Illumina Service Contract
Department of Health and Human Services, National Institutes of Health | Published June 7, 2016 - Deadline June 14, 2016
THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).
THIS IS A NOTICE OF INTENT, NOT A REQUEST FOR A PROPOSAL. A SOLICITATION DOCUMENT WILL NOT BE ISSUED AND PROPOSALS WILL NOT BE REQUESTED.
The National Heart, Lung, and Blood Institute (NHLBI) Office of Acquisition (OA) on behalf of the National Human Genome Research Institute, (NHGRI), intends to negotiate and award a purchase order on a non-competitive sole source basis to Illumina Inc., 9885 Towne Centre Drive, San Diego, California 92121-1975. BRAND NAME: ILLUMINA, INC.
Base Year: 12 Months;Option Year 1: 12 Months
1. Product Care Autoloader2, Basic Plan, Catalog Number: SV-202-1002, Serial Number: 11139-756, Units: One (1) Each;2. Product Care iScan, Basic Plan, Catalog Number: SV-102-1002, Serial Number: N345, Units: One (1) Each;3. Product Care iScan, Basic Plan, Catalog Number: SV-102-1002, Serial Number: N0278, Units: One Each; and4. PROD Care LiHa 1 PREVative MAIN Plan, Catalog Number: SV-121-2001, Serial Number: 708005550, Units: One Each.
The National Institutes of Health (NIH) is the nation's leading medical research agency and the primary Federal agency conducting and supporting medical discoveries that improve people's health and save lives. The National Human Genome Research Institute (NHGRI), Genomic Technology Branch (GTB) studies the structure and function of genomes in disease and normal states. The investigators have developed world-class expertise in a wide range of genomic techniques, including the mapping and sequencing of mammalian chromosomes, gene isolation, systematic mutagenesis, developmental genomics, and computational analysis of DNA and protein sequences. GTB investigators are actively studying the genetic causes of rare disorders, such as hereditary deafness, progeria, and peripheral neuropathies. Also, the study of genetic contributions to more common conditions, such as type 2 diabetes and neural tube defects, and are investigating how particular genes may influence normal health and even longevity.
PURPOSE AND OBJECTIVES:
The Illumina The iScan (2), Autoloader and Tecan LiHa service contract is needed for the four instruments that are used every day in the Genomics Core lab. The Genomics Core makes genotyping services available to NHGRI investigator. The iScan (2), Autoloader and Tecan LiHa instruments have generated more than 2 billion SNP genotypes for investigators in six different branches in NHGRI institute in the last year. NGHRI investigators rely on the Genomics Core Lab to maintain the equipment to the highest standard, including having access to expert repairs, appropriate parts and technical support when the need should arise.
The instruments procured from Illumina and have proprietary software and patent rights, which cannot be serviced by any other company. Only Illumina can provide service to these equipment and no other vendors are authorized to service these instruments. Illumina designed built, and optimized these instruments for efficient service. Illumina provided proprietary software for these instruments that allows the engineer to diagnose the defect and correct it. These were designed and build to meet the needs of the high-density arrays, and Illumina (and no one else) knows how to make these instruments work for these arrays.
A. Contractor Requirements:
1. The Contractor shall provide service and maintenance of the Instrument, and support for the Software, for a period as defined on this Agreement. Includes full coverage on parts and labor.2. The Contractor shall provide On-Site response within three business days.3. The Contractor shall be available for Critical and non-critical updates which may be required in order to improve its use and reliability. Such updates shall be covered by this Agreement. Updated Software shall be subject to this Agreement in all respects. Updates shall not extend the defined Agreement coverage period.4. The Contractor shall provide full coverage of labor and necessary warranted parts.B. Government Responsibilities:1. The Government will keep the Equipment at all times in the environmental conditions recommended by the manufacturer. And, protect the Instrument and associated Hardware from all adverse elements, such as dirt, dust and liquids of any kind.2. The Government will use the Equipment only in accordance with such instructions and recommendations relating to the care and operation of the Equipment as may be issued by the manufacturer of the Equipment or as may from time to time be advised in writing by the Contractor.3. The Government will not allow any person other than the Contractor's representatives or the Customer's representative working under the Contractor's specific instruction, to maintain, repair or replace any part of the Equipment.4. The Government will understand that the Agreement does not cover repairs or software support required to remedy breakdown or damage which results from operator errors, abnormal or unapproved uses, unauthorized installed software or software updates, acts of third parties, viruses, faulty electrical connections, fluctuations or failures in air conditioning, heating or cooling systems and electrical power failures.5. The Government will adhere to normal daily, weekly, monthly, quarterly and semi-annual maintenance services such as the replacement of fuses, lamps, tubes, reagents and probes, as defined in the Operator Manual or Customer Bulletins.C. Reporting Requirements and Deliverables:
• The Contractor shall provide a summary report of their action after a repair and/or preventive maintenance inspection.D. Inspection and Acceptance Requirements:• The Government will accept the job performed by the Contractor. If it is a repair, equipment needs to demonstrate continuous performance.E. Anticipated Period of Performance:
Base Year: Twelve (12) months Option Year 1: Twelve (12) months
F. Other Considerations:
Illumina has exclusive rights, US Patent # US 7,589,315 and foreign equivalents for the HiSeq, MiSeq and cBot Clusters including trade secret and other proprietary rights.
This acquisition is conducted under the authority of the Federal Acquisition Regulations (FAR) Subpart 13.106-1(b) Soliciting from a single source and is not expected to exceed the simplified acquisition threshold, only one responsible source and no other supplies or services will satisfy agency requirements. This requirement base and option 1 year period is under the SAT of $150,000.00.
This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements.
Industry Classification (NAICS) Code is 811219, Other Electronic and Precision Equipment Repair and Maintenance and the Small Business Size Standard is $20.5M. The acquisition is being conducted under FAR Part 13, simplified acquisition procedures, therefore the requirements of FAR Part 6 B Competitive Requirements are not applicable (FAR Part 6.001). The resultant Contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-88 (May 16, 2016).
This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.
All responses must be received by June 14, 2016 and must reference synopsis number HHS-NIH-NHLBI-CSB-(HG)-2016-159-DM, may be submitted to the National, Heart, Lung and Blood Institute, Office of Acquisition, COAC Services Branch, 6701 Rockledge Drive, Suite 6149, Bethesda, Maryland 20892-7902, Attention: Dorothy Maxwell. Response may be submitted electronically to firstname.lastname@example.org. Faxes will not be accepted. Responses will only be accepted if dated and signed by an authorized company representative. "All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency."