Expeditionary Domestic Accommodation (EDA).
Ministry of Defence, Defence Equipment and Support, Land Equipment, Operational Support Programmes | Published October 11, 2014 - Deadline January 14, 2015
Protective shelters. This Contract Notice is one of a pair of related Notices that should be read in conjunction with each other, and responded-to accordingly. The second Notice can be found in the Sub Contract Opportunities section of Defence Contracts On-line (DCO) and the Defence Contracts Bulletin (DCB), but cannot be replicated in the EU Tenders Electronic Daily (TED).
This Notice is intended only for companies, consortia or other economic entities who are interested in expressing interest in providing the complete Expeditionary Domestic Accommodation (EDA) capability as described below. Suppliers of components, systems and services appropriate to EDA who wish to form part of a supply chain but not to lead the overall capability delivery should respond to the related Sub Contract Opportunities Notice. All sub-contract opportunity responses will be made available to all candidate prime contractors.
UK MOD has a requirement for an EDA capability to support land forces operations by providing deployable camp infrastructure and facilities (‘bedspaces’) for personnel on multiple simultaneous worldwide operations, potentially in different climatic zones. Indicative EDA modules include, but are not limited to, shelters (e.g. sleeping, medical, command and control, dining, welfare, recreational area, gymnasia, storage), catering, refrigerated storage, ablutions and laundry, security and protection, lighting, flooring, environmental control and the distribution and management of power, fuel, water, waste and communications.
Initial Operating Capability (IOC) is required in 2017 with Full Operating Capability (FOC) by 2020. It may be accepted that the complete FOC requirement cannot be delivered within cost limits and that lower-readiness elements of the capability may be reliant on additional operational funding and just in time surge activity.
This capability is foreseen to be met by a mix of existing in-service equipment, with some regeneration and/or improvement, and new-supply equipment. Bidders will be given the freedom to propose their optimum solution to deliver the required capability outputs against capital cost and operating cost targets. There will be challenging targets for reducing the consumption of water and electricity, and therefore fuel for power generation. Water consumption may be reduced by increased recycling of grey water.
The Key User Requirements endorsed in the EDA Initial Gate Business Case are:
— The User shall be able to meet the DSD 13 Defence Planning Assumption Scales of Military Effort for the deployment and use of EDA;
— The User shall be able to increase or decrease the size of EDA camps without experiencing a loss of capability and without the requirement to deconstruct existing camp infrastructure;
— The User shall be able to remove or add specific EDA modules and upgrades without any unintended impact on the performance of the capability;
— The User shall have the capability to sleep at any-time regardless of conditions or time of day;
— The User shall be supplied with the capability to provide meals for consumption within the camp;
— The User at tier 1 shall be supplied with the capability to store and distribute safe drinking water;
— The User shall be able to maintain personal hygiene and excrete bodily waste in a sanitary manner;
— The User shall be able to store, transport and operate the EDA capability in the Core Regions;
— The User shall be provided with Level 1 and 2 Force Protection Engineering Measures (this is likely to be on a Fitted For But Not With (FFBNW) basis with only a proportion of EDA being so equipped at any time);
— The User shall be provided with an EDA capability that has a logistics footprint that is less than the current footprint for ITC.
Beyond the regeneration and upgrade of existing equipment and the supply of new equipment, and subject to Value For Money considerations, EDA may require the prime contractor to hold, manage, maintain and issue the equipment fleet on a Contracting For Availability (CFA) basis against a range of readiness targets for a period of 9 - 11 years against cost-bounded, incentivised availability targets. This may include maintaining availability on deployed operations, so the CFA service may therefore require the use of civilian staff as Contractors On Deployed Operations (CONDO) and Sponsored Reservists (SRs) in accordance with the Total Support Force (TSF) concept intrinsic to Army 2020 force and capability generation. While tenders will be invited for both CONDO and SR provision, these will be non-mandatory and non-discriminatory Options. However, bidders who do not tender such Options must demonstrate how operational capability will be assured and incentivised by other means.
It is therefore anticipated that EDA may include, but not necessarily be limited to, any or all of the following activities to deliver the required capability availability:
— Supply of identified capability gap equipment solutions;
— Regeneration, modification or upgrade of existing equipment where this is economically sensible;
— Replacement of existing equipment where regeneration etc. is not economically sensible;
— Proof of Concept demonstration (i.e. prototyping) prior to production commitment;
— Camp Pack Availability to Complete Equipment Schedule (CES) at defined Readiness levels (potentially including EDA allocations of items outside the EDA boundary);
— Maintenance, Inspection, Repairs and Refurbishment as required to maintain availability;
— Post Design Services to manage obsolescence and surge capacity availability;
— Spares Provision and Management;
— Operator and Maintainer Training;
— Storage and Transport Services (non-operational);
— Optional deployable support using CONDO and/or SR.
Some of the equipment or service provision elements comprising EDA have, or may have, other wider defence applications beyond the EDA project boundary. It is therefore possible that the Authority may select new, upgraded, modified or refurbished equipment and/or service provision solutions for EDA that have wider defence applications. In such cases the best value for defence may be obtained by expanding the fielding or deployment of any such new, upgraded, modified or refurbished equipment and/or service provision solutions without further competition to supply. In order to accommodate this possibility, tenderers will be requested to provide non-mandatory and non-discriminatory Options to supply further quantities of all new, upgraded, modified or refurbished equipment solutions and to expand the availability of any service provision solutions.
All interested parties for both prime and sub contract opportunities should note that an EDA Candidate Bidders Conference will be held on 24.10.2014 at University of the West of England Conference Centre, Bristol. Prior registration is required for attendance, which is limited to 2 people per individual company. Registration requests should be addressed to Laura Akers, ADS Group Ltd Event Manager, +44 2070917812, firstname.lastname@example.org
Copies of unclassified versions of the current draft EDA System Requirement Document (SRD) and associated documents are available as Supporting Documents in the Dynamic PQQ. Suppliers who are interested in participating in EDA at any level in the supply chain are strongly advised to familiarise themselves with the System Requirements (SRs) relevant to their products, services, capabilities and aspirations - especially those identified as Key non-tradeables (KSRs) — prior to expressing interest.