UNDERWATER BODY PRESERVE: RB-M 45702, IPF HONOLULU
Department of Homeland Security, United States Coast Guard (USCG) | Published February 11, 2016 - Deadline March 1, 2016
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and as supplemented with FAR Part 13.5 and the additional information included in this notice.This announcement constitutes the only solicitation. Quotes are being requested, and a written solicitation will not be issued. All correspondence regarding this acquisition shall reference Request for Quote (RFQ) Number: HSCG40-16-Q-P30847. This solicitation and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-85 (04 JAN 2016). The NAICS code for this solicitation is 336611 and the Small Business Size Standard is 1000. The U.S. Coast Guard Surface Forces Logistics Center (SFLC), Small Boat Product Line, intends to award a firm-fixed price contract using simplified acquisition procedures for the UNDERWATER BODY PRESERVATION of RB-M 45702 at IPF HONOLULUQuotes shall be submitted electronically to: Ryan dela Cruz, Contract Specialist, Email: Ryan.R.firstname.lastname@example.org, or FedExed to: 1301 Clay Street, Suite 807N, Oakland, CA 94612 Attn: Ryan dela Cruz
DESCRIPTION OF WORK:
(a) The Contractor shall furnish all necessary labor, material, services, equipment, supplies, power, accessories, facilities and such other things as are necessary, except as otherwise specified, to perform the UNDERWATER BODY PRESERVATION on RB-M 45702, in accordance with this solicitation and attached specifications.
(b) Failure to read the specifications in their entirety will not relieve the quoter from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the quoter's risk.
(c) All responsible sources may submit a quotation, which if timely received, shall be considered by the Agency. Companies must have valid DUNS numbers and be registered with System for Award Management (SAM) www.acquisition.gov and shall provide the company Tax Information Number (TIN) with their offer. Any Contractor's Requests for Clarifications shall be answered via amendment to the solicitation and shall be received no later than 23 FEB 2016 at 2:00 PM Pacific Standard Time. The closing date and time for receipt of quote is 01 MAR 2016 at 2:00 PM Pacific Standard Time. Offerors may contact Mr. Ryan dela Cruz at (510) 637-5989 or via email email@example.com for information regarding this solicitation.
(d) Performance will commence on or about 04 MAY 2016 through 31 MAY 2016.
(e) Place of Performance: All work to be accomplished at USCG IPF Honolulu, 400 SAND ISLAND PARKWAY HONOLULU, Hawaii 96819
ANTICIPATED AWARD DATE: The contract is expected to be awarded on or about 08 MAR 2016.
SCHEDULE OF SUPPLIES/SERVICES: Definite Contract Line Items are marked as "D" for Definite. Option Contract Line Items are marked "O" for Optional. Insert unit prices in all items listed in the Schedule unless "NSP" is printed in the Unit Price column for any item. "NSP" in the section means "Not Separately Priced."
CLIN DESCRIPTION D-001 Fender Faying Services, Preserve (100%): 1 JOB $D-002 Water Jet Drive, Preserve: 1 JOB $D-003 U/W Body, Preserve (100%): 1 JOB $D-004 Tow Reel/Anchor Reel, Preserve: 1 JOB $O-00A Composite Labor Rate: 1 Hour $D-00B GFP Report: NSP
TOTAL ALL D-ITEMS: $
TOTAL LABOR: $
TOTAL ALL ITEMS:$
(1) REQUIRED INSURANCEThe Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.228-70, Insurance (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including:1. Ship Repairer's Liability - $500,000 per occurrence.2. Comprehensive General Liability - $500,000 per occurrence.3. Full insurance coverage in accordance with the United State's Longshoremen's and Harbor Worker's Act.4. Full insurance coverage in accordance with the State's Workmen's Compensation Law (or its equivalent) for all places of performance under this contract.The insurance certificate must provide the name of the US Coast Guard vessel and the contract number as specifically insured.
(2) ACCESS TO VESSEL(a) A reasonable number of officers, employees, and associates of the Government, or other prime Contractors with the Government, and their subcontractors, shall, as authorized by the Contracting Officer, have, at all reasonable times, admission to the plant, and access to vessel(s) to perform and fulfill their respective obligations to the Government on a noninterference basis.
The Contractor shall make reasonable arrangements with the Government or Contractors of the Government, as shall have been identified and authorized by the Contracting Officer, to be given admission to the Contractor's facilities and access to the vessel(s) and to office space, work areas, storage or shop areas, or other facilities and services, necessary for the performance of their respective responsibilities and reasonable to their performance. All such above personnel shall be required to comply with all Contractor rules and regulations governing personnel at its shipyard, including those relative to safety and security.
(b) The Contractor further agrees, as authorized by the Contracting Officer, to afford to a reasonable number of officers, employees, and associates of bidders on other contemplated work, the same privileges of admission to the Contractor's plant and access to the vessel(s) on a noninterference basis subject to all Contractor rules and regulations governing personnel in its shipyard, including those relative to safety and security.
(3) INDEMNIFICATION FOR ACCESS TO VESSELSNotwithstanding any provision in the "Access to Vessels" clause, or any other clause of the contract, the Contractor agrees to allow officers, employees, and associates of the Government, or other prime contractors with the Government and their subcontractors, and officers, employees, and associates of quoters on other contemplated work, admission to the Contractor's facilities and access to the vessel without any further request for indemnification from any party, which has not been previously included in the contract price.
(4) CONTRACTING OFFICER'S AUTHORITYNo oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.
Except as specified elsewhere, the U.S. Coast Guard shall rely on the contractor to accomplish all inspection and testing needed to ensure that the work conforms to contract quality requirements. Records of all inspection work by the contractor shall be kept complete and available to the Government during the term of this contract and for such longer period as may be specified elsewhere in this contract.The name and telephone number of the U.S. Coast Guard Inspector will be provided after the award of a contract resulting from this solicitation.
(6) MAINTAINING, REPORTING, AND DISPOSING OF GOVERNMENT PROPERTY IN THE PERFORMANCE OF A SHIP REPAIR CONTRACT 1. The Government Property Clause incorporated by reference delineates the contractor's overall responsibility when taking possession of government property in performance of a contract. In performance of this contract the contractor will be required to properly identify, track and control property within its possession. This includes, a) property furnished by the government (GFP) to the contractor in conjunction with specific CLIN Items. These items and their values are listed in the specification, b) property that is pre-existing in a location that during the course of performance will be replaced or renewed.
2. The items listed in the specification, as government furnished property will be provided in the quantities designated. Government furnished property may be provided in person by an official Coast Guard employee, shipment via commercial carrier, etc. The contractor shall sign for all government furnished property using either a DD Form 1149, entitled, "Requisition and Invoice/Shipping Document" or a DD Form 1348, entitled, "Issue Release/Receipt Document". A copy of the DD 1149 or DD 1348 must be sent within 48 hours of receipt of property, to the designated Government Property Administrator. The name of the individual assigned as Property Administrator will be furnished to the contractor at time of award. The contractor shall not take receipt of property that is not listed in the specification, has not been previously identified as becoming part of the contract (via contract modification) or which otherwise cannot be identified. Such irregularities shall be immediately reported to the Property Administrator.
3. The contractor shall complete the report provided herein, entitled, "Government Property Report". This report is intended as a living document whereby relevant fields shall be filled in, maintained and kept current at all times. All property described in paragraph 1 (a, and b) above shall be reported on the report. At contract completion the contractor and the Property Administrator shall ensure that all fields are appropriately completed. A signature block is provided at the end of the report for both parties to attest to the report's accuracy and completeness. The Government Property Report shall clearly delineate the complete track that all government property took over the course of the contract. This completed report must accompany the contractor's final invoice. Final payment may be delayed, without penalty of interest, until such time as the report is received. A separate copy of the completed report and any final DD 1149s or DD 1348s executed, as a result of carrying out disposition instructions shall be provided to the Property Administrator.
4. Pursuant to the Government Property Clause the authority to render disposition instructions of Government property associated with this contract is delegated to the Property Administrator. The contractor shall comply with all instructions in the contract for the return of government property to the Coast Guard. This includes government property taken off the vessel (shafts, propellers, etc.), government property returned to the vessel (special tools, etc.) or surplus government property not used during performance of the contract.
(7) GROWTH WORK(a) The Contractor shall not perform growth work without the Contracting Officer's authorization. Growth work is work within the scope of the contract, which has not been previously priced as a pre-priced CLIN. The Contracting Officer reserves the right to contract for growth work on the basis of a negotiated, firm, fixed price, when it is in the best interest of the Government. If a firm-fixed price contract is awarded, and during the performance period a repair within scope is identified but the Contracting Officer and Contractor are unable to agree on the cost of the work, a bilateral modification may be incorporated into the contract using a Time and Materials modification for this specific repair. In this situation, FAR 52.212-4, Alternate I, will be incorporated.
(b) The Contractor shall furnish a price breakdown directly to the Contracting Officer, itemized as required by the Contracting Officer, of any proposal submitted for a contract modification. Unless otherwise directed, the breakdown shall be submitted on an MLCA 002 proposal form provided at the arrival conference permitting an analysis of all materials, labor, equipment, subcontract, overhead costs, and profit covering all work involved in the change/modification whether such work was deleted, added or changed. Any amount claimed for subcontracts shall be supported by a separate, similar price breakdown. If the proposal includes a request for a time extension, justification shall be furnished with the proposal.
(c) This clause is to be used in conjunction with the clause COMPOSITE LABOR RATE incorporated into this solicitation. The Contractor is required to have and/or furnish all tools and equipment incidental to each bench trade. Supplies such as wiping rags, hacksaw blades, sandpaper, welding wire, helium, etc., are also to be furnished by the contractor. Other materials are to be charged at regular rates and prices currently in effect and as agreed to by the Contracting Officer. Material shall be best commercial quality available except where a precise specification is indicated in which case the specification shall apply, e.g., MILSPEC, FEDERAL SPEC.
(8) COMPOSITE LABOR RATE: The composite labor rate offered shall be the sole labor hour rate used to price the prime contractor's direct labor hours for contract changes, i.e. growth work. The contractor shall not receive any compensation in addition to this rate for the prime contractor's direct labor associated with such changes under this contract.(a) The composite labor hour rate shall represent total compensation for the following:(1) direct labor wages and salaries;(2) all employee benefits including, but not limited to, paid leave, supplemental pay, insurance, retirement, savings, and legally required benefits;(3) other direct costs associated with transit time, delay, disruption, expendable supplies, and equipment;(4) all indirect costs such as overhead and general and administrative expense;(5) any port or association fees, rents, or other levies;(6) profit (fee); and(7) all direct and indirect costs and profit associated with the following support functions:Supervision and Management Planning and EstimatingMaterial Handling HousekeepingEngineering Transportation/DriversQuality Assurance Contract AdministrationSecurity Testing
(b) The composite labor hour rate will be applied to production labor hours only. Production labor hours include only those hours necessary and reasonable to perform direct production functions and do not include the hours expended on the support functions listed above. This exclusion of support function hours applies whether such support functions are normally charged directly or indirectly by the contractor's accounting system. These support functions are to be priced into the composite labor rate quoted and shall not be separately compensated.
(c) The Quantity of Composite Labor hours indicated in the Schedule of Supplies/Services, is only an estimate and is an Optional Item pursuant to this solicitation. The Estimated Quantity represents the Government's best estimate of the total number of additional hours that may be required throughout the contract. The Government may elect to exceed this value at the prices stated in the schedule and its discretion during performance of the contract. The inclusion of this item does not obligate the Government to exercise the item nor entitle the contractor to compensation if not exercised.
(9) METHOD OF PAYMENT AND INVOICING INSTRUCTIONS FOR SHIP REPAIR
Invoices shall be submitted to the USCG Finance Center http://www.fincen.uscg.mil/electron_cg.htm and, with courtesy copy via email to firstname.lastname@example.org.
(A) Each invoice shall contain the following information:(1) Contract or Delivery/Task Order Number(2) Name of the Contract Specialist or Contracting Officer(3) Invoice Routing Code (IRC) assigned by the Coast Guard(4) Annotate on the invoice indicating that the contractor represents a small business for accelerated payment purposes.
(B) The Coast Guard unique Invoice Routing Code (IRC) for this contract or delivery/task order is: Invoice Routing Code (IRC) SFLC-3
(C) Each invoice must be submitted to the designated billing office via one of the ollowing modes, listed in descending order of preference:(1) FINCEN Website invoice receipt form: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm(2) Fax: (757-523-6900)(3) Mailed to: Commercial Invoices, U.S. Coast Guard Finance Center, 1430A Kristina Way, Chesapeake, VA 23326
(D) To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe.pdf formatted file, or as otherwise specified in the contract.
(E) Supporting documentation along with a courtesy copy of the invoice may also be e-mailed to the Contract Specialist and/or COR: email@example.com, Contract SpecialistAssigned at the time of Contract Award, COR
(F) In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:
(1) On the later of:(i) For invoices that are mailed or transmitted via facsimile, the date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt. (ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or(iii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless-a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; orb) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;
(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.(4) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice. (5) Payment inquiries and status may be obtained - at the following website: https://www.fincen.uscg.mil/secure/payment.htm.
CONTRACT CLAUSES(10) FAR 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (MAY 2014) ADDENDUM
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far/
FAR 52.204-7 System for Award Management Registration (JUL 2013)FAR 52.211-15 Defense Priority and Allocation Requirements (APR 2008) DO N2 RatingFAR 52.215-5 Facsimile Proposal (Oct 1997)FAR 52.223-3 Hazardous Material Identification and Material Safety Data (JAN 1997)Alternate I (JUL 1995)FAR 52.228-5 Insurance - Work on a Government Installation (JAN 1997) FAR 52.232-1 Payments (APR 1984)FAR 52.232-8 Discounts for Prompt Payment (FEB 2002)FAR 52.232-11 Extras FAR 52.242-2 Production Progress Reports (APR 1991)FAR 52.245-1 Government Property (APR 2012) FAR 52.245-9 Use and Charges (APR 2012)HSAR 3052.211-70 Index for Specifications (DEC 2003)HSAR 3052.217-90 Delivery and Shifting of Vessel (DEC 2003) HSAR 3052.217-91 Performance (DEC 2003)HSAR 3052.217-92 Inspection and Manner of Doing Work (DEC 2003)HSAR 3052.217-93 Subcontracts (DEC 2003)HSAR 3052.217-95 Liability and Insurance (DEC 2003) HSAR 3052.217-96 Title (DEC 2003)HSAR 3052.217-97 Discharge of liens (DEC 2003)HSAR 3052.217-98 Delays (DEC 2003)HSAR 3052.217-99 Department of Labor Safety and Health Regulations for Ship Repair (DEC 2003)HSAR 3052.217-100 Guarantee (JUN 2006)HSAR 3052.222-70 Strikes or Picketing Affecting Timely Completion of the Contract Work (DEC 2003)HSAR 3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility (DEC 2003)HSAR 3052.223-90 Accident and Fire Reporting (DEC 2003)HSAR 3052.242-71 Dissemination of Contract Information (DEC 2003)HSAR 3052.242-72 Contracting Officer's Technical Representative (DEC 2003)HSAR 3052.245-70 Government Property Reports (JUN 2006)
FAR 52.212-5 Contract Terms & Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2016).
The following clauses listed within FAR 52.212-5 are applicable:
52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015)52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)52.219-28, Post Award Small Business Program representation (Jul 2013)52.222-3, Convict Labor (Jun 2003)52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2014)52.222-21, Prohibition of Segregated Facilities (Apr 2015)52.222-26, Equal Opportunity (Apr 2015)52.222-36, Equal Opportunity for Workers with Disabilities (July 2014)52.222-37, Employment Reports on Veterans (July 2014)52.222-50, Combating Trafficking in Persons (Mar 2015)52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)52.225-1, Buy American Act-Supplies (May 2014)52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013)
(End of Clause)
The following FAR Provisions apply to this solicitation: Offerors may obtain full text versions of these provisions electronically at http://www.acquisition.gov/far/.
FAR 52.212-1, Instructions to Offerors-Commercial Items (Apr 2014)FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Nov 2015) with Alternate I. Offeror(s) must include a completed copy of FAR 52.212-3 with their quote OR provide notice of registration at www.sam.gov.
FAR 52.212-1 Instructions to Offerors-Commercial Items (APR 2014) ADDENDUMFAR 52.211-14 -- NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)Any contract awarded as a result of this solicitation will be [ ] DX rated order; [X] DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation. (End of Provision)
(11) INSPECTION OF BOAT PRIOR TO SUBMISSION OF OFFERS All prospective offerors are urged to visit the boat and visually inspect each item of Work and to become acquainted with local conditions, locations of items and fixtures, removals, replacements, interference and the nature of work. A 45' RB-M is located at USCG STATION HONOLULU, and may be available for boat check during the solicitation process. Please call MKC Joseph Barratt, Availability Project Manager (APM), at (510) 637-5862 or email Joseph.D.Barratt@uscg.mil to arrange a boat check.
Failure to inspect the boat will not relieve the offeror from responsibility for properly estimating the difficulty or cost of successfully performing the work.
The Government assumes no responsibility for any representations concerning conditions made by any of its officers, agents, or employees before execution of the contract unless included in the solicitation, documents incorporated therein or amendments thereto.
(15) FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1) Past Performance: The offeror shall identify at least two (2) relevant (construction, overhaul, repair and alteration of ships) and current federal, state or local government or private contracts performed during the last three (3) years. For each contract, list: a. Contract number and customer point of contact (including two (2) points of contact with telephone numbers) b. Dollar value of the contract (Original and Final) c. Type of service performed and whether Prime or subcontractor d. Required completion date for the contract e. Date the services were actually completed f. Ship Name, Hull Number g. Contract type (FFP, IDIQ, Requirement, and Cost Type) h. Percentage of growth in contract price (Additional work divided by award price)
If subcontracting arrangement is proposed, the above data must also be provided for each first tier subcontractor. If a joint effort or teaming arrangement is proposed, highlight previous experience with the proposed team or subcontractor.
2) Total Evaluated Price: The aggregate price determined by totaling the offer price for Definite Items, plus offer price for Option Items. Offeror's price shall represent the best price in response to the request for quotes. The price shall be evaluated to determine fairness and reasonableness.
**Past Performance is significantly more important than Price**
END OF SOLICITATION
NOTICE FOR FILING AGENCY PROTESTS - United States Coast Guard Ombudsman Program
It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather filing a protest with the GAO or some external forum. Interested Parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.
INFORMAL FORUM WITH THE OMBUDSMAN: Interested parties who believe that a Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting officer, and solicitation closing date (if applicable).
FORMAL AGENCY PROTEST WITH THE OMBUDSMAN: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protests to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address below:
Commandant (GG-913)U.S. Coast Guard HeadquartersProcurement Planning & Oversight Division1900 Half Street, SW, JR11-0203Washington, DC 20593-0001Telephone: (202) 372-3692FAX: (202) 475-3904