We kindly request you to submit your quotation for “Supply of energy efficient light equipment for indoor illumination of Yerevan municipality and Yerevan history museum” detailed in Annex 1 of this RFQ.
Quotations may be submitted on or before 18:00 (local time), December 7, 2016 and via ☒e-mail, ☒courier mail to the address below:
United Nations Development Programme 14 Petros Adamyan street, 0010, Yerevan
Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 3 transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected.
It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
November 23, 2016
This is an update of the original notice published on the Bank’s website on 18.09.2015.
The City of Yerevan intends using the proceeds of a loan from the European Bank for Reconstruction and Development (“EBRD” or “the Bank”) and the Eastern Europe Energy Efficiency and Environment Partnership (“E5P”) for a project to modernise the street lighting system in 28 selected streets in the City of Yerevan by introducing new energy efficient technologies. The proposed project, which has a total estimated cost of EUR 6 million equivalent, will require the procurement of the following goods, works and services:
Tendering for the above contracts is expected to begin in the first quarter of 2017.
Contracts to be financed with the proceeds of a loan fromthe Bank and the E5P grant will be subject to the EBRD Procurement Policies and Rules and will be open to firms from any country. The proceeds of the Bank's loan will not be used for the purpose of any payment to persons or entities, of for any import of goods, if such payment or import is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations or under a law of official regulation of the Purchaser's country.
Interested suppliers and contractors should contact:
Contact name: Ms. Nora Martirosyan
Address: 1/3 Buzand Street, Yerevan, Armenia
Tel: +374 10 520973
The European Bank for Reconstruction and Development (the EBRD or the Bank) is supporting the City of Gyumri (Gyumri or the City) finance the rehabilitation of major streets, as well as the modernisation of street lighting in the City (the Project). Gyumri’s street network is currently illuminated through a network of around 4,970 street lights, of which some 80 per cent are operational. The street lighting installation consists mainly of old, inefficient and environmentally polluting mercury-based luminaires. The heavy-metal based content of the current lighting system contributes to energy waste and is a considerable environmental hazard when disposed into land-fills. Due to the antiquated condition, and the high percentage of non-functional lights, a large part of the streets, including some primary roads in the city centre, are not sufficiently illuminated, which results in decreased road safety and increased public security concerns. The City is therefore seeking to modernise its street lighting. It has embarked on a limited pilot to replace existing lanterns with modern energy-efficient light emitting diode (LED) lanterns, however, to date limited improvements have been made to the electrical cabling which is mostly in a poor and potentially dangerous condition. The proposed investments will ensure that fit for purpose street lighting equipment with safe electrical cabling is installed in the City along the roads that are being rehabilitated under the Project.
Given the investment requirements above, the Bank is seeking to engage a consulting company (the Consultant) to perform a feasibility study (the Assignment) for the street lighting component (the SL component) under the Project. The expected outcome of the Assignment is to provide the Bank with clear external analysis and recommendations concerning the SL component from a technical, engineering and institutional perspective, with a view towards financing the SL component to produce a modern energy efficient street lighting system for the City while also achieving improved efficiencies. The Consultant will carefully assess the priority investment plans of the City for public lighting, together with any feasibility studies, drawings and designs which are already prepared. The Consultant will closely liaise with the Project Implementation Support consultants (the PIS Consultant) that will be hired to prepare the tender documents and assist in procurement for the Project including preparing the tender documents and procurement for a long-term maintenance contract covering street and street lighting infrastructure to be contracted to the private sector. The Consultant shall, taking into account the EBRD’s environmental, technical and procurement policies and procedures identify those investments that best fit within the scope of the Project and within the estimated SL component budget. The Consultant shall prepare a report with justified recommendations for consideration by the City and the Bank.
The Consultant is expected to carry out the following specific tasks:
a. Review, summarise and document any road and street development plans, available studies by local or
international institutions and the City’s investment proposals, and set out the rationale and justification for
the SL component investments. The Consultant will take into consideration the current technical condition and lighting quality of selected streets and related infrastructure, scope and initial results of the LED pilot being implemented by the City as well as ongoing consultancy or contractors’ work related to the overall Project;
b. Determine the scope of the SL component that would be financed in the total amount of EUR 6 million by preparing the priority investment programme based on the cost-benefit analysis. This will purely focus on the modernisation of the street lighting system in the City and will take into account the existing City plans and street lighting modernisation that will have been undertaken by the time of this assignment. The Consultant will also outline possible future expansion of the street lighting system which may be anticipated within City plans and future developments.
c. Study and confirm the new and innovative green technology, specifically in carbon/economic savings, to be achieved in the SL component. Prepare the estimates of the energy savings to be achieved as a result of the SL component and the related CO2 reduction as well as other technical outcomes of the SL component. The format of the corresponding deliverable should be sought from the Bank.
d. Provide current costs associated with the new lighting infrastructure and estimate a 10-year outlook of the potential energy and – separately – maintenance cost reduction of the same infrastructure, and then compare the cost savings of the delayed implementation with the cost savings, including energy, carbon and system management, of the instant implementation.
e. Assemble and review all available relevant data, reports, designs and mapping for the proposed investments, and advise on any additional design work that may be required;
f. Advise the Bank on the appropriateness of the current lighting set up in relation to traffic demands, road and pedestrian safety, etc. Taking into account the existing Feasibility Study and other available materials, the Consultant will review existing street lighting system, including inventory and energy audit, and define the new LED investments including definition of system components and functionality, costs, operational and performance requirements, comprising control centre, wifi additionality and other possible smart city components;
g. Set out the scope, process and budget for the City to complete all necessary planning and design work for the recommended SL component, including economic evaluation;
h. Perform a legal and regulatory assessment of a future proposed structure and changes to existing city operator, including outline of any legal requirements to implement the SL component;
i. Prepare a basic economic internal rate of return (“EIRR”) of the proposed public lighting investments within the SL component;
j. Prepare a Cost Table, giving best estimates of the costs of SL component preparation including preparation of detailed design documentation, construction/implementation, works supervision costs, based on currently available information. Cost estimates should be presented separately for each segment, based on local or other relevant construction markets. The cost estimates for the details design shall include, where applicable, the cost of any surveys;
k. Prepare a draft Procurement Plan and Implementation Plan – with the recommended procurement strategy and appropriate descriptive text – for inclusion in the Bank’s internal processing documents;
l. In co-operation with the PIS Consultant as may be relevant propose a general bid evaluation methodology with appropriate criteria for tendering out rehabilitation of the street lighting system. The evaluation criteria shall include, among others, the extent to which the bidder has had experience in street lighting contracting projects;
m. Carry out an Environmental and Social Impact Assessment (ESIA) of the SL component in accordance with the national laws, the EIA Directive, EBRD’s Environmental and Social Policy (2008) and its relevant Performance Requirements (PRs).
Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in Q1 2017 and has an estimated overall duration of 12 weeks.
Cost Estimate for the Assignment: EUR 120,000 (exclusive of VAT).
The consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the Bank's special status as an IFI and state this to the Bank in their response to the Invitation for Expressions of Interest. To the extent that a consultant incurs input VAT on goods and services purhcased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.
Funding Source: EBRD Shareholder Special Fund
Eligibility: There are no eligibility restrictions.
Consultant Profile: The consultant will be a firm or group of firms with previous project experience preferably in developing urban street lighting, urban energy and/or smart city projects in Armenia, Eastern Europe and the Caucasus. The Consultant will ensure that appropriately qualified experts are available, as required, for each of the different tasks outlined above. It is expected that the Assignment will be led by an appropriately qualified Team Leader/Project Manager accompanied by both key and non-key experts.
The Consultant’s team is expected to include Key Experts covering preferably the following disciplines:
Key Expert 1: Civil / traffic Engineer with preferably eight years’ or more previous project experience in carrying out feasibility and preliminary design studies for road projects. Preferably four years’ experience is required of the planning and design of urban road improvements.
Key Expert 2: Electrical / Public Lighting Expert with preferably five years’ previous project experience in similar projects.
Key Expert 3: IT Specialist with preferably five years’ or more previous project experience in similar urban projects and street lighting systems.
Key Expert 4: Procurement Expert with preferably five years’ or more previous project experience in private sector contracts, including DBOM and energy performance contracts;
Key Expert 5: Legal Expert with preferably five years’ or more previous project experience carrying out legal assessments in similar fields.
Key Expert 6: Financial Expert with preferably eight years’ or more previous project experience carrying out financial analyses for similar projects.
Key Expert 7: Environmental and Social Specialist with preferably five years’ or more previous project experience in: (a) carrying out environmental impact studies of road projects. The Environmental Specialist should also have preferably 5 years’ or more previous project experience in carrying out environmental impact assessments in accordance with the environmental policy, guidelines and requirements of the EU and major international financial institutions (IFIs).
The Team Leader nominated for the assignment should be from either Key Expert 1 or 2, namely Civil/Traffic Engineer or Electrical/Public Lighting Expert, and should possess previous project experience (e.g. long-term operation and maintenance contracts) where performance-based approach or life-cycle costing was employed.
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted for this Assignment, the information submitted should include the following:
1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).
2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.
The above information should not exceed 20 pages excluding CVs and contact sheet.
The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through eSelection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.
Bank Contact Person
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6369
Email: YooJ@ebrd.com (submissions should be sent through eSelection and not to this email address)
1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.
2. The shortlist criteria are:
a) Firm’s previous project experience in developing urban street lighting, urban energy and/or smart city projects - 35%.
b) Firm’s previous project experience in Armenia, eastern Europe and the Caucasus - 15%.
c) CVs of Key Experts 1-7 - 50%