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School cleaning services

The de Ferrers Trust | Published April 11, 2017  -  Deadline May 12, 2017
cpvs
90919300

Following on from 10 years as a specialist Technology College, de Ferrers became an Academy in January 2012. It has grown into a large, split-site, co-educational institution catering for the full range of students from ages 11-18. In 2015 de Ferrers became the first school of The de Ferrers Trust (a Multi Academy Trust).

There are over 2100 students on roll, including an expanding Sixth Form of 360 and each Year 7 entry since 1985 has been oversubscribed.

The two campuses are less than one kilometre apart and the Academy day is punctuated by breaks, which allow time for travel between sites.

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for The de Ferrers Academy. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for three years in duration from 1.9.2017 until 31.8.2020, with the option to extend the contract term for a further two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The value of the current cleaning contract is circa 247 000 GBP + VAT. It is proposed that additional contracts are brought into the cleaning contract, including washroom services circa £3,490.00, window cleaning twice per annum circa 1 800 GBP and waste collection, including skips circa 23 000 GBP

Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The Client's objectives:

— To build upon the standards of cleanliness within the Academy.

— To receive a service that complies with the service standards.

— To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce.

— To generate an improved learning environment for all students, within the Academy.

— To receive pro-active management support for the cleaning staff.

— To hold regular review meetings with the successful Supplier.

— To achieve overall value for money.

The de Ferrers Academy ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD | Published April 11, 2017  -  Deadline May 12, 2017
cpvs
90919300

Following on from 10 years as a specialist Technology College, de Ferrers became an Academy in January 2012. It has grown into a large, split-site, co-educational institution catering for the full range of students from ages 11-18. In 2015 de Ferrers became the first school of The de Ferrers Trust (a Multi Academy Trust). There are over 2 100 students on roll, including an expanding Sixth Form of 360 and each Year 7 entry since 1985 has been oversubscribed. The two campuses are less than 1 kilometre apart and the Academy day is punctuated by breaks, which allow time for travel between sites. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for The de Ferrers Academy. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for 3 years in duration from 1.8.2017 until 31.8.2020, with the option to extend the contract term for a further 2 years and will be fixed price in nature, with the Supplier invoicing the Client for 1/12th of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current cleaning contract is circa 247 000 GBP + VAT. It is proposed that additional contracts are brought into the cleaning contract, including wash-room services circa 3 490 GBP, window cleaning twice per annum circa 1 800 GBP and waste collection, including skips circa 23 000 GBP. Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The Client's objectives: - To build upon the standards of cleanliness within the Academy; - To receive a service that complies with the service standards; - To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce; - To generate an improved learning environment for all students, within the Academy; - To receive pro-active management support for the cleaning staff; - To hold regular review meetings with the successful Supplier; - To achieve overall value for money.

St Mary's School and College ~ Tender for Estate Management Services.

THE LITMUS PARTNERSHIP LTD | Published April 4, 2017  -  Deadline May 5, 2017
cpvs
79993000

Founded in 1922, St. Mary's has become a centre of excellence for the provision of education and life skills development for children with severe and complex Speech, Language and Communication disabilities. St Mary's takes day and residential children from age 7 through to 19 plus. Students attend the 6th form College from the age of 16. The School provides excellent facilities and specialist staff including experienced Teachers, Speech and Language Therapists, Occupational Therapists, Physiotherapists, an Audiologist, Educational Psychologist, Psychology Assistants, Teaching and Therapy Assistants and Care staff. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of estate management services within the facilities for St Mary's School and College. The high quality service levels proposed, should deliver excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of service is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2017 until 31.7.2020, with an option to further extend during the contract term and will be fixed price in nature, with the Contractor invoicing the Client for 1/12th of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation, to the satisfaction of the contract supervising officer. The Contractor will be required to implement a computer based Fault reporting system, to be made available to all staff, to: - Report all faults, concerns and requests for assistance; - Categorise them by function and priority; - Acknowledge receipt to the sender; - Record action to be taken; - Record the remedial action taken; - Record the time-scale for First Fix and Remedy / Final Fix was achieved; - Provide feedback to the sender, for acceptance or comment; - Provide periodic performance reports to the School (weekly / monthly / annual). The above system to be also used to monitor Planned Preventative Maintenance tasks. At present 8 estate management operatives (7.75 FTE) are employed year round for planned preventative maintenance and on call duties, including grounds maintenance tasks and work between the hours of 8:00 - 18:30 predominantly Monday to Friday, which includes a supervisory role, totalling 40 hours per week. Further information is provided in the procurement documents.

St Mary's School and College ~ Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD | Published April 4, 2017  -  Deadline May 5, 2017
cpvs
90919300

Founded in 1922, St. Mary's has become a centre of excellence for the provision of education and life skills development for children with severe and complex Speech, Language and Communication disabilities. St Mary's takes day and residential children from age 7 through to 19 plus. Students attend the 6th form College from the age of 16. The School provides excellent facilities and specialist staff including experienced Teachers, Speech and Language Therapists, Occupational Therapists, Physiotherapists, an Audiologist, Educational Psychologist, Psychology Assistants, Teaching and Therapy Assistants and Care staff. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for St Mary's School and College. The high quality service levels proposed, should deliver excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2017 until 31.7.2020, with an option to further extend during the contract term and will be fixed price in nature, with the Contractor invoicing the Client for 1/12th of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present 13 domestic (8.17 FTE) operatives are employed to work between the hours of 5:00 and 14:00 predominantly Monday to Friday, term time only. The Supervisory position is currently vacant and no recruitment process is in place ~ this will be the responsibility of the successful contractor, upon contract award. Currently the swimming pool area is cleaned Monday to Saturday between 6:30 and 8:30. There is occasionally a requirement for domestic operatives to work additional hours in holiday periods, which is currently offered as overtime. Further information is available in the procurement documents.
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