. C-9.6 The Government will not be responsible for damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by the Contractor's personnel. C-10 CONTRACTOR FURNISHED PROPERTY AND MATERIEL. Only the materiel referenced in section C-3 above will be furnished by the Government. All other materiel required in the performance of this contract shall be furnished by the Contractor. C-10.1 The Contractor may provide a diagnostic telecommunication link between the Government work site and the Contractor's facility. The link will be provided at no additional cost to the Government and only after approval of the COR. This link will be removed by the Contractor at the termination of the contract. C-10.2 The Contractor shall provide all service literature, reference publications, and diagnostic software to be used by contractor service technicians as required for the completion of the services in accordance with this PWS. C-11 CONTRACTOR REPORTING REQUIREMENTS. During normal duty hours Contractor personnel shall report to the main entrance security desk and notify the COR upon arrival. Medical Maintenance Branch (MMB) personnel will escort the Contractor FSEs to the equipment site. Upon completion of services by the contractor's service representative, a written service report shall be provided to the maintenance manager or the Security Desk. The service report shall provide detailed information regarding the cause of the equipment malfunction and corrective action taken. Include, at a minimum, the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with part numbers and prices for each part. The Contractor FSE shall personally notify the COR of any problems that may result in the equipment being left disabled upon their departure. During other than normal working hours Contractor FSE shall notify the individual or office designated by the COR. C-11.1 The Contractor shall provide the COR with a service report upon completion of all maintenance services. The service report shall include, but is not limited to: Contract Number, contractor's service report/log number, a detailed description of the service(s) performed, replacement part information (part number, nomenclature, unit price, manufacturer if not OEM, and whether the part is new/used/reconditioned), start date and time, the completion date and time, labor hours expended and the labor/hourly rate normally charged for the type of service performed, and the name of the technician performing the service. The Contractor shall provide all supporting documentation not provided with the service report in and required by this PWS, within 2 work days of the service completion date. C-12 CONTRACTOR RESPONSIBILITY. The Contractor accepts responsibility for the equipment described in TE-2 in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract. C-12.1 The Contractor shall be responsible for all items of Government equipment throughout the period they are under their control. The Contractor shall be responsible for any damage to Government owned equipment and property and shall replace or repair any property damaged due to a fault of the Contractor or their representatives. All such replacement or repair shall be at the Contractor's expense and approved by the KO. C-12.2 The Contractor shall ensure all areas where equipment is serviced on-site are left in a clean, neat, safe, and orderly condition. To prevent safety hazards, no equipment shall be left pulled out or apart upon contractor departure from the work site. Equipment being repaired shall be safely secured at all times. C-13 SCHEDULED MAINTENANCE SERVICES. The Contractor shall, at a minimum, perform all scheduled services in accordance with the OEMs' suggested service intervals, and advise the COR of the anticipated intervals for service. When not specified by the OEM the Government will establish the required intervals for the performance of scheduled services. The minimum acceptable standard is one year (annual). C-13.1 The Contractor shall confirm scheduled dates with the COR at least fifteen (15) working days prior to performing scheduled services. C-13.2 The Contractor shall, at a minimum, perform all scheduled services as prescribed by the OEM using a detailed services checklist. The completed checklist will be provided to the Government with the contractor's service report. C-13.3 After performing Calibration/Verification/Certification services, the contractor's service representative will affix and/or update DD Form 2163 (Medical Equipment Verification/Certification). The contractor shall complete DD Form 2163 in accordance with the instructions provided in Technical Bulletin (TB) 38-750-2, or by the maintenance activity's internal SOP. C-13.4 All test equipment used in the performance of this contract will be routinely calibrated and the calibration traceable to a national standard. C-14 REMEDIAL REPAIRS. Government requests for remedial repairs will be placed by the COR to the Contractors POC. C-14.1 The Contractor's response must be within 2 business days of the request. Response for remedial repairs may include telephone consultation between the equipment user/operator and a contractor FSE. The purpose of this telephone consultation shall be: 1) to provide instruction in determining operator error; 2) to determine the most likely cause of the problem; 3) to determine if resolution of the problem requires the dispatch of a FSE; 4) to identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM; and 5) to determine if the equipment must be shipped to the Contractor's facility for service or repair. C-15 REMOVAL OF GOVERNMENT PROPERTY. Whenever the equipment cannot be serviced at the Government site as determined by the Contractor, the Contractor shall notify the COR who will make arrangements for the Contractor to remove/ship the item to the Contractor's designated site. The Contractor may be required to sign a Government form accepting responsibility for the Government equipment. All charges resulting from a Contractor determined requirement to transport Government owned property covered by this contract to an alternate repair location shall be the responsibility of the Contractor. C-16 REPLACEMENT PARTS. Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Freight, postage, storage charges associated with shipment and receipt of replacement parts, and the return of worn or defective parts shall be the responsibility of the Contractor. The Contractor shall use only new or same-as-new replacement parts which the quality is equal to or better than the OEM's original part. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality. Hardware and software changes not supported by the OEM are not authorized if required to accommodate the installation or replacement of other than OEM parts. Contractor must furnish all software upgrades issued by the equipment manufacturer. C-17 SERVICES BEYOND THE SCOPE OF THE PWS. The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify the COR of the existence or the development of any defects in, or repairs required to the listed equipment which the Contractor considers they are not responsible for under the terms of the contract. At the time of the notification the Contractor shall furnish the COR with a written estimate of the cost to make necessary repairs. C-18 TASK MEASUREMENT: Acceptable performance of this contract will be based upon the successful inspection and acceptance by the Medical Maintenance Technicians upon return of equipment from the contractor's repair facility. C-19 ACCEPTABLE QUALITY LEVEL. The Government reserves the right, at its discretion, to observe/inspect all phases of the equipment overhaul/repair, to include teardown and inspection, build up and functional testing on a not-to-interfere basis. The Contractor's Quality Assurance Program shall be in accordance with ANSI/ASQC Q9001-2000, Quality Management System - Requirements Model for QA. Third party certification is not required. The Government may perform any necessary inspections, verifications and evaluations to ascertain conformance to requirements and perform follow ups at such times and places as may be necessary to ensure the adequacy of the quality system. The Contractor shall require of Subcontractors and vendors a quality system achieving control of the quality of the services and supplies they provide. C-20 ANTITERRORISM/ OPERATIONS SECURITY REVIEW The purpose of this section is to document the review of the requirements packet package requirements performance work statement (PWS), quality assurance surveillance plan and any applicable source selection evaluation criteria for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, operational security (OPSEC), information assurance (IA), physical security, law enforcement, intelligence, foreign disclosure. The following language from the Antiterrorism/ Operations Security Review form applies: 1. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil 2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at individual facility or installation change, the Government may require changes in contractor security matters or processes. 2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. 4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within XX calendar days of contract award and within YY calendar days of new employees commencing performance with the results reported to the COR NLT XX calendar days after contract award. 7. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. C-21 CONTRACTOR MANPOWER REPORTING (CMR) (June 2015) (USAMRAA) "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [TO BE FILLED IN AT TIME OF AWARD] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmrs.army.mil . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hgda-asa-mra.mbx.samr-fm-cmra@mail.mil TECHNICAL EXHIBIT - 1 ACRONYMS COR: Contracting Officers Representative. FSE: Field Service Engineer. KO: Contracting Officer. OEM: Original Equipment Manufacturer. PWS: Performance Work Statement DEFINITIONS CONTRACTING OFFICERS REPRESENTATIVE (COR): A Government employee selected and designated in writing by the KO to act as their authorized representative in administering a contract. Also, the Government representative at the equipment work site that has the authority to request services and monitor performance of the Contractor. CONSUMABLES & EXPENDABLE SUPPLIES: Examples are: cleaning material, paper, external tubing, chemicals, calibration standards, or reagents consumed during normal operation of the equipment and routinely replenished by the operator. Additionally, routine replenishment of consumables and expendables by the operator would not require the use of tools to disassemble the equipment or require the application of test equipment to permit equipment operation and verify calibration. FIELD SERVICE ENGINEER: A technically qualified person (certified by the OEM) who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the equipment described in TE-2. PREVENTIVE MAINTENANCE CHECKS & SERVICES (PMCS): Maintaining equipment in a satisfactory operating condition in accordance with the manufacturer's standards and the specifications by providing systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. For purposes of this Contract, it includes the installation of any manufacturer's modifications or upgrades applicable to the equipment or system. REPLACEMENT PART: A piece, part, component, upgrade or modified module of an item of equipment or an existing system requiring replacement as the result of a fault developed through normal use or normal wear and tear. Replacement parts do not include consumable supplies. Replacement parts include components that are installed solely for cosmetic appearance i.e., cowlings, molding, keyboard keypads (when the key designation is worn off), etc. SCHEDULED SERVICE: Those services routinely performed on a scheduled basis at set intervals. The three categories of scheduled services are preventive maintenance, calibration, and safety testing. Scheduled services shall include, but are not limited to the following: 1. Cleaning of equipment. 2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications. 3. Calibrating and lubricating the equipment. 4. Performing remedial maintenance of non-emergent nature. 5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. 6. Measuring and adjusting and calibrating as necessary for optimal quality. 7. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying. 8. Inspecting, and replacing where indicated, all mechanical components including, but not limited to: mounting hardware, support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, and keyboards. 9. Restoring the equipment to full operating condition and standard specifications, including necessary upgrades. 10. . Providing documentation of services performed. SERVICE COMPLETION DATE: The date and hour the COR accepts the work as completed and signs the Contractor's service report. WEEKEND: The period beginning at 16:00 PM on Friday and ending at 08:00 AM the following Monday. QUALITY ASSURANCE SURVEILLANCE PLAN USAMRIID Equipment Contract Contract Number: Contractor's name: 1. PURPOSE. This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following: • What will be monitored. • How monitoring will take place. • Who will conduct the monitoring. • How monitoring efforts and results will be documented. This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government's responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur. This QASP is a "living document" and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities. FAR 52.246-5 Inspection of Services - Cost-Reimbursement, applies to this effort 2. GOVERNMENT ROLES AND RESPONSIBILITIES. The following personnel shall oversee and coordinate surveillance activities. a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor's performance. Assigned KO: John M. Niziolek Organization or Agency: US Army Medical Research Acquisition Activity Telephone: Phone: (301) 619-1348 ; Fax: (301) 619-2195 Email: john.m.niziolek.civ@mail.mil b. Contracting Officer's Representative (COR) - The COR will be located at the United States Medical Research Institute for Infectious Diseases (USAMRIID) office. The COR will be responsible for technical administration of the contract, and shall assure proper Government surveillance of the contractor's performance with the assistance of three Contracting Officer's Technical Representatives (COTRs). The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. A COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action. Assigned COR USAMRIID: TO BE DETERMINED Title: Telephone: Fax: Email: c. Contracting Officer's Technical Representatives (COTRs) - There will be three COTRs responsible for assisting the COR in technical administration of the contract, and they shall assist the COR in assuring proper Government surveillance of the contractor's performance. The COTRs shall provide input and documentation for the COR's quality assurance file. A COTR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action. Assigned COTR: TBD Telephone: Email: 3. CONTRACTOR REPRESENTATIVES: The following employees of the contractor serve as the contractor's Program Managers for this contract. Name: TBD Email: Telephone: 4. PERFORMANCE STANDARDS. Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards. The Performance Requirements Summary Matrix, shown in Table 1 below and contained in the Performance Work Statement (PWS) for this contract in paragraph 4.5.2, includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL). Table 1. Performance Standards for Initial Outfitting and Transition (IO&T) Acquisition for National Capital Region (NCR) North (WRNMMC) and South (FBCH) Projects Task Indicator Standard Acceptable Quality Level Surveillance Method Incentive Scheduled Service PWS C-13 All scheduled services will be completed in the month due. 100% annual completion rate Observation and 100% Inspection by COR/TCOR Favorable Past Performance Rating Remedial Repair Unscheduled PWS C-14 Respond within 2 business days 100% compliance with requirement Observation and 100% Inspection by COR Favorable Past Performance Rating Monthly and Annual Summary Reports PWS C-11 Provide monthly documentation on services performed. 100% submission of required reports prior to the end of the month. Monthly Reports and 100% Inspection by the COR Favorable Past Performance Rating 5. METHODS OF QA SURVEILLANCE. Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP. • Feedback from Government Users • Direct Observation • 100% Inspection • Review of Monthly Reports (various) Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor's performance in meeting a specific performance standard/AQL. • DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.) • MANAGEMENT INFORMATION SYSTEMS (MIS). (Evaluates outputs through the use of management information reports. Best used for general surveillance and may need to be supplemented by periodic inspections.) • PERIODIC INSPECTION. Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled as required. o Analysis of contractor's progress reports. (Evaluate cost, schedule, etc.) o Performance reporting. Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause and the Inspection of Supplies clause in the Contract becomes the basis for the KO's actions. 6. RATINGS. Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used: Example 1: EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government's benefit. SATISFACTORY: Performance meets contractual requirements. UNSATISFACTORY: Performance does not meet contractual requirements. 7. DOCUMENTING PERFORMANCE. a. ACCEPTABLE PERFORMANCE. The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions. b. UNACCEPTABLE PERFORMANCE. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability. Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO. 8. FREQUENCY OF MEASUREMENT. a. Frequency of Measurement. During contract/order performance, the COR shall take periodic measurements, quarterly as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed. b. Frequency of Performance Assessment Meetings. The COR shall meet with the contractor quarterly to assess performance and shall provide a written assessment. PERFORMANCE REPORT 1. CONTRACT NUMBER: W81XWH-XX-P-XXXX 2. Prepared by: 3. Date and time of observation: 4. Observation: Examples of items to include in a report are: a. Method of surveillance. b. How frequently you conducted surveillance. c. Surveillance results. d. Number of observations.> Prepared by: Signature - Contracting Officer's Representative Date CONTRACT DISCREPANCY REPORT (CDR) 1. Contract Number: W81XWH-XX-P-XX 2. TO: (Contractor Task Manager or on-site representative) 3. FROM: TBD 4. Date and time observed discrepancy: 5. DISCREPANCY OR PROBLEM: 6. CORRECTIVE ACTION PLAN: A written corrective action plan < is / is not > required. < If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this CDR. > Prepared by: Signature - Contracting Officer's Representative Date Received by: Signature - Contractor Task Manager or on-site representative Date 7. Miscellaneous Information: Billing Information: Invoicing will be completed using the Wide Area Work Flow (WAWF) system. Please include your DUNS Number, Federal Tax Identification Number and Cage Code with your offer. Questions should be addressed to Sharon R. smith at sharon.r.smith.civ@mail.mil and are due no later than 10:00 a.m. EDT on Wednesday December 16, 2015. Answers will be posted via amendment. Questions will not be accepted by telephone. It is preferred that quotations be sent electronically to sharon.r.smith.civ@mail.mil. Quotations may be sent to USAMRAA, 820 Chandler Street, Fort Detrick 21702-5014, Attention: Sharon R. Smith. Regardless of how they are submitted they must be received no later than the closing date and time given on the first page of this solicitation. 8. Inspection and Acceptance: The Government will inspect and accept upon performance of all services. CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC 0001 POP 01 JAN 2015 TO 31DEC 2016 N/A FORT DETRICK-USAMRIID 1425 PORTER STREET FORT DETRICK MD 21702-5011 FOB: Destination W23MYC 0002 POP 01 JAN 2015 TO 31DEC 2016 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 0003 POP 01 JAN 2015 TO 31DEC 2016 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 1001 POP 01-JAN-2017 TO 31-DEC-2017 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 1002 POP 01-JAN-2017 TO 31-DEC-2017 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 1003 POP 01-JAN-2017 TO 31-DEC-2017 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 2001 POP 01-JAN-2018 TO 31-JAN-2018 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 2002 POP 01-JAN-2018 TO 31-JAN-2018 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 2003 POP 01-JAN-2018 TO 31-JAN-2018 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 3001 POP 01-JAN-2019 TO 31-JAN-2019 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 3002 POP 01-JAN-2019 TO 31-JAN-2019 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 3003 POP 01-JAN-2019 TO 31-JAN-2019 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 4001 POP 01-JAN-2020 TO 31-DEC-2020 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 4002 POP 01-JAN-2020 TO 31-DEC-2020 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 4003 POP 01-JAN-2020 TO 31-DEC-2020 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W23MYC 10. CLAUSES AND PROVISIONS 52.203-3 Gratuities APR 1984 52.203-16 Preventing Personal Conflicts of Interest DEC 2011 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights APR 2014 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.212-3 Offeror Representations and Certification--Commercial Items NOV 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.217-5 Evaluation Of Options JUL 1990 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Encourage Contractor Policies to Ban Text Messaging While Driving Restrictions on Certain Foreign Purchases Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications. Aug 2011 JUN 2008 OCT 2015 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.245-1 Government Property APR 2012 52.245-9 Use And Charges APR 2012 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7008 (Dev) Compliance with Safeguarding Covered Defense Information Controls OCT 2015 252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2015 252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.227-7015 Technical Data--Commercial Items FEB 2014 252.227-7037 Validation of Restrictive Markings on Technical Data JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JUN 2013 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7003 Notification of Potential Safety Issues JUN 2013 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers: (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Maintenance on ITS Acquisition Telemetry System

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published July 7, 2016  -  Deadline July 14, 2016
cpvs

The Contractor shall initiate the necessary personnel background checks for successful processing of contract employees through the USAMRIID Security Office. The minimum personnel background investigations will be a National Agency Check with Inquiries (NACI). It is anticipated that the highest clearance required will be Secret. Contractor employees enrolled in the Biological Personnel Reliability Program (BPRP) shall be required to successfully complete a Single Scope Background Investigation (SSBI), and obtain and maintain a favorable Department of Health and Human Services Security Risk Assessment (SRA). All background investigation forms must be submitted, and the background investigation initiated prior to the first day of work. Fingerprint checks must also be completed prior to the first day of work. All background investigations of employees must be favorably adjudicated. Any delays in recruitment caused by security issues will be the responsibility of the Contractor unless an exception is authorized by the Contracting Officer. The security requirements for other USAMRMC laboratories or customers will be specified in the order. The appropriate security clearance forms will be provided to the Contractor in accordance with FAR Clause 52.204-2 in Section I. 2.7.2 Foreign Nationals RequirementsA foreign national can only be hired if they have a special skill that a US Citizen cannot be found to perform. The investigation must be completed in its entirety before unescorted access to the facility is granted. Government computer access may be approved, but the process has to be approved by the Fort Detrick Designated Approving Authority. (Reference PWS 2.11.8.5)Requirements for Escorted Visitor Entry to CDC-registered SpacesContractors not routinely working in CDC registered areas will not be enrolled in the BPRP and will comply with USAMRIID's Visitor Policy 11-24, Escorted Entry to CDC Registered Areas.Services for Contractors Not Enrolled in the BPRP Government Furnished Services USAMRIID will provide the contract employee a copy of the latest risk assessments and expected work conditions for the private Board-Certified Occupational Health Physician (BCOMP) to review. This will enable the private BCOMP to evaluate the health status of the contractor for medical suitability for entry into USAMRIID's containment laboratories and BSAT storage spaces. 2.7.3 Contractor Furnished ServicesThe Contractor shall employ the services of a BCOMP to conduct physical examinations and determine fit-for-duty for non-BPRP workers entering CDC registered spaces. The Contractor shall ensure the BCOMP provides Barquist Army Health Clinic Occupational Health with a written summary of this evaluation including an assessment of the workers' ability to safely wear the required dermal and/or respiratory protective equipment, and a medical clearance letter signed by the certifying physician for the period in which the employee will be visiting USAMRIID and entering biocontainment suites. The examination will be conducted within the previous 365 days. The certifying letter will be written within two weeks prior to suite access. The letter will be provided to the Barquist Army Health Clinic BPRP Competent Medical Authority at least 24 hours prior to the planned suite entry. On the day of the planned suite visit the contractor employee will be seen for a brief visit and orientation at the BPRP Barquist Army Health Clinic located within USAMRIID. 2.8. Network Security 2.8.1 Contractor personnel requiring access to DoD networks to perform work under this contract must have a NACI or an open, pending investigation prior to commencement of work. If the Contractor has a pending investigation, a copy of this investigation must be presented to the USAMRIID Personnel Security Manager at the time of in-processing for review and must contain no unfavorable information. The Contractor must maintain this level of security for the life of the contract. Citizenship will be verified by presenting an original birth certificate or a valid US Passport or the original Naturalization certificate to the USAMRIID Personnel Security Manager at the time of in-processing for all contractor personnel assigned to the contract. Any derogatory information, to include law enforcement issues, mental health issues, or alcohol/drug related issues must be reported to the USAMRIID Personnel Security Manager. 2.8.2 Contractor personnel shall use only Government-provided computer equipment; and shall follow all applicable statutes, regulations and policies governing DoD, MEDCOM, USAMRMC, and USAMRIID cyber security and information system assets. Personnel must provide proof of applicable training and certifications to include annual Cyber Awareness training. This training must be documented in the Army Training and Certification Tracking System (ATCTS) unless otherwise authorized by applicable policies. DoD Information System, IT service, and IT product acquisition or development must also adhere to applicable policies as described below:It is DoD policy that Cybersecurity requirements shall be identified and included in the design, acquisition, installation, operation, upgrade, or replacement of all DoD information systems. This includes systems and processes developed within the Defense Acquisition System; systems and processes developed at private expense; outsourced business processes supported by private sector information systems; and outsourced information technologies. Information technology services provided under this contract must comply with statutory and regulatory IA policy. The source documents for this policy are (available in the USAMRIID library for review): 1. The National Security Act of 1947 2. Title 40/Clinger-Cohen Act3. Executive Order 12333, "United States Intelligence Activities,"4. National Security Presidential Directive-54/Homeland Security Presidential Directive-235. Subchapter III of chapter 35 of Title 44, United States Code (also known as the "Federal Information Security Management Act (FISMA) of 2002")6. National Security Telecommunications and Information Systems Security Policy No. 11, "Revised Fact Sheet National Information Assurance Acquisition Policy" and associated "Frequently Asked Questions" 7. National Institute of Standards and Technology (NIST) Special Publication (SP) 800-398. Federal Information Processing Standards 9. DoD Instruction 8500.01, "Cybersecurity," March 13, 201410. DoD Instruction 8500.2, "Information Assurance Implementation" 11. DoD Instruction 8580.1, "Information Assurance in the Defense Acquisition System" 12. DoD Instruction 5000.02, "Operation of the Defense Acquisition System,"13. DoD Directive 8570.01, "Information Assurance Training, Certification, and Workforce Management" 14. Chairman of the Joint Chief of Staff Instruction 6510.01E, "Information Assurance (IA) and Computer Network Defense (CND)" 15. Defense Acquisition Guidebook - Chapter 7 Acquiring Information Technology and National Security Systems, Section 7.5 Information Assurance 16. DoD Instruction 8510.01, "Risk Management Framework (RMF) for DoD Information Technologies" 2.8.3 Each proposal, under this contract, will be screened for compliance with applicable Cybersecurity statutes, policies, and procedures. Specific requirements will be stated in the performance work statement/statement of objectives. This special contract provision shall be updated by reference for any changes to source documents. Any new laws or policies applicable to Cybersecurity subsequent to issuance of this contract will be incorporated into the basic contract unilaterally without equitable adjustment to the basic contract. Any equitable adjustment shall be assessed that may be affected by the change as applicable.Non-US citizens are not being adjudicated for USAMRIID trustworthiness determinations at this time. Non-US Citizens are not allowed access to DoD IT systems unless approved by an authority designated in Appendix 6, DoD 5200.2-R. Only US citizens shall be granted access and assigned to sensitive duties. Safeguarding InformationThe Contractor shall properly and adequately safeguard sensitive (FOR OFFICIAL USE ONLY) or classified government materials in accordance with Department of Defense Directive (DoDD) 5230.09, DoDD 5200.1-R, DoDD 5200.1-PH AR 380-5, and AR 380-40. Work shall not be performed in classified areas unless appropriate clearances are received in accordance with DoDD 5220.22-M. 2.8.4 Physical Security 2.8.7.1 The Contractor shall comply with Force Protection Condition procedures, Random Antiterrorism Measures and local search/ identification requirements. The Contractor shall safeguard all Government property, including controlled forms, provided for Contractor use. At the close of each work period, Government training equipment, vehicles, facilities, support equipment, and other valuable materials shall be secured.This contract includes activities that may require Contractor travel to destinations outside of the United States. The Contractor shall ensure that assigned participants allow sufficient lead-time to obtain valid passports, country clearances, visas, and immunizations to support project activities. Contractors shall be responsible for providing their own security and coordinate with State Department and local authorities as required. 2.8.5 DFARS Clause 252.225-7043, "Antiterrorism (AT)/Force Protection for Defense Contractors Outside the United States" shall be applicable to the required performance and delivery in a foreign county. This clause applies to both contingency and non-contingency support. The key AT requirement is for non-local national Contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the Contractor's compliance with combatant commander and subordinate task force commander policies and directives. 2.8.6 CORs will be required to complete Contract Requirements Package Antiterrorism/Operations Security Review Cover Sheet (AT/OPSEC) to document the review of the requirements package statement of work (SOW) quality assurance surveillance plan and any applicable source selection evaluation criteria for antiterrorism (AT) and other related protection matters, including AT, operations security (OPSEC), information assurance (IA)/cyber security, physical security, law enforcement, intelligence, and foreign disclosure. A signed AT/OPSEC cover sheet must be included in all requirements packages except for supply contracts under the simplified acquisition level threshold, field ordering officer actions, and Government purchase card purchases. Command policy may require this form for supply contracts under the simplified acquisition level threshold. The organizational antiterrorism officer (ATO) must review each requirements package prior to submission to the supporting contracting activity, including coordination with other staff elements for review as appropriate per Section II below. If the requiring activity does not have an ATO, the first ATO in the chain of command will review the contract for considerations. An OPSEC officer review is also mandatory. Upon completion of this AT/OPSEC cover sheet, a Standard Contract Language Provision/Contract Clause Text Applicability and/or Additional PWS Language will be created. This language shall be included in this PWS. If this language is not applicable, then it should be noted. (Reference the Integrating Antiterrorism and Operation Security into the Contract Support Process Test Reference) 2.8.7 AT/OPSEC Security Standard Contract Language - Must be completed by customer's Security Office and included in each PWS. ANTITERRORISM/ OPERATIONS SECURITY REVIEW The purpose of this section is to document the review of the requirements packet package requirements performance work statement (PWS), quality assurance surveillance plan and any applicable source selection evaluation criteria for antiterrorism (AT) and other related protection matters to include, but not limited to: AT, operational security (OPSEC), information assurance (IA), physical security, law enforcement, intelligence, foreign disclosure. The following language from the Antiterrorism/ Operations Security Review form applies: 2. Access and general protection/security policy and procedures. This standard language is forcontractor employees with an area of performance within Army controlled installation, facility, or area.Contractor and all associated subcontractors employees shall provide all information required forbackground checks to meet installation access requirements to be accomplished by installation ProvostMarshal Office, Director of Emergency Services or Security Office. Contractor workforce must complywith all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification ofContractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at individual facility or installation change, the Government may require changes in contractor security matters or processes. 4. iWATCH Training. This standard language is for contractor employees with an area of performancewithin an Army controlled installation, facility or area. The contractor and all associated sub-contractorsshall brief all employees on the local iWATCH program (training standards provided by the requiringactivity ATO). This local developed training will be used to inform employees of the types of behavior towatch for and instruct employees to report suspicious activity to the COR. This training shall be completedwithin XX calendar days of contract award and within YY calendar days of new employees commencingperformance with the results reported to the COR NLT XX calendar days after contract award. 13. Threat Awareness Reporting Prohgram. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b. 2.8.7 Workplace Safety The contractor employee must be able to maintain a safe workplace and comply with occupational health and safety rules and regulations. Contractor employees are required to attend safety training(s) relative to his/her position and report any infractions of safety procedures to the COR immediately. 3.0 Performance Requirements 3.1. Objective 1 - Coordination of Preventative Services and Calibration of Current Equipment (CPSCCE) (Deliverable 1): Contractor is responsible for coordination and completing scheduled annual/semi-annual preventative maintenance services and calibrate current equipment to ensure compliance within five (5) working days prior to the end of the month. The acceptable quality level is 90% compliance. Field Service Reports in both electronic and hard copy format are required within two (2) weeks of service rendered to verify compliance. 3.2. Objective 2 - Service Parts Requirements (SPR) ( Deliverable 2): Contractor is responsible for installing repair parts currently owned by USAMRIID for servicing of the equipment. The parts are previously acquired by USAMRIID and are new OEM parts or OEM certified used parts for all equipment. The acceptable quality level is 90% compliance. 3.3. Objective 3 - Maintenance of Single Project Schedule (MSPS) (Deliverable 3): Contractor will maintain a single project schedule from which various project reports shall be produced. Initial and quarterly status reports with a minimum of three (3) teleconferences and one (1) pre-protocol meeting with both electronic and hard copy reports. The acceptable quality level is 95% compliance and reports will contain no more than one (1) error per analyzable field. 3.4. Objective 4 - Invoices (I) (Deliverable 4): Invoices will provided to the COR for payment. Invoices may be used to aid in verifying performance in accordance with the PWS. The acceptable quality level is 100% compliance. Invoices will be submitted in electronic and hard copy format within two (2) weeks of service. 3.5. Objective 5 - Train Personnel (TP) (Deliverable 5): Contractor is to allowUSAMRIID personnel to follow during maintenance service calls and provide a detailed explanation of all tasks performed during the maintenance call. This requirement is to ensure that USAMRIID personnel are capable of describing and performing tasks in the event of inspection. The acceptable quality level is 90% compliance. 3.6. Objective 6 - Contractor Manpower Reporting (CMR) (Deliverable 6) - The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor is required to completely fill in all required data fields using the following web address https://cmra.army.mil/Login.aspx. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the applicable help desk at: https://cmra.army.mil/Login.aspx UIC for USAMRIID is W4GPAA 4.0 Deliverables 4.1 Delivery Address All deliverables shall be submitted to the COR designated in the COR appointment letter, and others listed below. TBD1425 Porter StreetRoom 14Fort Detrick, MD 21702301-619-6239 4.2 Method of DeliveryElectronic copies shall be delivered using Microsoft Office suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) or in Adobe PDF format, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR. 4.3 Shipping The Contractor shall use appropriate, GMP-compliant refrigerated shipping carriers for drug product shipments (FedEx, World Courier, or similar, as agreed to by the COR), and appropriate shipping methods for all other materials, equipment, and hard copy documents. In the United States, the Contractor shall use the US Postal Service standard delivery for delivery of all such shipments. The COR must approve the selected shipping method and any exceptions to these requirements. 4.4 Government Acceptance Period4.4.1. The COR will have ten (10) business days to review draft deliverables and make comments. The Contractor shall have five (5) business days to make corrections. Upon receipt of the final deliverables, the COR will have two (2) workdays for final review prior to acceptance or providing documented reasons for non-acceptance. Should the Government fail to complete the review within the review period the deliverable will become acceptable by default, unless prior to the expiration of the ten (10) business days the Government notifies the Contractor in writing to the contrary. The final submission should be deemed approved if the Government has not rejected it in 30 calendar days. 4.4.2. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor's accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall have five (5) business days to correct the rejected deliverable and return it per delivery instructions. 4.5 Delivery Schedule Abbreviations The following abbreviations are used in the delivery/deliverable schedule: Abbreviation DefinitionKO Contracting OfficerCOR Contracting Officer's Representative CS Contract SpecialistDA Days afterDACA Days after contract award (award of this order)DAEOM Days after end of monthDays Calendar Days unless otherwise specifiedE Electronic CopyH Hard CopyNLT No Later ThanPWS Ref Performance Work Statement Reference (paragraph number)   4.6 Deliverable/Delivery Schedule A summary of deliverables follows. Copies are to be provided to the Government officials indicated in electronic file (E), and/or hard copy (H). Item T/O PWS Ref Title Dist E H Initial SubsequentDeliverable 1 3.1 CPSCCE COR 1 1 Within two (2) weeks of service N/ADeliverable 2 3.2SPR COR 1 1 Within two (2) weeks of service N/ADeliverable 3 3.3 MSPS COR 1 1 Before project initiation N/ADeliverable 4 3.4 I COR 1 1 Within two (2) weeks of service N/ADeliverable 5 3.5 TP COR 0 0 Concurrent with service N/ADeliverable 6 3.6 CMR COR1N/A October 31st of each fiscal year. 5.1. Government Facility. 5.1.1. The Government will provide access to Government controlled facilities, equipment, and materials for daily business use of staff called for under this order. This shall include office space, desk, telephone, chair, computer, shared printer, and requisite consumable materials.   5.2 Other Direct Costs (ODCs) 5.2.1. ODCs shall be billed on a cost reimbursable basis. Costs are defined as the purchase price of materials or service plus General and Administrative charges (G&A) or material and handling charges (M&H). 5.2.2. All ODCs shall be fully supported in compliance with all competition requirements of the FAR PART 6. 5.2.3. All ODCs shall be reported as stated in the Monthly Progress Report Section 2.1.1. 5.2.4. Estimated ODCs are as follows: Description QuantityTotal $3,300.00 Not to Exceed 5.3. Quality AssuranceThe Government will review Monthly Progress Reports and will attend regular task performance review meetings with the Contractor to survey quality of products and services. 6.3.1 Quality Assurance Surveillance Plan (QASP) The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor's performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary. 5.3.2 Performance Evaluation Process Not Applicable for this Task 5.4. Government Furnished Equipment (GFE)/ Information (GFI)/Property(GFP)The Government will provide the equipment/information/property shown in the attached listing of Government Furnished Equipment/Information/Property, Technical Exhibit 1. The Contractor shall maintain a detailed inventory accounting system for Government Furnished Equipment/Material or Contractor-Acquired-Government Owned Property (CAP). The inventory accounting system must specify, as a minimum: product description (make, model), Government tag number, date of receipt, name of recipient, location of receipt, current location, purchase cost (if CAP), and contract/order number under which the equipment is being used. The Contractor shall either: a) attach an update inventory report to each Monthly Progress Report, or b) certify that the inventory has been updated and is available for Government review. In either case the Contractor's inventory listing must be available for Government review within one business day of COR request. 6.0 PURCHASE, SERVICES, PERFORMANCE WORK STATEMENT (PWS), AND SCOPE 6.1 This contract shall provide for services rendered to Employees of the Bacteriology Division in the way of revalidation services, training and support on critical ITS Telemetry Systems at the United States Army Medical Research Institute of Infectious Diseases (USAMRIID). 6.2 The Contractor shall comply with Federal, State and Local laws, and regulations and standards applicable to the performance of this contract such as, but no limited to: Code of Federal Regulation (CFR), National Fire Protection Association Standards (NFPA), Underwriter's Laboratories Standards for Safety (UL), Occupational and Safety Health Act (OSHA), including Lockout/Tag-out, American Society of Mechanical Engineers (ASME), the Food and Drug Administration (FDA), and Canadian Standards Association (CSA). The Contractor shall provide Material Safety Data Sheets (MSDS) to the Contracting Officer's Representative (COR) for all chemicals, lubricants, fluids, solutions or materials contemplated for use in the performance of the contract as outlined in Title 29 CFR (Code of Federal Regulation) 1910 (General Industry Standards) and Title 40 CFR, Protection of Environment. All materials shall be approved by the authorized Government Representative prior to introducing the material into USAMRIID. If a conflict in regulations occurs, the most stringent regulation shall apply. Smoking is prohibited in any area of USAMRIID.Eating and drinking is permitted only in designated areas upon approval of the Contracting Officer's Representative (COR). 6.3 The Contractor shall not accept any instruction issued by any person other than the Government Contracting Officer (KO), or the Contracting Officer's Representative (COR) as long as it does not alter, change, or affect the legal terms of the contract. 6.4 The Contractor shall provide all the necessary trained and experienced personnel to provide hardware/software installation and programming, maintenance services, training and support to the ITS Telemetry Acquisition Systems currently used at USAMRIID. 6.5 The period of performance for this project will be 1 year with 1 (1) year options. 6.6 The Contractor shall have the ability and resources for telephonic, facsimile, and e-mail communications with the Government to transact business and discuss matters relating to the performance of this contract. 6.7 Equipment listed in this contract will be serviced and maintained to meet or exceed the original equipment manufacturers (OEM's) published specifications. 6.8 Equipment and associated components to be serviced are listed at Technical Exhibit 1 (TE-1). Equipment may be added to, or deleted from this contract at any time by mutual agreement of the Contractor and the Government. 6.9 Acronyms and Definitions used in the text of this PWS are at Technical Exhibit 2 (TE-2). 6.10 Publications and Documents required for the completion of this contract are listed in Technical Exhibit 3 (TE-3) 6.11The Contractor may be required to maintain or establish a quality management system to ensure that the quality of the services, material provided, and documentation meet or exceed the specifications, terms, and conditions of this contract. At the discretion of the Government, an inspection of the contractor maintained quality management system may be conducted by the COR or KO. Upon request of the Contracting Officer's Representative (COR), the Contractor shall participate in the quality assurance inspections. Further, the Contractor's quality management system may be required to meet the requirements of the International Organization for Standardization (ISO) 09001/9002 or ISO/IEC 17025, Good Laboratory Practices (GLP), and Good Manufacturing Practices (GMP). 6.12 The Contractor is required to report contract-related information in accordance with the Contractor Manpower Reporting (CMR) clause upon award or modification, and annually thereafter for the duration of the contract, to secure the web site at: https://cmra.army.mil. 7.0 GOVERNMENT RESPONSIBILITY, PROPERTY, MATERIALS, AND SERVICES 7.1 Government property and materials made available to the Contractor under the terms of this contract shall be for used only to meet the performance requirements of this contract. 7.2 Subject to security regulations, the Government will make available to the Contractor the equipment scheduled for servicing at such time and duration as required by the Contractor when coordinated with the COR or authorized Government POC's. 7.3 The Government, at its election, may furnish consumable or expendable supplies consumed during a normal procedural sequence when necessary for the completion of the required maintenance services. Consumable or expendable supplies will only be provided for work accomplished at the Government site. The Contractor must identify any and all other materials that are considered consumable or expendable and the Government must agree to provide said consumable and/or expendable supplies. 7.4 The Government will provide the Contractor with all Government required forms and make available all Government publications referenced in this Performance Work Statement (PWS) when not normally available to the public or the Contractor. Final determination of availability rests with the Government. 7.5 The Government will operate the system in accordance with the instruction manual provided by the Original Equipment Manufacturer (OEM). 7.6 The Government will not be responsible for damage or loss of the Contractor's materials or personal belongings, brought onto Government property, due to fire, theft, accident, or other disaster. 8.0 GOVERNMENT POINTS OF CONTACT (POC'S) 8.1 The Government KO will identify the Government's POC's and their responsibilities. The Government COR(s) will be designated, in writing, to the Contractor and their scope of authority will be set forth therein. 8.2 Normal business hours for USAMRIID operations are from 0800 thru 1600, Monday through Friday, Federal Holidays excluded. 9.0 CONTRACTOR POINTS OF CONTACT (POC'S) 9.1 The name and telephone number of the Contractor's POCs will be provided to the Government no later than the post orientation conference. 9.2 The Contractor shall provide, in writing, the name and telephone number, facsimile and email of a primary and alternate individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government. The Contracting Officer (KO) and Contracting Officer's Representative (COR) shall immediately be notified in writing whenever changes are made. 10.0 CONTRACTOR PERSONNEL 10.1 All Contractor Personnel dealing directly with Government personnel shall be able to communicate in English, both verbally, and in writing. 10.2 USAMRIID is a Restricted Area. All maintenance services, performed on-site at USAMRIID facilities, shall be accomplished by Field Service Engineers and shall have an escort by USAMRIID Personnel when accessing USAMRIID for providing maintenance on equipment. 10.3 The Contractor shall ensure that FSE's and repair technicians are technically qualified and competent in the servicing of the equipment listed in TE-1. 10.4 Preventive maintenance and remedial repair scheduling shall be coordinated with the Medical Maintenance Branch and Suite Supervisor(s) (if equipment is located in containment), or the equipment operators with the approval of the Suite Supervisor. Coordination with equipment operators or Suite Supervisor(s) in containment suites may vary depending on who has authority to make arrangements in compliance with security and biosurety regulations. The names, phones numbers, and contact information for the Suite Supervisors and/or operators will be provided as needed. 10.5 The Contractor's FSE shall park in the appropriately designated parking areas as determined by the COR. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition. 11.0 CONTRACTOR FURNISHED PROPERTY AND MATERIAL 11.1 Only the material referenced in paragraph 3.2, above will be furnished by the Government. All other material required in the performance of this contract shall be furnished by the Contractor. 11.2 The Contractor shall provide all service literature, reference publications, and diagnostic software to be used by contractor technicians as required for the completion of the services in accordance with this PWS. 11.3 The Contractor shall provide the COR or POC with a service report upon completion of revalidation and maintenance services. The service report shall include, but not be limited to: The Contract Number (PO), a detailed description of the service(s) and tests performed, the completion date and time, labor hours expended, and the name of the technician performing the service. Evidence of proper equipment performance such as calibration data, standardization data, charts, graphs, a service checklist etc., is also required upon completion of the service. 11.4 The Contractor shall provide all supporting documentation not provided with the service report within three (3) work days of the service completion date. 12.0 CONTRACTOR RESPONSIBILITY 12.1 The Contractor shall provide to the Government revalidation services, general training to include training on revalidation procedures, support and documentation on four (4) ITS Telemetry Acquisition Systems (referenced as carts on the equipment list) at USAMRIID. 12.2 Annual maintenance and revalidation services will be required for the upkeep of said equipment to ensure the integrity of accurate data collection during critical research studies, to include GLP studies, using nonhuman primates. The possibility exists that during the year of operation, some of the computers and sensory equipment that measure aortic pressure, left ventricle pressure and intrathoracic pressure may have drifted out of calibration and if this equipment is not maintained and calibrated on a regimented schedule, the data generated from the studies will not accurately reflect the biological parameters measures. Parameter values are collected from: Systolic Blood Pressure, Diastolic Blood Pressure, Electrocardiogram (ECG or EKG), Temperature, Intrathoracic Pressure Values and derivatives. 12.3 Revalidation training will train designated government personnel on the procedures to do the annual maintenance and revalidation services. This will include transferring copies of all pertinent SOPs and processes. 12.4 Training will be documented for the USAMRIID personnel in how to set up and work with the ITS Telemetry Acquisition Systems, which acquires, analyzes and stores physiological data for the proper collection to be compiled for animal research projects The services will include the following: a. Train personnel on the basic set-up of the system and softwareb. Correct procedures for entering into and exiting the Systemc. How to input an experimentd. Review data as it is being collected in real timee. Re-calibrate the System as neededf. Changing the graphical data displayg. Basic Trouble shooting of the newly installed equipment and softwareh. Creation of new study parametersi. Revalidation of the ITS system 12.5 The Contractor shall be responsible for all items of Government equipment throughout the period of performance. The Contractor shall be responsible for any damage to Government owned equipment and property and shall replace or repair any property damaged due to a fault of the Contractor or his/her representatives. All such replacement or repair shall be at the Contractor's expense when approved by the KO. 12.6 The Contractor shall, at a minimum, perform all scheduled services as prescribed by the OEM using a detailed services checklist. The completed checklist will be provided to the Government with the contractor's service report. 12.7 All test, measurement or diagnostic equipment (TMDE) used in the performance of this contract will be routinely calibrated and the calibration traceable to a national standard (NIST). The calibration shall not have expired when used to trouble-shoot, verify or calibrate the equipment being serviced. 12.8 Reports shall be provided to the COR by the Contractor during the initial submission, and then by quarterly status reports with both electronic and hard copies. These reports will include, but not be limited to: documentation for system hardware and software installation and programming, annual maintenance schedules, inspection, calibration, and revalidation of all ITS Telemetry Systems at USAMRIID. 12.9 The Contractor shall not be penalized financially or otherwise for delays caused by the Government. 12.10 The Contractor shall provide to the COR, for each billing period, their invoice for payment. The invoice may be used by the Government to aid in verifying the Contractor's performance. 12.11 Contractor shall request payment and invoice via Wide Area Work Flow (WAWF 13.0 13.1 CONTRACTOR MANPOWER REPORTING (CMR) (June 2015) (USAMRAA) "The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://cmrs.army.mil . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the applicable help desk at: usarmy.pentagon.hgda-asa-mra.mbx.samr-fm-cmra@mail.mil ACRONYMS COR: Contracting Officers Representative. FSE: Field Service Engineer.KO: Contracting Officer. OEM: Original Equipment Manufacturer. PWS: Performance Work Statement13.2 DEFINITIONS CONTRACTING OFFICERS REPRESENTATIVE (COR): A Government employee selected and designated in writing by the KO to act as their authorized representative in administering a contract. Also, the Government representative at the equipment work site that has the authority to request services and monitor performance of the Contractor. CONSUMABLES & EXPENDABLE SUPPLIES: Examples are: cleaning material, paper, external tubing, chemicals, calibration standards, or reagents consumed during normal operation of the equipment and routinely replenished by the operator. Additionally, routine replenishment of consumables and expendables by the operator would not require the use of tools to disassemble the equipment or require the application of test equipment to permit equipment operation and verify calibration. FIELD SERVICE ENGINEER: A technically qualified person (certified by the OEM) and who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the equipment described in TE-1. PREVENTIVE MAINTENANCE CHECKS & SERVICES (PMCS): Maintaining equipment in a satisfactory operating condition in accordance with the manufacturer's standards and the specifications by providing systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. For purposes of this Contract, it includes the installation of any manufacturer's modifications or upgrades applicable to the equipment or system. REPLACEMENT PART: A piece, part, component, upgrade or modified module of an item of equipment or an existing system requiring replacement as the result of a fault developed through normal use or normal wear and tear. Replacement parts do not include consumable supplies. Replacement parts include components that are installed solely for cosmetic appearance i.e., cowlings, molding, keyboard keypads (when the key designation is worn off), etc. SCHEDULED SERVICE: Those services routinely performed on a scheduled basis at set intervals. The three categories of scheduled services are preventive maintenance, calibration, and safety testing. Scheduled services shall include, but are not limited to the following: 1. Cleaning of equipment. 2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer's specifications. 3. Calibrating and lubricating the equipment. 4. Performing remedial maintenance of non-emergent nature. 5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. 6. Measuring and adjusting and calibrating as necessary for optimal quality. 7. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying. 8. Inspecting, and replacing where indicated, all mechanical components including, but not limited to: mounting hardware, support devices, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, motors, and keyboards. 9. Restoring the equipment to full operating condition and standard specifications, including necessary upgrades. 10. . Providing documentation of services performed. SERVICE COMPLETION DATE: The date and hour the COR accepts the work as completed and signs the Contractor's service report. WEEKEND: The period beginning at 16:00 PM on Friday and ending at 08:00 AM the following Monday. 13.3 QUALITY ASSURANCE SURVEILLANCE PLAN USAMRIID Equipment Contract Contract Number:Contractor's name: 1. PURPOSE. This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:• What will be monitored.• How monitoring will take place.• Who will conduct the monitoring.• How monitoring efforts and results will be documented. This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government's responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur. This QASP is a "living document" and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities. FAR 52.246-5 Inspection of Services - Cost-Reimbursement, applies to this effort 2. GOVERNMENT ROLES AND RESPONSIBILITIES. The following personnel shall oversee and coordinate surveillance activities. a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor's performance. Assigned KO: John M. NiziolekOrganization or Agency: US Army Medical Research Acquisition ActivityTelephone: Phone: (301) 619-1348 ; Fax: (301) 619-2195Email: john.m.niziolek.civ@mail.mil b. Contracting Officer's Representative (COR) - The COR will be located at the United States Medical ResearchInstitute for Infectious Diseases (USAMRIID) office. The COR will be responsible for technical administration ofthe contract, and shall assure proper Government surveillance of the contractor's performance with the assistance ofthree Contracting Officer's Technical Representatives (COTRs). The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. A COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action. Assigned COR USAMRIID: TO BE DETERMINEDTitle:Telephone:Fax:Email: c. Contracting Officer's Technical Representatives (COTRs) - There will be three COTRs responsible for assisting the COR in technical administration of the contract, and they shall assist the COR in assuring proper Government surveillance of the contractor's performance. The COTRs shall provide input and documentation for the COR's quality assurance file. A COTR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action. Assigned COTR: TBDTelephone:Email: 3. CONTRACTOR REPRESENTATIVES:The following employees of the contractor serve as the contractor's Program Managers for this contract. Name: TBDEmail:Telephone: 4. PERFORMANCE STANDARDS.Performance standards define desired services. The Government performs surveillance to determine if thecontractor exceeds, meets or does not meet these standards. The Performance Requirements Summary Matrix, shown in Table 1 below and contained in the Performance Work Statement (PWS) for this contract in paragraph 4.5.2, includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL). Table 1. Performance Standards for Initial Outfitting and Transition (IO&T) Acquisition for National Capital Region (NCR) North (WRNMMC) and South (FBCH) Projects Task Indicator Standard Acceptable Quality Level SurveillanceMethod Scheduled Service PWS 3.1 All scheduled services will be completed in the month due. 90% annual completion rate Observation and Inspection by COR/TCOR Remedial Repair Unscheduled PWS 3.2 Respond within 2 business days 90% compliance with requirement Observation and 90% Inspection by COR Monthly and Annual Summary ReportsPWS 3.3 Provide monthly documentation on services performed. 90% submission of required reports prior to the end of the month. Monthly Reports Inspection by the COR Contractor Manpower Reporting PWS 3.6 Provided annually: October 31 of each year 100% submission of required reports Inspection annually by COR   5. METHODS OF QA SURVEILLANCE. Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP. • Feedback from Government Users• Direct Observation• 100% Inspection• Review of Monthly Reports (various) Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-siterepresentative when a defect is identified and inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor's performance in meeting a specific performance standard/AQL. • DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)• MANAGEMENT INFORMATION SYSTEMS (MIS). (Evaluates outputs through the use of management information reports. Best used for general surveillance and may need to be supplemented by periodic inspections.)• PERIODIC INSPECTION. Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled as required. o Analysis of contractor's progress reports. (Evaluate cost, schedule, etc.)o Performance reporting. Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. Insuch cases, the Inspection of Services clause and the Inspection of Supplies clause in the Contract becomes the basisfor the KO's actions. 6. RATINGS.Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standardand acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. Thefollowing ratings shall be used: Example 1: EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government's benefit.SATISFACTORY: Performance meets contractual requirements.UNSATISFACTORY: Performance does not meet contractual requirements. 7. DOCUMENTING PERFORMANCE. a. ACCEPTABLE PERFORMANCE. The Government shall document positive performance. A report template is attached. Any report may become apart of the supporting documentation for fixed fee payments, award fee payments, or other actions. b. UNACCEPTABLE PERFORMANCE. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writingunless circumstances necessitate verbal communication. In any case the COR shall document the discussion andplace it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a ContractDiscrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDRtemplate is attached to this QASP. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is requiredto prepare a corrective action plan to document how the contractor shall correct the unacceptable performance andavoid a recurrence. The CDR will also state how long after receipt the contractor has to present this correctiveaction plan to the COR. The Government shall review the contractor's corrective action plan to determineacceptability.

USAMMDA Chemical Patient Protective Wrap (CPPW) Kits

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published July 8, 2016  -  Deadline August 8, 2016
cpvs

COMBINED SYNOPSIS/SOLICITATION INSTRUCTIONS1. Issue Date: 8 July 2016 2. Close Date: 8 August 2016 1:00 PM EST3. Contracting Activity: U.S. Army Medical Research Acquisition Activity (USAMRAA) located at 820 Chandler Street, Fort Detrick, MD 217024. Requiring Activity: U.S. Army Medical Materiel Development Activity (USAMMDA) 5. Subject: Chemical Patient Protective Wraps (CPPW) This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The solicitation number is W81XWH-16-R-0030. The solicitation is issued as a request for quotation (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 2005-78 are incorporated. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses https://acquisition.gov/far/index.html and http://www.acq.osd.mil/dpap/sitemap.html. The NAICS code is 424690, Other Chemical and Allied Products Merchant Wholesalers. This is a Full and Open Competition requirement; all qualified vendors are encouraged to submit a quote.The US Army Medical Research Acquisition Activity (USAMRAA) on behalf of the U.S. Army Medical Materiel Development Activity (USAMMDA) has a requirement for Chemical Protective Wrap (KITS) in accordance with (IAW) the Statement of Need (SON) and Minimum Essential Characteristics (MECs). Point-of-Contract: The point-of-contact for this acquisition is Mrs. Shylonda Minter, Contract Specialist, shylonda.y.minter.civ@mail.mil. No telephone calls will be accepted.   ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT0001 164 Chemical Patient Protective Wrap (KITS)FFPChemical Patient Protective Wrap (KITS) IAW Statment of Need (SON) and the Minimum Essential CharacteristicsFOB: DestinationPURCHASE REQUEST NUMBER: 0010818218 NET AMT   ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT0002 164 OPTION Chemical Patient Protective Wrap (KITS)FFPChemical Patient Protective Wrap (KITS) IAW Statment of Need (SON) and the Minimum Essential CharacteristicsFOB: Destination NET AMT   ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT0003 164 OPTION Chemical Patient Protective Wrap (KITS)FFPChemical Patient Protective Wrap (KITS) IAW Statment of Need (SON) and the Minimum Essential CharacteristicsFOB: Destination NET AMT     SON AND MECSSTATEMENT OF NEED (SON)CHEMICAL PATIENT PROTECTIVE WRAP (CPPW) 1. Requirements. The Medical Support Systems, Project Management Office (PMO-MSS) of the U.S. Army Medical Materiel Development Activity (USAMMDA) has a requirement to obtain a commercially available CPPW. This Statement of Need shall facilitate purchase of the CPPW to replenish stock. The proposed contract shall be Firm Fixed Price consisting of one base CLIN and two separate option quantity CLINs for the base year. 2. Background. The CPPW is used to protect patients who are incapable of donning individual chemical protective over garments. The CPPW will enable patients to be transported and treated safely during evacuation through chemically contaminated areas. It is used in forward areas on the battlefield such as Battalion Aid Stations and Medical Companies. The CPPW is also used with patients at Combat Support Hospitals. 3. Period and Place of Delivery Requirements 3.1. The proposed Delivery Date for the initial purchase of the Chemical Wraps is estimated at no later than 60 days after award. Earlier delivery is desired. The Period of Performance for the Option Quantity CLINS is estimated at 06 July 2016 - 05 December 2016. 3.2. Place of delivery. The primary delivery location will be at the U.S. Army Medical Materiel Agency Stock Maintenance Division, c/o U.S. Army Medical Materiel Development Activity (USAMMDA), BLDG. 1160, 6149 Wardleigh Road Bay 2, Hill Air Force Base, UT 84056-5948. 4. Minimum Essential Characteristics. 4.1. Protective Characteristics. 4.1.1 The CPPW shall be capable of providing respiration and percutaneous protection for unmasked, uncontaminated patients for a minimum of six hours after initial exposure to known potential chemical warfare agents that could be employed in vapor, aerosol, liquid, or thickened liquid form. The CPPW fabric, at minimum, must demonstrate resistance to permeation (liquid challenge) for two chemical agents: Soman (GD) and Sulfur Mustard (HD). Vendors must provide test reports or evidence of swatch testing of materials used in the fabrication of their candidate product. Aerosol Vapor Liquid Assessment Group (AVLAG) TOP 8-2-501 references standards for swatch testing of material. The test report must be provided from an independent lab or testing activity. 4.1.2 The upper surface of the CPPW will be water repellent so that the protective characteristics will not be degraded by exposure to moisture such as mist, rain, snow or saltwater spray. The bottom surface/material of the CPPW will be totally impervious to moisture, including liquid chemical agents. 4.1.3 The protective characteristics of the CPPW shall not be degraded when body excreta such as blood, urine and feces are brought into contact with the interior surfaces of the wrap. 4.2. Physical Characteristics. 4.2.1 The CPPW shall be a disposable, expendable item of medical supply and weigh no more than nine pounds in its packaged configuration, excluding the blower system, such as the Powered Air Purifying Respirator (PAPR). The current PAPR system used for this purpose is the C420 Blower and C2A1 Filter Canisters. Rechargeable batteries are required for use with the PAPR. 4.2.2 The CPPW shall be designed and manufactured in one size. It shall be large enough to completely encapsulate military personnel ranging from the 5th percentile female to the 95th percentile male, in accordance with MIL-STD-1472, and bear their weight without ripping or opening during movement. It shall have adequate space at the head to permit the use of a medical non-breathing mask, endotracheal intubation tubes, supraglottic devices, and cricothyroidotomy tubes. 4.2.3 The CPPW shall accommodate patients wearing current Army issue tourniquets, splints, backboard, and junctional hemorrhage control devices. 4.2.4 The CPPW shall be manufactured of materials which will not cause safety or health hazards to patients or using personnel. Vendors must provide safety or health hazard assessments (such as Material Safety Data Sheets (MSDS)) to indicate their product's assessment in this area. 4.2.5 Design will be such that air and carbon dioxide will be exchanged through the CPPW. Carbon Dioxide buildup shall be less than 3% (by volume) over a 6 hour test period in other than hot climatic regions as defined in Army Regulation (AR) 70-38. The oxygen level shall not fall below 18% (by volume) over the 6 hour test period in other than hot climatic regions as defined in AR 70-38. The hot climatic region is characterized by two daily weather cycles, one representing the highest temperatures likely to be found anywhere in the world and the other representing extremely high dew points. In hot climatic regions the time limit used will be determined during development, using healthy subjects. 4.2.6 A transparent window shall be located at the head-end of the CPPW to allow full head visibility of any size patient (5th percentile female to the 95th percentile male). 4.2.7 The fastening devices of the CPPW shall permit medical personnel easy and quick access to patients. 4.2.8 The CPPW must have an easily accessible, transparent pocket on its upper side. The pocket shall be able to hold a Patient Evacuation Tag (such as a Department of Defense (DD) Form 1380). 4.2.9 The CPPW shall be designed or marked in such a manner to prevent inadvertent reversing of top/bottom and ensure proper use. 4.2.10 The CPPW shall permit a patient to extricate him/herself without extreme effort within a time limit of 1 minute. It is recognized that in some situations the patient's injuries or sedation might make this impossible. 4.2.11 The CPPW shall allow for passage of intravenous/intraosseous infusion devices and respiratory tubing. Passageways should not exceed .59 inches in diameter. Two such passageways are required. 4.2.12 The CPPW shall have some type of carrying handles. The handles must be capable of holding military personnel ranging from the 5th percentile female to the 95th percentile male in accordance with MIL-STD-1472. 4.3. Packaging and Storage Characteristics. 4.3.1 Internal packaging shall be hermetically seam-sealed using available seam-sealed technologies for chemical protective items. 4.3.2 External packaging must be impervious to rain, dust and saltwater and shall permit rapid access to and employment of the wrap by medical personnel. Packaging materials must be impervious to all known threat agents for a period of time which is sufficient to permit decontamination by weathering. 4.3.3 The CPPW will be designed for storage in climatic design types hot and basic in accordance with Army Regulation 70-38 with no degradation of performance for a minimum period of 10 (ten) years. 4.3.4 Packaging dimensions shall not exceed 19.5 in long x 18 in wide x 6.5 in thick. 4.3.5 The blower system shall be able to pass limited rotary-wing Airworthiness Certification. 4.3.6 The government shall procure the CPPW as a kit comprised of 12 individual wraps. The kit shall include all the items (wraps, filters, blowers, batteries, etc.) necessary for each individual patient to have a complete CPPW system. The forecasted total procurement quantity is 492 CPPW Kits, which equates to 5,904 individual wraps. 5. Additional Requirements. 5.1 All items required to use in the kit in a deployed military environment shall be identified by part number, weight and cube to enable the establishment of National Stock Numbers (NSN). 5.2 Vendors shall include the following items with proposal: 5.2.1 Equipment Support Kit Lists. 5.2.2 Equipment Repairable Items List. 5.2.3 Equipment Commercial Service Manual. 5.2.4 Equipment Commercial Operation/Instruction Manual. 5.2.5 Equipment Consumable/Durable Support Items List. 5.2.6 Detailed Material Safety Data Sheet (MSDS) for all materials used in manufacturer and/or production of the CPPW.5.2.7 Certified report of swatch testing of materiel. 5.3 Any modifications to the Chemical Patient Protective Wraps during the Performacne of this contract that will affect future wrap deliveries, Contractor shall notify the Contracting Officer Representative (COR), Contracting Officer (KO), and Contract Specialist (CS) within 30 calander days of the modification completion. (Deliverable 1) 6. Deliverables The contractor shall provide electronic copies of the deliverables as described in the below table and in accordance with submission requirements. Deliverables shall be specified by the Government. Item Reference Title Distribution Submission Requirements1 SON Section 5.3 Notification of modificatoin to CCPW. COR, KO, and CS Notification required within 30 calendar days of modification completion. CLAUSES INCORPORATED BY REFERENCE 52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions SEP 2007 52.203-12 Limitation On Payments To Influence Certain Federal Transactions OCT 2010 52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights APR 2014 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-17 Ownership or Control of Offeror NOV 2014 52.204-18 Commercial and Government Entity Code Maintenance JUL 2015 52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014 52.207-2 Notice Of Streamlined Competition MAY 2006 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation NOV 2015 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 2015 52.215-20 Requirements for Certified Cost or Pricing Data or Information Other Than Certified Cost or Pricing Data OCT 2010 52.219-1 Small Business Program Representations OCT 2014 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications. OCT 2015 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-1 Payments APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-2 Service Of Protest SEP 2006 52.242-13 Bankruptcy JUL 1995 52.242-15 Stop-Work Order AUG 1989 52.246-16 Responsibility For Supplies APR 1984 52.246-17 Warranty Of Supplies Of A Noncomplex Nature JUN 2003 52.247-34 F.O.B. Destination NOV 1991 52.249-1 Termination For Convenience Of The Government (Fixed Price) (Short Form) APR 1984 52.249-8 Default (Fixed-Price Supply & Service) APR 1984 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.203-7996 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements - Representation (Deviation 2016-O0003) OCT 2015 252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (Deviation 2016-O0003) OCT 2015 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7006 Billing Instructions OCT 2005 252.204-7008 (Dev) Compliance with Safeguarding Covered Defense Information Controls DEC 2015 252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2015 252.204-7015 Disclosure of Information to Litigation Support Contractors FEB 2014 252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials SEP 2014 252.225-7001 Buy American And Balance Of Payments Program-- Basic (Nov 2014) NOV 2014 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.225-7021 Trade Agreements--Basic (OCT 2015) OCT 2015 252.225-7031 Secondary Arab Boycott Of Israel JUN 2005 252.225-7036 Buy American--Free Trade Agreement--Balance of Payments Program--Basic (Nov 2014) NOV 2014 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7000 Material Inspection And Receiving Report MAR 2008 252.247-7023 Transportation of Supplies by Sea APR 2014 CLAUSES INCORPORATED BY FULL TEXT 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during pre-award testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers: (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST (https://assist.dla.mil/online/start/). (ii) Quick Search (http://quicksearch.dla.mil/). (iii) ASSISTdocs.com (http://assistdocs.com). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-- (i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS +4" followed by the DUNS or DUNS +4 numbers that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. (k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. ADDENDUM TO 52.212-1 ADDITIONAL INSTRUCTIONS TO OFFERORS 1. TECHNICAL QUESTIONS AND PRE-PROPOSAL DISCUSSION Questions concerning the solicitation are due no later than 22 July 2016 at 1:00 P.M. Eastern Daylight Time. Questions shall be submitted to shylonda.y.minter.civ@mail.mil. An amendment to the solicitation will be posted in order to address the questions received; however, no questions will be addressed after the cutoff date and time listed above. Please note that only one (1) set of question will be accepted by the Government 2. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF PROPOSALSFailure to submit all documents concurrently and in accordance with these instructions may render a proposal unacceptable. The proposal shall be submitted electronically via email to shylonda.y.minter.civ@mail.mil no later than 8 August 2016 at 1:00 P.M. Eastern Daylight Time. 3. PROPOSAL EVALUATIONTo aid in evaluation, proposals shall be practical, specific complete, and logically assembled. The proposal shall be in a clear, concise format satisfying all requirements of this solicitation. It shall be in sufficient detail to demonstrate a complete understanding of the work to be accomplished. 4. TECHNICAL INSTRUCTIONS:Contractors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote. Additionally, all sections of the Offeror's Technical Quote shall make direct reference to the Statement of Need (SON) and Minimum Essential Characteristics (MECs). The Quote shall be presented in a clear and logical order. Statements such as "will comply", "meets the intent of", or "we intend to meet the requirements" and the like, will not suffice for evaluation purposes. The Offeror shall demonstrate that it has a clear understanding of the requirements outlined in the SON and MECs and the ability to meet the requirements in order to be considered for award. Technical quotes shall include sufficiently detailed information to enable evaluation based on the two (2) factors listed below: 1. Technical Acceptability -The Offerors proposal shall contain sufficient document that demonstrates they have a clear understanding of the requirements outlined in the SON, MECs and the Solicitation. The Offeror must also provide sufficient documentation to clearly demonstrate that their "Or Equal" product meets the current desired Brand specifications. It is the Offerors responsibility to provide this information to the Government. In addition to demonstrating a full understanding of the requirements outlined in the SON and MECs, the Offeror's proposal should include all required documentation detailed in the list below. The Offeror may indicate if this information is included in the required documents listed as bullets "b" through "h" of this section (in which case, a separate list need not be provided).The Offeror may also indicate if any of the following are not applicable to the proposed system. Failure to provide the following documents may result in a technically unacceptable proposal rating. • Equipment Support Kit Lists. • Equipment Repairable Items List. • Equipment Commercial Service Manual. • Equipment Commercial Operation/Instruction Manual. • Equipment Consumable/Durable Support Items List. • Detailed Material Safety Data Sheet (MSDS) for all materials used in manufacturer and/or production of the CPPW.• Certified report of swatch testing of materiel. 2. Past Performance -The contractor shall describe its past performance for up to five (5) but no less than three (3) contracts it has held within the last three (3) years that are for the same or similar supplies to that which is detailed in this solicitation, or affirmatively state the contractor possesses no relevant past performance directly related to or similar to this requirement. Contractors who submit past performance references for similar contracts shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. The Government reserves the right to contact any reference. The contractor shall provide the following information for the points of contact to whom they will provide the Past Performance Questionnaires (Attachment 2) for direct submittal to the Government. • Name of the Organization that will be providing the reference (Exhibit A)• Name of the individual Point of Contact (POC)• Current POC Telephone number• Current POC email address• Contract Number• Period of Performance• Brief statement explaining the scope of work to include the contract value (in terms of dollars). The Offer shall provide past performance questionnaires (Exhibit A) to past performance references/points of contact for contracts of similar nature (size, scope and complexity) to be completed and returned directly to the POC for this requirement. A contract of similar nature is a contract of comparable risk - functions, responsibilities, and control exercised by the Contractor which is essentially the same as required under this solicitation. 3. SMALL BUSINESS SUBCONTRACTING PLAN (SBSP)The SBSP shall be a separate document from the Small Business Participation Plan (which is part of the Phase Two Technical Proposal). All Offerors, except U.S. Small Businesses, shall submit a SBSP that addresses all factors in FAR 52.219-9 (Dev) FAR 52.219-9 Alt II (Dev) and DFARS 252.219-7003 (Dev). The SBSP will be used to determine contractor responsibility. In addition to the SBSP, Offerors shall certify compliance with FAR Clause 52.209-6 and provide sufficient information for the Government to determine responsibility of its proposed subcontractors. NOTE: U.S. Small Businesses are NOT required to submit a SBSP. The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a large business and will be incorporated into any resultant Contract. The goals for this procurement are: • Small Business (SB): 23.0% • Small Disadvantaged Business (SDB): 10.0%• Woman-Owned Small Business (WOSB): 5.50%• Historically Underutilized Small Business (HUBZone): 1.0% • Veteran Owned Small Business (VOSB): 3.0%• Service Disabled Veteran Owned Small Business: 3.0% Note that all percentage goals listed above are reflect the percentage of subcontracted dollars. The Offeror shall submit a SBSP that addresses the following mandatory elements as found in FAR 52.219-9 (Dev): • Goals (% based on total planned subcontracting dollars for each Small Business category)• Total dollars to be subcontracted (overall and by category)• Description of principal types of supplies/services to be subcontracted (total and by category)• Description of method used to develop subcontract goals• Description of method used to identify potential Small Business sources• Indirect costs (included/excluded) and methodology used to determine proportionate share of indirect costs for each category (if included)• Name of individual administering subcontracting program, description of duties, and location within organizational hierarchy• Description of efforts to ensure Small Business has an equitable opportunity to compete for subcontracts• Assurances that the offer will:o Cooperate in studies/surveyso Submit reports, as requiredo Submit ISR (SF294)/SSR (as required)• Record Keeping: description/procedures/process• "Flow down" clauses and reporting requirementso 52.219-8 (Utilization of SB Concerns)o 52.219-9 (Dev) (Subcontracting Plan Deviation)o ISR (SF294)/ SSR (as required) Note: Subcontracting goals are calculated as a percentage of subcontracted dollars. 5. PRICE QUOTE INSTRUCTIONS:Contractor shall specify the Total Price for each CLIN in the solicitation. Contractors shall be evaluated to ensure fairness, reasonableness and completeness. The Government anticipates award of a Firm Fixed contract. Adequate competition is anticipated for this acquisition. Contractors shall submit firm-fixed pricing for all the above requirements. Include commercial price lists and if applicable, any Federal Supply Schedule (FSS) numbers and pricing. Include any applicable discounts to the Government. Quote shall be valid for at least 90 days. The contractor's initial quote shall contain the contractor's best terms from a cost and technical standpoint. The Government intends to evaluate quotes and award an order without discussions, but reserves the right to discussions if later deemed by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation. 6. ORGANIZATION CONFLICT OF INTEREST (OCI) MITIGATION PLANThe Offeror shall provide an OCI Mitigation Plan (if applicable) as part of its proposal. Offerors are directed to review FAR 9.5, Organizational and Consultant Conflicts of Interest (OCIs). Please be advised that the Government may not make an award that would result in a prohibited OCI. Therefore, Offerors shall identify in their proposals any and all potential OCI that might result from performing any aspects of the requirement as detailed in the SON and MECs, and include proposed means of preventing, avoiding or mitigating each OCI identified. If no current or potential OCI is identified, then the Offeror shall provide a statement within the proposal indicating that OCI does not exist for this effort. 7. ADDITIONAL INSTRUCTIONSSystem for Award Management (SAM). Offerors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/; provide DUNS number; Cage Code and Tax Identification Number (TIN #). Offerors are reminded to include a completed copy of 52.212-3 ALT I with RFQ response. All clauses shall be incorporated by reference in the order. Offerors shall complete DFARS 252.209-7992, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Under Any Federal Law-Fiscal Year 2015 Appropriations (Deviation 2015-OO0005) (December 2014). (End of Provision) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1) Technical Acceptability2) Past Performance3) Price (b) Basis for Award & Evaluation This will be a Lowest Priced/Technically Acceptable (LPTA) procurement. The Government intends to evaluate quotations and award a contract without discussions with Offerors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable quotation with the lowest evaluated price. An overall technical rating must be at least "ACCEPTABLE" in order to be eligible for award. An "UNACCEPTABLE" rating, results in the technical quotation being rated "UNACCEPTABLE" unless corrected through discussions. An overall technical rating of "UNACCEPTABLE" makes a quotation ineligible for award. The Government reserves the right to make no award as a result of this solicitation. This requirement is going out as Brand Name Or Equal. An offeror is expected to submit sufficient information in response to the RFQ to allow for the evaluation of his/her quotation. It is the Offerors responsibility to provide information to prove that their item is "Or Equal" to the required Brand. Each of the evaluation factors will be rated as follows: Factor 1 - Technical Acceptability: The Government will evaluate the offeror's capabilities to provide the brand name or Equal as required per Attachment 1. The supplies recommended by the contractor will be evaluated in how they satisfy all of the Government's requirements as outlined in the Statement of Non-Availability (SON) and Minimum Essential Characteristics (MECs). The Offeror's proposal shall include all required documentation detailed in the list below. The following documents shall be submitted as part of the Technical Acceptability factor. Failure to provide the following documents may result in a Technically Unacceptable proposal rating. • Equipment Support Kit Lists. • Equipment Repairable Items List. • Equipment Commercial Service Manual. • Equipment Commercial Operation/Instruction Manual. • Equipment Consumable/Durable Support Items List. • Detailed Material Safety Data Sheet (MSDS) for all materials used in manufacturer and/or production of the CPPW.• Certified report of swatch testing of materiel. Table A-1. Technical Acceptable/Unacceptable RatingsRating DescriptionAcceptable Proposal clearly meets the requirements of the RFQ.Unacceptable Proposal does not clearly meet the requirements of the RFQ. Factor 2 - Past Performance: Offeror's past performance references' questionaires, submitted directly from their references, will be reviewed and considered in assigning a rating. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy, recency, and quality of the past performance rests with the Offeror. Other sources available to the Government include, but are not limited to, the Past Performance Information Retrieval System (PPIRS) and Federal Awardee Performance and Integrity Information System (FAPIIS). In the case of an Offeror without a record of recent/relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance in accordance with FAR 15.305(a)(2)(iv). Therefore, the Offeror shall be determined to have unknown past performance. In the context of Acceptability/Unacceptability, "Unknown" shall be considered "Acceptable." Past Performance Evaluation RatingsRating DescriptionAcceptable Based on the Offeror's performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror's performance record is unknown.Unacceptable Based on the Offeror's performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort. Factor 3 - Price: (all CLINs shall be priced per Attachment 1) Offerors' price proposals will be evaluated to determine whether the price is complete, fair and reasonable. The Government's determination that the proposed price is fair and reasonable will be based on price evaluation and analysis using the techniques in FAR 15.305(1), which provides that comparison of the proposed prices will usually satisfy the requirement for price analysis. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2015) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. (a) Definitions. As used in this provision -- "Economically disadvantaged women-owned small business (EDWOSB) Concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program. "Forced or indentured child labor" means all work or service- (1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or (2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties. Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--(1) PSC 5510, Lumber and Related Basic Wood Materials;(2) Product or Service Group (PSG) 87, Agricultural Supplies;(3) PSG 88, Live Animals;(4) PSG 89, Subsistence;(5) PSC 9410, Crude Grades of Plant Materials;(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;(8) PSC 9610, Ores;(9) PSC 9620, Minerals, Natural and Synthetic; and(10) PSC 9630, Additive Metal Materials. Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture. Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-- (1) Are conducted under contract directly and exclusively with the regional government of southern Sudan; (2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization; (3) Consist of providing goods or services to marginalized populations of Sudan; (4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization; (5) Consist of providing goods or services that are used only to promote health or education; or (6) Have been voluntarily suspended. Sensitive technology--(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--(i) To restrict the free flow of unbiased information in Iran; or(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)). Service-disabled veteran-owned small business concern-- (1) Means a small business concern-- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). "Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Downdraft Tables (Workstations) - Brand Name or Equal

Department of the Army, U.S. Army Medical Research Acquisition Activity | Published April 22, 2016
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. Also, this acquisition is being conducted under FAR 13.5, Test Program Procedures for commercial items. This announcement constitutes the only solicitation; proposal are being requested and a written solicitation will not be issued. The solicitation number is W81XWH-16-T-0151. The solicitation is issued as a Request for Quote (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 05-66 are incorporated. It is the contractor�s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov.far and www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 339112 with a small business size standard of 500. This requirement is solicited unrestricted Brand Name or Equal. USAMRIID would like to procure 35 Downdraft Workstations DualDraw Part Number TFI3048 (Brand Name or Equal) with proper accessories that follow the Centers for Disease Control�s (CDC) Guidelines, under the (BMBL, 6th Edition), for working with animals in Biosafety Level 3 (ABSL-3) environments to protect personnel and animals from disease and infection. Responses shall be due 6 May 2016 at 1 PM.