Following on from 10 years as a specialist Technology College, de Ferrers became an Academy in January 2012. It has grown into a large, split-site, co-educational institution catering for the full range of students from ages 11-18. In 2015 de Ferrers became the first school of The de Ferrers Trust (a Multi Academy Trust).
There are over 2100 students on roll, including an expanding Sixth Form of 360 and each Year 7 entry since 1985 has been oversubscribed.
The two campuses are less than one kilometre apart and the Academy day is punctuated by breaks, which allow time for travel between sites.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for The de Ferrers Academy. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration from 1.9.2017 until 31.8.2020, with the option to extend the contract term for a further two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The value of the current cleaning contract is circa 247 000 GBP + VAT. It is proposed that additional contracts are brought into the cleaning contract, including washroom services circa £3,490.00, window cleaning twice per annum circa 1 800 GBP and waste collection, including skips circa 23 000 GBP
Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The Client's objectives:
— To build upon the standards of cleanliness within the Academy.
— To receive a service that complies with the service standards.
— To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce.
— To generate an improved learning environment for all students, within the Academy.
— To receive pro-active management support for the cleaning staff.
— To hold regular review meetings with the successful Supplier.
— To achieve overall value for money.