Electric Motor System for AIRC
School of Aerospace, Transport and Manufacturing (SATM) | Published November 25, 2017 - Deadline January 15, 2018
Overview of Cranfield University (the “Customer Organisation”)
1.1 Cranfield University is unique within the HEI sector, an exclusively postgraduate University that is a global leader for education and transformational research in technology and management. Offering premier learning for professionals, Cranfield is:
• Among 1% of business schools globally with triple accreditation
• Four times winner of the prestigious Queens Anniversary prize
• The UK’s top destination for aerospace engineering postgraduate students.
Over half of our learners study part-time whilst in employment; over half come from outside the UK representing 110+ countries.
We work with 750+ businesses and governments around the world in Aerospace, Defence and Security, Environment, Leadership and Management and Manufacturing. Unique facilities include a Crash Impact Centre, National Wind Tunnel Facility, National Reference Centre for Soils, Secure Site and Facility for Airborne Atmospheric Measurements.
1.2 Our Mission at Cranfield University is:
To be an exclusively postgraduate university that is a global leader for education and transformational research in technology and management.
Our Corporate Plan identifies the following areas of strategic priority which will be our focus over the next few years and we would like all suppliers to work with us and help us realise this vision:
• To provide a premier learning experience that enhances the capabilities of individuals and their organisations.
• To be recognised for outstanding transformational research that meets the needs of business, government and wider society.
• To grow an efficient, effective and sustainable enterprise.
• To be renowned for our impact and influence - regionally, nationally and internationally.
2.0 Introduction and Background to the Project
2.1 Cranfield University's is working in partnership with Rolls Royce to deliver research excellence through the University’s new Aerospace Integration Research Centre (AIRC).
We are seeking a supplier to supply, install and commission a new Electric Motor System that will be installed in the new Aerospace Integration Research Centre (AIRC) based at Cranfield campus.
For further details about AIRC facilities, please use the enclosed link:
2.2 The full specification can be found at Annex 1 (Details of Spec).
3. Information provided to potential suppliers – Information that is supplied to potential suppliers as part of this Procurement Process is supplied in good faith. The information contained in the ITT and the supporting documents and in any related written or oral communication is believed to be correct at the time of issue but the Customer Organisation will not accept any liability for its accuracy, adequacy or completeness and no warranty is given as such. This exclusion does not extend to any fraudulent misrepresentation made by or on behalf of the Customer Organisation.
3.1 Potential suppliers to make their own enquires – You are responsible for analysing and reviewing all information provided to you as part of this Procurement Process and for forming your own opinions and seeking advice as you consider appropriate. You should notify the Customer Organisation promptly of any perceived ambiguity, inconsistency or omission in this ITT and/or any in of its associated documents and/or in any information provided to you as part of this Procurement Process.
4. Confidentiality and Information Governance
4.1 All information supplied to you by the Customer Organisation, and all other documents relating to this Procurement Process, either in writing or orally, must be treated in confidence and not disclosed to any third party (save to your professional advisers, consortium members and/or sub-contractors strictly for the purposes only of helping you to participate in this Procurement Process and/or prepare your tender response) unless the information is already in the public domain or is required to be disclosed under any applicable laws.
4.2 You shall not disclose, copy or reproduce any of the information supplied to you as part of this Procurement Process other than for the purposes of preparing and submitting a tender response. There must be no publicity by you regarding the Procurement Process or the future award of any contract unless the Customer Organisation has given express written consent to the relevant communication.
5.0 Instructions for Responding
5.1 Submissions will only be accepted if they are returned via the Customer Organisation’s electronic tendering portal In-Tend.
5.2 The following requirements should be complied with when summiting your response to this Quick Quotation:
• Please ensure that you send your submission as Annex 2 in good time to prevent issues with technology – late tender responses may be rejected by the Customer Organisation.
• Please ensure that information provided as part of its response is of sufficient quality and detail that an informed assessment of it can be made by the Customer Organisation.
• Do not submit any additional supporting documentation with your response except where specifically requested to do so as part of this Quick Quotation. PDF, JPG, PPT, Word and Excel formats can be used for any additional supporting documentation (other formats should not be used without the prior written approval of the Customer Organisation).
• All attachments/supporting documentation should be provided separately to your main response and clearly labelled to make it clear as to which part of your tender response it relates.
• If you submit a generic policy / document you must indicate the page and paragraph reference that is relevant to a particular part of your tender response.
• Unless otherwise stated, all tender responses should be in the format of the relevant Customer Organisation requirement with your response to that requirement inserted underneath.
• Where supporting evidence is requested as ‘or equivalent’ – you must demonstrate such equivalence as part of your tender response.
• Any deliberate alteration of a Customer Organisation requirement as part of your response will invalidate your tender response to that requirement and for evaluation purposes you shall be deemed not to have responded to that particular requirement.
• Responses should concise, unambiguous, and should directly address the requirement stated.
• Your response, all submitted additional documents and all correspondence relating to this Procurement Process must be written in English.
5. Clarification Requests
5.1 All clarification requests should be submitted to via the In-Tend portal by the Clarification Deadline, as set out in the Timescales section of this document. The Customer Organisation is under no obligation to respond to clarification requests received after the Clarification Deadline.
5.2 Any clarification requests should clearly reference the appropriate paragraph in the documentation and, to the extent possible, should be aggregated rather than sent individually.
5.3 The Customer Organisation reserves the right to issue any clarification request made by you, and the response, to all potential suppliers unless you expressly require it to be kept confidential at the time the request is made. If the Customer Organisation considers the contents of the request not to be confidential, it will inform you and you will have the opportunity to withdraw the clarification query prior to the Customer Organisation responding to all potential suppliers.
5.4 The Customer Organisation may at any time request further information from potential suppliers to verify or clarify any aspects of their response or other information they may have provided. Should you not provide supplementary information or clarifications to the Customer Organisation by any deadline notified to you, your tender response may be rejected in full and you may be disqualified from this Procurement Process.
6.1 Contracting requirements
6.1.1 The contracting authority is the Customer Organisation, which includes any subsidiary companies and other organisations that control or are controlled by the Customer Organisation from time to time.
6.1.2 The appointed supplier will be expected to deliver the services at Cranfield University, MK43 0AL.
6.1.3 The timetable with key milestones is shown within In-Tend Tendering Portal.
6.1.4 The Customer Organisation’s contracting and commercial approach in respect of the required services is set out in In-Tend tendering portal (Terms and Conditions of contract) (“Contract”). By submitting a tender response, you are agreeing to be bound by the terms of this ITT and the Contract without further negotiation or amendment. If you do not accept any of these Terms and Conditions, please respond via In-Tend.
The Customer Organisation is under no obligation to consider any clarifications / amendments to the Contract proposed and may reject the tender response and disqualify the potential supplier from the procurement process if the amendments are deemed unacceptable.
7.0 General Policy Requirements
7.1 By submitting a response in connection with this Procurement Process, potential suppliers confirm that they will, and that they shall ensure that any consortium members and/or subcontractors will, comply with all applicable laws, codes of practice, statutory guidance and applicable Customer Organisation policies relevant to the goods/services and or works being supplied.