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Z--Electrical Wiring of Office

Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published November 6, 2015  -  Deadline November 27, 2015
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This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA248-16-Q-0156 is issued as a (Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-83. Only emailed requests received directly from the requester are acceptable. Responses should be sent to christopher.brailer@va.gov. No telephone responses will be accepted. To be receiving a government award, the offeror must be currently registered in System for Award Management (SAM) at www.sam.gov. Offerors are encouraged to go to the SAM database www.sam.gov and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee. Online Representation and Certification Application (ORCA) must also be current to qualify to receive a contract award. Offeror may register with CCR at www.orca.bpn.gov NAICS and Set-aside: The NAICS is 238210 and the small business size standard is $15 million. Any firm that is not considered a small business under this NAICS code should not submit a response to this notice. This procurement is set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). Only businesses meeting this criterion and registered in VetBiz (http://www.vetbiz.gov ) will be considered. Description of Services: The VHA NCO 08 - Malcom Randall VAMC, Logistics Services, Gainesville, FL requires the following services: 1. Install Electrical Receptacles, DATA-Phone Drops To Eighty-Two Cubicles. Furnish all labor, materials, tools, equipment and supervision to install electrical receptacles, DATA-Phone Drops to Eighty-Two Cubicles. All wiring above the ceiling and dropped through electrical poles at each end of the cubicle areas at the VA COJ-Fee Basis Offices in Suite 215, Union Street Station, 201 SE 2nd Avenue, Gainesville, Florida of North Florida/South Georgia Healthcare System to meet clinic needs. A. Scope of Work The contractor to furnish all labor, materials, tools, equipment, supervision and necessary transportation to install the following: DEMOLITION: Remove the existing wiring that will not be reused from the conduit that runs from the electrical panels to the receptacles located in several areas of the flooring in Suite 215, Union Street Station, 201 SE 2nd Avenue, Gainesville, Florida. NEW WORK: 1. Install Forty-One 20 amp 120 volt circuits, one for each two desk. 2. Install eighty-Two Quad Hospital Grade Receptacles. 3. M/C Cable will be used in the ceiling. 4. Lines will be run from the existing electrical panels and the existing breakers will be used. 5. Install two CAT 6 wires to Eighty-Two Desk for two (2) DATA and two (2) Phones at each desk. Wiring to be terminated at each drop and in the IT Room. 6. All low voltage to be plenum rated, not in conduit. B. Contractor shall obtain all the materials necessary, without substitutions unless previously justified. C. The Contractor shall obtain all necessary licenses and/or permits required to perform the work. D. General 1. The contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer's product and material safety data sheets (MSDS) as required for the work by the US Occupation and Safety and Health Administration. Contractor should comply with applicable national safety codes and standards. 2. Contractor shall supply all labor and parts; test instruments and tools required to perform all installation work. Exchange parts removed from the equipment in the schedule become the property of the contractor. 3. All work is to be scheduled with Logistics Services. Hours of work are 8:00 am - 4:30 PM Eastern Standard Time, Monday - Friday unless directed/approved by COR to work alternate schedule. Contract Type: The government anticipates awarding a Firm Fixed Price award. Award will be made to lowest price quote which conforms to the requirements within this solicitation. To receive consideration as SDVOSB or VOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov. Solicitation document and incorporated provisions and clauses apply to this acquisition: FAR 52.204-7- Central Contractor Registration; 52.212-1-Instructions to Offerors-Commercial Items; 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items including subparagraphs: 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration; 52.333-3 Protest After Award; 52.212-2 Evaluation -Commercial Items; 52.217-8 Option for increased Quantity-separate priced line item VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments; FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements; and 52.219-14 Limitation on Subcontracting. Submitting Quote: A site visit for interested contractors is scheduled for November 17, 2015 starting at 10:00 AM. Interested contractors should contact Christopher Brailer at christopher.brailer@va.gov to indicate their intention to attend. Contractors shall submit their quote on company letterhead and shall include a breakdown of proposed materials and labor with unit price, unit quantity, item description as specified above and, total price; any offered discounts; proposed delivery time; name, address, and telephone number of the offeror; terms of any express warranty; completed copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. Quotes must be received November 27, 2015 by 1500 EST. All quotes must be submitted by electronic submission in reference to VA249-16-Q-0156 to christopher.brailer@va.gov; Offers received after the exact time specified in the solicitation are considered late and may be considered if the action would not unduly delay the acquisition. Any prospective bidder desiring an explanation or interpretation of the solicitation must request it via e-mail to the Contract Specialist: Christopher Brailer (christopher.brailer@va.gov) No Later Than: close of business on November 23, 2015. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or award a contract to any firm or its affiliates, or otherwise pay for the information provided in this synopsis. This Request for Quote is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result of a response to this Request for Quote or use of any information provided. Failure to submit information in sufficient detail may result in considering a company as non-responsive and may influence competition and set-aside decisions. Regardless of the information obtained, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Z--Electrical Wiring of Office

Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published January 11, 2016
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No Description Provided

Y--VA248-16-C-0080 Upgrade Electrical Utilities Phase 4, A VET Communications, Inc. Project: Upgrade Electrical Utilities, Phase 4

Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published April 1, 2016  -  Deadline January 7, 2016
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No Description Provided

J--Service Contract for Elevators

Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published March 12, 2015  -  Deadline March 6, 2015
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SYNOPSIS This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this requirement is VA248-15-R-0747. This requirement has been deemed 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside under the associated North American Industry Classification System (NAICS) Code 811310, Commercial and Industrial Machinery Equipment Repair and Maintenance, which has a business size standard of $7,500,000. The Government contemplates the award of a single Firm-Fixed-Price (FFP) purchase order. This procurement is being conducted using the Simplified Acquisition Procedures authorized in FAR Part 13, Simplified Acquisition Procedures. CLIN001: Elevator Maintenance and Repair Services at Malcolm Randall VA Medical Center from 05/01/2015 - 04/30/2016. (See Statement of Work for details) This procurement will be evaluated as trade-off, for the following: Technical Capabilities Past Performance Lowest Price Technical Capabilities and Past Performance when combined, are significantly more important than price. Ref: Wage Determination 2005-2114 Rev. 15 STATEMENT OF WORK FOR ELEVATOR MAINTENANCE SERVICE CONTRACT BACKGROUND The Malcolm Randall Veterans Hospital has a requirement for an annual service contract to include repairs, weight testing, emergency calls and monthly preventative maintenance on all elevators to include 3 hydro elevators and 21 traction elevators. STATEMENT OF WORK - The awarding contractor shall perform the following: 1. Weekly systematic examination of equipment. 2. During each maintenance visit the contractor shall clean, lubricate, adjust, repair and replace of all parts as necessary to keep the equipment in first class condition and proper working order. 3. Furnishing all lubricant, cleaning materials, parts, and tools necessary to perform the work required. All lubricants shall be as recommended by the manufacturer of the equipment. 4. Equalizing tension, shortening or renewing of hoisting ropes where necessary to insure maintenance of adequate safety factors. 5. When and as required, motors, controllers, relay panels, selectors, leveling devices, operating devices, switches, in car and in hoistways, hoistway door and car door or gate operating devices, interlock contacts, guide shoes, guide rails, car door sills, hangers for doors, car doors or gates, signal system, car safety devices, governors, tension and sheaves in pit shall be cleaned, lubricated and adjusted. Hoist motor brushes shall be checked for wear at least every two weeks. Accumulated carbon shall be removed from the commutator, brush rigs and windings at the same time. 6. Cleaning services: Guide rails, overhead sheaves and beams, counterweight frames, bottom of platforms and machine room floors shall be brushed cleaned at least once every four months. Car tops shall be cleaned monthly. All accumulated rubbish shall be removed from the pits monthly. A general cleaning of the entire installation including all machine room equipment and hoistway equipment shall be accomplished quarterly. Necessary clean supplies, vacuum cleaner, shall be furnished by the contractor. 7. The performance standards set forth in this specification. 8. The operational system shall be maintained to the standards specified hereinafter including any changes or adjustments required to meet varying conditions of hospital occupancy. 9. Maintain smooth starting and stopping and accurate leveling at all times. 10. Maintenance service shall not include the performance of any work required as a result of improper use, accidents, or negligence for which the contractor is not directly responsible. 11. Provide 24 hour emergency call-back service which will consist of promptly responding to calls within two hours for emergency troubles and repairs that develop between regular examinations. Overtime emergency call-back service shall be limited to minor adjustments and repairs required to protect the immediate safety of the equipment and persons in and about the elevator. 12. Service and emergency personnel shall report to the Electrical Supervisor or COTR (Contractors Technical Representative) upon arrival at the Medical Center and again after completion of the required work. A copy of the work ticket containing a complete description of the work performed shall be given to the Electrical Supervisor or COTR (Contractors Technical Representative). 13. The contractor shall maintain a log each elevator machine room. The log shall list the date and time of all weekly examination, troubles and emergency call-backs. Each trouble call shall be fully described including the nature of the call, necessary correction performed and parts replaced. 14. The testing and repairs shall be in accordance with ASME A17.1-2007 and the equipment manufacturer's recommendations. The work shall be completed by a qualified technician and a written report of all findings for each device or system shall be furnished to the Electrical Supervisor and Chief Engineer. 15. The testing described above shall be performed in a manner to eliminate disturbances to the medical center and its patients. Therefore, some testing may be required to be performed after normal working hours or on a weekend. Qualifications/Certifications The contractor shall be qualified and have the required levels of professional and technical experience to perform the work. The contractor on site and all individuals working on the project site must have taken the OSHA certified 10 hour construction safety course. Safety Regulations All applicable safety regulations shall be observed during all work of this contract. The VA safety officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract. Provide the necessary barricades/signage where required. Scheduling and hours of work All work in areas involved shall be scheduled with the VA Electrical Supervisor. Work shall be scheduled for proper execution to completion of this contract. Hours of work. The majority of work and maintenance can be performed during normal business hours. Although the contractor shall perform varying necessary repairs work after hours and / or during the weekends at the discretion of the VA Electrical Supervisor to eliminate disruption to the Medical Center. The 10 Holidays observed by the Federal Government are New Years Day, Presidents Day, Martin Luther King Day, Memorial Day, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, or any other day specifically declared by the President of the United States to be a national holiday. SUBMISSION PROCEDURES: All questions regarding this solicitation shall be submitted to the Contract Specialist via email no later than 5:00 p.m. Eastern Time, 27 March 2015, to brian.werner1@va.gov. Responses to this solicitation shall be signed, dated, and received no later than 5:00 p.m. Eastern Time, 10 April 2015 by email to brian.werner1@va.gov. All quotations from responsible sources will be fully considered. Vendors who are not registered in the System for Award Management (SAM), www.sam.gov, database prior to award will not be considered. Vendors may register with SAM online for free at the website link provided. FAR 52.252-1 - Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that shall be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil The following clauses and provisions are incorporated by reference: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government, Alternate I FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.212-1, Instructions to Offerors- Commercial Items FAR 52.212-2, Evaluation- Commercial Items Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer. FAR 52.212-4, Contract Terms and Conditions - Commercial Items FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Deviation 2013-O0019) FAR 52.216-19, Order Limitations FAR 52.216-22, Indefinite Quantity FAR 52.217-5, Evaluation of Options FAR 52.217-9, Option to Extend the Term of the Contract FAR 52.219-6, Notice of Total Small Business Set-Aside FAR 52.219-8, Utilization of Small Business Concerns FAR 52.219-13, Notice of Set-Aside of Orders FAR 52.219-14, Limitations on Subcontracting FAR 52.219-28, Post-Award Small Business Program Representation FAR 52.222-3, Convict Labor FAR 52.222-19, Child Labor- Cooperation with Authorities and Remedies FAR 52.222-21, Prohibition of Segregated Facilities FAR 52.222-26, Equal Opportunity FAR 52.222-35, Equal Opportunity for Veterans FAR 52.222-36, Affirmative Action for Workers with Disabilities FAR 52.222-37, Employment Reports on Veterans FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.243-1, Changes- Fixed Price FAR 52.247-34, FOB- Destination If you wish to protest this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to VA Acquisition and Material Management. The Protest Program is intended to encourage interested parties to seek resolution of their concerns within VA as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The VA protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests shall be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to: Deputy Assistant Secretary for Acquisition and Materiel Management Department of Veterans Affairs 810 Vermont Avenue, NW Washington, DC 20420 For questions concerning this solicitation, contact Brian Werner, Contract Specialist, via email at brian.werner1@va.gov. TELEPHONE REQUESTS WILL NOT BE HONORED.

Y--Project # 573-14-800 Correct Bed Tower Architectural Deficiencies

Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published October 23, 2015  -  Deadline October 8, 2015
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FOR INFORMATION ONLY: This Synopsis is ONLY A NOTIFICATION that a solicitation is anticipated and forthcoming. This is not a solicitation and does not constitute a commitment or an obligation by the government. This notice is not a request for offers, quotes or proposals. NOTICE OF PROPOSED CONTRACT ACTION: In accordance with the Veterans First Contracting Program and the Authority under 38 USC 8127-8128 (Sections 502 and 503 of Public Law (P.L.) 109-461), FAR Part 6.302-5(b) (6), and VAAR 819.7007, the Government intends to negotiate a firm fixed price construction contract to a Service Disabled Veteran Owned Small Business (SDVOSB) for Project Number 573-14-800; CORRECT BED TOWER ARCHITECTURAL DEFICIENCIES, MALCOM RANDALL VAMC GAINESVILLE, FLORIDA. The bases of this requirement is to provide construction work to include widening of exit stairwell doors, installation of automatic door openers in public restrooms and other designated areas, provide fall protection equipment at roof and cooling tower at mechanical building, construct an ante-room (vestibule) , construct external metal canopies for electrical room entrance, construct sally ports at Mental Health corridors, etc. This acquisition is 100% Set-Aside for Service Disabled Veteran Owned Small Business Only. The government intends to negotiate this contract with a SDVOSB concern. IAW, VAAR §836.204 Disclosure of the magnitude of construction projects, the price range is between $1,000,000 and $2,000,000; the NAICS Code for this acquisition is 236220, 'Commercial and Institutional Building Construction' industry and a Small Business Size Standard is $36.5Mil. The completion period is not to exceed 250 calendar days after NTP. ON OR ABOUT November 12, 2015 the solicitation documents for this project will be available via the Federal Business Opportunities (FBO) website at www.fbo.gov under solicitation number VA248-15-R-1504. Your firm must be registered with the FBO website to download the solicitation documents. NO CD'S OR HARD COPIES WILL BE MADE AVAILABLE.

N--Covered Corridor for Mobile Cath Lab

Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published November 24, 2015  -  Deadline December 2, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number VA248-16-Q-0241 is being issued as a Request for Quotes (RFQ) with intent to award as a simplified acquisition. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83. This requirement is a 100% set-aside for (SDVOSB) Concerns under North American Industry Classification System (NAICS) code 238190 with a Small Business size standard of $14.0 million dollars. The North Florida/South Georgia VA Contracting Office has a requirement for a modification of an existing cargo trailer to be used as a temporary exterior corridor to connect the main building with a mobile Cath Lab at the Malcom Randall VA Medical Center, Gainesville, FL 32608. This temporary corridor to be extended from the rear dock and must have connecting deck (s) to the building and to the mobile Cath Lab. To include all labor, personnel, equipment, tools, materials, this is defined in this Performance Work Statement (PWS) section for the VA Health Care System. Contracting Office address: Department of Veterans Affairs VHA Network Contracting Office 8 NF/SG 300 East University, Commerce Suite 180 Gainesville, FL 32601 Point of contact: Tommy Snyder, Contract Specialist tommy.snyder@va.gov Fax: 352- 381-5720 STATEMENT OF WORK INSTALL TEMPORARY COVERED CORRIDOR FOR MOBILE CATH LAB PROJECT #573-16-817 A. GENERAL GUIDANCE 1. Temporary Connection Corridor: To establish a contract for the modification of an existing cargo trailer to be used as a temporary exterior corridor to connect the main building with a mobile Cath Lab at the Malcom Randall VA Medical Center, Gainesville, FL. Temporary corridor to be extended from the rear dock and must have connecting deck (s) to the building and to the mobile Cath Lab. 2. Scope of Work: Modify an existing 28 ft. Trailer currently located in the VA property to be used as part of a temporary corridor to connect the main building with the mobile Cath Lab Unit that will be located in the back loading dock area. The work covered under this contract consists of furnishing all labor, materials, tools, equipment, supervision and necessary transportation to modify the existing trailer and create a functional covered corridor for access to the mobile catheterization laboratory. Connection covered platforms may be also needed to complete the connection between the building and the Mobile unit if the trailer size is shorter than expected. The intent is to provide a "closed" safe clean access from the building to the mobile Cath Lab. 3. Background: Engineering has scheduled the installation and Site Prep of the Mobile Cath lab at Malcom Randall VA Medical Center. We need a connection corridor to ensure an efficient, clean climate controlled access from the building to the Mobile Cath lab at the back dock. 4. Performance Period: N/A 5. Type of Contract: A firm-fixed-price. B. CONTRACT AWARD MEETING C. GENERAL REQUIREMENTS This project will provide a structurally sound elevated walkway with a covered corridor from the Loading Dock of the Hospital to the mobile catheterization laboratory. This walkway must be able to safely transport Hospital Beds, staff and patients to and from the Hospital to the Mobile Cath Lab. The project consists of: ¢ Modification of an existing 28 ft. trailer. ¢ Cut an 8ft wide opening into the left side of the trailer 12 inches away from the front end of the trailer (near the refrigerated unit). The opening will provide the connection point to the main entrance door of the Mobile Cath Lab. ¢ Opening should be min. of 7 ft. tall and 6 ft. wide. ¢ Opening must be framed and finished using proper materials. ¢ Line interior walls and roof with a smooth panel system. They must be weather tight. ¢ Flooring in Corridor-trailer should be smooth finish with and non-slip/no-odor coating. ¢ Ensure the trailer is wired to support a 2 ton roof top air conditioner unit (similar to the units used in RV's) and proper lights. ¢ Any ductwork necessary inside the trailer for proper distribution or air conditioning. ¢ Provide proper ceiling system to cover any required ductwork and provide adequate esthetic (regular ceiling grid and panel or similar can be consider). ¢ Provide and Install an RV type air conditioning unit capable of cooling the entire corridor (approximately 400 sq. ft. including the trailer and connecting covered platforms). Minimum, a 2 ton AC unit. Temporary walls, ramp/deck in the loading dock (approximately 17.5 ft. total) ¢ Temporary deck/ramp in the loading dock area shall be covered with non-slip flooring material. ¢ Deck shall be leveled as to not create a significant incline or decline from the building corridor (THIS PORTION SHALL ALSO BE CLOSED WITH TEMPORARY WALLSCREATING AN "EXTENSION OF THE TRAILER CORRIDOR TO THE RECESSED DOORS ON THE BUILDING.) ¢ Installed two doors on either side of the temporary extension walls to allow passage from one side of the dock to others. ¢ Install a plate or cover in top of the existing floor small lift ramp located in the loading dock. Non-skid flooring shall be used. ¢ This section should be closed in with weather proof material and sheet rocked inside. ¢ Provide Kree LED lights along "new extended corridor" from the building to the Mobile unit. Provide one every ten feet as a minimum. ¢ Build a closed-in corridor extension from the corridor trailer new opening to the Cath Lab (approximately 5 ft.) ¢ Extension should provide a firm weather proof seal in both sides without creating a fixed connection; penetrating or damaging the Cath Lab Unit in any way ¢ Electrical Connection should be provided to power lights and Air Conditioning. ¢ Provide electrical switches to turn lights on and off and to turn AC on and off. ¢ Power connection tie in shall be coordinated with the VA Electric Shop Supervisor or designee. ¢ Positioning and trailer supports: Supply and install jacks to trailer to level the corridor trailer with the mobile Cath-lab and the loading dock. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: N/A Special Requirements ¢ Contractor shall keep the area cleaned daily and haul away all construction debris. During this installation all materials and construction debris must be in a covered cart when entering and exiting the building. Power Requirements E. EVALUATED OPTIONAL FEATURES: NIA F. SCHEDULE FOR DELIVERABLES: NIA G. CHANGES TO THE STATEMENT OF WORK- The assigned Contracting Officer is the only person authorized to changes of scope and money. H. REPORTING REQUIREMENTS: N/A I. TRAVEL: NIA J. GOVERNMENT RESPONSIBILITIES: K. CONTRACTOR EXPERIENCE REQUIREMENTS: QUALIFICATIONS/CERTIFICATIONS The contractor shall be qualified and provide required proof of the required levels of professional and technical experience and certification to perform the work required by this statement of work under the contract requirement. 1.1 EQUIPMENT AND MATERIAL ¢ All equipment, tools, and material etc., shall be properly maintained while on the project and shall be adequate, in quality and capacity, for proper execution of the work. 1.2 SCHEDULING AND HOURS OF WORK ¢ All work in areas involved shall be scheduled with the VA Engineering Service representative. ¢ Work shall be scheduled for proper execution to completion of this contract. ¢ The contractor will perform this work during normal business hours; however, some work areas access will be after hours and /or during the weekends. ¢ The 10 holidays observed by the Federal Government, i.e., New Year's Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas or any other day specifically declared by the President of the United States to be a national holiday. 1.3 SITE VISITS ¢ Job site shall be visited to verify all existing conditions and dimensions and the extent of work involved with the VA Engineering Service representative. Visits to the site may be made by appointment only, during regular business hours, with the VA Contracting Officer Representative (COR). 1.4 INSPECTIONS ¢ All work shall be inspected during installation and at final completion by the VA technical representative. 1.5 SAFETY REGULATIONS ¢ All applicable safety regulations shall be observed during all work of this contract. ¢ The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract. ¢ Provide the necessary barricades/signage where required. 1.6 SUBMITTALS 1.7 APPLICABLE PUBLICATIONS L. CONFIDENTIALITY AND NONDISCLOSURE: NIA CONTRACTOR PERSONNEL SECURITY REQUIREMENTS ¢ VA Police will issue identification badges to contractors, employees and sub- contractors which must be worn at all times when on VA property.

X--Temporary Warehousing Service for Interim Clinic Jacksonville, FL

Department of Veterans Affairs, VA North Florida/South Georgia Health Care System | Published July 1, 2015  -  Deadline July 10, 2015
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This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. Solicitation number VA248-15-Q-1581 is issued as a (Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-51. Only emailed requests received directly from the requester are acceptable. Responses should be sent to richard.frase@va.gov. No telephone responses will be accepted. To be receiving a government award, the offeror must be currently registered in System for Award Management (SAM) at www.sam.gov. Offerors are encouraged to go to the SAM database www.sam.gov and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee. Online Representation and Certification Application (ORCA) must also be current to qualify to receive a contract award. Offeror may register with CCR at www.orca.bpn.gov NAICS and Set-aside: The NAICS is 493110 and the small business size standard is $27.5 million. Any firm that is not considered a small business under this NAICS code should not submit a response to this notice. Description of Services: Warehouse Service Agreement, Interim Jacksonville VA Outpatient Clinic I. SCOPE OF NEED: A. REQUIREMENTS: This is a partial service warehouse request. During the term, of the service agreement the contractor shall perform, without limitation, inspection, receipt, stowage, storage, related customer service and administrative functions and other services described in this document. The contactor shall furnish all personnel, labor, materials, equipment, supervision, and other accessories necessary to perform safely and efficiently. The warehouse facility shall be secured, temperature controlled, with the availability to receive, store, and account for equipment, supplies and materials as required by the North Florida/South Georgia Veterans Health System. These items may consist of different types of medical equipment, furniture and supplies in various sizes and weight intended for the Interim additional Jacksonville VA Outpatient Clinic. The cost of the service shall include all requirements herein identified. The facility must have a surveillance security system, fire and smoke detection and sprinkler system as well as an intrusion alarm. The owner shall ensure that the warehouse space comply with all VHA applicable codes, standards, and regulations necessary for awarding the contract. The VA is seeking a proven warehouse service. The base year occupancy will start at one year. B. STANDARD CONDITIONS AND REQUIREMENTS: The following shall apply to any space offered for use to the VA: a. Warehouse space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use. The Contractor shall provide a valid occupancy permit for the intended use of the VA and shall operate the building in conformance with local codes and ordinances. b. The space shall be free of all asbestos-containing materials, except undamaged asbestos flooring in the space or undamaged boiler or pipe insulation outside the space, in which case an asbestos management program conforming to Environmental Protection Agency (EPA) guidance shall be implemented. c. VA requests stackable storage racks. VA request 15'-20' in height stackable storage racks. If racks are an additional charge, contractor shall provide a cost breakdown for the racks. Storage racks will be on an as needed basis to expand upward storage areas. Assembly of storage racks shall be accomplished within two (2) workdays of request from Contracting Officer. d. VA requires a secure and segregated storage area. At minimum, an enclosed area by chain link fence (floor to ceiling) with a lockable gate entrance. If the enclosed area requirement is an additional charge, offeror shall provide a cost breakdown for enclosing area showing material cost and labor cost breakouts to erect enclosure. Enclosure will need to be expanded as optional SF increases. Assembly of storage racks shall be accomplished within five (5) workdays of request from Contracting Officer. e. The contractor shall provide coverage of Liability and injury insurance coverage to $1 million per incident and content replacement in the event of casualty, fire, flood, etc. in the amount of $1 Million. f. The contractor shall furnish all personnel, labor, materials, equipment and supervision to support and perform the requirements of initial exterior inspection, receipt, storage and inventory of supplies and equipment for the clinics in Jacksonville or other designated VA facilities in the system. g. Service support needed includes: warehouse operations, equipment/material handling, and customer service and inventory security. h. The contractor shall be responsible for all operating expenses and handling fees in connection with the operation of the Warehouse. i. Storage of VA Outpatient Clinic inventory will be in accordance with VA Medical Center policies that cover the proper storage and handling of VA property and supplies. j. The warehouse shall be accessible by loading dock and garage door access. The contractor shall provide warehouse services to the VA personnel Monday through Friday 7:00 AM to 5:00 pm. Services for weekends and holidays will be given a two days advance notice from the Contracting Officer, without additional payment. (Weekend and holiday services will be considered to be a rare occurrence.) Government Holidays are as Follows: New Year's Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, The Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day and any other day authorized by the President of the United States. Contractor shall notify the government of any observed holidays that are not recognized by the government and a contact for emergency access. k. The VA shall have full access to the Warehouse at all times and shall have the right to examine, inspect, inventory and count all or any of its goods. Only personnel authorized in writing by the Contracting Officer shall request items into storage or receive items from storage. As personnel are authorized the Contracting Officer will deliver a list of their names to the contractor. C. CUSTOMER SUPPORT-Contractor shall: a. Mobilize to begin performance of contracted services within 10 days of award. b. Coordinate resolutions to customer problems and complaints. c. Provide weekly updated inventory list with locations on warehoused items. d. Performed a joint inventory of one third of stored items on monthly basis. Resolve inventory discrepancies within 24 hours. e. Verify that only authorized VA employees request services. D. WAREHOUSE SUPPORT: a. The warehouse services are Monday through Friday 7:00 AM to 5:00 PM. The contractor shall be given a two day advance notice for warehouse services required for weekends and holidays at no additional cost to the government. Government Holidays are as follows: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, The Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day and other day authorized by the President of the United States. b. Inspect, receive, review and store items and maintain accountability of all required documents. c. Maintain inventory of stored items and their locations. d. Update and maintain accuracy of all inventory and documents pertaining to items in inventory. e. Notify the VA Outpatient Clinic designated representative of any discrepancies or damage to items in inventory within 24 hours. f. Provide clean and neat storage area. g. Inspect all material to ensure correct quantity and condition. h. Coordinate and manage collection, removal, and proper disposal of shipping containers, packaging materials, and other waste products when requested. i. Utilize motorized and manual equipment to safely handle material. j. Handle all items in a manner to prevent damage. E. UTILITIES AND SERVICES: The contractor cost will include all the following services and utilities on a daily basis unless a different frequency is specified herein. The cost for utilities and services shall be included in the warehouse service rate. Utilities shall include: Climate Control Lights Electrical power for Special Equipment (110 v) as requested by the Contracting Officer. Other services shall include: Snow Removal (if needed) Trash Removal Initial & Replacement lamps, tubes & ballasts Security Janitorial Pest and Rodent Control All services will be inspected by VA personnel and discrepancies reported to contractor for correction and/or repair. F. JANITORIAL SERVICES: The contractor is responsible for trash services for the warehouse space in the event of uncrating equipment at the warehouse before removal from the premises. The contractor shall maintain the warehouse premises, including outside areas in a clean condition and shall perform all work and provide supplies and equipment. G. SECURITY: a. The Contractor shall provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Government considers a security alarm reasonable. b. Safeguard all government property and materials from theft, misuse and damage. c. Permit only authorized personnel access to the VA inventory/items and maintains a daily sign-in log. d. Respond to reports of missing or stolen items. Take actions to manage the resolution of missing or stolen item reports, including taking actions to cause the replacement of items, if required. b. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours. c. In accordance with requirement above, Warehouse shall be adequately alarmed with 24 hour monitoring to prevent unauthorized entrance. Contractor shall be responsible to maintain the area in a condition that protects the property stored in the space. This includes protection from all forms of nature and theft. H. INSTALLATION-Contractor Shall: I. 6-MONTH SERVICE EXTENSION CLAUSE (DEVIATION): a. Where funds are available, the VA has the option to extend this warehouse service after the lease year for 6-months at the stated price of the previous year. b. No service option shall be exercised, nor do legal liabilities on the part of the Government arise for the payment of any money until and unless authorized by the VA Contracting Officer. J. FIRE AND LIFE SAFETY a) Below-grade space to be occupied by Government and all areas in a building referred to as hazardous areas in National Fire Protection Association standard 101, known as the Life safety Code, or any successor standard thereto, must be protected by an automatic sprinkler system or an equivalent level of safety. b) If offered space is 3 stories or more above grade, the Contractor shall provide written documentation that the building meets egress and fire alarm requirements as established by NFPA Standard NO 101 or equivalent. However, if 1) offered space is 5 stories or less above grade, 2) the total Government leased space in the building (all Leases combined) will be less than 2,500 square feet, and 3) the building has a sprinkler system, this documentation is not required c) If offered space is 6 stories or more above grade, additional fire and life safety requirements may apply. Therefore, the offeror must advise the VA Contracting Officer in its offer whether or not the offered space or any part thereof, is on or above the sixth floor offered building. d) Manual Fire Alarm systems Manual fire alarm systems shall be provided in accordance with NFPA Standard 101 (current as of the date of this solicitation). Systems shall be maintained and tested by the Contractor in accordance with NFPA Standard 72. The fire alarm system wiring and equipment must be electrically supervised and automatically notify the local fire department (NFPA Standard No. 72) to approved central station. Emergency power must be provided in accordance with NFPA Standards No. 70 and 72. K. CONTRACTOR PERSONNEL: The contractor personnel shall be qualified and have the required levels of professional and technical experience to perform the work required by this statement of work. All contractor employees will be approved by the CO and COR prior to bringing on duty. If at any time from the date of award to the end of the contract, contractor personnel are no longer available, the government will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the government when personnel are removed from the contract for any reason. The contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee performance is unsatisfactory or unacceptable. All contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. L. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: a. The CO will be the sole authorized official to release, verbally or in writing, any information on contents of secured facility, delivery schedule, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response. b. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without written approval of the CO. M. Contracting Officer Representative on this request: TBD N. The Service Contract Act of 1974 is applicable to this contract. O. A pre-performance conference will be scheduled: TBD. Contract Type: The government anticipates awarding a Firm Fixed Price award. Award will be made to lowest price quote which conforms to the requirements within this solicitation. To receive consideration as SDVOSB or VOSB, the firm must be registered and verified in the VIP database at www.vip.vetbiz.gov. Solicitation document and incorporated provisions and clauses apply to this acquisition: FAR 52.204-7- Central Contractor Registration; 52.212-1-Instructions to Offerors-Commercial Items; 52.212-3, Offeror Representations and Certifications-Commercial Items 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items including subparagraphs: 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration; 52.333-3 Protest After Award; 52.212-2 Evaluation -Commercial Items; 52.217-8 Option for increased Quantity-separate priced line item VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments; FAR 52.219-9, Small Business Subcontracting Plan, and VAAR 852.219-9, VA Small Business Subcontracting Plan Minimum Requirements; and 52.219-14 Limitation on Subcontracting. Submitting Quote: Contractor shall submit their quote on company letterhead and shall include unit price, unit quantity, item description as specified above and , total price; any offered discounts; proposed delivery time; name, address, and telephone number of the offeror; terms of any express warranty; completed copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. Quotes must be received July 10, 2015 by 1300 EST. All quotes must be submitted by electronic submission in reference to VA248-15-Q-1581 to richard.frase@va.gov; Offers received after the exact time specified in the solicitation are considered late and may be considered if the action would not unduly delay the acquisition. All questions regarding this solicitation must be submitted to the Contracting Specialist in writing (email is acceptable). Any prospective bidder desiring an explanation or interpretation of the solicitation must request it via e-mail to the Contract Specialist: Richard Frase (richard.frase@va.gov) No Later Than: close of business on July 8, 2015. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or award a contract to any firm or its affiliates, or otherwise pay for the information provided in this synopsis. This Request for Quote is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result of a response to this Request for Quote or use of any information provided. Failure to submit information in sufficient detail may result in considering a company as non-responsive and may influence competition and set-aside decisions. Regardless of the information obtained, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.
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