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CONTRACT NOTICE – OFFICIAL JOURNAL
Section I: Contracting Authority
Name, Address and Contact Point(s)
Livin Housing Limited
Farrell House, Arlington Way, DurhamGate
Spennymoor, Co Durham
For the attention of:
E, including their regional or local sub, culture and religion
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object of the Contract
Title attributed to the contract by the contracting authorityConstruction Related Services Contract 2016, by whatever means
Type of supplies contract
Type of service contract
Main site or location of works, place of delivery or performance
County Durham and surrounding areas
NUTS Code UKC
This notice involves
A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement
Information on framework agreement (if applicable)
Framework agreement with a single operators
Framework agreement with several operators
Number of participants to the framework agreement envisaged
Duration of the framework agreement
Justification for a framework agreement the duration of which exceeds four years
Estimated total value of purchases for the entire duration of the framework agreement
Frequency and value of the contracts to be awarded
Short description of the contract or purchase(s)
livin is a homes and communities organisation operating primarily in the south of County Durham, currently managing in excess of 8500 domestic properties. In addition to providing homes, livin strive to improve lives, and build strong and sustainable communities. livin wish to procure a contractor to provide repairs and maintenance and cyclical maintenance including voids, gas servicing and repairs and planned capital works. The successful contractor will be required to provide a ‘total asset management solution’, including but not limited to the provision of asbestos surveys, EPCs, structural surveys, planning and building control applications, building surveying services, including party wall surveys, electrical testing, section 20 leaseholder notices and other services required to provide asset management support. The successful contractor will also be required to provide tenant liaison services. The contract duration will be for 9 years 9 months years with break points. It is anticipated that the total value of the contract over the 9 year 9 month period will be in the region of GBP150, 000, 000 exc Vat. Works value is based upon current information, which may be subject to
change. The scope of those works includes, but is not limited to:
Responsive and cyclical: works to the livin asset portfolio, including responsive repairs (including out of hours) and maintenance works, voids, one off component replacements, aids & adaptations, decants, damp proofing works, pest control, security board ups and fencing. Cyclical works include, but not limited to, water borne management (legionella) LPG heating maintenance, external redecoration, warm air heating maintenance, solid fuel appliance maintenance, air source heat pump maintenance, lift maintenance (including stair and passenger lifts), door entry systems maintenance, fire alarm maintenance, fire extinguisher maintenance, emergency lighting maintenance, intruder alarm maintenance, cleaning and maintenance of flat roof gutters, window cleaning, maintenance of cctv systems, PAT testing, smoke detector maintenance and periodic electrical inspections Provision of asset management support services including but not limited to the provision of asbestos surveys and removal, EPCs, structural surveys, planning and building control applications, building surveying services, electrical testing services, property MOT's, empty property/mortgage rescue surveys and other services required to provide total asset management support.
The provider will need to provide ICT support as required, to support the delivery of services and exchange/interface service information within livin, including the provision of an out of hours call centre.
Gas and solid fuel servicing and repairs: gas servicing (domestic & commercial), including annual inspections and safety certification and maintenance and repairs, including out of hours. Works may also include surveys of existing systems to identify faults and failure trends. Works will include repair of full central heating systems, including radiators, distribution pipework, valves and heating controls. Planned capital: works to the livin asset portfolio, including kitchen replacements, bathroom replacements, internal and external redecoration, heating installations, electrical upgrades, communal redecorations, window replacements, door replacements, roof renewals, external repairs, door entry installations, insulation works, insurance, work associated with solar power generation, utility saving activities, general green technology, environmental improvements, asbestos surveys and removals, any
other construction related works required to maintain the asset, adaptations generally. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders
Web Site at http://www.mytenders.org/Search/Search_Switch.aspx?ID=108716
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=166109.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Common Procurement Vocabulary (CPV)
Supplementary vocabulary (when applicable)
Contract covered by the Government Procurement Agreement (GPA)
Division into lots No
Will variants be accepted
Quantity or Scope of the Contract
Total quantity or scope
9 Year 9 Month period
Works is based on current information which may be subject to change.
The average annual value for each work stream excluding VAT over the contract period is:
Planned GBP7, 530, 445
Cyclical GBP1, 227, 685
Gas GBP1, 134, 052
Responsive GBP2, 540, 368
Voids GBP2, 064, 597
Aids and Adaptations GBP441, 909 (note this will cease in 2021)
Other services GBP270, 891
The term shall be for a period of (6 years and 9 months) extendable at the Client's option by one further consecutive period of 3 (three) years
Estimated value excluding VAT: 150331838
Provisional timetable for recourse to these options
Number of possible renewals
In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
Duration of the contract or limit for completionStarting 01, Economic, Financial and Technical Information
Conditions Relating to the Contract
Deposits and guarantees required
Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents. livin may require parent company guarantee and/or other forms of appropriate security to be given.
Main Terms of financing and payment and/or reference to the relevant provisions
Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.
Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead contractor to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.
Other particular conditions to which the performance of the contract is subject
The services provider and its supply chain will be required to actively participate in the delivery of social and/or environmental policy and digital vision and channel shift strategy objectives as well as those relating to customer involvement, recruitment, employment training, community and environmental sustainability and supply chain initiatives and to support delivery of strategic goals. This may include other value added contributions by the service provider(s) and its supply chain in order to support community programmes and initiatives promoted by livin. In addition, livin wishes to engage with suppliers who will deliver innovation to drive up service quality and efficiency, thereby providing value for money for livin's business and its customers.
Conditions for Participation
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if requirements are met:
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Economic and financial capacityInformation and formalities necessary for evaluating if requirements are met:
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standard possibly required
Technical capacityInformation and formalities necessary for evaluating if requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Minimum level(s) of standard possibly required
The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes
Section IV: Procedure
Type of Procedure
Justification for the choice of accelerated procedure
Have candidates already been selected? No
Limitations on the number of operators who will be invited to tender or to participateEnvisaged minimum number 5 and maximum number 7
Objective criteria for choosing the limited number of candidates
A minimum of 5 operators will be invited, though the Contracting Authority reserves the right to increase the number of operators to be invited to submit an ITT by one or two if their scores are closely placed around the cut, indicate the project/programme and any useful reference
The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. The contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply. The reason the contract is not divided into smaller Lots is due to the integrated nature of the model developed by livin.
Procedures for appeal
Body responsible for appeal procedures
E, by midnight on the second working day of the ten day standstill period, the contracting authority receives a request in writing from a candidate as to why it was unsuccessful, the contracting authority is required to provide additional information to the candidate.
That information must be provided at least three working days before the expiry of the ten days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests
for additional information should be sent to the contact in Section I.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under
the Public Contract Regulations 2015 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason).
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
Service from which information about the lodging of appeals may be obtained