23--Maint and Test of Electrical Equipment
Department of Veterans Affairs, Columbia (SC) VAMC | Published November 25, 2015 - Deadline December 2, 2015
The Department of Veteran Affairs, Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 has a requirement for the maintenance and testing of electrical equipment. The Government expects to award to a single contractor a contract which shall be Firm Fixed Price with a firm quantity and no option years. This requirement is being set-aside for Service Disabled Veteran Owned Small Business participation only. NAICS code for this requirement is 238210 with a small business size of $15M. Only offers from those firms regularly established in the business of providing these services will be considered. Subcontracting will not be allowed. All responsible sources may submit a proposal, which shall be considered. Any and all questions regarding this solicitation must be in writing and must include telephone number, fax number and point of contact to Attn: Joseph Locke, Contract Specialist, email@example.com. Please see solicitation for additional information regarding this requirement.
DEPARTMENT OF VETERANS AFFAIRS
WJB DORN VA MEDICAL CENTER
STATEMENT OF WORK
Maintenance, Inspection, and Testing
of the Electrical Power Distribution System
Revised: June 3, 2015
A. This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the WJB Dorn VA Medical Center. These work items are referenced as "Maintenance and Testing" in this document, hereafter.
B. This SOW describes the requirements for the Qualified Electrical Contract Professionals - known as "Contractors" in this document, hereafter. Contractors who are contracted by VA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 2 of this SOW.
C. This SOW describes the requirements to establish maintenance and testing reports.
2. Qualifications of Contractors:
A. Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor's business.
B. Contractors shall be certified by the InterNational Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.
C. Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, low voltage switchboards & switchgear; low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.
D. Contractors shall have safety trainings - either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical, and the NFPA 70E - Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor' Employer shall certify that he/she has met this requirement in writing, and submit it to the VA Contracting Officer prior to work.
E. Contractors shall have ready access to the latest versions of the following references:
1) NFPA 70, National Electrical Code.
2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.
3) NFPA 70E, Standard for Electrical Safety for the Workplace.
4) NFPA 110, Standard for Emergency and Standby Power System.
5) OSHA Standard 29 CFR 1910, Subparts I & S.
6) InterNational Electrical Testing Association, Inc. (NETA) - Maintenance and Testing Specifications.
7) Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.
8) VHA Directive 1028, Electrical Power Distribution Systems
9) SOP 137M 27, Lockout/Tagout Practices
10) SOP 138M 3-1, Electrical Distribution Systems Maintenance, Testing and Safety Practices
E. Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.
3. Summary of Work:
A. The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAMC Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor.
B. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions.
C. Work items, definitions, and references shall comply with the latest edition of the NETA - Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment that shall be maintained and tested:
1. Switchgear and Switchboard Assemblies. (To include distribution panels and panelboards)
2. Transformers, Dry Type, Air-Cooled, Low-voltage, Small.
3. Metal-Enclosed Busways. (Building 100 Fire Pump circuits between the splice box and ATS, three sections)
4. Circuit Breakers, Air, Insulated-Case/ Molded-Case. (Branch circuit breakers shall be exercised only. Testing is not required)
5. Circuit Breakers, Air, Low-Voltage Power.
6. Grounding Systems. (For each facility listed under section 3. E.)
7. Motor Control, Motor Starters, Low-Voltage.
8. Emergency Systems, Automatic Transfer Switches.
D. Attachments. Government Furnished.
1. Inventory of Electrical Power Distribution System equipment to be maintained, inspected, and tested under this Scope of Work. This is a detailed listing of some of the equipment listed above.
2. One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings. (To be provided to the awardee)
3. Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information. (To be provided to the awardee)
E. The following facilities are part of this statement of work: 100, 100A, 103, 103A, 106, 114, 120, 6, 7, 8, 9, 9A, 20, 22, 25, 34, 36, and 105.
F. Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.
1. Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers' specifications.
2. Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.
G. System Function Tests. Provide function test for all equipment listed in this Scope of Work.
H. Test Conditions.
1. Contractor shall purchase two spare breakers of each type and size and have these breakers on hand before opening and testing molded case circuit breakers. These spares will be used in the event of a breaker failure. Any unused breakers will be turned over to the VA Contracting Officer at the completion of the project.
2. Switchgear, switchboards, panels and motor control centers listed in the government furnished inventory will include testing and maintenance on all over current protective devices within its enclosure. Each overcurrent protective device is not listed separately.
3. Majority of work will occur outside of normal business hours of M-F, 7:00 am to 5:00 pm.
4. Work will take place on de-energized equipment where possible. Follow the requirements of SOP 137M 27. Any energized work must be performed by permit only and with the approval of the Medical Facility Director. See SOP 138M 3-1.
5. All outage requests require a 30 calendar day notice.
6. Contractor will assist VA personnel in determining all areas affected by each outage.
4. Final Report:
A. A complete written report of the work performed shall be provided to the VA within 21 calendar days of completion. Information shown in the report shall be as following:
1) Company's name, addresses, telephone, & FAX numbers.
2) Name and signature of contractors who perform the maintenance and testing.
3) VA Work Contract Number, name and number of VA Contracting Officer.
4) Date and Time of work.
5) Copies of contractors' valid licenses, professional and training certificates.
6) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.
7) Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.
8) Descriptions of work items.
9) Test data.
10) Reference materials such as equipment manufacturer's specifications, coordination study, etc.
11) Remarks on conditions of electrical equipment. List all deficiencies, if any.
12) Recommended corrective actions, if any.
B. Submit one (1) hard copy of the complete written report to VA Contracting Officer within twenty-one (21) calendar days of visit.
C. Submit four (4) hard copies of the complete written report, and two (2) CD-ROM or DVD of the electronic version of the report in Microsoft Word format to the Chief of Engineering Service within twenty-one (21) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.