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International expert for Terminal Project Review

UNDP Country Office - KAZAKHSTAN | Published January 11, 2017  -  Deadline February 10, 2017
Overview:United Nations Development Programme (UNDP) in Kazakhstan is announcing a vacancy for the position of International Consultant for conduction of terminal evaluation. For detailed information on the position, please refer to the attached Terms of Reference.Project number and title: 80414, UNDP-GEF project \"Promotion of energy-effective lighting in Kazakhstan\"Contract type: Individual ContractDuty station: home-based (with missions to Kazakhstan (Astana, Almaty city)Duration: March 2017 – April 2017 (25 working days)Please click on the link below to apply:

Kyzylorda Electricity Distribution Project - Consultant for the Project Implementation Unit

 | Published January 9, 2017  -  Deadline February 1, 2017

Procurement Notice Amended on 11 January 2017 as follows:

Consultants to note that Expressions of Interest for this assignment should be submitted in English and Russian. 

Kyzylorda Electricity Distribution Project - PIU Support

Executing Agency (Client):
JSC Kyzylorda Regional Electricity Company
Sultan Beybarys str,

The Client Contact Person:
Ainur Zhanaliyeva
Deputy chairman of the Board on economy and accounting policies
JSC Kyzylorda Regional Electricity Company
Tel: +7 /724-2/ 90 22 04

The EBRD Contact Person:
Yvonne Wilkinson
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7123

Project Description:The Joint Stock Company Kyzylorda Regional Electricity Company ("KREC” or “the Client”) has requested the European Bank for Reconstruction and Development (the EBRD or the Bank) to provide technical assistance to implement the Kyzylorda Electricity Distribution Project.

The EBRD is providing finance to rehabilitate and modernise the low and medium voltage distribution networks in the Oblast (the Project), including the installation of modern electricity meters and automatic control systems, strengthening the capacity and efficiency of transformers, and distribution lines aimed at reducing distribution network losses and increase in energy efficiency.  The expected technical and commercial losses reduction will have significant reduction of related carbon emissions as the power generation sector of Kazakhstan is of high carbon intensity.The Project to be financed by the Bank consists of the following components:

•           Rehabilitation of the 0.4-110 kV low and medium voltage network, including lines and substations, which were originally constructed about forty years ago. Consequently it is a high priority to improve the quality and reliability of electricity supply to the end consumers.

•           Supply and Installation of an automated system for protection of distribution network and substations.

•          Installation of new network meters and SCADA as well as a number of new    consumers “smart meters” and related hardware and software systems. International experience shows that rehabilitating distribution networks and improving metering arrangements is one of the fastest and most cost-effective methods of reducing losses and improving collection rates.  These measures in turn stimulate energy efficiency levels. Further improvement in bill collection (presently at around 80%) will also be permitted due to firm implementation of payment discipline and remote disconnection features.

Assignment Description: The Client now intends to create a Project Implementation Unit (PIU) and engage a consulting firm (the Consultant) to provide organisational and technical assistance to the Client to ensure the successful completion of the Project in accordance with the Project Implementation Plan (PIP) and with all EBRD requirements stipulated in the Loan Agreement (the Assignment).

The selected Consultant is expected to provide the following services:

1. Project Preparation Phase

  • Assist the Client with preparing, reviewing and updating the Project Implementation Plan (PIP) as required during the Project implementation.
  • Prepare a Project schedule identifying all relevant milestones and their respective timeframes for all parties to adhere to.
  • Provide guidance and recommendations for quality assurance in respect of the operations of the PIU and to the work to be undertaken by the contractors.
  • Provide comprehensive support to the PIU in relation to procurement of goods and works contracts under the Project, including review and preparation of technical specifications, preparation of tender documents, assistance during all stages of procurement processes and subsequent contract finalisation.

2. Project Implementation Phase

  • Assistance with Project implementation, including supervision, monitoring of progress of the supply and installation contracts under the project.
  • Support to the Client with regard to all aspects of Project reporting. 
  • Assistance with Testing, Commissioning and Operational Acceptance, as required by the Client.
  • Support in ensuring compliance with the Loan Agreement, including monitoring and reporting on the implementation of the Environmental and Social Action Plan.
  • Assistance in preparation of disbursement requests and management of Project Accounts as required by the Client.
  • Providing on-the-job training to ensure knowledge transfer to the Client on all aspects of oversight and management of project implementation.
  • At the end of the Project the Consultant will prepare a Project completion report, which shall include the following:
    • A summary of technical improvements achieved by the Project;
    • Assessment of the implementation of Environment and Social Action Plan.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in Q 2 2017 and has an estimated overall duration of approximately 36 months.

Cost Estimate for the Assignment: EUR 500,000 (exclusive of VAT). Subject to availability of funding, excellent performance of the selected Consultant and the specific needs of the Client the Assignment may be extended beyond the current scope and time line.

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is anticipated that the contract will be financed by the EBRD's donor funded Technical Cooperation Funds Programme, however consultant selection and contracting will be subject to availability of funding from an appropriate donor.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience related to preparing and implementing engineering works for power distribution projects of similar nature i.e. rehabilitation of low and medium voltage network including installation of network meters and SCADA.

The Consultant’s expert team is expected to include key experts as follows:

a. Team Leader (Engineer) preferably with 10 years’ experience in construction or rehabilitation of medium and low voltage distribution systems including substation and lines. The TL should have proven experience of leading a team of experts and implementing similar projects. The TL will have excellent knowledge of English and Russian language for coordination and report writing purposes.

b. Power Distribution Expert preferably with 10 years of experience in planning, design and construction of Medium Voltage Lines and substations. 

c. Electricity Meters Expert preferably with 10 years of experience in the development of specifications and installation of modern electronic and “smart meters” for low voltage customers.  

d. Procurement Expert preferably with 10 years of procurement experience in power projects including transmission and distribution lines improvement projects as well as good knowledge of procedures and rules of procurement of international financial institutions, such as the EBRD, World Bank or other IFIs, knowledge of FIDIC and preferably EBRD Supply and Installation contractual arrangements.

Non-key experts are expected to include:

Short Term Experts preferably with 10 years’ experience in the following areas of work:

  • Construction and rehabilitation of substations and distribution lines;
  • Factory acceptance tests and commissioning for similar assets;
  • Protection and control measures;
  • Civil Works in the field of substation and tower foundations construction;
  • Environmental and social measures

Local Experts (as required) with preferably 5 years’ proven experience in:

  • OHL engineering and Substation Engineering;
  • Factory acceptance tests and commissioning for similar assets;
  • Protection and Control Measures;
  • Civil Works in the field of substation and tower foundations construction;
  • Environmental and social measures.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

The expression of interest shall not exceed 20 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English and Russian via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date.

The expression of interest in each language will be submitted as one electronic file attachment (pdf) in not exceeding 4MB. Consultant’s Declaration Sheet may be submitted as a separate file. Marketing materials and brochures are not required and will be disregarded. The Client reserves the right to reject applications of firms submitting more than one file.

An electronic copy of the full EOI should be submitted to the Bank’s contact person by the same due date.

Important Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are as follows:

  1. Firm’s previous project experience in administration, management, procurement, design and supervision of projects of a comparable nature, scale and complexity (50%)
  2. CV of Key Expert Team Leader (20%)
  3. CV of Key Expert Power Distribution Expert (10%)
  4. CV of Key Expert Electricity Meters Expert (10%)
  5. CV of Key Expert Procurement Expert (10%)
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