Please note this Notice is a Request for Proposals.
The European Bank for Reconstruction and Development (the EBRD or the Bank) is considering providing financing to JP Elektroprivreda Bosne i Hercegovine d.d. Sarajevo (EPBiH or the Company), a public utility responsible for generation, distribution and sale of electricity in Federation of Bosnia and Herzegovina (FBiH). The Bank’s loan would potentially fund the construction of 15 small hydropower plants (SHPPs) located on Neretvica River (the Project), Konjic Municipality. Annex 1 provides a map with the Project facilities location. The combined installed capacity of these run-of derivation-pressure plants will be ca. 26MW. The plants are organized in three packages of 4-6 plants, and the loan is anticipated to be provided in respective tranches, with conditions for effectiveness of tranches linked to satisfactory due diligence, completed disclosure requirements and relevant permits being in place. As part of the FBiH permitting process the Project was subject to separate environmental impact assessments (EIA) undertaken in November 2009 for each of the 15 SHPP. The environmental permits were received in the period from 2010 to 2013 for all plants and have since been renewed in October 2016 for the first four SHPP to be constructed.
A review of the Project and its EIA documentation was undertaken in 2016 and it was determined that further environmental and social impact assessment (ESIA) was required to fully meet EBRD’s Environmental and Social Policy (2014) requirements for category A projects. The ESIA Scoping study was completed and a scoping report with Stakeholder Engagement Plan (SEP) are developed.
The Bank intends to engage a consultant (the Consultant) to carry out a Supplementary Environmental and Social Assessment of the Project (Supplementary ESIA) in line with the EBRD Performance Requirements (EBRD PRs; and the Assignment).
The overall objectives of the Assignment will be to critically assess the existing documentation for development of the Project (together with its associated facilities, such as access roads, transmission lines, borrow/spoil areas, etc.) against the requirements of the Bank's Environmental and Social Policy and Performance Requirements (PRs) and carry out Supplementary ESIA.
The Consultant is expected to undertake the following main tasks:
1. Project inception and data review
• Review the existing Project documentation, including (but not limited to) those related to scoping assessments, national EIA studies for 15 SHPP, environmental permits, preliminary water consents, technical design, supporting documentation, media search, community related impacts and risks.
• Identify based on the review of the latest technical documents any additional associated facilities that are not yet included in the Project descriptions (e.g. connection to the grid, spoils, quarries, access roads.
2. Baseline studies
• Undertake a detailed review of all ecological work undertaken as part of the national EIAs and additional ecological surveys to date as well as a comprehensive desk study of existing national and international literature to inform a relevant aquatic and terrestrial ecology baseline. Review the proposed legal environmental flow requirements against the ecological receptors in the river.
• Undertake aquatic ecology field surveys over two seasons (Spring and Autumn) in 2017. This will include invertebrate surveys, fish surveys, semi-aquatic species and water dependant terrestrial species, habitat mapping surveys and a Critical Habitat Assessment.
• Undertake terrestrial ecology field surveys. This will include habitat mapping and suitability assessments of project locations to support important species. Habitat mapping should be undertaken during the spring and early summer to determine suitable mitigation during construction. The surveys would comprise a single visit by suitable specialist surveyor(s) in order to obtain the required botanical and fauna information.
3. Environmental and Social Impact Assessment
• Undertake a thorough assessment of the Project specific and cumulative E&S risks and impacts and determine the magnitude, sensitivity and significance of the Project impacts.
• Review the description of the Project and its location, size of the Project, including associated facilities and the types of alternatives which were and ought to be considered, drawing on a number of analysis conducted to date;
• Present available baseline data and the findings of specific surveys (Task 2) characterizing the existing environment, including social aspects;
• Identify the impacts to be assessed, how these impacts will be assessed, which of these impacts are significant and most important, as well as the geographical area of influence to be considered for each of the different environmental and social parameters;
• Assess environmental and social issues and impacts related to the Project and to its associated facilities in a structured way covering all aspects in line with the EU EIA Directive guidelines and including assessment of the risks for the public associated with the construction, and then the operation, of the hydropower schemes;
• Determine the magnitude of the potential physical and economic losses for the project affected population, and develop a formal Livelihood Restoration Plan (LRP) and/or a Resettlement Framework/Action Plan (if RAP is needed) in order to ensure that no individuals or organizations suffer physical and economic losses that are not fully compensated or replaced, and that the entire process complies with EBRD Performance Requirement 5 as well as FBiH laws..
• Determine the environmental and social justifiability of activity in the basin of Neretvica River, and related cumulative impacts derived from the plans to build these 15 SHPPs and any other HPP projects on the River, in accordance with principles for sustainable development. In particular, the Consultant will carry out analysis of the minimum environmental flows, as proposed in the Project design documents, to determine whether they are sufficient to create sustainable conditions for aquatic biodiversity, protect habitats and support river ecosystem (including achieving no net loss of biodiversity as needed per Critical Habitat Assessment in line with EBRD PR6), at the level required for the Project economic and technical feasibility.
4. Environmental and Social Management and Monitoring Plan
• Conduct discussions with EPBiH personnel regarding on-site control and management of environmental and social issues.
• Develop a set of mitigation measures that should be implemented during construction, operation and decommission to limit the environmental and social impacts of the Project. This should include environmental and social measures that will apply best practice guidance across all environmental and social disciplines e.g. air quality, GHGs, transport, landscape and visual, noise, waste, natural hazards and cultural heritage among others.
• Prepare the Environmental and Social Management and Monitoring Plan (ESMMP) to address identified risks and bring the Project in compliance with the EBRD ESP PRs.
5. Stakeholder Engagement and Public Consultations
• Assess stakeholder engagement activities, including consultations to date, on the Project and overall capacity of the Client to comply with PR 10.
• Prepare a Non-Technical Summary (NTS) of the Project to facilitate future information disclosure and consultation with affected communities and third parties.
• Update the existing Stakeholder Engagement Plan (SEP) as necessary to reflect Project’s progress and to ensure that the public is informed on potential future environmental and social impacts associated with the Project (during the scoping stage) and the evaluated impacts (during the development of the full Environmental and Social Impact Assessment). SEP should also outline stakeholder engagement activities to be completed during preparation and throughout the life of the Project.
• Follow the consultation strategy identified in the SEP and hold meetings with stakeholders to present the findings of the Scoping Report and then final Supplementary ESIA after the 120 days disclosure period for the ESIA package.
A copy of the Assignment terms of reference can be accessed via the following link: http://www.ebrd.com/documents/technical-cooporation/tor-esia-neretvica-68073.pdf
Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to commence in March 2016 and have a duration of 12 months.
Cost Estimate for the Assignment: Up to EUR 150,000 (exclusive of VAT). The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.
Funding Source: It is expected that the Assignment will be funded by the Austria DRIVE Fund. Please note selection and contracting is subject to the availability of funds.
Eligibility: There are no eligibility restrictions.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience in the hydropower sector and in conducting ESIAs and ESMMPs. The Consultant shall also have a demonstrable understanding of the environmental and social requirements of International Financial Institutions (IFIs) (through previous project experience), as well as in freshwater aquatic ecosystems and baseline surveys, EU EIA and other environmental requirements, preferably in Bosnia and Herzegovina and/or the Western Balkans.
The Consultant’s expert team is expected to include key experts as follows:
Key Expert No 1: Team Leader/Project Manager: An environmental/social expert with preferably 15 years or more previous professional experience in environmental and social assessments including previous relevant experience on similar projects with EBRD or IFC, experience in the power and energy sector and preferably in Bosnia / Western Balkan region.
Key Experts No 2: Pool of Ecological Specialists with preferably 10 years or more previous project experience in conducting E&S due diligence, ecological baseline field surveys (aquatic and terrestrial) and ESIAs, preferably in the hydropower sector in Bosnia and Herzegovina and/or the Western Balkans.
Key Experts No 3: Pool of Social Specialists including a Livelihood Restoration and Resettlement Specialist and Public Consultation Specialist with preferably 10 years or more previous project experience in conducting environmental and social assessments and ESIAs in Bosnia and Herzegovina and/or the Western Balkans.
The Consultant may include non Key Experts as part of its team in order to support the implementation and delivery of the Assignment tasks. All key experts should have good written and spoken English language skills. Local experts should be fluent in English and Bosnian languages.
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected for this Assignment, the information submitted should include the following:
1. Company/group of firms’ profile, organisation and staffing (max. 4 pages).
2. Details of previous project experience in similar assignments undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
4. Brief Technical Proposal (max 10 pages) including i) Work Plan outlining the plan for implementation of the main Assignment (including field work methodologies) and if deemed necessary and beneficial suggest amendments to the main tasks required; ii) Team Input Table indicating the number of working days allocated to the Assignment for each Expert; and iii) Technical Approach and Methodology for implementing the Assignment tasks.
5. Financial Proposal presented in the attached breakdown of costs format: http://www.ebrd.com/documents/technical-cooporation/boc-tc-2017.xlsx
6. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
The above information should not exceed 25 pages excluding CVs and declaration and contact sheet. The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.
Bank Contact Person
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6369
Email:YooJ@ebrd.com (submissions should be sent through eSelection and not to this email address)
1. The selection will normally be made from responses to this notification only. The highest ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.
2. The shortlist criteria are:
(a) Firm’s previous project experience in conducting ESIAs and ESMMPs in the hydropower sector, including freshwater aquatic ecosystems, baseline surveys, EU EIA and E&S requirements of IFIs (20%)
(b) Firms previous project experience in Bosnia and Herzegovina and/or the Western Balkans (15%)
(c) CV of Key Experts (30%)
(d) Technical Proposal including action plan, methodology and team input table (20%)
(e) Financial Proposal (total price) – (15%)
The methodology for calculating scores for financial proposals is as follows: The lowest evaluated Financial Proposal (Fm) is given the maximum financial score of 20. The formula for determining the financial scores of all other Proposals (Sf) is calculated as follows: Sf = 20 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration.