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Sole Source Justification for Electrical Services at Memphis Division HQ

Department of Justice, Federal Bureau of Investigation | Published June 30, 2015  -  Deadline July 30, 2015
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The Federal Bureau of Investigation intends to Sole Source to Elliott-Lewis for the reasons listed on the Sole Source Justification Document attached. The FAR requires that we posted this sole source justification. Per FAR 5.207(16)(ii) all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. All capability statements or quotes shall be submitted to the Contracting Officer David P. Yates by email. The email address is David.Yates@ic.fbi.gov. All capability statements or quotes shall be received before the closing date and time.

J--MV Key Woods Generator Set Replacement

Department of the Army, U.S. Army Corps of Engineers | Published May 11, 2015  -  Deadline May 21, 2015
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The work consists of providing all plant, labor, materials, parts, supplies, and equipment required to remove one (1) existing CAT 3304 marine generator set (port side), and provide and install one (1) (port side) EPA approved generator set as specified in Part 5, provide/install a fuel day tank with pump, plumping, and associated hardware for the 48 kW auxiliary generator set mounted on the second deck, and provide/ install electrical three way transfer switch between the two (2) generator sets in accordance with specifications outlined in this contract. Newly installed generator set, day tank with pump, and electrical three way transfer switch shall perform to the standards and rates specified by the manufacturer. Contractor shall perform all work associated with the removal and replacement of the generator sets. The Contractor shall be required to (a) commence work under this contract within five (5) calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than sixty (60) calendar days after the date of notice to proceed. The time stated for completion shall include final cleanup of premises.

J--Reconditioning 2 DC Electric Motors

Department of the Army, U.S. Army Corps of Engineers | Published December 31, 2014  -  Deadline January 14, 2015
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This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. A written solicitation will not be issued. The U.S. Army Corps of Engineers, Memphis District anticipates awarding a FFP contract for a contractor to reconditioning or overhaul of two (2) DC motors, model 5MD100D190-78SA .70 HP 550 RPM with serials numbers SD1-366-SD and SD-1-325-SD, for the travel winches located on the Bank Grader 4919 barge. This solicitation was previously advertised as Solicitation W912EQ-14-Q-0046. This acquisition is a 100 percent Small Business Set-Aside. The associated NAICS code is 811310 with a size of 7 million dollars. All responsible sources may submit at quotation, which shall be considered by the agency. Quotes may be submitted in hard copy or electronically, either through regular mail, email, or by facsimile. Regardless of method of delivery, it is the offerors responsibility to ensure receipt of quotes by the time and date stated herein. Contractor shall submit a price to include all charges on a company letterhead to the contracting office. Contractor shall submit completed clause 52.212-3, Offerors Representation and Certifications, Commercial Items. The following clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses can be accessed electronically at website: http://www.farsite.hill.af.mil. FAR 52.204-7 System for Award Management FAR 52.205-13 Systems for Award Management Maintenance FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.212-1 Instructions to Offerors-Commercial Items FAR 52.212-2 Evaluation - Commercial Items, Blank space shall read: 1. Price, 2. Past Performance. Basis of Award - The Government will award a contract, from this solicitation to the responsible Offerors whose offer conforming to the solicitation will be most advantageous to the Government based on price. Offerors' price quote will be evaluated to determine price reasonableness. Prices which are excessively high or low may be considered unrealistic and unreasonable may receive no further consideration. (Paragraph 2)A formal review of past performance will not be conducted on this requirement. However, this order will be evaluated to assure that orders are not provided to debarred contractors. In addition, contractors with known performance issues identified in determining the contractor's responsibility per FAR Part 9 will be brought to the attention of the Contracting Officer and may be considered in making the awards. FAR Part 9, Contractor Qualification, requires that purchases shall be made from, and contracts shall be awarded to, responsible contractors. Past failures to perform, apply sufficient tenacity to performance, failure to meet quality requirements, terminations for default and less than satisfactory ratings by the customer will be a significant factor in a determination of unsatisfactory performance. FAR 52.212-3 Alt 1 Offeror Representation and Certifications--Commercial Items FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.219-1 Small Business Program Representation FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.252-2 Clauses to Incorporate by Reference The following clauses and provisions are incorporated in FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, and will remain in full force in any resultant award. The full text of these clauses can be accessed electronically at website: http://www.farsite.hill.af.mil. FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.219-6 Notice of Total Small Business Aside FAR 52.219-13 Notice of Set-Aside of Orders FAR 52.219-28 Post Award Small Business Program Representation FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-3 Hazardous Material Identification and Material Safety Data FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.222-55 Minimum Wages Under Executive Order 13658 Dec 2014)(Executive Order 13658. FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.228-5 Insurance - Work on a Government Installation FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (SAM) FAR 52.233-1 Disputes FAR 52.237-2 Protection of Government Building, Equipment, and Vegetation The following DFARS Clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses and provisions can be accessed electronically at website, http://www.farsite.hill.af.mil DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7004 System for Award Management, Alternate A DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors DFARS 252.211-7003 Identification and Valuation DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.225-7001 Buy American Act and Balance of Payments Program DFARS 252.225-7002 Qualifying Country Sources of Subcontracting DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.232-7010 Levies on Contract Payments DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7023 Transportation of Supplies by Sea, Alternate III Response to this combined synopsis/solicitation must be received via email, fax, mail, or delivery by January 14, 2015 no later than 2:00 PM (CST) at 167 North Main Street B202, Memphis, TN 38103. Quotes should be marked with solicitation number W912EQ-15-Q-0001 addressed to Jackie Primer, Phone (901) 544-3340, Fax (901) 544-3710, email: Jackie.Primer@usace.army.mil. Vendors not registered in System for Award Management Registration (SAM) database prior to award will not be eligible for award. Vendors may register for SAM by registering online at www.sam.gov or by calling 1-866-606-8220.

brand name or equal to Toyota Model 7HBW23 Electric Pallet Truck

Department of Justice, Federal Bureau of Investigation | Published August 24, 2015  -  Deadline August 21, 2015
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This was awarded based off lowest price technically acceptable.

29--General Electric (GE) Power Packs and parts for GE 7FDM16 Marine Main Propulsion Engines

Department of the Army, U.S. Army Corps of Engineers | Published June 19, 2015  -  Deadline June 26, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912EQ-15-Q-0041 and is being issued as a Request for Quote. This procurement is Total Small Business Set-Aside. The associated NAICS code is 333618 with a size standard of 1,000. All responsible sources may submit a quotation, which shall be considered by the agency. Quotes may be submitted in hard copy or electronically, either through regular mail, email, or by facsimile. Regardless of method of delivery it is the offeror's responsibility to ensure receipt of quotes by the time and date stated herein. Contractors shall submit a lump sum quotation on company letterhead to include all charges for the below listed items to be delivered in accordance with the specifications listed below: DESCRIPTION/ STATEMENT OF WORK: The U.S. Army Corps of Engineers (USACE), Memphis District has a supply and delivery requirement for General Electric (GE) Power Packs and parts for GE 7FDM16 Marine Main Propulsion Engines to be delivered to USACE Ensley Engineer Yard (EEY), 2915 Riverport Road, Memphis, TN 38109. CLIN 0001 - Upper Assembly (GE Power Packs) Stellite 30 degree Exhaust Valves (Marine) - 121X338 Quantity: 24 Each CLIN 0002 - Ring Set - 150X1314 Quantity: 24 Sets CLIN 0003 - Installation Kits - 150X1225-1 Quantity: 24 Each CLIN 0004 - O-Ring - 115X2445-1 Quantity: 25 Each CLIN 0005 - Delivery Charge Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by email to Sierra Marshall at sierra.s.marshall@usace.army.mil. Questions not received within a reasonable time prior to close of the solicitation may not be considered. Contractors shall submit quote on company letterhead to include pricing for the requested service items, with its unit price, extended price, total price, delivery date, prompt payment terms, remittance address, tax identification number, DUNS number, and cage code. Contractor shall submit completed clause 52.212-3, Offerors Representation and Certifications, Commercial Items. FAR 52.212-2 Evaluation - Commercial Items: Basis of Award - The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Price (ii) Delivery Lead Time All evaluation factors other than price when combined are of equal importance when compared to price. The following clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses can be accessed electronically at website: http://www.farsite.hill.af.mil. FAR 52.203-3 Gratuities FAR 52.204-7 System for Award Management FAR 52.204-16 Commercial and Government Entity Code Reporting FAR 52.204-18 Commercial and Government Entity Code Maintenance FAR 52.204-19 Incorporated by Reference of Representations and Certifications FAR 52.207-4 Economic Purchase Quantity - Supplies FAR 52.212-1 Instructions to Offerors-Commercial Items FAR 52.212-2 Evaluation - Commercial Items FAR 52.212-3 Offeror Representation and Certifications--Commercial Items FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Dev) FAR 52.225-18 Place of Manufacture FAR 52.225-25 Prohibition of Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran - Representation and Certification FAR 52.232-39 Unenforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-1 Disputes FAR 52.252-2 Clauses to Incorporate by Reference The following are applicable under FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Dev): FAR52.203-6 Restrictions on Subcontractor Sales to the Government FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note) FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.219-8 Utilization of Small Business Concerns FAR 52.219-28 Post Award Small Business Program Representation FAR 52.222-3 Convict Labor FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-35 Equal Opportunity for Veterans FAR 52.222-36 Equal Opportunity for Workers with Disabilities FAR 52.222-37 Employment Reports on Veterans FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (SAM) The following DFARS Clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses and provisions can be accessed electronically at website, http://www.farsite.hill.af.mil DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.203-7998 Prohibition on Contracting with entities that require certain internal confidentiality agreements-representation (deviation 2015) DFARS 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (deviation 2015) DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7004 System for Award Management, Alternate A DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (FEB 2014). DFARS 252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability of Felony Conviction Under and Federal Law - Fiscal Year 2015 Appropriations (deviation 2015) DFARS 252.211-7003 Item Unique Identification and Valuation DFARS 252.215-7008 Only one Offer DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons DFARS 252.225-7001 Buy American Act and Balance of Payments Program DFARS 252.225-7002 Qualifying Country Sources of Subcontracting DFARS 252.225-7012 Preference for Domestic Commodities DFARS 252.225-7048 Export-Controlled Items DFARS 252.225-7050 Disclosure of Ownership or Control by the Government of a County that is a State Sponsor of Terrorism DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010 Levies on Contract Payments DFARS 252.243-7002 Request for Equitable Adjustment DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7023 Transportation of Supplies by Sea Response to this combined synopsis/solicitation must be received via email, fax, mail, or delivery by Friday, June 26, 2015 no later than 1:00 PM (CST) at 167 North Main Street B202, Memphis, TN 38103. Quotes should be marked with solicitation number W912EQ-15-Q-0041 addressed to Sierra Marshall, Phone (901) 544-3614, Fax (901) 544-3710, email: sierra.s.marshall @usace.army.mil. Vendors not registered in System for Award Management Registration (SAM) database prior to award will not be eligible for award. Vendors must also be registered in SAM under the applicable NAICS code 333618 as indicated in this RFQ to be considered for award. Vendors may register for SAM online at www.sam.gov or by calling 1-866-606-8220.

A-E Miscellaneous Design Services

Department of the Army, U.S. Army Corps of Engineers | Published August 30, 2016  -  Deadline September 30, 2016
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THIS IS A PROPOSED INDEFINITE DELIVERY INDEFINITE QUANTITY TYPE (IDIQ) CONTRACT FOR MISCELLANEOUS DESIGN SERVICES PRIMARILY WITHIN THE 2 DISTRICTS (MEMPHIS AND VICKSBURG) THAT COMPRISE A PORTION OF THE LOWER MISSISSIPPI VALLEY DIVISION OF THE U.S. ARMY CORPS OF ENGINEERS; BUT MAY ALSO BE USED ANYWHERE WITHIN THE GEOGRPAHICAL BOUNDARIES OR OTHER MISSIONS OF THE 6 DISTRICTS INCLUDED IN THE MISSISSIPPI VALLEY DIVISION. 1. CONTRACT INFORMATION: This pre-solicitation notice is for interested firms to submit their SF330 by 30 September 2016, 1:30pm. Firms will be selected for negotiations based on demonstrated competence and qualifications for the required work. This is not a Request for Proposal (RFP). The proposed procurement listed herein will be Unrestricted. For the purpose of this procurement to qualify as a small business concern, in addition to being independently owned and operated and not dominate in the field of operation in which it is bidding on Government contracts, the concern must have had average annual sales receipts for the preceding three fiscal years not exceeding $15.0 million. The services to be procured under this announcement are classified in North American Industry Classification System Code 541330. This contract is being procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. A single contract will be awarded as a result of this announcement by the Memphis District. Work will be accomplished under an Indefinite Delivery Indefinite Quantity Type Contracts NTE $3,000,000 with a performance period of three (3) years for each contract. Specific work will be issued by negotiated firm-fixed price task orders. 2. PROJECT INFORMATION: A-E service capabilities are required for various civil works projects and support for other agencies. Work may be comprised of civil, structural, hydraulic, hydrologic, geotechnical, environmental, sanitary, electrical, mechanical, surveying, mapping, CAD and architectural design. Work may include, but is not limited to engineering support for feasibility studies, preparation of design reports, condition assessment of existing utilities, value engineering, preparation of conceptual and contract drawings, computer aided drafting, cost estimating, preparation of contract specifications, performing design analyses and preparing design-build request for proposals. Work shall be accomplished in English and/or metric units as directed. Professional design experience in civil, structural, geotechnical, hydraulic, hydrologic, sanitary, mechanical and electrical engineering and surveying and mapping, CAD, architecture, and cost estimating is required. Capability and experience is required for design of flood damage reduction projects including channels, levees, weirs, grade control structures, drainage structures (pipes and culverts), gated structures, floodwalls and pump stations; and other projects including channel stabilization, site development, condition assessment of existing utilities, multipurpose buildings and recreational facilities. Firms must employ qualified, registered professional personnel in the following key disciplines: civil, structural, geotechnical, hydraulic, hydrologic, sanitary, mechanical and electrical engineering, surveying, geospatial, soil sampling and laboratory testing and architecture and demonstrate experience in presenting project details and/or study results using Bentley's MicroStation software to develop drawings to present project details and/or study results. Three-dimensional models may be required. Development of Building Information Models (BIM) may also be required.     The contract is anticipated to be awarded on/about December 2016, with the contract period of service not to exceed three years from the contract award date, or expenditure of the contract amount, whichever occurs first. Award of any subsequent contracts will be based on projected District workload. Work to be performed is subject to satisfactory negotiation of individual task orders with no one task order to exceed neither $1,000,000 nor the accumulated total of task orders to exceed $3,000,000 during the three year term of the contract. 3. SELECTION CRITERIA: Selection criteria will be based on the following considerations and are listed in descending order of importance (first by major criterion and then by each sub-criterion). Criteria A through F are primary. Criteria F and G are secondary and will only be used as a "tie-breaker," if necessary, in ranking the most highly qualified firms. A. Specialized Experience and Technical Competence: The prime firm and/or its subcontractor(s) (hereinafter referred to collectively as "firm") shall have relevant, regional experience in collecting survey data, GIS mapping, hydraulic modeling, soil boring and laboratory testing, design analysis and documentation, report writing & master planning, preparation of construction drawings, preparation of specifications for small to large civil works projects including flood risk management and navigation projects, including channels, levees, and dams; irrigation and water supply projects, including channels, pipelines, pump stations, and control structures; municipal studies, including stormwater, sanitary sewer, and water distribution modeling; and ecosystem restoration studies and construction projects. The firm shall demonstrate experience using the following the software packages for study and design purposes - Microstation, Inroads, SpecsIntact, HEC-RAS, HEC-HMS, SewerGEMS (and/or other SWMM-based hydraulic modeling), WaterGEMS/CAD, and ArcMap. B. Professional qualifications: The firm should indicate professional registration, professional associations, advanced training, certification, and specific work experience of management and key personnel. The firm should indicate the qualifications and specific work experience of its management and key personnel in the disciplines required in Section 2 above. C. Capacity: Consideration will be given to firms that indicate the capacity to perform multiple projects simultaneously, accommodate regular meetings at the Memphis and/or Vicksburg District Office or project site and to complete work in a timely manner. D. Knowledge of locality: Consideration will be given to firms that indicate experience and knowledge of the geographic area encompassed in the Memphis and Vicksburg Districts and its terrain features, area working conditions, location of major land forms, and river basins, etc. E. Past Performance: Consideration will be given to ratings and verifiable past performance on previous DoD contracts. Consideration will also be given to firms that have above-average performance on the type of work described in paragraph 2 above. F. Extent of participation of SB, SDB, historically black colleges and universities (HBCU) and minority institutions (MI) in the contract team. Participation will be measured as a percentage of the total anticipated contract effort, regardless of whether the SB, SDB, HBCU or MI is a prime contractor, subcontractor, or joint venture partner, the greater the participation, the greater the consideration. G. DoD contract awards in the past 12 months. The greater the awards the lesser the consideration. In the final selection process, the most highly qualified firms will be interviewed. The contract will be awarded on or about December 2016.4. SUBMISSION REQUIREMENTS: Interested firms having the capabilities for this work must submit one paper copy and one electronic copy (in PDF format submitted on a CD) of SF 330 along with a copy of part II of each sub-consultant's SF 330 to U.S. Army Corps of Engineers, Memphis District, ATTN: Judy Stallion, CEMVM-CT, Memphis District, Corps of Engineers, Room 669, 167 North Main Street, Memphis, TN 38103-1894, no later than 1:30 PM (Central) 30 September 2016. Include both the solicitation number and the company's DUNS number on all submittals. Note the following restrictions on submittal - Resumes of key persons, specialists and individual consultants (Section E) anticipated for this contract will be limited to a maximum of 20 typed pages. Pages in excess of the maximum of 20 will be discarded and not used in the evaluations. Additional information (Section H) will be limited to a maximum of 20 pages. All telephone calls should be directed to Mr. Matthew Taylor, (901) 544-0722 or email at matthew.b.taylor@usace.army.mil. *** APPOINTMENTS WILL NOT BE SCHEDULED FOR THE PURPOSE OF DISCUSSING THIS ANNOUNCEMENT *** This is not a Request for Proposal. A fee proposal will be requested at a later date.Place of Contract Performance:USACE District, Memphis 167 North Main Street, Memphis TN 38103-1894 and various locations throughout the Mississippi Valley Division's area of operations. Set Aside: Unrestricted

Z--BAYOU METO BASIN PROJECT,PULASKI COUNTY, ARKANSAS CANAL 1000, PHASE 1

Department of the Army, U.S. Army Corps of Engineers | Published May 8, 2015  -  Deadline June 5, 2015
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Title of Work:BAYOU METO BASIN PROJECT, PULASKI COUNTY, ARKANSAS CANAL 1000, PHASE 1 Project Description: The work consists of construction of a drainage ditch and culverts to divert runoff away from an existing levee culvert; removal of said culvert and restoration of reservoir embankment; constructing an earthen embankment across a gap in the embankment of Reservoir No.1; construction of an outlet control structure for said reservoir and construction of approximately 6,750 linear feet of Canal 1000 with associated drainage ditches. The control structure included in the work consists of a 3-cell tainter gate structure designed to control flows from Reservoir No. 1 into Canal 1000. This includes all the electrical and mechanical equipment along with the structural features specified. Also included in the work is the clearing and disposal of debris therefrom; installation of storm drainage structures, pipes and culverts; furnishing and placing of filter material and riprap; turfing; and environmental protection. North American Industry Classification System: 237990 Small Business Size Standard: $36.5M Acquisition Strategy: Firm Fixed Price, Small Business (SB) set-aside contract, Invitation for Bid (IFB). Work Location: The work shall be located in Pulaski County, Arkansas. The exact location will be indicated on the contract drawings. Magnitude of Work: Between $5M to $10M Contract Duration: 564Days Estimated Start Date: September 2015 Invitation for Bid (IFB): Will be issued on or about 3 Jun 2015 Bid Opening: On or about 7 Jul 2015. The resulting contract award will be a Firm-Fixed-Price Contract. The Solicitation No. is W912EQ-15-B-0001. A copy of this solicitation may be downloaded from the Army Single Face to Industry (ASFI) Acquisition Business Web Site at https://acquisition.army.mil/asfi/ . Offerors must be registered with the System for Award Management (SAM), including the NAICS code they are bidding under, in order to receive a Government contract award. To register, the SAM Internet address is: http://www.sam.gov. Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package. This notice does not obligate the Government to award a contract nor does it obligate the Government to pay for proposal preparation costs. If you have any additional questions, contact Thomas Mercer at email thomas.e.mercer@usace.army.mil

N--HVAC Installation

Department of the Army, U.S. Army Corps of Engineers | Published March 18, 2015  -  Deadline March 27, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912EQ-15-Q-0022 and is being issued as a Request for Quote. This procurement is 100% Small Business Set-Aside. The associated NAICS code is 238220 with the small business standard of $15M. All responsible sources may submit a quotation, which shall be considered by the agency. Quotes may be submitted in hard copy or electronically, either through regular mail, email, or by facsimile. Regardless of method of delivery it is the offeror's responsibility to ensure receipt of quotes by the time and date stated herein. Contractors shall submit a lump sum quotation on company letterhead to include all charges for the below listed items to be delivered in accordance with the specifications listed below: DESCRIPTION/ STATEMENT OF WORK: The U.S. Army Corps of Engineers (USACE), Memphis District has a service requirement for the installation of an 8.5 ton Daikin packaged unit with ductwork and electrical service in the Carpenter Shop on the south side of Building 5 and a 6 Ton Goodman packaged unit with ductwork and electrical service in the Electric Shop on the north side of Building 5 located at USACE Ensley Engineer Yard (EEY), 2915 Riverport Road, Memphis, TN 38109. Please see the Additional Info: Additional Documentation for a copy of the Performance Work Statement (PWS) Site Visit: It is highly recommended that contractors attend the scheduled site visit prior to submitting a quote. Site visit is scheduled for, 11:00 A.M. CST, Wednesday, March 25, 2015 at Ensley Engineer Yard located at 2915 Riverport Road, Memphis, TN 38109. Interested parties may e-mail their name and company information to, Sierra.S.Marshall@usace.army.mil, no later than 3 P.M. CST on Tuesday, March 24, 2015 All contractors and government personnel will meet at the Administration Building at Ensley Engineer Yard. *NO OTHER SITE VISITS WILL BE OFFERED. SITE VISIT WILL BEGIN PROMPTLY AT 10A.M. (CST) CURRENT LOCAL TIME. Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by email to Sierra Marshall at sierra.s.marshall@usace.army.mil. Questions not received within a reasonable time prior to close of the solicitation may not be considered. Service Contract Act- During the services performed for the resulting contracts, vendors must ensure they are following the applicable Wage Determinations as found at http://www.wdol.gov/sca. Contractors shall submit quote on company letterhead to include pricing for the requested service items, with its unit price, extended price, total price, delivery date, prompt payment terms, remittance address, tax identification number, DUNS number, and cage code. Contractor shall submit completed clause 52.212-3, Offerors Representation and Certifications, Commercial Items. FAR 52.212-2 Evaluation - Commercial Items: Basis of Award - The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Price (ii) Past Performance - min 1 year past Past Performance Work (Similar Scope / Capacity as PWS) (iii) Commencement of Work IAW section 1.4 of PWS All evaluation factors other than price when combined are of equal importance when compared to price. The following clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses can be accessed electronically at website: http://www.farsite.hill.af.mil. FAR 52.204-7 System for Award Management FAR 52.204-16 Commercial and Government Entity Code Reporting FAR 52.204-18 Commercial and Government Entity Code Maintenance FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Dec 2010) (31 U.S.C. 6101 note) FAR 52.212-1 Instructions to Offerors-Commercial Items FAR 52.212-3 Offeror Representation and Certifications--Commercial Items FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (Dev) FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.219-28 Post Award Small Business Program Representation FAR 52.222-3 Convict Labor FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-41 Service Contract Act of 1965 FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) FAR 52.222-50 Combating Trafficking in Persons FAR 52.222-99 Establishing a Minimum Wage for Contractors (Dev) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management (SAM) FAR 52.232-39 Unenforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-1 Disputes FAR 52.237-1 Site Visit FAR 52.252-2 Clauses to Incorporate by Reference The following DFARS Clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses and provisions can be accessed electronically at website, http://www.farsite.hill.af.mil DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7004 System for Award Management, Alternate A DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (FEB 2014). DFARS 252.211-7003 Item Unique Identification and Valuation DFARS 252.225-7001 Buy American Act and Balance of Payments Program DFARS 252.225-7002 Qualifying Country Sources of Subcontracting DFARS 252.225-7048 Export-Controlled Items DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010 Levies on Contract Payments DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7023 Transportation of Supplies by Sea Response to this combined synopsis/solicitation must be received via email, fax, mail, or delivery by Friday, March 27, 2015 no later than 2:00 PM (CST) at 167 North Main Street B202, Memphis, TN 38103. Quotes should be marked with solicitation number W912EQ-15-Q-0022 addressed to Sierra Marshall, Phone (901) 544-3614, Fax (901) 544-3710, email: sierra.s.marshall @usace.army.mil. Vendors not registered in System for Award Management Registration (SAM) database prior to award will not be eligible for award. Vendors must also be registered in SAM under the applicable NAICS code 238220 as indicated in this RFQ to be considered for award. Vendors may register for SAM online at www.sam.gov or by calling 1-866-606-8220.

Lease, Rental Laundry Room Equipment Washer/Dryers

Department of Labor, Employment Training Administration | Published November 30, 2015
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  MINACT Inc., subcontracting opportunity with Dr. Benjamin L. Hooks Job Corps Memphis (not the Federal Government) MINACT Inc., contracting for the U.S. Department of Labor in support of operation of the Dr. Benjamin L. Hooks Job Corps Memphis a 278 student residential training facility located at 1555 McAlister Drive Memphis, TN 38116 is currently accepting formal quotes for; Rental/Leasing of new commercial grade (16) washers and (40) dryers. All quote should be submitted with required documentation to the Purchasing Department by December 15th, 2015 by C.O.B. 4:45pm. Quotes received after the stated deadline or without required documentations will not be considered. Vendor/suppliers formal quotes on Company letterhead, all licenses for conducting business in the State of Tennessee and Shelby County and trade certificates if applicable, Certificate of Liability insurance and list of reference with-in the past 3 years. Period of performance January 15, 2016 to January 31, 2017 with optional one year increments. QUOTE will show at a minimum: •·         Cost per item/cost per month per machine •·         Vendor stock number/serial •·         Case/Pack Size if applicable •·         Printed name and Signature of authorized person submitting quote         Quotes, self-certification questionnaire, W9 and all licensures required to conduct business may be faxed to (901) 396-0102, ATTN: Purchasing Department or e-mail: Wiggins.Dennis@jobcorps.org or Neal.Richard@jobcorpsorg or mailed Dr. Benjamin L. Job Corps Center ATTN: Purchasing Department 1555 McAlister Drive Memphis, TN 38116   If quote deviates from specifications in any way, such exceptions must be noted on bid. MINACT Inc., (d/b/a) Dr. Benjamin L. Hooks Job Corps, reserves the right to reject and select the bid deemed most reasonable. Bidders should also be aware of bid requirements for Federal funded projects and act accordingly. Dr. Benjamin L. Hooks Job Corps is a federally funded facility and entitled to GSA pricing. Payment terms are Net 30 days from invoice date. Questions regarding invitation to Bid and/or Scope of work must be submitted in writing to: Wiggins.Dennis@jobcorps.org, "No Phone Calls Accepted". Freight, fuel surcharges or handling fees must be addressed in quote/bid or charges will not be paid if invoiced. Vendor shall hold all licenses necessary to do business in the state of Tennessee and/or state the business is located in, and provide copies of all licenses with bid package. Vendor must supply manufacture name, stock number for all items bidding on. Items reference a manufacture and stock number on bid/quote for reference purpose to insure correct item is bid. Vendor may substitute identical items under a different manufacture or brand name, but must note manufacture and stock number. Vendor is to provide a billing invoice that includes BPA number and shows individual lines for each item ordered. The vendor shall obtain and maintain insurance (s) as follows if vendor's employee (s) or agent (s) will be on Center at any time: •·         Workers compensation •·         Comprehensive General Liability with Dr. Benjamin L. Hooks Job Corps Center listed as additional insured. ($1,000,000 per occurrence) •·         Comprehensive Automobile Liability ($1,000,000/combined single limit)   Project Description: Supply and install new Electrical Commercial Grade; 16 each washers and 40 each Dryer inclusive of on-site maintenance services lease/Rental. SPECIFIC REQUIREMENTS: •·         Washers' new condition commercial grade heavy-duty, high efficiency (Energy Star), stackable, front or top loader with manual controls, and include three (3) position water temperature selections. •·         Dryers new condition commercial grade heavy-duty, high efficiency (Energy Star), single load with manual control, three (3) position adjustable fabric selectors. •·         Vendor shall provide repair service calls within 48 hours of notification.   Center Regulations: Vendor and contractors representative/agent employees shall adhere and abide by all the Center's rules and regulations; i.e. No smoking on Center grounds, fraternization between contractors employees and students or Center employees. The Contractor will adhere to and follow Center safety and security requirements to including searching of moving equipment entering and exiting Center.  

J--Service Contract for Siemens Talon Building Automation Systems

Department of Veterans Affairs, Nashville VAMC | Published July 15, 2015  -  Deadline July 27, 2015
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This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA249-15-Q-0648 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. This requirement is Small Business (SB). The NAICS is 811219 and the small business size standard is $20.5 Million. Introduction: The government anticipates awarding a Firm Fixed Price award, lowest price technically acceptable (LPTA). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements. Description of Services: The Memphis VAMC has a requirement for a service contract for travel, labor, materials, documentation and parts required for the maintenance, support and repair of the existing Building Automation Systems (BAS) and software. See Statement of Work (SOW) for complete details. Place of Performance: Memphis VAMC, 1030 Jefferson Avenue, Memphis, TN 38104. Period of Performance: Base and one option year contract. Base Year: October 1, 2015 - September 30, 2016 Option Year 1: October 1, 2016 - September 30, 2017 The following clauses and provisions apply to this solicitation: 52.204-7, System for Award Management [SAM] 52.212-1, Instructions to Offerors-Commercial 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items 52.217-8, Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-6, Notice of Total Small Business Set-Aside 52.233-3, Protest after Award 52.222-3, Convict Labor 52.232-19, Availability of Funds for the Next Fiscal Year 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.232-39, Unenforceability of Unauthorized Obligations 852.203-70, Commercial Advertising 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors 852.215-71, Evaluation Factor Commitments 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractor Responsibilities 852.270-1, Representatives of Contracting Officers 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es). 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.html Submission of Quote: The Offeror shall submit their quote on company letterhead and shall include unit price, total, unit quantity, terms of any express warranty, unit price, overall total price, applicable shipping charges and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. The offeror shall provide past performance evidence. This assessment is based on the offeror's record of relevant and recent past performance information that pertains to services outlined in the solicitation requirements. The offeror shall provide evidence that all workers (engineers, technicians and helpers) must have certification/documentation as evidence of their degree of training and skills in order to perform the requirements in the solicitation. Certification/documentation must be submitted at the time of offer. The offeror shall submit documentation and training certificates that they are an authorized entity through Siemens to service the equipment listed within the Statement of Work and that the personnel have who will be servicing the equipment have been trained through Siemens and or an authorized third party service provider. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. All quotes received without this documentation will not be considered. All questions should be emailed to Victoria.Rone3@va.gov, by Tuesday, July 21, 2015 by 8:00am CST. The subject line must specify VA249-15-Q-0648 - Service Contract for Siemens Talon Building Automation Systems. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments. Quotes must be received by July 27, 2015 by 8:00am CST. Email your quote to Victoria.Rone3@va.gov. The subject line must specify VA249-15-Q-0648 - Service Contract for Siemens Talon Building Automation Systems. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. In addition, the quote should be broken down as such: Base Year 10-01-2015 - 09-30-2016 $ Option Year 1: 10-01-2016 - 09-30-2017 $ Total For Base & Option Year $ The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. To keep informed of changes: Check www.fedbizopps.gov frequently. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. STATEMENT OF WORK EQUIPMENT IDENTIFICATION: a) Contractor shall furnish all necessary travel, labor, materials, documentation and parts required for the maintenance, support and repair of the existing Building Automation Systems (BAS) and software which include: a. Siemens Talon Control System " Siemens Talon Front End " Siemens Talon Network Managers " Siemens Talon BACnet Controllers " Siemens Talon Field Devices (stats, actuators, dampers, valves) b. Johnson Controls Inc. (JCI) " Network Manager Controllers " JCI BACnet Controllers " JCI Field Devices (stats, actuators, dampers, valves) " JCI Pneumatic Controllers included c. Distech BACnet Controllers & Associated field devices d. Schneider BACnet Controllers & Associated field devices b) Located at the Veterans Affairs Medical Center, 1030 Jefferson Ave., Memphis, TN 38014. This Contract shall cover the period of October 1, 2015 through September 30, 2016, with four (4) additional option years, during the designated hours of coverage and in accordance with all terms, conditions, provisions, schedules and specifications of this solicitation. DEFINITIONS/ACRONYMS: a) VAMC - Department of Veterans Affairs Medical Center at 1030 Jefferson Ave., Memphis, TN 38104 i. Maintenance and Operations Supervisor or designated staff (138) telephone number (901) 523-8990 ext. 5043 or 5033, Building #1 room BWG-4, VAMC. b) CO - Contracting Officer c) COR - Contracting Officer's Representative, designated as an Engineering Staff Member. d) PM - Preventative Maintenance. Services that are periodic in nature and are required to maintain the equipment in such condition that is may beer operated in accordance with its intended design and functional capacity with minimal incidence of inoperative conditions. e) FSE - Field Service Engineer. A fully qualified individual who is authorized by the contractor to perform maintenance (corrective and preventive) services on the VAMC premises as defined in the terms of this contract. f) ESR - Vendor Engineering Service Report (Service Tickets). Documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. g) Acceptance Signature - Signature by VAMC employee who indicted FSE demonstrated service conclusion/status and the equipment user has accepted work as complete/pending as stated in ESR. h) Authorization Signature - COR's signature: indicates COR accepts work status as stated ESR. CONFROMANCE STANDARDS: a) Contract service shall insure that the equipment functions in conformance with the specifications used when the equipment was procured by the VAMC and any upgrades/updates as well as following the LATEST published standards/codes/specifications/regulations: i. Manufacturer's service operators specifications, Joint Commission for the Accreditation of Healthcare Organizations (Joint commission), National Fire Protections Agency 2000 (NFPA-00), Original Equipment Manufacturer (OEM), American Hospital Association (AHA), American Society for Hospital Engineering (ASHE), American Society of Heating Refrigeration, and Air Conditioning Engineers (ASHRAE), Institute of Electrical and Electronic Engineers (IEEE), Memphis VAMC stand operating procedures, and any other Federal, State, and Local regulations. HOURS OF COVERAGE a) Normal VAMC working hours are Monday through Friday, 8:00am to 4:30pm, excluding Federal Holidays b) Federal Holidays observed by the VAMC are: 1. New Year's Day 2. Martin Luther King Day 3. President's Day 4. Memorial Day 5. Independence Day 6. Labor Day 7. Columbus Day 8. Veteran's Day 9. Thanksgiving Day 10. Christmas Day c) Normal hours of coverage of this contract are 7 days per week, 24 hours per day. All PM's shall be performed during normal hours, unless previously cleared with the COR. d) Emergency repair service needed outside normal work hours shall be authorized by the COR. e) Contractor must provide the COR with the means to request and receive, at any hours of any day of the week, promote emergency telephone support from an FSE within two (2) hours of the COR's request. This emergency call back service shall be provided as requested at no additional charge to the VAMC. Failure to resolve an emergency with telephone support will constitute a response by the FSE within two (2) hours of the request by the COR. UNSCHEDULED MAINTENANCE AND REPAIR SERVICES: a) Contractor shall maintain the equipment in accordance with the specifications listed in, Conformance Standards, by returning failed components of a system to full operational capacity. The contractor shall provide these repair services which may consist of calibrating, cleaning, oiling, adjusting, replacing parts failed, broken or worn beyond usefulness, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. Repair shall be carried out with the objective of minimizing downtime. b) Failed controls components such as BAS Network Managers, BACnet Controllers and Field Devices must be replaced with Siemens Talon products as an extension of the existing Siemens Talon BAS. Any failed Pneumatic Controls must be upgraded to Siemens Talon DDC (direct digital controllers). c) Service calls to the Contractor requesting service are only authorized when they are received from the CO, COR or designated equipment users. d) Response Time: Contractor's FSE must respond with a phone call to the COR, or designated equipment user with two (2) hours after receipt of telephoned notification. If the problem cannot be corrected by the phone or remote access, the FSE shall commerce work (on-site physical response) within two (2) hours after receipt of and shall proceed progressively to completion without undue delay. e) Downtime: Downtime shall be computed, beginning when the request for service is initiated and ending when the equipment is returned to full operations condition, based on Conformance Standards, and accepted by the CO, COR or designated equipment users. Scheduled Preventative Maintenance shall be excluded from downtime. Downtime shall be computed quarterly. Failure to meet this requirement will subject the contractor to PENALITES or DEFAULT action stated in the terms of this contract. PARTS: a) The Contractor shall furnish and replace all equipment replacement parts for the equipment on contract. The Contractor shall have ready access to all equipment parts, including unique and highly mortal parts, in order to minimize downtime and meet uptime requirements. b) Only new standard parts shall be furnished by the Contractor. Rebuilt or used parts shall not be installed. Parts with no identical replacement (obsolete) may be replaced with newer part. SERVICE MANUALS: The VAMC shall not provide service manuals or service diagnostic software for the Contract to the Contractor. The contractor shall have on file, and make available to its FSE all operational and technical documentation (such as: operational and Service manuals, schematics, and parts lists) which are necessary to meet the Performance requirements of this contract. TEST EQUIPMENT: As detailed in Competency of Personnel Servicing Equipment, the Contractor shall provide the VAMC with copy of the current calibration certification of all test Equipment, which are to be used on the VAMC's equipment. This certification shall also be provided on periodic basis when requested by the VAMC. Test Equipment calibrations shall be traceable to national standard. REPORTING REQUIREMENTS: a) The Contractor or FSE shall be required to report to the COR or designated equipment user in room BWG-1A prior to and after any work is performed, every day that is required to complete the job. This check in is mandatory. At this time the FSE will be required to enter the following information into the log: b) 1. Current Date 2. Name of FSE 3. Name of Contractor 4. Equipment Being Serviced 5. ESR Number 6. Time In 7. Time Out c) When service is completed, the FSE shall document services rendered on a properly completed ESR, as required in Documentation/Reports DOCUMENTATION/REPORTS: a) Documentation in the forms of ESRs must be furnished to the COR or designated equipment user for all scheduled and unscheduled maintenance performed by the Contractor. Payment will not be certified if proper documentation is not provided. b) The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance, including replaced parts and procedures performed required to maintain the equipment in accordance with Conformance Standards. Each ESR must, at a minimum, document the following data legibly and in complete detail: 1. Name of Contractor 2. Name of FSE who performed services 3. Contractor service ESR number/log number 4. Date, time (starting and ending), equipment downtime and hours on site for service call 5. Description of problem reported by COR/user 6. Identification of all equipment serviced: device name/description, device locations, manufacturers name, model number, serial number and other identification numbers. 7. Itemized description of service performed and parts replaced. 8. Results of calibration and/or performance testing 9. Signatures: a. FSE performing services described b. Acceptance signature as described in Definitions/Acronyms REPORTING REQUIRED FOR SERIVCES BEYOND THE CONTRACT SCOPE The Contractor shall immediately, but not later than twenty-four (24) hours after Discovery, notify the CO and the COR, IN WRITING of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the Contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. PAYMENT Invoices will be paid in arrears on a monthly basis. Invoices MUST INCLUDE, at a minimum the following information: 1. Contractor's Name 2. Purchase Order 3. Period of Service the Billing Covers INITIAL CONTRACTOR INSPECTION AND SUBMITTALS a) Equipment placed under maintenance contract for the first time shall be subject to inspection by the Contractor. Within a (30) day period after award of the contract, the contract shall reject any equipment deemed to be obsolete or in poor operating condition. Failure to inspect the equipment prior to contract award will not relive the Contractor form performance of the requirements of the contract. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT a) Each respondent must have an established business, with an office and a full time staff. The Contractor shall have three (3) years of successful experience in fully maintaining the full schedule of equipment for this contract. This staff must include a minimum of three (3) "fully qualified" FSEs, who shall serve as the primary technician and back up for the servicing of the items listed on the schedule of equipment. b) "Fully Qualified" is based upon training and on experience in the field. For training, the FSEs must have successfully completed a formalized Siemens Talon training program and received certification from the Siemens Talon Headquarters in Buffalo Grove, Illinois. The FSEs must have a minimum of three (3) years performing preventative maintenance and equipment repairs on Siemens Talon Building Technologies and Tridium Niagara products. c) The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on VAMC equipment. SOFTWARE SUPPORT Siemens Talon software upgrades will be provided and installed at no additional cost to the Government, within the term of this contract. INDENTIFICATION, PARKING, SMOKING AND VAMC REGULATIONS The Contractor's FSE shall abide by all VAMC station policies and requires. The Contractor's FSEs shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VAMC Police/Security Service, room CE127. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any building at the VAMC. Possession of weapons is prohibited. Enclosed containers, including took kits, shall be subject to search. Violations of VAMC regulations may result in a citation answerable in the United States Federal District Court, not a local district, state, or municipal court. SYSTEMS SERVICES SCHEDULE ENERGY MANAGEMENT SYSTEM Verify all programming schedules Verify all programming/control routines Verify communications Verify interface with all end devices Verify customer access to the system POWER SUPPLY Check Battery (Battery replacement not covered) CONTROL PANELS Check for proper mounting Secure all wiring & wire duct covers Check power supply/surge protector Check/tighten electrical connections and terminals DATABASE / SOFTWARE Verify BAS opens with software command Verify graphics are operational Verify set points are as customer designated Verify e-mail service is functioning Verify time-sync service is functioning Verify weather service is functioning Check alarms in the alarm console (are there issues that need attention?) Clear alarms in the alarm console Back-up station, Copy Station, Database save DIGITAL SENSORS Check all zone and system sensors for proper range of temp Check all zone sensors for proper range of temp COMPLETE INSPECTION REPORTS AND REVIEW WITH COR

J--Service Contract for Siemens Talon Building Automation Systems

Department of Veterans Affairs, Nashville VAMC | Published August 11, 2015  -  Deadline August 18, 2015
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This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA249-15-Q-0719 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. This requirement is Service-Disabled Veteran Owned Small Business (SDVOSB). The NAICS is 811219 and the small business size standard is $20.5 Million. To receive consideration as SDVOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov. Introduction: The government anticipates awarding a Firm Fixed Price award, lowest price technically acceptable (LPTA). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements. Description of Services: The Memphis VAMC has a requirement for a service contract for travel, labor, materials, documentation and parts required for the maintenance, support and repair of the existing Building Automation Systems (BAS) and software. See Statement of Work (SOW) for complete details. Place of Performance: Memphis VAMC, 1030 Jefferson Avenue, Memphis, TN 38104. Period of Performance: Base and one option year contract. Base Year: October 1, 2015 - September 30, 2016 Option Year 1: October 1, 2016 - September 30, 2017 The following clauses and provisions apply to this solicitation: The following clauses and provisions apply to this solicitation: 52.204-7, System for Award Management [SAM] 52.212-1, Instructions to Offerors-Commercial 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items 52.217-8, Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 52.233-3, Protest after Award 52.222-3, Convict Labor 52.232-19, Availability of Funds for the Next Fiscal Year 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.232-39, Unenforceability of Unauthorized Obligations 852.203-70, Commercial Advertising 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractor Responsibilities 852.270-1, Representatives of Contracting Officers 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es). 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at http://www.acquisition.gov/far/index.html Submission of Quote: The Offeror shall submit their quote on company letterhead and shall include unit price, total, unit quantity, terms of any express warranty, unit price, overall total price, applicable shipping charges and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. The offeror shall provide past performance evidence. This assessment is based on the offeror's record of relevant and recent past performance information that pertains to services outlined in the solicitation requirements. The offeror shall provide evidence that all workers (engineers, technicians and helpers) must have certification/documentation as evidence of their degree of training and skills in order to perform the requirements in the solicitation. Certification/documentation must be submitted at the time of offer. The offeror shall submit documentation and training certificates that they are an authorized entity through Siemens to service the equipment listed within the Statement of Work and that the personnel have who will be servicing the equipment have been trained through Siemens and or an authorized third party service provider. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. All quotes received without this documentation will not be considered. All questions should be emailed to Victoria.Rone3@va.gov, by Thursday, August 13, 2015 by 11:00am CST. The subject line must specify VA249-15-Q-0719 - Service Contract for Siemens Talon Building Automation Systems. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on the website (www.fbo.gov). There will be no automated email notification of amendments. Quotes must be received by Tuesday, August 18, 2015 by 8:00am CST. Email your quote to Victoria.Rone3@va.gov. The subject line must specify VA249-15-Q-0719 - Service Contract for Siemens Talon Building Automation Systems. There will be no automated email notification of receipt of quotes. All quotes received without requested documentation will not be considered. In addition, the quote should be broken down as such: Base Year 10-01-2015 - 09-30-2016 $ Option Year 1: 10-01-2016 - 09-30-2017 $ Total For Base & Option Year $ The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. To keep informed of changes: Check www.fedbizopps.gov frequently. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. STATEMENT OF WORK EQUIPMENT IDENTIFICATION: a) Contractor shall furnish all necessary travel, labor, materials, documentation and parts required for the maintenance, support and repair of the existing Building Automation Systems (BAS) and software which include: a. Siemens Talon Control System " Siemens Talon Front End " Siemens Talon Network Managers " Siemens Talon BACnet Controllers " Siemens Talon Field Devices (stats, actuators, dampers, valves) b. Johnson Controls Inc. (JCI) " Network Manager Controllers " JCI BACnet Controllers " JCI Field Devices (stats, actuators, dampers, valves) " JCI Pneumatic Controllers included c. Distech BACnet Controllers & Associated field devices d. Schneider BACnet Controllers & Associated field devices b) Located at the Veterans Affairs Medical Center, 1030 Jefferson Ave., Memphis, TN 38014. This Contract shall cover the period of October 1, 2015 through September 30, 2016, with four (4) additional option years, during the designated hours of coverage and in accordance with all terms, conditions, provisions, schedules and specifications of this solicitation. DEFINITIONS/ACRONYMS: a) VAMC - Department of Veterans Affairs Medical Center at 1030 Jefferson Ave., Memphis, TN 38104 i. Maintenance and Operations Supervisor or designated staff (138) telephone number (901) 523-8990 ext. 5043 or 5033, Building #1 room BWG-4, VAMC. b) CO - Contracting Officer c) COR - Contracting Officer's Representative, designated as an Engineering Staff Member. d) PM - Preventative Maintenance. Services that are periodic in nature and are required to maintain the equipment in such condition that is may beer operated in accordance with its intended design and functional capacity with minimal incidence of inoperative conditions. e) FSE - Field Service Engineer. A fully qualified individual who is authorized by the contractor to perform maintenance (corrective and preventive) services on the VAMC premises as defined in the terms of this contract. f) ESR - Vendor Engineering Service Report (Service Tickets). Documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract. g) Acceptance Signature - Signature by VAMC employee who indicted FSE demonstrated service conclusion/status and the equipment user has accepted work as complete/pending as stated in ESR. h) Authorization Signature - COR's signature: indicates COR accepts work status as stated ESR. CONFROMANCE STANDARDS: a) Contract service shall insure that the equipment functions in conformance with the specifications used when the equipment was procured by the VAMC and any upgrades/updates as well as following the LATEST published standards/codes/specifications/regulations: i. Manufacturer's service operators specifications, Joint Commission for the Accreditation of Healthcare Organizations (Joint commission), National Fire Protections Agency 2000 (NFPA-00), Original Equipment Manufacturer (OEM), American Hospital Association (AHA), American Society for Hospital Engineering (ASHE), American Society of Heating Refrigeration, and Air Conditioning Engineers (ASHRAE), Institute of Electrical and Electronic Engineers (IEEE), Memphis VAMC stand operating procedures, and any other Federal, State, and Local regulations. HOURS OF COVERAGE a) Normal VAMC working hours are Monday through Friday, 8:00am to 4:30pm, excluding Federal Holidays b) Federal Holidays observed by the VAMC are: 1. New Year's Day 2. Martin Luther King Day 3. President's Day 4. Memorial Day 5. Independence Day 6. Labor Day 7. Columbus Day 8. Veteran's Day 9. Thanksgiving Day 10. Christmas Day c) Normal hours of coverage of this contract are 7 days per week, 24 hours per day. All PM's shall be performed during normal hours, unless previously cleared with the COR. d) Emergency repair service needed outside normal work hours shall be authorized by the COR. e) Contractor must provide the COR with the means to request and receive, at any hours of any day of the week, promote emergency telephone support from an FSE within two (2) hours of the COR's request. This emergency call back service shall be provided as requested at no additional charge to the VAMC. Failure to resolve an emergency with telephone support will constitute a response by the FSE within two (2) hours of the request by the COR. UNSCHEDULED MAINTENANCE AND REPAIR SERVICES: a) Contractor shall maintain the equipment in accordance with the specifications listed in, Conformance Standards, by returning failed components of a system to full operational capacity. The contractor shall provide these repair services which may consist of calibrating, cleaning, oiling, adjusting, replacing parts failed, broken or worn beyond usefulness, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. Repair shall be carried out with the objective of minimizing downtime. b) Failed controls components such as BAS Network Managers, BACnet Controllers and Field Devices must be replaced with Siemens Talon products as an extension of the existing Siemens Talon BAS. Any failed Pneumatic Controls must be upgraded to Siemens Talon DDC (direct digital controllers). c) Service calls to the Contractor requesting service are only authorized when they are received from the CO, COR or designated equipment users. d) Response Time: Contractor's FSE must respond with a phone call to the COR, or designated equipment user with two (2) hours after receipt of telephoned notification. If the problem cannot be corrected by the phone or remote access, the FSE shall commerce work (on-site physical response) within two (2) hours after receipt of and shall proceed progressively to completion without undue delay. e) Downtime: Downtime shall be computed, beginning when the request for service is initiated and ending when the equipment is returned to full operations condition, based on Conformance Standards, and accepted by the CO, COR or designated equipment users. Scheduled Preventative Maintenance shall be excluded from downtime. Downtime shall be computed quarterly. Failure to meet this requirement will subject the contractor to PENALITES or DEFAULT action stated in the terms of this contract. PARTS: a) The Contractor shall furnish and replace all equipment replacement parts for the equipment on contract. The Contractor shall have ready access to all equipment parts, including unique and highly mortal parts, in order to minimize downtime and meet uptime requirements. b) Only new standard parts shall be furnished by the Contractor. Rebuilt or used parts shall not be installed. Parts with no identical replacement (obsolete) may be replaced with newer part. SERVICE MANUALS: The VAMC shall not provide service manuals or service diagnostic software for the Contract to the Contractor. The contractor shall have on file, and make available to its FSE all operational and technical documentation (such as: operational and Service manuals, schematics, and parts lists) which are necessary to meet the Performance requirements of this contract. TEST EQUIPMENT: As detailed in Competency of Personnel Servicing Equipment, the Contractor shall provide the VAMC with copy of the current calibration certification of all test Equipment, which are to be used on the VAMC's equipment. This certification shall also be provided on periodic basis when requested by the VAMC. Test Equipment calibrations shall be traceable to national standard. REPORTING REQUIREMENTS: a) The Contractor or FSE shall be required to report to the COR or designated equipment user in room BWG-1A prior to and after any work is performed, every day that is required to complete the job. This check in is mandatory. At this time the FSE will be required to enter the following information into the log: b) 1. Current Date 2. Name of FSE 3. Name of Contractor 4. Equipment Being Serviced 5. ESR Number 6. Time In 7. Time Out c) When service is completed, the FSE shall document services rendered on a properly completed ESR, as required in Documentation/Reports DOCUMENTATION/REPORTS: a) Documentation in the forms of ESRs must be furnished to the COR or designated equipment user for all scheduled and unscheduled maintenance performed by the Contractor. Payment will not be certified if proper documentation is not provided. b) The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance, including replaced parts and procedures performed required to maintain the equipment in accordance with Conformance Standards. Each ESR must, at a minimum, document the following data legibly and in complete detail: 1. Name of Contractor 2. Name of FSE who performed services 3. Contractor service ESR number/log number 4. Date, time (starting and ending), equipment downtime and hours on site for service call 5. Description of problem reported by COR/user 6. Identification of all equipment serviced: device name/description, device locations, manufacturers name, model number, serial number and other identification numbers. 7. Itemized description of service performed and parts replaced. 8. Results of calibration and/or performance testing 9. Signatures: a. FSE performing services described b. Acceptance signature as described in Definitions/Acronyms REPORTING REQUIRED FOR SERIVCES BEYOND THE CONTRACT SCOPE The Contractor shall immediately, but not later than twenty-four (24) hours after Discovery, notify the CO and the COR, IN WRITING of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the Contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. PAYMENT Invoices will be paid in arrears on a monthly basis. Invoices MUST INCLUDE, at a minimum the following information: 1. Contractor's Name 2. Purchase Order 3. Period of Service the Billing Covers INITIAL CONTRACTOR INSPECTION AND SUBMITTALS a) Equipment placed under maintenance contract for the first time shall be subject to inspection by the Contractor. Within a (30) day period after award of the contract, the contract shall reject any equipment deemed to be obsolete or in poor operating condition. Failure to inspect the equipment prior to contract award will not relive the Contractor form performance of the requirements of the contract. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT a) Each respondent must have an established business, with an office and a full time staff. The Contractor shall have three (3) years of successful experience in fully maintaining the full schedule of equipment for this contract. This staff must include a minimum of three (3) "fully qualified" FSEs, who shall serve as the primary technician and back up for the servicing of the items listed on the schedule of equipment. b) "Fully Qualified" is based upon training and on experience in the field. For training, the FSEs must have successfully completed a formalized Siemens Talon training program and received certification from the Siemens Talon Headquarters in Buffalo Grove, Illinois. The FSEs must have a minimum of three (3) years performing preventative maintenance and equipment repairs on Siemens Talon Building Technologies and Tridium Niagara products. c) The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs. The CO may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on VAMC equipment. SOFTWARE SUPPORT Siemens Talon software upgrades will be provided and installed at no additional cost to the Government, within the term of this contract. INDENTIFICATION, PARKING, SMOKING AND VAMC REGULATIONS The Contractor's FSE shall abide by all VAMC station policies and requires. The Contractor's FSEs shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VAMC Police/Security Service, room CE127. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any building at the VAMC. Possession of weapons is prohibited. Enclosed containers, including took kits, shall be subject to search. Violations of VAMC regulations may result in a citation answerable in the United States Federal District Court, not a local district, state, or municipal court. SYSTEMS SERVICES SCHEDULE ENERGY MANAGEMENT SYSTEM Verify all programming schedules Verify all programming/control routines Verify communications Verify interface with all end devices Verify customer access to the system POWER SUPPLY Check Battery (Battery replacement not covered) CONTROL PANELS Check for proper mounting Secure all wiring & wire duct covers Check power supply/surge protector Check/tighten electrical connections and terminals DATABASE / SOFTWARE Verify BAS opens with software command Verify graphics are operational Verify set points are as customer designated Verify e-mail service is functioning Verify time-sync service is functioning Verify weather service is functioning Check alarms in the alarm console (are there issues that need attention?) Clear alarms in the alarm console Back-up station, Copy Station, Database save DIGITAL SENSORS Check all zone and system sensors for proper range of temp Check all zone sensors for proper range of temp COMPLETE INSPECTION REPORTS AND REVIEW WITH COR

J--Service Contract For Fire System Maintenance, Inspection, And Testing Foe The VA Medical Center Memphis

Department of Veterans Affairs, Nashville VAMC | Published February 11, 2015  -  Deadline February 24, 2015
cpvs

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA249-14-Q-0250 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular. This requirement is Service-Disabled Veteran Owned Small Business (SDVOSB). The NAICS is 561621 and the small business size standard is $20.5Million. To receive consideration as SDVOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov. Description of Services: The government anticipates awarding a Firm Fixed Price award. The bases of award will be Lowest Price Quote. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation requirements and will provide the best value to the government. The Memphis VA Medical Center located at 1030 Jefferson Avenue, Memphis, TN 38104 has a requirement a fire system maintenance, inspection, and testing service contract with a Base Year plus Two (2) one-year option periods to renew. The Offeror is required The Contractor shall provide all services necessary to monitor, inspect, test and perform all required maintenance and repairs for all VA Medical Center Memphis facilities (1, 1A, 5, 6, 7, 8, 9, 10, 34 and North Clinic) fire systems, except for the South and Jackson clinics. The vendor shall inspect the systems to determine whether they are in service and in satisfactory condition in accordance with National Fire Protection Association (NFPA) standards. Period of Performance: Base Year - March 1, 2015 thru September 30, 2015; with two (2) one-year option periods to renew. Service Contract Act (SCA) Wage and Determination rules and regulations are applicable to this request and can be accessed at http://www.wdol.gov The following clauses and provisions apply to this solicitation: 52.204-7, Central Contractor Registration - title is now System for Award Management [SAM]. 52.212-1, Instructions to Offerors--Commercial 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statues or Executive Orders-Commercial Items 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 52.222-3, Convict Labor 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.233-3, Protest after Award 852.203-70, Commercial Advertising 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractor Responsibilities 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es). 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at www.arnnet.gov. Submission of Quote: The Offeror shall submit their quote on company letterhead and shall include unit price, total, unit quantity, terms of any express warranty, unit price, overall total price, applicable shipping charges and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov. Complete copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. The offeror shall provide past performance evidence. This assessment is based on the offeror's record of relevant and recent past performance information that pertains to services outlined in the solicitation requirements. All questions should be emailed to Victoria.Rone3@va.gov by February 18, 2015 at 8:00am CST. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation any amendments to this Solicitation will be posted on that website (www.fbo.gov). Quotes must be received by February 24, 2015 at 9:00am CST. Email your quote to Victoria.Rone3@va.gov. The subject line must specify VA-249-14-Q-0250 - Fire System Maintenance. There will be no automated email notification of amendments or receipts of quotes. The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. There will be no automated email notification of amendments. To keep informed of changes: Check www.fedbizopps.gov frequently. Any firm that is not considered a SDVOSB under this NAICS code should not submit a response to this notice. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. See Attached: Table 5.1.1.2 (Summary of Sprinkler System Inspection, Testing, and Maintenance) See Attached: Price/ Cost Schedule See Attached: Statement of Work STATEMENT OF WORK 1. SCOPE: The Contractor shall provide all services necessary to monitor, inspect, test and perform all required maintenance and repairs for all VA Medical Center Memphis facilities (1, 1A, 5, 6, 7, 8, 9, 10, 34 and North Clinic) fire systems, except for the South and Jackson clinics. The vendor shall inspect the systems to determine whether they are in service and in satisfactory condition in accordance with National Fire Protection Association (NFPA) standards and with this Statement of Work (SOW). 2. REQUIREMENTS: A. The contractor shall ensure that all personnel performing work on this contract are trained and qualified. The contractor shall submit Technician Fire System certifications with the contractor's response to the solicitation. Fire system certificate must be from Notifier Systems. B. The contractor shall provide 24 hours fire monitoring for all VA Medical Center Memphis facilities except for the South clinic and Jackson clinic. C. The contractor shall respond within one hour when any fire panel goes to a non-normal status and to correct the discrepancy causing the non-normal condition. The Contactor shall provide any device(s) required to correct the discrepancy. D. The contractor shall perform the required weekly, monthly, quarterly, semiannually, annually, and five year inspections in accord with 2013 edition NFPA 72, Table 14.3.1. Inspection shall start within 30 days after contract is awarded. The first semi-annual fire sprinkler inspection for the base year shall be conducted within 30 days after contract award. The annual fire system inspection is due in July 2015 for Node 1, Node 2, and Node 3. The annual fire system inspection for Node 5 and North Clinic is due in August 2015. The last inspection was conducted July 30, 2014 for Node 1, July 26, 2014 for Node 2, July 30, 2014 for Node 3, August 20, 2014 for Node 5 and August 13, 2014 for the North Clinic. E. The contractor shall perform the required weekly, monthly, quarterly, semiannually, annually, and five-year testing in accordance with 2013 edition NFPA 72, Table 14.4.3.2. Five-year testing shall be done in the base year. Testing must start within 30 days after contract is awarded. F. The contractor shall perform preventative maintenance on a quarterly basis. G. The contractor shall maintain the fire system devices in an operational status. H. The contractor shall repair or replace any device that is not functioning correctly. This work will be invoiced and paid against the first (or second, etc.) line item for each sequential year. I. The contractor shall provide all replacement devices. The contractor shall replace 25 valves (four 2-inch, six 2-1/2-inch, six 3-1/2-inch, six 4-inch, two 6-inch and one 4-inch butterfly valves) in the base year. The contractor shall comply with all current Federal, State and Local safety and health requirements that apply to the type of work being performed under this contract. It is the contractor's responsibility to keep the work area neat and clean with all-waste materials, trash, and debris deposited in waste containers furnished by the Government. All Government documentation, files, and records remain the property of the Government. 3. VA MEDICAL CENTER DEVICES: The fire systems consist of the following: 56 -Heat Detectors 268 - Pull Stations 85 - Smoke Detectors (Duct P) 744 - Smoke Detectors (Photo) 44 - Ion Duct Detectors 208 - CMX Form C Modules 53 - Control Modules 100 - Form C Relay Modules 29 - Equipment Monitor Modules 47 - Form C Manual Modules 72 - Supervisory Monitor Modules 9 - System Monitor Modules 30 - Trouble Monitor Modules 16 - Fire Telephones 35 - Monitor Modules 190 - Tamper Switches 125 - Water Flow Switches There are currently 149 batteries on the fire systems: 32 - 12V7AH 13 - 12V7.5AH 46 - 12V8AH 44 - 12V12AH 2 - 12V18AH 6 - 12V24AH 6 - 12V26AH 4. SERVICES TO BE PROVIDED: The following services shall be performed on the following: FIRE SPRINKLER SYSTEMS: The contractor shall perform inspection, testing, maintenance, and repairs for all VAMC Memphis except for the South and Jackson clinics fire sprinkler systems in accordance with (IAW) 2014 edition NFPA 25, Table 5.1.1.2, Standpipe IAW 2014 edition Table 6.1.1.2, Fire Pumps IAW Table 8.1.2, Valves, Valves Components and Trim IAW Table 13.1.1.2 and Internal Piping Condition and Obstruction IAW Chapter 14. VAMC has a wet pipe, a dry system for Elevator Room and Shafts, three pre-action, and antifreeze systems. VAMC currently has one electric fire pump for the base year and will have a second fire pump installed for option year one and option year two. The contractor will be shown the location of the second fire pump after it is installed. VAMC has seven fire department connections (FDC) and nine fire hydrants. There are approximately 12 check valves on the fire system. VAMC has four post indicator valves (PIV). Annual and semiannual inspections start from the last inspection dated July 30, 2014 for Node 1, July 26, 2014 for Node 2, July 30, 2014 for Node 3, August 20, 2014 for Node 5 and August 13, 2014 for North Clinic. Any inspection or testing due in Jan 2015 must be done within 30 days after the contract is awarded. A. Monitoring Fire Systems Contractor shall provide 24 hours a day monitoring of the fire alarm systems for all VAMC Memphis facilities except for the South and Jackson clinics. B. Visual Inspection - Contractor shall note in a report and correct any discrepancies. Fire System 1. All equipment - Annually The contractor is to ensure there are no changes that affect equipment performance such as any building modifications, occupancy changes, change in environmental conditions, device locations, physical obstructions, device orientation, physical damage, and degree of cleanliness. 2. Control equipment - Annually and Semiannually a. Contractor shall verify a system normal condition on an annual basis. b. Contactor shall verify correct receipt of alarm, supervisory, and trouble signals (inputs); operation of evacuation signals and auxiliary functions (outputs); circuit supervision, including detection of open circuits and ground faults; and power supply supervision for detection of loss of ac power and disconnection of secondary batteries. c. Contractor shall verify trouble signals semiannually. 3. Batteries - Semi-Annually Contractor shall visually inspect all 149 sealed lead acid batteries semiannually for corrosion or leakage. Contractor shall verify the tightness of the connections and shall verify the marking of the month/year of manufacture. 4. Supervising station alarm systems transmitters - Annually Contractor shall verify location, physical condition, and a system normal condition for the digital alarm communicator transmitter annually. 5. In-building fire emergency voice/alarm communications equipment - Semiannually Contractor shall verify location and condition of in-building fire emergency voice/alarm communication semiannually. 6. Remote annunciators - Semiannually Contractor shall verify location and condition semiannually. 7. Notification appliance circuit power extenders and remote power supplies -Annually Contractor shall verify proper fuse rating; verify that lamps and LEDs indicate normal operating status of the equipment annually. 8. Transient suppressors and Fiber-optic cable connections -Semiannually Contractor shall verify location and condition semiannually. 9. Initiating devices a. Electromechanical releasing devices, fire extinguishing or suppression systems switches, manual fire alarm boxes, heat detector and smoke detectors -Semiannually Contractor shall visually inspect all these devices semiannually. b. Duct detectors - Semiannually Contractor shall verify that detector is rigidly mounted, no penetration in a return air duct exist in the vicinity of the detector. Confirm the detector is installed so as to sample the airstream at the proper location in the duct semiannually. c. Sampling tube - Semiannually Contractor shall verify proper orientation and confirm the sampling tube protrudes into the duct in accordance with system design semiannually. d. Supervisory signal and water flow devices - Quarterly Contractor shall visually inspect all devices quarterly. 10. Fire alarm Control interface and emergency control function interface -Semiannually Contractor shall verify location and condition of all interfaces semiannually. 11. Notification appliances - Semi-Annually: Contractor shall verify location and condition of all audible, audible textual notification, and visible appliances. Contractor shall verify that the candela rating markings on the visible appliances agrees with the approved drawings. Fire Sprinklers 1. Gauges a. Wet pipe and deluge systems - Weekly Contractor shall inspect quarterly to ensure that they are in good condition and that normal water supply pressure is being maintained. b. Dry and preaction systems - Weekly Contractor shall inspect weekly to ensure that normal air or nitrogen and water pressures are being maintained. 2. Control Valves (Tampers) -Quarterly, PIV -Monthly Contractor shall verify the following condition: In the normal open or closed position, it's sealed, locked or supervised, accessible, free from external leaks. Contractor shall inspect 190 tampers switches quarterly and four PIVs monthly. 3. Water flow alarm and Supervisory devices - Quarterly Contractor shall inspect and verify on a quarterly basis that all 125 water flow switches are free of physical damage. 4. Hanger / seismic bracing -Annually Contractor shall inspect all hanger and seismic bracing from the floor level for damaged, loose, or unattached braces during the annual inspection. 5. Pipe and fittings - Annually Contractor shall inspect all sprinkler pipe and fittings from the floor level annually. 6. Sprinklers -Annually Contractor shall inspect all sprinklers within the VAMC 1.5 million square feet of facilities for signs of leakage, corrosion, foreign materials, paints, and physical damage, loss of fluid in glass bulb, and correct orientation. 7. Spare Sprinklers - Annually Contractor shall inspect spare sprinklers for correct number and type of sprinkler and each type of sprinkle wrench annually. 8. Fire Department Connections (FDC) - Quarterly Contractor shall inspect fire department connections to verify the following: FDC is visible and accessible; couplings or swivels rotate smoothly and are not damaged; plugs or caps are in place and undamaged; gaskets are in place and in good condition; identification sign is in place; check valve is not leaking; automatic drain valve is in place and operating properly; FDC clapper is in place and operating properly, and interior of the connection is inspected for obstructions. Contractor shall inspect the seven FDCs quarterly. 9. Obstruction, internal inspection of piping - 5 Years Contractor shall perform an inspection of piping and branch line conditions by opening a flushing connection at the end of one main and by removing a sprinkler toward the end of one branch line for the purpose of inspecting for the presence of foreign organic and inorganic material. Contractor shall perform this task within 30 days after contract award date. 10. Check valves (interior) - 5 Years Contractor shall inspect internally to verify that all components operate correctly, move freely, and are in good condition. Contractor shall conduct the check valves internal inspection for approximately 12 check valves in the base year. 11. Hose connection valves - Annually Contractor shall verify the hand wheel is not broken or missing, outlet hose threads are not damaged, no leaks are present, and reducer and cap are not missing. Contractor shall inspect all fire hose connections annually. 12. Emergency manual starting means - Annually Contractor shall inspect the emergency manual starting means annually. 13. Circuit Boards - Annually Contractor shall inspect all circuit boards for corrosion annually. 14. Leaks &Water on Equipment - Annually Contractor shall inspect fire pump area for plumbing parts leaks and any water on the electrical parts annually. 15. Fire Pump Inspection - Weekly Contractor shall visually inspect the following electrical system conditions: a. The controller pilot light is illuminated b. The transfer switch normal pilot light is illuminated. c. The isolating switch is closed. d. Phase alarm pilot light is off or normal phase rotation pilot light is on e. Power to pressure maintenance (jockey) pump is provided. C. Testing Fire System 1. Control Equipment & Transponder -Annually Functions - a. Contractor shall verify correct receipt of alarm, supervisory, and trouble signals (inputs). b. Contractor shall ensure operation the following: evacuation signals, auxiliary functions (outputs), supervisory circuit, supervisory power supply for detection of loss of ac power, and disconnection of secondary batteries. c. Primary power supply - Contractor shall disconnect and test all secondary (standby) power under maximum load, including all alarm appliances requiring simultaneous operation. Reconnect all secondary (standby) power at end of test. Test redundant power supplies separately. d. Lamps and LEDs - Contractor shall illuminate lamps and LEDs. 2. Fire alarm control unit trouble signals - Annually - a. Audible and visual - Contractor shall verify operation of control unit trouble signals. Contractor shall verify ring-back feature for systems using a trouble-silencing switch that requires resetting annually. b. Disconnect Switches - For control units that have disconnect or isolating switches, contractor shall verify performance of intended function of each switch. Contractor shall verify receipt of trouble signal when a supervised function is disconnected. c. Ground-fault monitoring circuit - Contractor shall verify the occurrence of ground-fault indication whenever any installation conductor is grounded if the system has a ground detection feature. d. Transmission of signals to off-premises location - i. Contractor shall actuate an initiating device and verify receipt of alarm signal at the off-premises location. Contractor shall create a trouble condition and verify receipt of a trouble signal at the off-premises location. ii. Contractor shall actuate a supervisory device and shall verify receipt of a supervisory signal at the off-premises location. iii. If a transmission carrier is capable of operation under a single- or multiple-fault condition, the contractor shall activate an initiating device during such fault condition and verify receipt of an alarm signal and a trouble signal at the off-premises location. 3. Supervising station alarm systems - Transmission Equipment a. All equipment - Contractor shall test all system functions and features in accordance with the equipment manufacturer's published instructions for correct operation in conformance with the applicable sections of NFPA 72, Chapter 26 annually. b. Digital alarm communicator transmitter - Contractor shall test DACT for line seizure capability by initiating a signal while using the telephone line (primary line for DACTs using two telephone lines) for a telephone call annually. Contractor shall ensure that the call is interrupted and that the communicator connects to the digital alarm receiver. Contractor shall verify receipt of the correct signal at the supervising station and shall verify each transmission attempt is completed within 90 seconds from activation to receiving off station. Contractor shall disconnect the telephone line from the DACT. Contractor shall verify that the indication of the DACT trouble signal occurs at the premises fire alarm control unit within 4 minutes of detection of the fault. Verify receipt of the telephone line trouble signal at the supervising station. Contractor shall restore the telephone line (primary line for DACTs using two telephone lines), reset the fire alarm control unit, and verify that the telephone line fault trouble signal returns to normal. Contractor shall verify that the supervising station receives the restoral signal from the DACT. Contractor shall disconnect the secondary means of transmission from the DACT and shall verify that the indication of the DACT trouble signal occurs at the premises fire alarm control unit within 4 minutes of detection of the fault. Contractor shall verify receipt of the secondary means trouble signal at the supervising station. Contractor shall restore the secondary means of transmission, reset the fire alarm control unit, and verify that the trouble signal returns to normal. Contractor shall verify that the supervising station receives the restoral signal from the secondary transmitter. Contractor shall cause the DACT to transmit a signal to the DACR while a fault in the telephone line is simulated. Contractor shall verify utilization of the secondary communication path by the DACT to complete the transmission to the DACR. 4. Emergency communications equipment - Annually: a. Amplifier / tone generators - Contractor shall verify correct switching and operation of backup equipment. b. Call-in signal silence -Contractor shall operate/function and verify receipt of correct visual and audible signals at control unit. c. Off-hook indicator - Contractor shall install phone set or remove phone from hook and verify receipt of signal at control unit. d. Phones jacks - Contractor shall visually inspect phone jacks and initiate communications path through the phone jacks. e. Phone set - Contractor shall activate each phone set and verify correct operation. f. System performance - Contractor shall operate the system with a minimum of any five handsets simultaneously and shall verify voice quality and clarity. 5. Secondary power supply-Annually: a. Contractor shall disconnect all primary (main) power supplies and verify the occurrence of required trouble indication for loss of primary power. b. Contractor shall measure or verify the system's standby and alarm current demand and verify the ability of batteries to meet standby and alarm requirements using manufacturer's data. c. Contractor shall operate general alarm systems for a minimum of 5 minutes and emergency voice communications systems for a minimum of 15 minutes. d. Contractor shall reconnect primary (main) power supply at the end of each test. 6. Battery tests - Sealed lead-acid type- annually - Battery replacement if it does not pass its semiannually load test. a. Contractor shall replace 149 batteries in accordance with the recommendations of the alarm equipment manufacturer or when the recharged battery voltage or current falls below the manufacturer's recommendations or within 5 years after manufacture or more frequently if needed. First testing must be done within 30 days after the contract is awarded. b. Charger test - Contractor shall connect to the charger with the batteries fully charged; measure the voltage across the batteries with a voltmeter. Verify the voltage is 2.30 volts per cell ±0.02 volts at 77°F (25°C) or as specified by the equipment manufacturer. Contractor shall perform a charge test on 149 batteries annually. c. Discharge test - Contractor shall load test the batteries following the manufacturer's recommendations with the battery charger disconnected. Verify the voltage level does not fall below the levels specified. Discharge test shall be performed on 149 batteries annually. d. Load test - Contractor shall load test batteries by means of an artificial load equal to the full fire alarm load connected to the battery. Contractor shall load voltage test 149 batteries semiannually. e. Contractor shall verify the batteries (149) perform under load, in accordance with the battery manufacturer's specifications. 7. Remote annunciators - Contractor shall verify the correct operation and identification of annunciators annually. 8 Initiating devices - a. Fire extinguishing systems or suppression system alarm switches - Contractor shall operate the switch mechanically or electrically and verify receipt of signal by the fire alarm control unit annually. b. Heat detectors Contractor shall annually test functionality mechanically and electrically. c. Smoke Detectors annually - 1. Contractor shall test smoke detectors in place to ensure smoke entry into the sensing chamber and an alarm response annually. Contractor shall use smoke or a listed and labeled product acceptable to the manufacturer or in accordance with their published instructions. d. Duct Detectors - Contractor shall use sampling tubes to ensure that they will properly sample the airstream in the duct using a method acceptable to the manufacturer or in accordance with their published instructions annually. e. Tampers Switches - Contractor shall test 190 tamper switches and verify receipt of signal by the fire alarm control unit semiannually. 9. Alarm notification appliances (Conducted Annually): a. Audible - Contractor shall verify audible information to be distinguishable and understandable. b. Visible - Contractor shall verify that each appliance flashes. Fire Sprinkler system 1. Water flow alarm devices - Vane and pressure switch type - Semiannually Contractor shall accomplish testing by opening the inspector's test connection semiannually. 2. Control valves - Annually a. Supervisory - Contractor shall make two revolutions of a hand wheel or move the stem of the valve one-fifth of the distance from normal position. A distinctive signal shall indicate movement. b. Position and Operations - Contractor shall operate each control valves through its full range and return to its normal position annually. c. Post Indicator Valve - Annually Contractor shall open until spring or torsion is felt in the rod, indicating that the rod has not become detached from the valve annually. 3. Main Drain Test - Annually Contractor shall conduct a main drains test annually for each water supply lead-in to a building. 4. Antifreeze system - Annually - a. Contractor shall test the freeze point of the solution by measuring the specific gravity with a hydrometer or refractometer and adjust the solution as necessary. b. Contractor shall provide antifreeze. c. Contractor shall properly remove and dispose of any used or unused antifreeze. 5. Gauges - a. Contractor shall replace 96 gauges every 5 years. The new fire pump will increase by 10 gauges for a total of 106 gauges after the base year. b. Contractor shall supply replacement gauges. c. Gauges are due for replacing in option year four (if option year is exercised). d. Fire Pump weekly test will be performed during normal duty hours except for the monthly ATS test once a month. It is done at 6:00 a.m. - 6:30 a.m. usually on the 3rd Wednesday of the month unless it is a holiday. e. Fire hydrants can be flushed during normal duty hours. f. The annual fire pump test will be performed after normal work hours starting 4:00 a.m. - 5:00 a.m. setup to test at 6:00 a.m. with the generator monthly testing. g. One fire pump shall be tested during the base year annually and weekly. Option years (if exercised) will have two fire pumps that shall be tested annually and weekly. 6. Sprinkler -Fast Response - Contractor shall replace any sprinkler that has been in service for 20 years. 7. Hose Valves Annually a. Contractor shall conduct a full flow test on each valve and compare the previous test results. This test is required annually. b. Contractor shall conduct a partial flow test to move the valve form its seat annually. 8. Hydrostatic test - 5 Year Contractor shall conduct a hydrostatic test on all the standpipes during Option Year 4 (if exercised). 9. Fire pump - Annually - Weekly a. Contractor shall conduct the fire pump flow test annually. b. Contractor shall perform the electrical fire pump test weekly. c. This work has to be performed during non-duty hours. 10. Automatic transfer switches - Monthly: Contractor shall operate transfer switches by electrically operating the transfer switch from the primary position to the alternate position and then a return to the primary position. 11. Fire Hydrant - Annually Contractor shall flush all VAMC fire hydrants (7) annually. 12. Dry Pipe - Annually Contractor shall trip test dry pipe valve during warm weather annually. D. Maintenance 1. Fire Systems a. Contractor shall provide preventative maintenance to cover the entire fire system quarterly. b. Contractor shall clean any smoke detector with a dirt tolerance of 55% on a quarterly basis. c. Contractor shall dispatch a technician within one hour of being notified the fire system is out of the normal mode to return it to normal mode. Contractor should estimate approximately 10 calls per quarter. d. Contractor shall supply all devices and parts. e. No work will be done on weekends. f. A 72 hour notice is required for coordination with the space users. g. After-hour work shall be conducted if the occupant indicates the space is not available during normal duty hours. h. The annual fire pumps testing shall be conducted before or after normal duty hours due to the flooding of the parking lots. 2. Fire Sprinkler System a. Contractor shall provide all device and parts for repair or replacement. b. Contractor shall conduct maintenance and repairs in accordance with NFPA 25, Table 6.1.2. c. Contractor shall replace water flow switches as needed. d. Contractor shall replace tamper switches as needed. e. Contractor shall replace control valves as needed. 5. MAPS: The VA Medical Point of Contact/ Contracting Officer Representative (COR) will be responsible for ensuring that the contractor and the contractor personnel have maps of the VA Medical Center Memphis facilities prior to any work being performed. For devices in mechanical rooms, which are locked, the keys are maintained in graphic control and shall be signed in and out daily. Graphic Control is manned 24 hours a day 7 days a week including holidays. COR will provide escorts when needed. All work must be done during the hours of operation except if the occupant indicates the space is not available and the annual fire pumps testing due to flooding of the parking lots. 6. UNKNOWN REPAIRS: The Contractor shall provide all labor, materials, equipment, and supervision to perform unknown repairs that are discovered during the inspection and testing portion of this contract. For repairs at $1000 or under, the Contractor is to proceed with the repair without further permission from the Contracting Officer. Any repair estimated to be over $1000, the Contractor shall submit a quote to the COR and the Contracting Officer within 48 hours of the known deficiency/repair. The Contractor shall not proceed with any repairs estimated over $1000 without permission from the Contracting Officer. If an agreement cannot be made between the Government and the Contractor for a repair, the Government reserves the right to have the repair done by other means. This work will be invoiced and paid out against the third line item associated with each year. The Contractor shall keep record of the total amount of funds that have been paid against this line item. The Contractor shall not perform any repairs, no matter then estimated value, without permission from the Contracting Officer once 80% of the line item funds have been expended. 7. REPORTING REQUIREMENTS AND DELIVERABLES: The contractor is responsible for completing tasks and submitting a written report to the Contracting Officer Representative (COR) detailing the nature of all work performed, indicating findings and corrective action recommended. The vendor shall submit a written report to the Contracting Officer Representative (COR) within 30 days of completion of the annual tests and inspection and prior to billing. The report shall contain in detail, the tests completed and their results. A page for discrepancies and a page for corrections with the time of discovery and correction are part of the written report. During the testing, any discrepancies found must be corrected within four hours of discovery/failure. The contractor must notify the COR. Contractor shall document the time and date of discovery/failure and notification to the COR. COR will monitor the completion time and determine measurements to implement for an ILSM if corrections are not completed within 4 hours. 8. HOURS OF OPERATION: The contractor shall perform services required during the hours of 8:00 a.m. - 4:00 p.m., Monday through Thursday except for federal holidays or as directed by the designated VAMC Memphis Point of Contact/ COR. Any work that needs to take place after hours must be scheduled with the VAMC Memphis Point of Contact/COR 72 hours prior to starting any work. COR/designated escort will work with the contractor before and after normal work hours as needed. COR/designated representative will work with the contractor for monthly ATS testing on the 3rd Wednesday of each month. Contractor shall submit to the COR a monthly schedule of work at least 7 days before the beginning of the month. 9. U.S LEGAL HOLIDAYS: The following is a list of U.S. Government holidays. If the holiday falls on a Saturday, the proceeding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday. HOLIDAY DATE New Year's Day Jan 1 Martin Luther King's Birthday 3rd Monday in Jan President's Day 3rd Monday in Feb Memorial Day Last Monday in May Independence Day July 4 Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veterans Day Nov 11 Thanksgiving Day 4th Thursday in Nov Christmas Day Dec 25 10. SECURITY/ IDENTIFICATION: The contractor's employees shall check in and out with the VA Police to obtain visitor identification each day. Employees must have a valid state or government identification. All contractor/vendor personnel shall display a VAMC Memphis issued identification badge while performing work on any VAMC property. Smoking is not prohibited on property except in designated areas. Possession of weapons is prohibited (in vehicle or on person). Enclosed containers, including tool kits, shall be subject to search. Violations of the VA regulations may result in citation answerable in the United States (Federal) District Court. Contractor employees (crew) when on VAMC Memphis grounds; must provide a list of employees prior to start of the contract and shall not bring visitors into the facility; shall not bring into the facility, any form of weapons or contraband; shall not bring in any alcohol or drugs or be under the influence of alcohol/drugs; shall conduct themselves in a professional and polite manner at all times; shall not cause any disturbances in the facility, are subject to all the rules and regulations of the VAMC Memphis. Contractor personnel shall present a neat appearance and be easily recognized. Contractor shall furnish and require every on-site company employee to wear a company shirt and the appropriate personal protective equipment for the work conducted in the VA facility. All company workers while on duty shall be identified by uniform shirt or blouse indicating the company logo. The print should be large enough to be easily read. In addition all company staff assigned to work at the VAMC Memphis must have a background check to determine eligibility to work on federal property. 11. SITE REGULATIONS: All work shall be performed in accordance with VAMC Memphis rules & regulations. Appendix/Attachments

C--A/E Design Services for the project "Construct Parking Garage on West Lot" at VA Medical Center, Memphis, TN

Department of Veterans Affairs, Nashville VAMC | Published July 13, 2015  -  Deadline August 13, 2015
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Introduction: This is a Pre-Solicitation Notice for project number 614-320 that requires Architect/Engineering (A/E) Design Services to Construct Parking Garage on West Lot at the Memphis VA Medical Center. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The A&E Services contract that is anticipated to be awarded will be procured in accordance with the Brooks Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6 and VA Acquisition Regulation 836.6. Description: The Memphis VA Medical Center is seeking professional architect/engineering firms to provide all necessary architectural, engineering, and geotechnical services as required to prepare complete contract drawings, specifications, technical reports and cost estimates, including services throughout construction for the project to "Construct Parking Garage on West Lot." It is the intent of the Department of Veterans Affairs to have the A/E fully survey, investigate, and document the existing space and utility systems in order to gain the necessary knowledge and insight necessary to prepare quality, accurate documents in a professional and competent manner. This project will construct a parking garage with up to 525 structured parking spaces on the VA property. An estimated 164 surface parking spaces will be displaced for the garage construction. Temporary offsite parking must be provided during construction to accommodate the number displaced. The net parking gain with the completed garage will be about 361 spaces. The planned location for the construction is on a section of the West Lot, which is a completely paved surface lot on roughly 4.25 acres. It is situated to the west of the hospital and is bounded by the main streets of Poplar Avenue on the north and Pauline Street on the south. At the time of the project application in 2014, there were 435 total parking spaces, with 349 open for patient and visitor parking; 33 spaces reserved for volunteers and restricted with automated gate control; and 43 spaces reserved in accordance with the VA and affiliate university agreement for the resident program. The net parking gain of 361 spaces would bring the total parking on the West Lot to 796 spaces. Bid Deduct Alternates of at least 20% of the approved construction budget shall be developed, planned and estimated as necessary to assure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings. All offerors are advised that in accordance with VAAR 836.606-73 the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-2 (c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. Interested firms should submit their current SF-330 to Teresa.Helm2@va.gov. The SF-330s are due on August 13, 2015 at 3:00 PM (CT). See Electronic Submission Requirements on page 5 for instructions on submitting your SF-330. In accordance with FAR 36.606 (c) - Negotiations, all interested contractors are hereby put on notice that no construction contract may be awarded to the firm that ultimately designs this requirement. Security Issues, Late Bids, Unreadable Offers Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c) (3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of proposal submission, time of interview, and at time of award will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. The selection of the most qualified contractor will follow the guidance provided in FAR 36.6 - Architect-Engineer Services, except as provided in FAR 36.602-5 - Short Selection Process for Contracts Not to Exceed the Simplified Acquisition threshold. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The estimated magnitude for construction (not design) of this project is between $5,000,000 and $10,000,000. Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be certified by VetBiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of a proposed SDVOSB to be VERIFIED by CVE and VISIBLE in VetBiz and registered in SAM at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia. The project drawings/design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/. The awarded A/E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A/E to minimize impact of the construction. The NAICS code for this project is 541310 with a small business size of $7.5 million. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF-330 in the "Find a Form" block and click on search. SELECTION CRITERIA: Selection criteria for this acquisition are listed below. - Professional qualifications necessary for satisfactory performance of required services; - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; - Capacity to accomplish the work in the required time; - Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; - Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness; - Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor. Electronic Submission Requirements: Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable and will be returned. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. Additionally, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers Files readable using the current Microsoft* Office version Products: Word, Excel, and PowerPoint. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files); Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater; Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer; and Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. Subject Line: Include the solicitation number, name of company, and closing date of solicitation; Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer; and The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Point of Contact: Teresa Helm (615) 225-6964 E-mail questions to: Teresa.Helm2@va.gov VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. "Funds are not currently available and funds may not become available; therefore, the VA will not be responsible for bid and proposal costs if the solicitation is cancelled because of a lack of funding."

C--Architectural and Engineering Services to Renovate Physical Medicine and Rehabilitation Pool Area Project 614-16-112

Department of Veterans Affairs, Memphis VAMC | Published September 18, 2015  -  Deadline October 9, 2015
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1. ion: This is a Pre-Solicitation Notice for project number 614-16-112 that requires Architect/Engineering (A/E) Design Services to Renovate Physical Medicine and Rehabilitation Pool Area, TN VA Medical Center. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. ONLY THE A/E FIRMS RESPONDING TO THIS ANNOUNCEMENT BY SUBMITTING AN SF330 PACKAGE ON TIME WILL BE CONSIDERED FOR INITIAL EVALUATION. NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The A&E Services contract that is anticipated to be awarded will be procured in accordance with the Brooks Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6 and VA Acquisition Regulation 836.6 2 Description: The Department of Veterans Affairs Medical Center, Memphis is seeking professional architect/engineering firms to "Renovate Physical Medicine and Rehabilitation Pool Area. The A/E shall provide all necessary architectural, engineering, and geotechnical services as required to prepare complete contract drawings, specifications, technical reports, and cost estimates, including services throughout construction period. The purpose of this project is to replace the old physical medicine and rehabilitation therapy pool with a new state-of-the-art prefabricated modular therapy pool and reopen the currently closed pool area for patient hydrotherapy access. Structural failure of the pool support structure has been identified through an engineering study that was completed with a final report on May 8th 2015. This project renovates approximately 3,900 square feet and will add approximately 1,700 square feet of additional maintenance and equipment space. The design at a minimum will include: 1. Complete structural design to remedy the current failure outlined in the engineering study dated May 8th 2015. 2. Demolition necessary to remove the existing pool and accommodate the new design and improvements. 3. Modification of existing building and structure to accommodate a Hydroworx 2000 pool to be located in the existing pool room. 4. Modification to Mechanical room below and the expansion of mechanical room space to accommodate the new Hydroworx 2000 pool. 3 Digital copies of the as-builts are limited. The consultant will be expected to fully investigate and confirm the validity of hard copy as-builts and other drawings. This will include independent investigation of the VA Medical Center's flat files by the consultant to determine and procure the information required for the complete design. 4 All offerors are advised that in accordance with VAAR 836.606-73 the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-2 (c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. 5 Interested firms should submit their current SF-330 to Phyllis.Holder@va.gov The SF-330s are due on October 9, 2015 at 1:00 PM Central Time (CT). Use the instructions located in section thirteen (13) below for submitting your SF-330. 6 In accordance with FAR 36.209 - Construction Contracts with A/E Firms and FAR 36.606 (c) - Negotiations, all interested contractors are hereby put on notice that no construction contract may be awarded to the firm that ultimately designs this requirement. 7 Security Issues, Late Bids, Unreadable Offers a. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c) (3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. b. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. c. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). d. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. e. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz.com 1.) at the time SF330s are submitted; 2.)when the proposal is received as a result of the solicitation issued to the most qualified firm; 3.) and on the date of contract award will result in the offeror's proposal/SF330 being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. 8 The selection of the most qualified contractor will follow the guidance provided in FAR 36.6 - Architect-Engineer Services, except as provided in FAR 36.602-5 - Short Selection Process for Contracts Not to Exceed the Simplified Acquisition threshold. 9 The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The estimated magnitude for construction (not design) of this project is between $500,000.00-$1,000,000 a. Contract Award Procedure: Before a small business is proposed as a potential contractor, they must be certified by VetBiz and registered in the System For Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of a proposed SDVOSB to be VERIFIED by CVE and VISIBLE in VetBiz at the time SF330s are submitted shall result in elimination from consideration as a proposed contractor. Contractors shall be registered and have an active "Status" in SAM at the time of award. If a contractor is not registered and does not have an active "Status" at the time of award, the contractor will be determined non-responsive. The contractor who is determined to be the next most qualified, based on interviews conducted, may receive contract award. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract. b. The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia. c. The project drawings/design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: http://www.cfm.va.gov/til/. 10 The awarded A/E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A/E to minimize impact of the construction. The NAICS code for this project is 541310 with a small business size of $7.5 million. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in SF-330 in the "Find a Form" block and click on search. 11 SELECTION CRITERIA: Selection criteria for this acquisition are listed below. a. Professional qualifications necessary for satisfactory performance of required services; b. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; c. Capacity to accomplish the work in the required time; d. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; e. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; f. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness; g. Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and h. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. 12 THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor. 13 Electronic Submission Requirements: Unless paper offers are specifically authorized in an individual solicitation, all responses to this request for SF330s must be submitted electronically as described below. Responses submitted in a paper form are unacceptable and will be returned. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of this pre-solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. Additionally, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. a. Acceptable Electronic Formats (Software) for Submission of Offers i. Files readable using the current Microsoft* Office version Products: Word, Excel, and PowerPoint. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files); ii. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater; iii. Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer; and iv. Please note that we can no longer accept .zip files due to increasing security concerns. b. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to this SF330 request will be referred to as offers. i. Subject Line: Include the solicitation number, name of company, and closing date of solicitation; ii. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer; and iii. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. 14 Point of Contact : a. Phyllis Holder b. (901)577.7230 c. E-mail questions to: Phyllis.Holder@va.gov VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. "Funds are not currently available and funds may not become available; therefore, the VA will not be responsible for bid and proposal costs if the solicitation is cancelled because of a lack of funding."

H--Services for Asbestos Survey and Asbestos Inventory

Department of Veterans Affairs, Nashville VAMC | Published August 6, 2015  -  Deadline August 13, 2015
cpvs

The offeror shall provide sufficient evidence that they possess adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting contract. The offeror shall provide past performance evidence. This assessment is based on the offeror's record of relevant and recent past performance. The offeror shall submit certifications from the state of Tennessee illustrating that they are certified Asbestos accredited building inspectors within the State of Tennessee. All questions should be emailed to Victoria.Rone3@va.gov by August 11, 2015 at 8:00am CST. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation any amendments to this Solicitation will be posted on that website (www.fbo.gov). Quotes must be received by August 13, 2015 at 8:00am CST. Email your quote to Victoria.Rone3@va.gov. The subject line must specify VA249-15-Q-0672 - VAMC Memphis Asbestos Services. There will be no automated email notification of amendments or receipts of quotes. The solicitation package will be posted on FedBizOpps, which can be accessed at www.fedbizopps.gov. The Government will not provide paper copies of the solicitation. Telephone, written, or facsimile, requests, for the solicitation package will not be honored. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. If you are not registered with SAM, you may request an application via phone at 866-606-8220 or register on-line at https://www.sam.gov. There will be no automated email notification of amendments. To keep informed of changes: Check www.fedbizopps.gov frequently. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. See Attached Statement of Work Statement of Work Asbestos Inventory and Labeling- VAMC Memphis Memphis, TN 1. Scope of Work: A. The service provider will complete a comprehensive asbestos survey and asbestos inventory of building materials for the VAMC Memphis, 1030 Jefferson Ave, Memphis, TN. Buildings including basements, sub-basements and roofs subject to this contract scope include: Bldg No Function Title Yr Built # Flrs Total GSF 1 Administration Building 1967 6 552,223 1A Bed Tower 2000 7 329,656 5 Clinic Annex 1981 4 68,881 6 Telephone 1979 1 900 7 SCI 1986 4 205,337 8 1101 Poplar 1902 2 5,716 9 MRI 1994 1 6,785 10 M&R Shops 1996 1 10,407 SITE Building Owned Totals 1,179,905 The inspections and surveys for asbestos will be conducted by Tennessee certified Asbestos accredited building inspectors who will locate and identify homogeneous areas (HAs), identify asbestos content of HAs, quantify asbestos HAs, assess the condition of HAs, assess the friability and risk of occupant exposure to existing asbestos materials, and provide cost estimates and priorities for damaged or compromised asbestos discovered during the inspections. Furthermore, the service provider will follow Class IV OSHA procedures (29CFR 1926.1101) and label all existing, exposed, accessible asbestos containing building materials (ACBM) with labels conforming to that shown in Attachment A, every 6 feet of accessible thermal system insulation (TSI) containing asbestos, and every visible side of tanks and other surfacing asbestos containing material. Labels must be of such quality that they can be expected to remain adhered for 20 years. B. The survey and inventory for asbestos will be conducted in compliance with applicable local, state, and federal codes, rules, and regulations including the Asbestos Hazard Emergency Response Act (AHERA), OSHA, title 29 Code of Federal Regulations 29(CFR) 1910.1001, 29 CFR 1926.1101, and the Asbestos School Hazard Abatement Reauthorization Act (ASHARA). Laboratories employed for identification of asbestos in bulk samples must participate in the National Institute of Standards and Technology (NIST), National Voluntary Accreditation Program (NVLAP) and prove current proficiency for asbestos identification by polarized light microscopy. Note for the purposes of this contract, any asbestos identified in a bulk sample equal to or above trace quantities shall be reported as "Positive- Asbestos Containing Material". Labs must have the ability to "point count" asbestos samples that contain 10% or less asbestos. C. Personnel conducting this asbestos survey will be AHERA-certified asbestos building inspectors and possess applicable state professional license. Contractor will furnish all services, materials, labor, insurance, personal protective equipment, training, tools and equipment for the inspection and assessment. Contractor will properly dispose of asbestos waste generated during the course of the contract services, to include the laboratory work. Waste disposal records must be provided to the VA Medical Center Contracting Officer, Contracting Officers Representative and Safety Officer within 72 hours of removal. D. The survey will assess all locations to include, but not limited to: roofs, caulks, glazing, piping, insulation, tile and mastics, rooms, utility closets, penthouse, basement, sub-basement, crawl space, overhead spaces; pipe chases, vaults, above suspended ceilings, etc. The survey report and inventory will detail the findings of all surveyed and sampled building material and HAs categorized by locations, asbestos content, quantity of asbestos HAs, condition of HAs, friability and risk of occupant exposure to existing asbestos materials, cost estimates and priorities for damaged or compromised asbestos and suspect debris. The report will include recommendations for ACBM Operations and Maintenance (O/M), cleanup, repair and management to minimize risk to occupants. The deliverables to the VAMC include 4 sets of hard copy binders, with each binder containing the following information from a single building: 1. Building identity and description/age 2. Inspector names, company, address, and contact information 3. Copies of inspector Asbestos Building Inspector training 4. Certificate and applicable licenses 5. Asbestos sampling forms 6. Lab identity, contact information, and results 7. HA descriptions and information (quantity, location, condition, friability and photos) 8. Risk assessment forms 9. Cost estimates and priority for abatement 10. Floor plans 11. Detailed written summary of the completed survey 12. Identify interior/exterior doorway warning signs leading into all building and mechanical spaces with identified Asbestos or 13. ABCM and photos. E. Required bulk samples shall be taken by the contractor as defined below. For the purpose of this inspection, all building materials shall be suspect. The contractor will attach asbestos danger labels to accessible ACBM as indicated above using Class IV asbestos procedures, since labeling will have potential for incidental asbestos exposure. Comply with OSHA 26CFR1910.1001 Class IV procedures during application of asbestos labels. TSI must be cleaned with high efficiency particulate air (HEPA) vacuums prior to warning label application. Sample locations must be clearly identified with a sample number. F. The contractor will install asbestos warning signs on all interior/exterior doorways leading into all building and mechanical spaces that contain asbestos-containing material using a vinyl engraved sign shown in Attachment B. G. The contractor will provide four (4) hard copies of the completed inventory binders (one binder per building) per above, along with one (2) electronic copy as an editable CD excel workbook, including photos and drawings, with each building having its own Excel worksheet. Drawing of each Building's floor plan showing sample locations and homogenous areas shall be provided in the final report. All homogenous areas shall be photographed. Color photos will be incorporated into the finished survey including the Excel spreadsheets. Photos shall be labeled as to homogenous area (by sample number), location, and type of material. Sample number shall be readable when viewed from photograph and sample location. All work shall be completed within 90 calendar days of the award. The inventory/survey report shall be reviewed and certified accurate by a Licensed Asbestos Project Designer in the State of Tennessee. 2. Contracting Officer's Representative (COR): The VA's COR shall answer questions, escort and provide construction details, building schematics, past asbestos surveys, inspections, and related files as needed for reference. The COR will provide access to all building areas, as necessary. The VAMC Engineering Service will ensure contract compliance through routine reviews of the contractor's work, work products, and will field verify labeling meets the intent of the contract. Past Asbestos Surveys: Any existing asbestos surveys provided in the past are considered to be obsolete/void and shall be used "FOR REFERENCE ONLY" and shall not be a part of this new Inventory/Survey. Re-sampling of the material reference to the existing asbestos surveys shall be required. 3. Submittal and Notices After award but prior to field work, the contractor shall meet with the VAMC Facilities Support personnel, Chief Engineer and the VAMC Asbestos Program Manager and at that time submit the following: 1) Provide a copy of State of Tennessee certification cards for all employees who will perform work on this project. Specific and current credentials for asbestos building inspectors must be provided. 2) Asbestos hazard prevention plan documenting training, PPE, procedures, and controls to ensure field work (sampling and labeling) do not create an asbestos hazard. This plan is subject to the approval of the VAMC Chief Engineer and Asbestos Program Manager prior to initiating the field work. Note: Emissions, releases, or spills of asbestos created by the contractor during the course of this work shall be remedied and resourced by the contractor and mitigated in accordance with federal and state asbestos regulations. 4. Inspection/Sampling/Evaluation Procedure A. The contractor shall: 1) Attend a pre-survey meeting with the CO, COR, Chief Engineer and Safety Manager/Industrial Hygienist/Asbestos Program Manager prior to the submission of the proposal to discuss/review the scope of work and performance criteria related to the scope of work including a site visit. 2) Inspect all areas to locate and identify suspected asbestos containing building materials and categorize the homogeneous areas. Collect photos as described above for inclusion in the final deliverables. Attempt to achieve access through the Facilities Support personnel on all sampling missions. Note any areas that could not be inspected in the final report. The survey will be prepared under the charge of a Certified Asbestos Project Designer, who also possesses all applicable state and local licenses. 3) Determine the condition (friability) of suspected ACBM. Add appropriate signage to ACBM as discussed above using OSHA Class IV compliance/procedures. 4) Record the assessment of friable material into categories of damaged, significantly damaged, or no damage as defined by Federal Register 40 CFR 763.83. 5) Identify the appropriate management action to protect the health and safety of the building occupants. 6) Report the ACBM location, identify with drawings, quantity, and status as well as requirements for labeling and training to comply with OSHA. 7) Comply with all other requirements of field work and deliverables described herein. B. The contractor shall ensure that bulk samples shall be taken and recorded as follows: 1) For each suspect homogeneous area, collect bulk samples for analysis in accordance with 40 CFR 763.83 and OSHA 29 CFR 1910.1001. Inventory the locations of the homogeneous areas where samples were collected indicating the exact sample location. Narrative description and photographic evidence of each asbestos HA are required. 2) Sample costs shall be quoted on a per sample basis. The number of samples required will be based on the number of homogeneous areas, contractor experience and the representative contractor will consult with contractual representative on number and type of samples taken. Some materials may be presumed to contain asbestos in accordance with AHERA/ASHARA. 3) Submit the NVLAP Lab certification as part of the submittals prior to project notice to proceed. Sample analysis shall be done by an NVLAP accredited laboratory. 5. Equipment and Materials A. All equipment or materials needed to complete the project will be supplied by the contractor, including ladders. 6. Decontamination of Contaminated Areas A. The contractor will be responsible for the cost of decontamination of any areas that become contaminated as a direct result of their activity as described above. Disputed circumstances will be resolved by the contracting officer. 7. Asbestos Waste Disposal A. The contractor will be responsible for disposal of any asbestos waste generated during the project. B. Only an authorized disposal site shall be used in accordance with regulatory requirements of NESHAP and IEPA, if needed. The Waste permit will be provided as part of the submittal documentation to the CO. A waste manifest will be submitted with closure documents each time waste is generated to the Asbestos Program Manager/ Safety Officer. C. The contractor will provide transportation and disposal manifest documentation to provide a chain of custody record of asbestos containing waste from the project site to the disposal site, each time waste is generated from this project. 8. Additional Requirements 1. The contractor shall perform a thorough review of building records to include drawings, specifications, past removal actions (when information is available), inspection reports, industrial hygiene data, maintenance records, and reports/findings of independent asbestos surveys. The contractor shall document the presence or absence of ACM as indicated by the records review. 2. The contractor shall provide a complete update to prior Baseline Asbestos Assessment Surveys to ensure compliance with EPA, AHERA and OSHA asbestos notification requirements to building occupants are met. 3. The contractor shall survey and categorize each structure according to the AHERA risk rating system and AHERA abatement categories. The contractor shall use previous data and assessments performed to reduce survey time and effort. All information from previous survey assessments shall be incorporated into the database system using MS Excel or MS Access. In those instances where previously surveyed facilities will require supplemental sampling or information gathering it will be accomplished under this general scope of work. 4. The contractor shall conduct an Asbestos Assessment of every accessible building space included in the survey; identify types, locations and quantities of asbestos present. 5. The contractor shall collect bulk samples of suspect materials for confirmatory laboratory analysis (samples will be collected and analyzed in accordance with the recommended EPA protocol) when necessary to confirm or clarify existing asbestos surveys. 6. The contractor shall perform asbestos survey work with accredited persons meeting the inspector training requirements of AHERA and all other Federal, State, and local requirements. All accessible building interiors and exteriors will be visually inspected to identify suspect materials. Roofing materials, where required, shall be sampled to the extent that they do not compromise the integrity of the roof membrane or void the manufacturer's warranty. Samples of suspect asbestos-containing materials (ACM) will be collected in accordance with EPA Asbestos Hazard Emergency Response Act (AHERA) protocols in order to meet current U. S. Occupational Safety and Health Administration (OSHA), EPA and VA requirements. ACM will be grouped into AHERA homogeneous material categories (i.e., Thermal System Insulation or TSI, Surfacing Materials or SM, and Miscellaneous Materials or MM, type (e.g., for TSI - Magnesium silicate, "Aircell," "cork," etc.), color, size, date of installation, etc.) and then sampled in accordance with AHERA protocol. 6. Following completion of the field survey and analysis of samples, the contractor shall prepare a survey report and shall include the following: * An introduction including a brief description of the buildings, the protocol followed to conduct the survey, findings and recommendations. The Contractor's inspectors will use unique material location identifiers (using information such as building number, floor, number, room number, compass direction, room surface and material description) to describe material locations in the facility. * A tabular listing of those materials determined to contain, or potentially contain ACM and their locations and quantities (in linear and square feet, as appropriate for the ACM category). The tabular listing will contain, at a minimum, Campus or site, Building Number, Floor, Room Number, material category (i.e., TSI, SM or MM), material type, quantity, a numerical priority ranking, condition, potential for damage, potential for human exposure, drawing number and photo ID (as applicable). All locations will be indicated on the CAD drawings. * Data tables containing information regarding quantities, types and locations of ACM, as well as a hazard ranking, recommended response action and associated cost estimate for implementation of those response actions. Data tables should be in Microsoft Excel, Access or other VA-approved format. * R.S. Means cost estimate shall be provided for the remediation of all ACM hazards identified using the current year pricing. * An Operation and Maintenance plan, to include but not limited to, procedures for maintaining existing ACM and implementing the OSHA asbestos notification requirements for building occupants. * Color drawings shall be prepared, in an AutoCAD format, showing the location of ACM as well as sample locations. * The contractor shall load all information into a web based facility management system. It is expected that AutoCAD drawings and Excel or Access data tables will be compatible with the facility management system. * The contractor shall ensure that The Result Section of the report will include a description of the physical condition of the material in question that is appropriate to the survey item (e.g., AHERA categories "Good", "Damaged" or "Significantly Damaged" in the case of friable ACM). Digital photos will be used to assist the reader to understand an aspect of the material in questions. The Results Section of the report will be provided in a spreadsheet format including as a minimum digital pictures, location, type, condition, quantity, and comments. * The contractor shall ensure that CAD floor plan drawings will be included in the report to help define material locations (where appropriate) and to assist in planning for the abatement needs. * The contractor shall ensure that The Conclusion Section of the report will explain how and why the response action recommendations of the report were determined and prioritized. * The contractor shall provide a separate report for each area, with each building as a subsection to the report. The contractor will be provided with a Table of Contents, executive summary, list of drawings and corresponding CAD drawing numbers, and a description of the survey techniques and sampling strategy employed. A detailed discussion of how the hazard assessment was conducted will be provided. * The contractor shall ensure that The tabular inventory be provided in an Excel spreadsheet or Access database with report templates that can identify ACM and quantity by building, room, material type, material category, numerical priority ranking, condition, potential for damage, potential for human exposure and drawing number. Report and management plans shall include at a minimum an introduction, details, summary, attachments and all narratives in Microsoft Word as well as PDF versions. Microsoft Word should be used for all text reports, MS Excel for all spreadsheets and MS Access for all databases. 9. Medical Certification: The Contractor shall provide written evidence, prior to commencement of this project, that all of its field employees who will be potentially exposed to asbestos during this project are (1) enrolled in a medical surveillance program for asbestos disease which meets current OSHA requirements outlined in 29 CFR 1926.58 and (2) have been medically cleared within the past 12 calendar months to wear a negative pressure, air-purifying respirator, and (3) have been fit-tested within the past 6 calendar months in the same make and model of negative pressure, air-purifying respirator as may be utilized during this project. Complete documentation shall be included in the deliverables. Contractor shall also provide written evidence of current AHERA accreditation (Building Inspector, Management Planner and/or Project Designer, as applicable) and applicable state licensure. 10. Stop Work Order: The Contracting Officer, Safety Manager or Contracting Officer Representative (COR) may present a verbal stop work order to Contractor, if Contractor is advised of any imminent or serious health or safety hazard which Contractor is creating, and which Contractor refuses to take immediate, appropriate corrective action to mitigate. Such a verbal stop work order will be followed by a written stop work order within 24 hours by the Contracting Officer to the Project Manager. Work will not be allowed to resume until authorized by the Contracting Officer, after consultation with the Safety Manager, to ensure that the imminent or serious health or safety hazard has been abated. 11. Quality Control Plan. The Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the EPA and State requirements. Contractor shall submit a copy of his quality control plan concurrently with the quote. Quality control measures shall include, but not be limited to: o Performing all required inspections and tests. o Listing all subcontractors and services they will perform. " Contractor will provide a list of all contractor employees and are required to have daily badges issued by police. (This is a federal facility and background checks of employees are required prior to working on a federal facility) o Compliance with applicable Federal, state and local codes and regulations and VHA directives related to conducting the survey. o Correction of unsatisfactory sampling and testing. Inspectors will use the federal AHERA protocol for bulk sample collection. Surveyors will be AHERA-accredited Building Inspector, AHERA- accredited Project Designer or AHERA accredited Management Planner. Surveyors will have at least 10 years of similar experience with projects of substantially similar size and/or scope. All laboratories used for analysis of bulk samples will be NVLAP-Accredited. Initial analysis will be performed with polarized light microscopy (PLM). PLM results ranging from less than one percent to ten percent may need additional analysis such as transmission electron microscopy (TEM). Therefore, the Contractor will make arrangements with the laboratory to retain such samples in the event that additional analysis is requested. 12. Survey Report The Contractor shall provide a minimum of one (1) original, five (5) bound hard copies, and one (1) electronic (CD Rom) in PDF format, plus all Excel or Access data tables and CAD drawings, of the comprehensive survey report. The survey will provide a consistent and effective program for managing Asbestos Containing Materials (ACMs) in accordance with Asbestos Hazard Emergency Response Act (AHERA) and National Emission Standard for Hazardous Air Pollutants (NESHAPS) requirements. The final survey results and database system, in conjunction with base management plans, will provide a means of planning repairs, renovations, and demolition projects, prioritizing health risks and planning to respond to emergency situations. Assessments under this scope include identification, sampling and analysis of suspect ACMs from both the interior and exterior of VA facilities. ACM survey results will specify the type (both friable and non-friable materials) and the quantity of ACMs in either linear or square ft., as appropriate, and specify existing health risks using AHERA protocols If this information is not available from previously performed assessments, then the need for its collection will be evaluated on a case by case basis, and collected appropriately. The contractor will provide an Asbestos Management O&M Plan as part of the deliverables. 13 Contractor Compliance with Facility Safety and Health Requirements: Prior to start of project work, will submit as part of the deliverables a safety and health plan, the Contractor shall meet with the facility Safety Manager, regarding facility safety and security procedures (e.g., response to fire alarm, lockout/ Tagout, confined space entry, electrical safety). Contractor is responsible at all times for ensuring that all personnel (including subcontractors working under the general contractor) comply with all applicable local, state, federal and VA safety, health, environmental and security requirements and regulations. Attachment A: Asbestos warning label required per OSHA 29CFR 1910.1001(j),(4),(i) to be placed on existing asbestos materials Size: 4 inches by 4 inches Attachment B: Asbestos warning sign to be placed on all mechanical doorways (interior or exterior) per OSHA 29CFR1910.1001, (j),(3),(v) Size: 8.5 inches high by 11 inches wide; Lettering sized to fit placard

J--Services for the Survey & Calibration of Radiographic Machines

Department of Veterans Affairs, Nashville VAMC | Published October 23, 2015  -  Deadline November 2, 2015
cpvs

All questions regarding this solicitation must be submitted to the Contract Specialist in writing by e-mail to Matthew.Cox@va.gov no later than 11:00 AM CST, October 27, 2015. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Amendments to this Solicitation: Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on that website (www.fbo.gov). All Quotes regarding this solicitation must be submitted to the Contract Specialist in writing by e-mail to Matthew.Cox@va.gov no later than 8:00 AM CST, November 2, 2015. The subject line must specify VA249-16-Q-0066 - Services for Imaging Equipment at the VAMC Memphis. Solicitation document and incorporated FAR and VAAR provisions and clauses apply to this acquisition: 52.204-7, Central Contractor Registration - title is now System for Award Management [SAM]. 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items 52.219-14, Limitations on Subcontracting (Nov 2011) 52.233-3, Protest after Award 52.222-3, Convict Labor 52.228-5, Insurance - Work on a Government Installation (Jan 1997) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 852.203-70, Commercial Advertising 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractor Responsibilities SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employer's liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: per occurrences. (c) Automobile liability: per person; per occurrence and property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es). 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at www.arnnet.gov. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. Statement of Work Introduction & Scope of Work: The Contractor shall furnish all necessary travel, labor, material, supplies, tools, equipment, documentation, and qualified personnel to provide on-site diagnostic medical physics support or services for the Veterans Health Administration (VHA) listed in the Schedule of Equipment, located at the Veterans Affairs Medical Center, 1030 Jefferson Ave., Memphis, TN 38104, under the terms and conditions stated herein and must adhere to VHA Handbook 1105.04, Fluoroscopy Safety, dated July 6, 2012, http://vaww./va.gov/vhapublications/ViewPublications.asp?pub_ID=2764. The Contractor shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Radiation Safety Officer (RSO). General Requirements 1. Performance: All work shall be performed by a qualified diagnostic medical physicist. A qualified diagnostic medical physicist is a person who is certified by the American Board of Radiology (ABR), American Board of Medical Physics (ABMP), or the Canadian College of Physicists in Medicine. For diagnostic computed tomography (CT), nuclear medicine, Positron Emission Tomography (PET), or Magnetic Resonance Imaging (MRI), or a qualified medical physicist can meet the following requirements in lieu of board certification by having: ? A graduate degree in physics, medical physics, biophysics, radiologic physics, medical health physics, or a closely related science or engineering discipline from an accredited college or university ? Formal graduate-level coursework in the biological sciences with at least one course in biology or radiation biology and one course in anatomy, physiology, or a similar topic related to the practice of medical physics ? Documented 3 years of clinical experience in CT, nuclear medicine, PET, or MRI. The physicist must document the 3 years of experience for the modality being inspected. 2. Period of Performance: Date of Award - 09/30/2016 3. Place of Performance: Memphis VA Medical Center, 1030 Jefferson Avenue, Memphis Tennessee 38104 4. Services to be Performed: Note: The Radiation Safety Officer (VA employee) will escort the contractor to each diagnostic piece of equipment listed in Appendix 1 at the medical center to ensure that patient care records are not compromised. A. The qualified diagnostic medical physicist shall perform imaging equipment (x-ray equipment, nuclear medicine cameras, PET/CT cameras, ultrasound units, and MRIs) inspections to ensure compliance with the current American College of Radiology (ACR). In the absence of ACR guidance, manufacturer recommendations will be utilized. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical or Radiation Safety Officer (RSO) prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the Chief of Biomedical Engineering or RSO within 14 working days after completion of the inspection. All imaging equipment shall be inspected at least annually, not to exceed 14 months. An equipment inventory of the diagnostic equipment to be surveyed will be provided at the appropriate time during the contracting process, and at the schedule time of services to be provided. Scheduling of compliance testing will be conducted at times to be mutually agreed upon by VAMC by Biomedical Engineering. For all equipment requiring corrective action, the VAMC Biomedical Engineering Section, Engineering Service (138) will provide the necessary repairs, adjustments or arrange to have qualified service personnel perform the required adjustments or repairs. B. The qualified diagnostic medical physicist shall perform acceptance testing of all new or relocated imaging equipment. The acceptance testing shall comply with ACR requirements. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical Engineering or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the Chief of Biomedical or the Radiation Safety Officer (RSO) within 14 working days after completion of the inspection. C. If necessary, the Contractor will perform a follow-up survey ninety (30) days after the date of the written annual survey results and following major repairs or adjustments to verify all faults noted in the original survey or major repairs or adjustments have been corrected. Reported faults shall contain test parameters and Biometry test setup for the purpose of duplication of results. D. During the contract year it may become necessary for services to be provided by the contractor for new x-ray machine equipment installations, radiation shielding evaluations, radiation safety surveys, and consultation time with regard to diagnostic imaging equipment. These services will be billed for time only at the agreed price when the contract is issued. E. Any contractor that works on station shall complete the VHA Privacy and HIPAA training prior to arriving on station. In order for any contractor to engage in work at VA, he/she is required to ensure all contractors who will be working on the contract complete a mandatory training program titled VA Privacy and Information Security Awareness Training and Rules of Behavior (VA10176) as well as VHA Privacy and HIPAA Training (VA10203). This training is offered through the VA Talent Management System (TMS), a system that offers web-based training to VA employees and its partners. He/she shall ensure each contract employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps to create a profile, launch the mandatory training, and complete the content prior to their next day at VA. Upon completion by all employees, the contractor shall provide their Contracting Officer Representative with each employee's printed certificate of completion from the TMS. This certificate displays the employee's TMS User ID. The COR shall be contacted if further instructions on completion of this training are needed. F. The Contractor (or representative) shall wear his or her issued VA ID badges at all time while on duty. In addition, no photographs, videos, or recordings will be made while on VA premises. G. The qualified diagnostic medical physicist shall perform a full inspection of imaging equipment after repairs or modifications that may affect the radiation output or image quality. The inspection shall be completed within 4 hours after the facility contacts the contractor. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the service Chief of Biomedical within 14 working days after performing of the inspection. H. The qualified diagnostic medical physicist shall review CT protocols at least annually. I. The qualified diagnostic medical physicist shall provide shielding design evaluation/calculations and radiation safety survey for each new, replaced, or relocated x-ray imaging system. The calculations for each shall comply with the National Council for Radiation Protection and Measurements (NCRP) Report No. 147, and, for dental units, NCRP Report No. 145, and shall be documented in a written report which includes a diagram showing adjacent areas. The qualified diagnostic medical physicist shall perform a shielding safety survey to verify the structural shielding was installed per the shielding design report and complies with the design goals. A written report of the shielding survey shall be provided to the Chief of Biomedical or RSO within 14 workings days after the shielding survey has been completed. J. The qualified diagnostic medical physicist shall assist in the development of a comprehensive technical quality assurance (QA) program (e.g., technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities. The qualified diagnostic medical physicist shall review at least annually the QA program. A written report of the results shall be provided to the Chief of Biomedical Engineering or RSO within 14 working days after performing of the inspection. K. If requested, the qualified diagnostic medical physicist shall perform a follow-up inspection of equipment to verify compliance of any necessary corrective action performed to correct deficiencies found. L. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in the performance of administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA contracting officer. M. If the VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. N. Except for used and discourse of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court or competent jurisdiction, or (ii) with VA's prior written approval. The contractor must refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA contracting officer for response. O. VA prohibits the installation and use of personally-owned or contractor owned equipment or software on the VA's network. 5. Equipment Inspections: The Contractor shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. The Contractor shall ensure the imaging equipment's compliance with applicable Federal regulations and ACR recommendations, and shall include, but not be limited to, monitoring the following basic performance characteristics. Model and Serial Numbers are listed in Appendix 1. A. Radiographic and Fluoroscopic Equipment Physics inspections of radiographic and fluoroscopic equipment shall comply with the ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiographic and Fluoroscopic Equipment. The performance of each radiographic and fluoroscopic unit must be evaluated at least annually and no greater than 14 months from the previous inspection. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Integrity of unit assembly. (2) Collimation and radiation beam alignment. (3) Fluoroscopic system resolution. (4) Automatic exposure control system performance. (5) Fluoroscopic automatic brightness control performance (high-dose-rate, pulsed modes, field-of-view [FOV] variation). (6) Image artifacts. (7) Fluoroscopic phantom image quality. (8) kVp accuracy and reproducibility. (9) Linearity of exposure versus mA or mAs. (10) Exposure reproducibility. (11) Timer accuracy. (12) Beam quality assessment (half-value layer). (13) Fluoroscopic entrance exposure. Maximum output for all clinically used settings. (14) Image receptor entrance exposure. (15) Equipment radiation safety functions. (16) Patient dose monitoring system calibration. (17) Video and digital monitor performance. (18) Digital image receptor performance. (19) Grids used with portable x-ray units shall be imaged for uniformity. B. Computed Radiography (CR) and Digital Radiography (DR) Physics inspections of CR and DR equipment shall comply with the American Association of Physicist in Medicine (AAPM) Report Number 93, Acceptance Testing and Quality Control of Photostimulable Storage Phosphor Imaging Systems. The performance of CR and DR must be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Component and Imaging Plate Physical Inspection and Inventory. (2) Imaging Plate Dark Noise and Uniformity. (3) Exposure Indicator Calibration. (4) Linearity and Auto-ranging Response. (5) Laser Beam Function. (6) Limiting Resolution and Resolution Uniformity. (7) Noise and Low-Contrast Resolution. (8) Spatial Accuracy. (9) Erasure Thoroughness. (10) Aliasing/Grid Response. (11) IP Throughput. (12) Positioning and Collimation Errors. C. CT Scanners The physics inspection shall conform to the 2012 ACR Computed Tomography Quality Control Manual. The performance of each CT scanner shall be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Review of Clinical Protocols. (2) Scout Prescription and Alignment Light Accuracy. (3) Image Thickness - Axial Mode. (4) Table Travel Accuracy. (5) Radiation Beam Width. (6) Low-Contrast Performance. (7) Spatial Resolution. (8) CT Number Accuracy. (9) Artifact Evaluation. (10) CT Number Uniformity. (11) Dosimetry (the scanner displayed CTDIvol values must be within +/- 20% of the measured CTDIvol values). (12) Grey Level Performance of CT Acquisition Display Monitors. D. Dental The physics inspection shall conform to the Conference of Radiation Control Program Directors (CRCPD), Quality Control Recommendations for Diagnostic Radiography Volume 1 Dental Facilities July 2001. The performance of dental x-ray inspections shall be annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Collimation. (2) Beam quality (half value layer). (3) Timer Accuracy and Reproducibility. (4) kVp Accuracy and Reproducibility. (5) mA or mAs Linearity. (6) Exposure Reproducibility. (7) Entrance Skin Exposure Evaluation. (8) Technique Chart Evaluation. (9) Image uniformity (artifact evaluation). E. Dental CBCT Performance Testing 1. Performance Testing. Each CBCT unit shall undergo periodic quality control tests to insure that the performance of the machine has not significantly deteriorated and is operating within the manufacturer's technical specifications. This performance testing is performed by a qualified expert annually, at intervals not to exceed 14 months, and after repairs to the CBCT unit that may affect the radiation output or image quality. 2. Some manufacturers provide a phantom and procedures to perform machine specific quality assurance (QA) tests. In cases where the manufacturer provides a phantom and procedures to perform specific tests but the tests are not included in this SOW, then the manufacturer's machine-specific QA tests shall be performed in addition to the QA tests in this SOW. Specific Items i. Radiation output Repeatability Make four measurements of the air kerma at the isocenter at a clinically used setting. The measurements should be less than +/-5% of the average of the five measurements and the measurements should be less than +/- 5% of the previous year's measurement. ii. Radiation Output Reproducibility Measure the air kerma at the isocenter for each kVp station and a range of clinically used mAs setting. Compare the results to the baseline values established at the initial acceptance testing. The values should be +/-5% of the baseline. iii. kVp Accuracy Measure the kVp at all clinically used settings. The measured kVp should be +/-5% of the selected kVp. iv. kVp Repeatability Make five kVp measurements each for two clinically used kVp settings. All measured values should be +/-5% of the mean kVp. v. kVp Reproducibility Measure the kVp at all available kVp settings. The measured values should be +/-5% of the baseline. vi. Beam quality Measure the half value layer (HVL) for aluminum. The minimum shall comply with Section F.4.d of the Suggested State Regulations for Control of Radiation, Conference of Radiation Control Program Directors. vii. Radiation field of view (FOV) Measure the width of the radiation field at the isocenter. The width of the beam should be 3 mm or 30% of the total nominal collimated width. viii. Image Quality Image the phantom provided by the manufacturer or another suitable phantom. Assess high contrast spatial resolution, uniformity of transaxial images, and image noise. Imaging uniformity shall be assessed over the entire range of axial images. ix. Accuracy of Linear Measurements Using images of an appropriate phantom, assess the accuracy of distance measurements. x. Accuracy of Patient Dose Metric Indication Assess the accuracy of the indicated dose metric (typically DAP). xi. Patient Dose Assessment From a scan or scans using the facility's standard techniques, record the dose metric (typically DAP) and compare to achievable levels and diagnostic reference levels (if available) F. MRI The physics inspection shall conform to the 2004 ACR Magnetic Resonance Imaging Quality Control Manual. The performance of each MRI scanner shall be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Magnetic field homogeneity. (2) Geometric accuracy. (3) Inter-slice RF interference. (4) Slice position accuracy. (5) High-contrast resolution (6) RF coil performance. (a) Volume coils' signal-to-noise ratio (b) Volume coils' image uniformity (c) Volume coils' ghosting ratio (d) Phased array coils' signal-to-noise ratio (e) Surface coils' signal-to-noise ratio (7) Slice thickness accuracy (8) Low-contrast detectability (9) Soft copy displays (10) Technologist's QC program (11) Site phantom inventory (12) Site RF coil inventory G. PET The physics inspection shall conform to the ACR PET Phantom Instructions for Evaluation of PET Image, ACR Nuclear Medicine Accreditation Program PET Module. The performance of each PET scanner shall be evaluated at least annually. For PET/CT units the CT must be inspected at least annually per Item C above. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Uniformity. (2) Spatial resolution. (3) SUV analysis. H. Nuclear Medicine The physics inspection shall conform to the ACR annual performance tests for nuclear medicine cameras. The performance of each nuclear medicine scanner shall be at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). A review of department quality assurance records pertaining to nuclear medicine equipment shall be reviewed for adequacy at least annually. (1) Intrinsic Uniformity: fail criteria: > 5.0% (2) System Uniformity: fail criteria: > 5.0% (3) Intrinsic or System Spatial Resolution: fail criteria: > 3.5 mm bars (4) Relative Sensitivity: fail criteria: COV > 2.5% (5) Energy Resolution: fail criteria: > 12% (6) Count Rate Parameters: fail criteria (7) Formatter/Video Display (8) Overall System Performance for SPECT (9) System Interlocks (10) Dose Calibrators (Geometry, if applicable, Accuracy) (11) Thyroid Uptake and Counting Systems I. Ultrasound The physics inspection shall conform to the ACR performance tests for ultrasound. On an ongoing basis (at least semiannually), the following tests should be done for each ultrasound unit. Testing should be done using two transducers commonly used with any unit employing more than one transducer. Data should be taken from testing of the transducers which are used for the most frequently occurring examination(s) at the site. It is recommended that these be of different scan formats such as one linear (or curvilinear array), and one sector (mechanical, phased, or vector). (1) System Sensitivity/Penetration This test should be done with the following settings: " maximum transmit power " proper receiver gain and TGC that allows echo texture to be visible in the deep region " transmit focus at the deepest depth The maximum depth of visualization is determined by comparing the gradually weakening echo texture to electronic noises near the bottom of the image. (2) Image Uniformity Adjust the TGC controls and other sensitivity controls to obtain an image as uniform as possible. " vertical or radially oriented streaks? " dropouts? " reduction of brightness near edges of the scan? " brightness transitions between focal zones? (3) Electrical and Mechanical Safety and Cleanliness " Are all cords and cables intact (no frays)? " Are all transducers intact without cracks or delamination? " Are the transducers cleaned after each use? " Are the image monitors clean? " Are the air filters clean? " Are the wheel locks in working condition? " Are the wheels fastened securely to the US unit and do the wheels rotate easily? " Are all accessories (VCR, cameras, etc.) fastened securely to the US unit? (4) Gray Scale Photography (if applicable) - Do either (a), (b), or (c). (a) For Scanners with a Discrete Bar Pattern Count the number of distinct gray bar steps on the viewing monitor. Then count the number of steps visualized in the gray bar on the hard copy image. (b) For Scanners with a Continuous Gray Bar Pattern Use calipers to measure the length of the black-to-white transition of the gray wedge on the viewing monitor. If the relative length of the black-to-white transition on the hard copy image is less, document how much is missing. (c) For Laser Imager (Hard Copy Device) Prior to filming any images, an SMPTE test pattern created by the Society of Motion Picture and Television Engineers (SMPTE), should be printed using the appropriate window width (WW) and window level (WL). If you are unfamiliar with this procedure, you should review Gray et al., "Test pattern for video display and hard-copy camera," Radiology 145:519-527 (1985), and then contact your local service engineer for assistance. When printed, the 95% density patch within the 100% square and the 5% density patch within the 0% square should be visible, and there should be no notable distortions or artifacts present. If these criteria are not met, contact your service engineer for laser camera calibration before proceeding with any filming. (5) Hard Copy Output Quality Test (Digital) (if applicable) This test, or a similar test specifically recommended by the hard copy equipment manufacturer. Required Test Equipment " Densitometer " SMPTE Test Pattern or another similar test pattern or phantom image having a wide range of gray scales. The same test image should be used each time. J. Display Monitors The annual performance evaluation conducted by the diagnostic medical physicist includes testing of image acquisition display monitors for maximum and minimum luminance, luminance uniformity, resolution, and spatial accuracy. The image acquisition display monitors for nuclear medicine, PET, CT and MRI units shall be tested. Assess the viewing conditions for the area in which the monitor used to evaluation the CBCT studies is located. K. Display Monitors - Minimum Criteria Perform a visual analysis of the SMPTE test pattern. 1. Display the test pattern on the imaging console. Set the display window width/level to the manufacturer-specified values for the pattern. Do not set the window/level by eye; doing so invalidates the procedure. 2. Examine the pattern to confirm that the gray level display in the imaging console is subjectively correct. a. Review the line pair patterns in the center and at each of the corners. b. Review the black-white transition. c. Look for any evidence of "scalloping" (loss of bit depth) or geometric distortion. 3. Use a photometer to measure the maximum and minimum monitor brightness (0% and 100% steps) 4. Measure additional steps within the pattern to establish a response curve. 5. Measure the brightness near the center of the monitor and near all 4 corners (or all 4 sides, depending on the test pattern used). 5. Review of the technical QA program: The qualified expert shall review the technical QA program. The review shall include a trend analysis of the QA data. The results of the technical QA program review shall be included in the written report. Any trends that identify problems shall be included in the report along with recommended corrective actions. Note: The contract services do not involve the use or access of any VA Sensitive Information. The security clause is not required. Appendix 1: Diagnostic Equipment Room Description/Model Serial Number DENTAL Dept. BE 107 Siemens Heliodent 5944 BE 108 Siemens Heliodent 5757 BE 109 Siemens Heliodent 6372 BE 114 Siemens Heliodent 6374 BE 115 Siemens Heliodent 7029 BE 117 Siemens Heliodent 7030 BE 118 Siemens Heliodent 6992 BE 119 Siemens Heliodent 5728 BE 123 Siemens Heliodent 5579 BE 124 Siemens Heliodent 5547 CE103 (Panoramic) Planneca RPX235293 CE 104 (Cone Beam) Carestream CS9300 CB048 CE 105 Siemens Heliodent 5780 CE 106 Siemens Heliodent 22398 CE 107 Siemens Heliodent 4345 CE 108 Siemens Heliodent 5542 BE 122 Siemens Heliodent 5809 Rad Onc. Dept. Rad Oncology CT (3) Philips CT (Brilliance Big Bore Simulator) 43622 Radiology Dept. CT (1) GE Lightspeed 16 34110 CT (2) GE VCT 64 47832 Rm 1 GE Chest Rad 30050151 Rm 2 G.E.Discovery XR656 66482 Rm 3 G.E. Monitrol 15 Rad 2 Rm 4 G.E. Compax Rad 263021314 Rm 5 G.E. Legacy Fluoro 28092 Rm 5 G.E. Legacy Rad Rm 8 Philips Integris AP 31427 Rm 8 Philips Integris LAT 3 Rm 9 Philips Diagnostic AP 31748 Rm 11 G.E. Legacy Fluoro 901523RF Rm 11 G.E. Precision Rad 4 Rm Bone Lunar Prodigy (Dexa) 32228 Rm C-Arm 1 OEC 9900 E2-4307 Rm C-Arm 2 OEC 9900 E2-4441 Rm C-Arm 3 OEC 9900 E2-4442 Rm C-Arm 4 OEC 9900 E2-4443 Rm C-Arm 5 OEC 9900 E2-4444 Rm C-Arm 6 OEC 9900 E2-4445 Rm Cath Lab Philips Allura Xper 31211 Rm Cysto 1 OEC 2600 Uroview W2-0501-R RM Cysto 2 OEC 2600 Uroview W2-0471-S Rm Cysto 3 OEC 2600 Uroview W2-0500-R Rm OPC E GE Rad ADVANTX1 2630510607 Rm OPC F GE Rad ADVANTX1 26712113114 Rm OPC G GE Chest Rad ADVANTX 30068169 Rm Port 1 GE OPTIMA XR220AMX 1031813wk7 Rm Port 2 GE OPTIMA XR220AMX 1031707wk1 Rm Port 3 GE OPTIMA XR220AMX 1033486wk5 Rm Port 4 GE OPTIMA XR220AMX 1033860wk6 Rm Port 5 GE OPTIMA XR220AMX 1033812wk7 Rm Port 6 GE OPTIMA XR220AMX 1033847wk3 Rm Port 7 GE OPTIMA XR220AMX 1033848wk1 Stone Center Dornier Lithotriptor 307 OR Dept. C-Arm Siemens Artis Zeego 400-453233 MRI Dept. MRI 1 GE Sigma Horizon LX 27819 MRI 2 GE Sigma Horizon LX 50592 MRI 3 (Mobile) Insight 68462 ULTRASOUND Dept. Ultrasound 1 (Cardio) Philips Epig 7 45814B0059 Ultrasound 2 (Cardio) Philips Epig 7 45814B0071 Ultrasound 3 (Cardio) Philips Epig 7 45814B0072 Ultrasound 4 (Vascu) Philips Epig 7G 45814B0399 Ultrasound 5 D324 GE Logig E9 98661U52 Ultrasound 6 ENT GE Logig E9 68679 Ultrasound 7 (Rad) GE Logig E9 119575U59 Ultrasound 8 (Rad) GE Logig E9 w/xd 65016 Ultrasound 9 (Rad/IR) GE Logig E9 138896656 Ultrasound 10(Vascu) GE Logig S8 261855SU1 Ultrasound 11 (ER) GE Logig E 2015033042 Ultrasound 12 F223 Sonosite MkTurbo 039YMC Ultrasound 13 IR Rm8 Philips UJ module 40266201 Ultrasound 14 IR Rm9 Philips UJ Module 3963600 Ultrasound 15 5139B HP Jones 5500 4500320052 Ultrasound 16 (Cardio) Philips IE 33 034VHO Ultrasound 17 (Cardio) Philips IE 33 02L6Q3 Ultrasound 18 (Cardio) Philips IE 33 02L6QB Ultrasound 19 (Rad) Acusan Sequouia 512 51848 Ultrasound 20(CW102D) Acusan Sequouia 512 62646 Ultrasound 21 (G106) GE Logig E9 13139Q95U7 NucMed SPECT Camera 1 Infinia Hawkeye 4 49835 SPECT Camera 2 Infinia Hawkeye 4 49935 SPECT/CT1 Millenum MPR 41202 SPECT/CT 2 Millenium MG 38693 PET/CT GE Discovery 64 50566 Facility Wide CR Reader 1 Carbonx 5000 43637 CR Reader 2 Carbonx 5000 43633 CR Reader 3 Carbonx 5000 43635 CR Reader 4 (BW159) Carbonx 5000 43636 CR Reader 5 (BWG159) Carbonx 5000 43634

J--Services for Survey & Calibration of Radiographic Machines.

Department of Veterans Affairs, Nashville VAMC | Published October 9, 2015  -  Deadline October 19, 2015
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All questions regarding this solicitation must be submitted to the Contract Specialist in writing by e-mail to Matthew.Cox@va.gov no later than 4:00 PM CST, October 13, 2015. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Amendments to this Solicitation: Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on that website (www.fbo.gov). All Quotes regarding this solicitation must be submitted to the Contract Specialist in writing by e-mail to Matthew.Cox@va.gov no later than 8:00 AM CST, October 19, 2015. The subject line must specify VA249-16-Q-0019 - Services for Imaging Equipment at the VAMC Memphis. Solicitation document and incorporated FAR and VAAR provisions and clauses apply to this acquisition: 52.204-7, Central Contractor Registration - title is now System for Award Management [SAM]. 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items 52.219-6, Notice of Total Small Business Set-Aside 52.219-14, Limitations on Subcontracting (Nov 2011) 52.233-3, Protest after Award 52.222-3, Convict Labor 52.228-5, Insurance - Work on a Government Installation (Jan 1997) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 852.203-70, Commercial Advertising 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractor Responsibilities SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employer's liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: per occurrences. (c) Automobile liability: per person; per occurrence and property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es). 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at www.arnnet.gov. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. Statement of Work Introduction & Scope of Work: The Contractor shall furnish all necessary travel, labor, material, supplies, tools, equipment, documentation, and qualified personnel to provide on-site diagnostic medical physics support or services for the Veterans Health Administration (VHA) listed in the Schedule of Equipment, located at the Veterans Affairs Medical Center, 1030 Jefferson Ave., Memphis, TN 38104, under the terms and conditions stated herein and must adhere to VHA Handbook 1105.04, Fluoroscopy Safety, dated July 6, 2012, http://vaww./va.gov/vhapublications/ViewPublications.asp?pub_ID=2764. The Contractor shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Radiation Safety Officer (RSO). General Requirements 1. Performance: All work shall be performed by a qualified diagnostic medical physicist. A qualified diagnostic medical physicist is a person who is certified by the American Board of Radiology (ABR), American Board of Medical Physics (ABMP), or the Canadian College of Physicists in Medicine. For diagnostic computed tomography (CT), nuclear medicine, Positron Emission Tomography (PET), or Magnetic Resonance Imaging (MRI), or a qualified medical physicist can meet the following requirements in lieu of board certification by having: ? A graduate degree in physics, medical physics, biophysics, radiologic physics, medical health physics, or a closely related science or engineering discipline from an accredited college or university ? Formal graduate-level coursework in the biological sciences with at least one course in biology or radiation biology and one course in anatomy, physiology, or a similar topic related to the practice of medical physics ? Documented 3 years of clinical experience in CT, nuclear medicine, PET, or MRI. The physicist must document the 3 years of experience for the modality being inspected. 2. Period of Performance: Date of Award - 09/30/2016 3. Place of Performance: Memphis VA Medical Center, 1030 Jefferson Avenue, Memphis Tennessee 38104 4. Services to be Performed: Note: The Radiation Safety Officer (VA employee) will escort the contractor to each diagnostic piece of equipment listed in Appendix 1 at the medical center to ensure that patient care records are not compromised. A. The qualified diagnostic medical physicist shall perform imaging equipment (x-ray equipment, nuclear medicine cameras, PET/CT cameras, ultrasound units, and MRIs) inspections to ensure compliance with the current American College of Radiology (ACR). In the absence of ACR guidance, manufacturer recommendations will be utilized. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical or Radiation Safety Officer (RSO) prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the Chief of Biomedical Engineering or RSO within 14 working days after completion of the inspection. All imaging equipment shall be inspected at least annually, not to exceed 14 months. An equipment inventory of the diagnostic equipment to be surveyed will be provided at the appropriate time during the contracting process, and at the schedule time of services to be provided. Scheduling of compliance testing will be conducted at times to be mutually agreed upon by VAMC by Biomedical Engineering. For all equipment requiring corrective action, the VAMC Biomedical Engineering Section, Engineering Service (138) will provide the necessary repairs, adjustments or arrange to have qualified service personnel perform the required adjustments or repairs. B. The qualified diagnostic medical physicist shall perform acceptance testing of all new or relocated imaging equipment. The acceptance testing shall comply with ACR requirements. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical Engineering or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the Chief of Biomedical or the Radiation Safety Officer (RSO) within 14 working days after completion of the inspection. C. If necessary, the Contractor will perform a follow-up survey ninety (30) days after the date of the written annual survey results and following major repairs or adjustments to verify all faults noted in the original survey or major repairs or adjustments have been corrected. Reported faults shall contain test parameters and Biometry test setup for the purpose of duplication of results. D. During the contract year it may become necessary for services to be provided by the contractor for new x-ray machine equipment installations, radiation shielding evaluations, radiation safety surveys, and consultation time with regard to diagnostic imaging equipment. These services will be billed for time only at the agreed price when the contract is issued. E. Any contractor that works on station shall complete the VHA Privacy and HIPAA training prior to arriving on station. In order for any contractor to engage in work at VA, he/she is required to ensure all contractors who will be working on the contract complete a mandatory training program titled VA Privacy and Information Security Awareness Training and Rules of Behavior (VA10176) as well as VHA Privacy and HIPAA Training (VA10203). This training is offered through the VA Talent Management System (TMS), a system that offers web-based training to VA employees and its partners. He/she shall ensure each contract employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps to create a profile, launch the mandatory training, and complete the content prior to their next day at VA. Upon completion by all employees, the contractor shall provide their Contracting Officer Representative with each employee's printed certificate of completion from the TMS. This certificate displays the employee's TMS User ID. The COR shall be contacted if further instructions on completion of this training are needed. F. The Contractor (or representative) shall wear his or her issued VA ID badges at all time while on duty. In addition, no photographs, videos, or recordings will be made while on VA premises. G. The qualified diagnostic medical physicist shall perform a full inspection of imaging equipment after repairs or modifications that may affect the radiation output or image quality. The inspection shall be completed within 4 hours after the facility contacts the contractor. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the service Chief of Biomedical within 14 working days after performing of the inspection. H. The qualified diagnostic medical physicist shall review CT protocols at least annually. I. The qualified diagnostic medical physicist shall provide shielding design evaluation/calculations and radiation safety survey for each new, replaced, or relocated x-ray imaging system. The calculations for each shall comply with the National Council for Radiation Protection and Measurements (NCRP) Report No. 147, and, for dental units, NCRP Report No. 145, and shall be documented in a written report which includes a diagram showing adjacent areas. The qualified diagnostic medical physicist shall perform a shielding safety survey to verify the structural shielding was installed per the shielding design report and complies with the design goals. A written report of the shielding survey shall be provided to the Chief of Biomedical or RSO within 14 workings days after the shielding survey has been completed. J. The qualified diagnostic medical physicist shall assist in the development of a comprehensive technical quality assurance (QA) program (e.g., technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities. The qualified diagnostic medical physicist shall review at least annually the QA program. A written report of the results shall be provided to the Chief of Biomedical Engineering or RSO within 14 working days after performing of the inspection. K. If requested, the qualified diagnostic medical physicist shall perform a follow-up inspection of equipment to verify compliance of any necessary corrective action performed to correct deficiencies found. L. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in the performance of administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA contracting officer. M. If the VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. N. Except for used and discourse of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court or competent jurisdiction, or (ii) with VA's prior written approval. The contractor must refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA contracting officer for response. O. VA prohibits the installation and use of personally-owned or contractor owned equipment or software on the VA's network. 5. Equipment Inspections: The Contractor shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. The Contractor shall ensure the imaging equipment's compliance with applicable Federal regulations and ACR recommendations, and shall include, but not be limited to, monitoring the following basic performance characteristics. Model and Serial Numbers are listed in Appendix 1. A. Radiographic and Fluoroscopic Equipment Physics inspections of radiographic and fluoroscopic equipment shall comply with the ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiographic and Fluoroscopic Equipment. The performance of each radiographic and fluoroscopic unit must be evaluated at least annually and no greater than 14 months from the previous inspection. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Integrity of unit assembly. (2) Collimation and radiation beam alignment. (3) Fluoroscopic system resolution. (4) Automatic exposure control system performance. (5) Fluoroscopic automatic brightness control performance (high-dose-rate, pulsed modes, field-of-view [FOV] variation). (6) Image artifacts. (7) Fluoroscopic phantom image quality. (8) kVp accuracy and reproducibility. (9) Linearity of exposure versus mA or mAs. (10) Exposure reproducibility. (11) Timer accuracy. (12) Beam quality assessment (half-value layer). (13) Fluoroscopic entrance exposure. Maximum output for all clinically used settings. (14) Image receptor entrance exposure. (15) Equipment radiation safety functions. (16) Patient dose monitoring system calibration. (17) Video and digital monitor performance. (18) Digital image receptor performance. (19) Grids used with portable x-ray units shall be imaged for uniformity. B. Computed Radiography (CR) and Digital Radiography (DR) Physics inspections of CR and DR equipment shall comply with the American Association of Physicist in Medicine (AAPM) Report Number 93, Acceptance Testing and Quality Control of Photostimulable Storage Phosphor Imaging Systems. The performance of CR and DR must be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Component and Imaging Plate Physical Inspection and Inventory. (2) Imaging Plate Dark Noise and Uniformity. (3) Exposure Indicator Calibration. (4) Linearity and Auto-ranging Response. (5) Laser Beam Function. (6) Limiting Resolution and Resolution Uniformity. (7) Noise and Low-Contrast Resolution. (8) Spatial Accuracy. (9) Erasure Thoroughness. (10) Aliasing/Grid Response. (11) IP Throughput. (12) Positioning and Collimation Errors. C. CT Scanners The physics inspection shall conform to the 2012 ACR Computed Tomography Quality Control Manual. The performance of each CT scanner shall be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Review of Clinical Protocols. (2) Scout Prescription and Alignment Light Accuracy. (3) Image Thickness - Axial Mode. (4) Table Travel Accuracy. (5) Radiation Beam Width. (6) Low-Contrast Performance. (7) Spatial Resolution. (8) CT Number Accuracy. (9) Artifact Evaluation. (10) CT Number Uniformity. (11) Dosimetry (the scanner displayed CTDIvol values must be within +/- 20% of the measured CTDIvol values). (12) Grey Level Performance of CT Acquisition Display Monitors. D. Dental The physics inspection shall conform to the Conference of Radiation Control Program Directors (CRCPD), Quality Control Recommendations for Diagnostic Radiography Volume 1 Dental Facilities July 2001. The performance of dental x-ray inspections shall be annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Collimation. (2) Beam quality (half value layer). (3) Timer Accuracy and Reproducibility. (4) kVp Accuracy and Reproducibility. (5) mA or mAs Linearity. (6) Exposure Reproducibility. (7) Entrance Skin Exposure Evaluation. (8) Technique Chart Evaluation. (9) Image uniformity (artifact evaluation). E. Dental CBCT Performance Testing 1. Performance Testing. Each CBCT unit shall undergo periodic quality control tests to insure that the performance of the machine has not significantly deteriorated and is operating within the manufacturer's technical specifications. This performance testing is performed by a qualified expert annually, at intervals not to exceed 14 months, and after repairs to the CBCT unit that may affect the radiation output or image quality. 2. Some manufacturers provide a phantom and procedures to perform machine specific quality assurance (QA) tests. In cases where the manufacturer provides a phantom and procedures to perform specific tests but the tests are not included in this SOW, then the manufacturer's machine-specific QA tests shall be performed in addition to the QA tests in this SOW. Specific Items i. Radiation output Repeatability Make four measurements of the air kerma at the isocenter at a clinically used setting. The measurements should be less than +/-5% of the average of the five measurements and the measurements should be less than +/- 5% of the previous year's measurement. ii. Radiation Output Reproducibility Measure the air kerma at the isocenter for each kVp station and a range of clinically used mAs setting. Compare the results to the baseline values established at the initial acceptance testing. The values should be +/-5% of the baseline. iii. kVp Accuracy Measure the kVp at all clinically used settings. The measured kVp should be +/-5% of the selected kVp. iv. kVp Repeatability Make five kVp measurements each for two clinically used kVp settings. All measured values should be +/-5% of the mean kVp. v. kVp Reproducibility Measure the kVp at all available kVp settings. The measured values should be +/-5% of the baseline. vi. Beam quality Measure the half value layer (HVL) for aluminum. The minimum shall comply with Section F.4.d of the Suggested State Regulations for Control of Radiation, Conference of Radiation Control Program Directors. vii. Radiation field of view (FOV) Measure the width of the radiation field at the isocenter. The width of the beam should be 3 mm or 30% of the total nominal collimated width. viii. Image Quality Image the phantom provided by the manufacturer or another suitable phantom. Assess high contrast spatial resolution, uniformity of transaxial images, and image noise. Imaging uniformity shall be assessed over the entire range of axial images. ix. Accuracy of Linear Measurements Using images of an appropriate phantom, assess the accuracy of distance measurements. x. Accuracy of Patient Dose Metric Indication Assess the accuracy of the indicated dose metric (typically DAP). xi. Patient Dose Assessment From a scan or scans using the facility's standard techniques, record the dose metric (typically DAP) and compare to achievable levels and diagnostic reference levels (if available) F. MRI The physics inspection shall conform to the 2004 ACR Magnetic Resonance Imaging Quality Control Manual. The performance of each MRI scanner shall be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Magnetic field homogeneity. (2) Geometric accuracy. (3) Inter-slice RF interference. (4) Slice position accuracy. (5) High-contrast resolution (6) RF coil performance. (a) Volume coils' signal-to-noise ratio (b) Volume coils' image uniformity (c) Volume coils' ghosting ratio (d) Phased array coils' signal-to-noise ratio (e) Surface coils' signal-to-noise ratio (7) Slice thickness accuracy (8) Low-contrast detectability (9) Soft copy displays (10) Technologist's QC program (11) Site phantom inventory (12) Site RF coil inventory G. PET The physics inspection shall conform to the ACR PET Phantom Instructions for Evaluation of PET Image, ACR Nuclear Medicine Accreditation Program PET Module. The performance of each PET scanner shall be evaluated at least annually. For PET/CT units the CT must be inspected at least annually per Item C above. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Uniformity. (2) Spatial resolution. (3) SUV analysis. H. Nuclear Medicine The physics inspection shall conform to the ACR annual performance tests for nuclear medicine cameras. The performance of each nuclear medicine scanner shall be at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). A review of department quality assurance records pertaining to nuclear medicine equipment shall be reviewed for adequacy at least annually. (1) Intrinsic Uniformity: fail criteria: > 5.0% (2) System Uniformity: fail criteria: > 5.0% (3) Intrinsic or System Spatial Resolution: fail criteria: > 3.5 mm bars (4) Relative Sensitivity: fail criteria: COV > 2.5% (5) Energy Resolution: fail criteria: > 12% (6) Count Rate Parameters: fail criteria (7) Formatter/Video Display (8) Overall System Performance for SPECT (9) System Interlocks (10) Dose Calibrators (Geometry, if applicable, Accuracy) (11) Thyroid Uptake and Counting Systems I. Ultrasound The physics inspection shall conform to the ACR performance tests for ultrasound. On an ongoing basis (at least semiannually), the following tests should be done for each ultrasound unit. Testing should be done using two transducers commonly used with any unit employing more than one transducer. Data should be taken from testing of the transducers which are used for the most frequently occurring examination(s) at the site. It is recommended that these be of different scan formats such as one linear (or curvilinear array), and one sector (mechanical, phased, or vector). (1) System Sensitivity/Penetration This test should be done with the following settings: " maximum transmit power " proper receiver gain and TGC that allows echo texture to be visible in the deep region " transmit focus at the deepest depth The maximum depth of visualization is determined by comparing the gradually weakening echo texture to electronic noises near the bottom of the image. (2) Image Uniformity Adjust the TGC controls and other sensitivity controls to obtain an image as uniform as possible. " vertical or radially oriented streaks? " dropouts? " reduction of brightness near edges of the scan? " brightness transitions between focal zones? (3) Electrical and Mechanical Safety and Cleanliness " Are all cords and cables intact (no frays)? " Are all transducers intact without cracks or delamination? " Are the transducers cleaned after each use? " Are the image monitors clean? " Are the air filters clean? " Are the wheel locks in working condition? " Are the wheels fastened securely to the US unit and do the wheels rotate easily? " Are all accessories (VCR, cameras, etc.) fastened securely to the US unit? (4) Gray Scale Photography (if applicable) - Do either (a), (b), or (c). (a) For Scanners with a Discrete Bar Pattern Count the number of distinct gray bar steps on the viewing monitor. Then count the number of steps visualized in the gray bar on the hard copy image. (b) For Scanners with a Continuous Gray Bar Pattern Use calipers to measure the length of the black-to-white transition of the gray wedge on the viewing monitor. If the relative length of the black-to-white transition on the hard copy image is less, document how much is missing. (c) For Laser Imager (Hard Copy Device) Prior to filming any images, an SMPTE test pattern created by the Society of Motion Picture and Television Engineers (SMPTE), should be printed using the appropriate window width (WW) and window level (WL). If you are unfamiliar with this procedure, you should review Gray et al., "Test pattern for video display and hard-copy camera," Radiology 145:519-527 (1985), and then contact your local service engineer for assistance. When printed, the 95% density patch within the 100% square and the 5% density patch within the 0% square should be visible, and there should be no notable distortions or artifacts present. If these criteria are not met, contact your service engineer for laser camera calibration before proceeding with any filming. (5) Hard Copy Output Quality Test (Digital) (if applicable) This test, or a similar test specifically recommended by the hard copy equipment manufacturer. Required Test Equipment " Densitometer " SMPTE Test Pattern or another similar test pattern or phantom image having a wide range of gray scales. The same test image should be used each time. J. Display Monitors The annual performance evaluation conducted by the diagnostic medical physicist includes testing of image acquisition display monitors for maximum and minimum luminance, luminance uniformity, resolution, and spatial accuracy. The image acquisition display monitors for nuclear medicine, PET, CT and MRI units shall be tested. Assess the viewing conditions for the area in which the monitor used to evaluation the CBCT studies is located. K. Display Monitors - Minimum Criteria Perform a visual analysis of the SMPTE test pattern. 1. Display the test pattern on the imaging console. Set the display window width/level to the manufacturer-specified values for the pattern. Do not set the window/level by eye; doing so invalidates the procedure. 2. Examine the pattern to confirm that the gray level display in the imaging console is subjectively correct. a. Review the line pair patterns in the center and at each of the corners. b. Review the black-white transition. c. Look for any evidence of "scalloping" (loss of bit depth) or geometric distortion. 3. Use a photometer to measure the maximum and minimum monitor brightness (0% and 100% steps) 4. Measure additional steps within the pattern to establish a response curve. 5. Measure the brightness near the center of the monitor and near all 4 corners (or all 4 sides, depending on the test pattern used). 5. Review of the technical QA program: The qualified expert shall review the technical QA program. The review shall include a trend analysis of the QA data. The results of the technical QA program review shall be included in the written report. Any trends that identify problems shall be included in the report along with recommended corrective actions. Note: The contract services do not involve the use or access of any VA Sensitive Information. The security clause is not required. Appendix 1: Diagnostic Equipment Room Description/Model Serial Number DENTAL Dept. BE 107 Siemens Heliodent 5944 BE 108 Siemens Heliodent 5757 BE 109 Siemens Heliodent 6372 BE 114 Siemens Heliodent 6374 BE 115 Siemens Heliodent 7029 BE 117 Siemens Heliodent 7030 BE 118 Siemens Heliodent 6992 BE 119 Siemens Heliodent 5728 BE 123 Siemens Heliodent 5579 BE 124 Siemens Heliodent 5547 CE103 (Panoramic) Planneca RPX235293 CE 104 (Cone Beam) Carestream CS9300 CB048 CE 105 Siemens Heliodent 5780 CE 106 Siemens Heliodent 22398 CE 107 Siemens Heliodent 4345 CE 108 Siemens Heliodent 5542 BE 122 Siemens Heliodent 5809 Rad Onc. Dept. Rad Oncology CT (3) Philips CT (Brilliance Big Bore Simulator) 43622 Radiology Dept. CT (1) GE Lightspeed 16 34110 CT (2) GE VCT 64 47832 Rm 1 GE Chest Rad 30050151 Rm 2 G.E.Discovery XR656 66482 Rm 3 G.E. Monitrol 15 Rad 2 Rm 4 G.E. Compax Rad 263021314 Rm 5 G.E. Legacy Fluoro 28092 Rm 5 G.E. Legacy Rad Rm 8 Philips Integris AP 31427 Rm 8 Philips Integris LAT 3 Rm 9 Philips Diagnostic AP 31748 Rm 11 G.E. Legacy Fluoro 901523RF Rm 11 G.E. Precision Rad 4 Rm Bone Lunar Prodigy (Dexa) 32228 Rm C-Arm 1 OEC 9900 E2-4307 Rm C-Arm 2 OEC 9900 E2-4441 Rm C-Arm 3 OEC 9900 E2-4442 Rm C-Arm 4 OEC 9900 E2-4443 Rm C-Arm 5 OEC 9900 E2-4444 Rm C-Arm 6 OEC 9900 E2-4445 Rm Cath Lab Philips Allura Xper 31211 Rm Cysto 1 OEC 2600 Uroview W2-0501-R RM Cysto 2 OEC 2600 Uroview W2-0471-S Rm Cysto 3 OEC 2600 Uroview W2-0500-R Rm OPC E GE Rad ADVANTX1 2630510607 Rm OPC F GE Rad ADVANTX1 26712113114 Rm OPC G GE Chest Rad ADVANTX 30068169 Rm Port 1 GE OPTIMA XR220AMX 1031813wk7 Rm Port 2 GE OPTIMA XR220AMX 1031707wk1 Rm Port 3 GE OPTIMA XR220AMX 1033486wk5 Rm Port 4 GE OPTIMA XR220AMX 1033860wk6 Rm Port 5 GE OPTIMA XR220AMX 1033812wk7 Rm Port 6 GE OPTIMA XR220AMX 1033847wk3 Rm Port 7 GE OPTIMA XR220AMX 1033848wk1 Stone Center Dornier Lithotriptor 307 OR Dept. C-Arm Siemens Artis Zeego 400-453233 MRI Dept. MRI 1 GE Sigma Horizon LX 27819 MRI 2 GE Sigma Horizon LX 50592 MRI 3 (Mobile) Insight 68462 ULTRASOUND Dept. Ultrasound 1 (Cardio) Philips Epig 7 45814B0059 Ultrasound 2 (Cardio) Philips Epig 7 45814B0071 Ultrasound 3 (Cardio) Philips Epig 7 45814B0072 Ultrasound 4 (Vascu) Philips Epig 7G 45814B0399 Ultrasound 5 D324 GE Logig E9 98661U52 Ultrasound 6 ENT GE Logig E9 68679 Ultrasound 7 (Rad) GE Logig E9 119575U59 Ultrasound 8 (Rad) GE Logig E9 w/xd 65016 Ultrasound 9 (Rad/IR) GE Logig E9 138896656 Ultrasound 10(Vascu) GE Logig S8 261855SU1 Ultrasound 11 (ER) GE Logig E 2015033042 Ultrasound 12 F223 Sonosite MkTurbo 039YMC Ultrasound 13 IR Rm8 Philips UJ module 40266201 Ultrasound 14 IR Rm9 Philips UJ Module 3963600 Ultrasound 15 5139B HP Jones 5500 4500320052 Ultrasound 16 (Cardio) Philips IE 33 034VHO Ultrasound 17 (Cardio) Philips IE 33 02L6Q3 Ultrasound 18 (Cardio) Philips IE 33 02L6QB Ultrasound 19 (Rad) Acusan Sequouia 512 51848 Ultrasound 20(CW102D) Acusan Sequouia 512 62646 Ultrasound 21 (G106) GE Logig E9 13139Q95U7 NucMed SPECT Camera 1 Infinia Hawkeye 4 49835 SPECT Camera 2 Infinia Hawkeye 4 49935 SPECT/CT1 Millenum MPR 41202 SPECT/CT 2 Millenium MG 38693 PET/CT GE Discovery 64 50566 Facility Wide CR Reader 1 Carbonx 5000 43637 CR Reader 2 Carbonx 5000 43633 CR Reader 3 Carbonx 5000 43635 CR Reader 4 (BW159) Carbonx 5000 43636 CR Reader 5 (BWG159) Carbonx 5000 43634
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