THIS IS A SUBCONTRACTING OPPORTUNITY WITH RESCARE, INC., A SUBCONTRACTOR FOR EDUCATION MANAGEMENT CORPORATION, NOT THE U.S. DEPARTMENT OF LABOR TO PROVIDE CENTER MENTAL HEALTH CONSULTANT (CMHC)
Department of Labor, Employment Training Administration | Published March 30, 2016 - Deadline April 29, 2016
THIS IS A SUBCONTRACTING OPPORTUNITY
CENTER MENTAL HEALTH CONSULTANT (CMHC)
SOLICITATION - PHX2016-001
Total Small Business Set-Aside
Period of Performance June 1, 2016 - September 30, 2016
One year option October 1, 2016 to September 30, 2017
Bid Date: April 29, 2016 - 5:00 pm (MT)
Education Management Cooperation Operator of
PHOENIX JOB CORPS CENTER
518 SOUTH 3RD ST
PHOENIX, AZ 85004
Operated by EMC. Under contract #J12SA20047 with the U.S. Department of Labor/Employment & Training Administration
March 23, 2016
TABLE OF CONTENTS
Introduction to Phoenix Job Corps Center
Description of Work Required (Scope of Work) and Location
Advertisement for Bids
Information for Bidders
INTRODUCTION TO PHOENIX JOB CORPS CENTER
Phoenix Job Corps Center is a federal program administered by the U.S. Department of Labor / Employment & Training Administration. It is operated by Education Training Corporation (EMC) under contract #J12SA20047 with the Department of Labor. ResCare Inc. is a subcontractor to EMC and has responsibility over the Health and Wellness Department for which the services of the Mental Health Consultant falls under. THIS SUBCONRACT AGREEMENT WILL BE BETWEEN RESCARE and THE AWARDEE
Phoenix Job Corps provides vocational and academic training to disadvantaged youth 16 to 24 years old. Phoenix Job Corps Center operates 24/7 with 353 students.
DESCRIPTION OF SERVICE REQUIRED
SCOPE OF WORK
CENTER MENTAL HEALTH CONSULTANT
The center mental health provider (CMHP), referred to henceforth as the center provider or Contractor, agrees to provide students of the Phoenix Job Corps Center, referred to henceforth as the center, with the services stated herein. Services will be provided as authorized by the Center Director or his/her representative, who will provide a schedule of hours and days to be worked.
Payment for services rendered will be according to the agreed upon hourly rate for a maximum of twenty one (21) hours per week, on average, fifty (50) per year. This number is based upon the PRH requirement of a minimum of 6 hours per 100 students. The period of performance is June 1, 2016 - September 30, 2016 with One year option from October 1, 2016 to September 30, 2017
The center and the CMHP hereby agree that the services to be provided will include, but will not be limited to, those mental health services specified in the Job Corps Federal Regulations (Title 20 Code of Federal Regulations, Part 670.525) in the Job Corps Policy and Requirements Handbook (PRH) Chapter 6, and applicable Technical Assistance Guides (TAGS) and Desk Reference Guides (DRGs), which can be found on the Job Corps Health and Wellness website.
Overview of Responsibilities
The emphasis of the Mental Health and Wellness Program must be on prevention, early detection, identification of mental health problems, and helping students overcome barriers to employability. The program utilizes an Employee Assistance Program (EAP) approach, which includes short-term counseling with an employability focus, referral to center support groups, and crisis intervention. The CMHP is part of the Health and Wellness team and collaborates closely with the Health and Wellness Manager, Counseling Manager, TEAP specialist, Disability Coordinator, and Center Physician.
Breakdown of Center Mental Health Provider Responsibilities:
1. Assessment and Care Management:
Involvement in the applicant file review process and weekly Reasonable Accommodation Committee meetings, including providing assessments and recommendations for Job Corps applicants. The provider will provide support to the Disability Coordinator to ensure students with mental health disabilities are accurately reflected in the data system with accommodations, when appropriate.
Review of Social Intake Form (SIF) or intake assessment performed by counseling staff of students who indicate mental health history, current mental health problems, or who request to see the center mental health provider (must be done within one week of student arrival).
Complete mental health intakes, evaluation, and/or case management of referred students. Provider will review the referral and heath records prior to the student intake interview. After the interview, the provider will document findings, including a working DSM diagnosis, barriers to employability, and determined treatment needs. If the student needs assistance, then a written management plan will be developed and elements of the plan will be shared with appropriate staff.
Establish a written referral/feedback system with documentation in the student health record for both on- and off-center treatment, including medication management. The maintenance, confidentiality, and safeguarding of all necessary mental health records will be assured.
2. Mental Health Promotion and Education
Coordination with management staff, wellness manager, and other departments/programs on center to develop integrated promotion and education services for staff and students.
At least one annual center-wide mental health promotion and education activity.
Of the minimum required coverage per week, 50 percent must be used for a combination of the following activities: mental health promotion, prevention, and education for students and staff; consultation to Center Director and staff; annual trainings; disability program support; or TEAP support. Except for emergencies or consults by a psychiatrist, all mental health clinical services defined as basic health care in PRH Exhibit 6-4 must be provided on center by the CMHC and/or designated intern, extern, or practicum graduate student.
3. Staff Development and Consultation
Documented monthly clinical consultation meetings with Center Director (CD) to discuss the status of the mental health program. The center provider may serve as a technical advisor and assist the CD and senior staff with identifying center trends.
Participate in weekly meetings with TEAP specialist to provide support for difficult cases and consult regarding medical separations. Care coordination should be documented in the Student Health Record (SHR).
Staff development on using mental health principles and techniques. This may include ways to improve student motivation, improving interpersonal difficulties in the dorms, coping with problems of alcohol and drug use, sexuality, aggressive behavior and communication skills.
Assist health education instructors on the implementation of the health education program to include mental health and wellness.
Consultation with center health staff, counselors, day advisors, instructors, and other appropriate staff concerning the ongoing mental problems of students.
Provide annual staff trainings on adolescent growth and development.
If needed, participate in orientation sessions for admission counselors by making presentations on the center mental health and wellness program, the role of the center provider in Job Corps, and mental health-related review concerns. These presentations should be aimed toward helping admission counselors understand their role and the importance of getting complete information.
4. Intervention and Treatment:
Short-term counseling defined as no more than 6 sessions with mental health checks as needed. The focus of these sessions should be on retention and behaviors that represent employability barriers.
Preparing case management plans that identify specific expectations of staff and the student, with the focus on employability skills.
In limited situations, performing or arranging psychological testing services as needed and authorized.
Collaboration with TEAP Specialist in the short term counseling of students with co-occurring conditions of mental health and substance use.
Collaboration with center physician and health and wellness staff on psychotropic medication monitoring of stable students, with the advice of consulting psychiatrist, if appropriate.
Develop a counseling component to the mental health and wellness program that focuses on students' individual needs and progress in personal and social development, basic education, and vocational training. Collaborate with counseling staff to develop and/or lead psycho-educational skill building groups to promote mental health (e.g., relaxation training, anger management, mood regulation, assertiveness skills, handling relationships, sleep hygiene, etc.). These counseling services are to be provided by the career counselors, residential living staff, and other appropriate staff with the guidance and support of the CMHP.
Information exchange through regular, weekly, documented case conferences between the Center Mental Health Provider, counselors, and other appropriate staff based on individual student needs.
In the event of a mental health emergency, the mental health provider or the center physician will conduct a mental health evaluation as soon as possible and, when necessary; refer the student for psychiatric care. If neither the provider nor physician is available, the student will be referred immediately to the closest emergency facility. Students who are a danger to themselves or others must be supervised continuously until the disposition of their cases is resolved, which should be as soon as possible.
Students may be referred to off-center mental health professionals or agencies in instances where their mental health needs are beyond the basic care provided by JC.
5. Ongoing Education, Support and Building Job Corps Community:
Participate in monthly Regional Office Teleconferences with the Regional Mental Health Specialist as required.
Make an effort to attend the annual National Health and Wellness Conference.
The center provider agrees to adhere to the policies, procedures, and guidelines established by Job Corps. The center provider, under the Center Director's guidance and approval, will have primary responsibility to implement the program outlined above and may be assisted by the Job Corps National Office and/or health providers. The center provider, with the approval of the Center Director, may delegate by written and dated standing orders any of his/her responsibilities set forth in this contract to appropriate qualified staff. The center provider may delegate provider responsibilities set forth in this contract to any other full- or part-time provider only with the Center Director's prior written approval and a prior review of the secondary provider's qualifications by the Regional Director and Regional Mental Health Specialist.
The center provider will be assisted by the Job Corps National Health Staff (NHS) and lead regional health specialists. The latter will act under guidance and direction from the NHS.
STANDARD CONTRACT TERMS AND CONDITIONS
ResCare Inc. standard Terms and Conditions are included with this RFQ. It is the Contractor's responsibility to verify ResCare's current Terms and Conditions at the time services and/or goods are provided.
ADDITIONAL TERMS AND CONDITIONS
Independent Contractor: Under this agreement, the Mental Health Consultant is an independent contractor and not an employee or agent of ResCare Inc. or the Department of Labor, Job Corps. As an independent contractor the CMHC acknowledges that he/she would not be covered by Worker's Compensation. The center CMHC agrees to provide professional insurance to cover the medical provider professional's services to students. The CMHC agrees to indemnify and save the center harmless from any expenses, including attorney's fees and also claims on account of damage to property or bodily injury (including death) which may be sustained by himself/herself or his/her employees in connection with work performed. (Detailed insurance and indemnification requirements are below.)
Termination: This agreement may be terminated, with respect to the remaining term of the agreement, at any given time by either party upon a written notice thereof to the other, effective thirty (30) days after acknowledged receipt of said notice.
Public Statements: The CMHC agrees to make no public statements concerning students, ResCare Inc. or Job Corps activities without prior written approval of the Center Director or his/her designated representative.
Research Projects and Publications: All research projects and/or publications relating to Job Corps health activities will first be cleared through the National Office of Job Corps, Washington, D.C.
Assignability: This contract may not be assigned by the center CMHC, but may be assigned by ResCare Inc. This contract along with any accompanying materials referenced in the ResCare RFQ-sets forth the entire and only contract between ResCare Inc. and the CMHC. Any representation, promise or conditions, whether oral or written, not incorporated herein will not be binding upon either party.
Governing Law: This agreement shall be construed and enforced in accordance with the laws of the State of Arizona.
Conflict in Hours: The CMHC agrees that he/she will not be entitled to and will not claim compensation for services performed under this contract for any hours of a working day for which he/she has received other compensation funds. For the purpose of this clause, payments by agencies or organizations funded by contracts or grants from the United States will constitute compensation from United States provided funds. It is further agreed by the CMHC that any claim for compensation submitted in violation of this clause will, if paid, be recoverable from the contract.
1. Contractor (the Provider) agrees:
To comply with the Privacy Act of 1974 and the rules and regulations issued pursuant to the Act in design, development, or operation of any system of records on individuals in order to accomplish an agency function when the contract specifically identifies (I) the system or systems of records and (II) the work to be performed by the Provider in terms of anyone or combination of the following: design, development, or operation;
To include the solicitation notification contained in this contract in every solicitation and resulting subcontract and in every subcontract award without a solicitation when the statement of work in the proposed subcontract requires the design, development, or operation of a system of records on individuals to accomplish an agency function; and
To include this clause, including this paragraph (c), in all subcontracts awarded pursuant to this contract which require the design, development, or operation of such a system of records.
2. In the event of violations of the Act, a civil action may be brought, against the agency involved where the violation concerns the design, development, or operation of a system of records on individuals to accomplish any agency function, and criminal penalties may; be imposed upon the officers or employees of the agency where the violation concerns the operations of a system of records on individuals to accomplish an agency function. For purposes of the Act when the contract is for the operations a system of records on individuals to accomplish an agency function, the contractor and any employee of the contractor is considered to be an employee of the agency.
3. The terms used in this clause have the following meanings:
a. "Operation of a system of records" means performance of any of the activities associated with maintaining the system of records including the collection, use, and dissemination of records.
b. "Record" means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, the individual's education, financial transaction, medical history, and criminal or employment history, and that contains the individual's name, or the identifying number, symbol, or other identifying particulars assigned to the individual such as a finger or voice print or a photograph.
c. "System of records" on individuals means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.
Indemnification: Contractor shall defend, indemnify and hold harmless ResCare and its officers, directors, employees, agents, shareholders, partners, joint ventures, affiliates, successors and assigns from and against any and all liabilities, obligations, claims, demands, suits, losses, expenses, damages, fines, judgments, settlements and penalties, including, without limitation, costs, expenses and attorneys' fees incident thereto, arising out of or based upon contract damages,
property damage or bodily injury (including death at any time resulting there from) to any person, including Contractor's employees, affiliates, or agents, occasioned by or in connection with (1) Contractor's performance of (or failure to perform) the contract duties hereunder; (2) a violation of any laws or any negligent act or omission by Contractor or its affiliates, subcontractors, agents or employees during the performance of the contract duties hereunder; or (3) a breach of this Agreement by Contractor or any of its affiliates, subcontractors, agents, or employees. The aforesaid obligation of indemnity shall be construed so as to extend to all legal, defense and investigation costs, as well as all other reasonable costs, expenses and liabilities incurred by the party indemnified, from and after the time at which the party indemnified received notification (whether verbal or written) that a claim or demand is to be made or may be made. Contractor's obligation under this section does not extend to any liability caused by the sole negligence of Job Corps Contractor ResCare.
Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of its employees engaged in the performance of the services represented by this contract, and Employers' Liability insurance with a minimum limit of $500,000. Evidence of qualified self-insured status shall also suffice for this section.
Professional Medical Liability insurance with a minimum combined single limit of $1 million for each occurrence and an aggregate of $3 million.
General Liability insurance with a minimum combined single limit of $1 million for each occurrence and an aggregate of $3 million. (or letter, as per below).
Where appropriate, Comprehensive Business Automobile Liability insurance with a combined single limit of $1 million per occurrence and in the aggregate.
ResCare/Phoenix Job Corps Center must be listed as an 'addition insured' as their interest may appear, on both the Professional Medical Liability and General Liability insurance.
If Contractor does not carry General Liability insurance and Contractor's Professional Liability insurance carrier does not offer General Liability coverage, Contractor will submit a letter from the carrier stating that the carrier does not provide the coverage.
Failure to procure and maintain the required insurance and provide proof thereof, in the form of an appropriately executed certificate of insurance prior to the effective date of this contract or within thirty (30) days following the commencement of a new policy period, shall constitute a material breach of the contract. Such certificate shall contain provisions that coverage afforded under the policies shall not be canceled, terminated, or materially altered without at least thirty (30) days prior written notice to the other party. Contractor shall obtain the required insurance
from a provider that is rated A- or better by A.M. Best or as acceptable by ResCare Inc.
NOTE: For further consideration, vendors who are unable to meet any of the above insurance requirements should provide a detailed statement as to why they are unable to comply.
Invoicing: Contractor shall submit to ResCare Inc. on a bi-weekly basis, an invoice for services provided during the covered billing period. The invoice shall include, at a minimum:
Breakdown of hours worked in a timesheet format
Date(s) services provided
Hourly rate for individual services, extended unit price and total
Invoice number and date
SELECTION OF CONTRACTOR
In addition to the hourly rate of service, selection of the contractor will be based on the following criteria:
Experience in providing medical care for adolescents and young adults
Provision of medical services to youth who are economically and socially disadvantaged
Previous practice in residential settings such as schools, colleges, institutions, military and correctional institutions
Acceptance of ResCare Terms and Conditions
Certifications, licensing or accreditation as required by the State of Arizona
Work is to be performed at
PHOENIX JOB CORPS CENTER
518 SOUTH 3RD ST
PHOENIX, AZ 85004
CENTER MENTAL HEALTH CONSULTANT
ResCare, Inc., subcontractor to Education and Training Management (EMC) Operator of Phoenix Job Corps Center, is seeking bids for the position of Center Mental Health Consultant (CMHC) who will provide Health Care Services for a total of 18 hours per week for Job Corps students at
PHOENIX JOB CORPS CENTER
518 SOUTH 3RD ST
PHOENIX, AZ 85004
Interested parties may fill out the attached bid package and send to Nancy Dean, Health and Wellness Manager, at 602-322-2821 or by email to:
Bids must be submitted no later than 5:00 pm, April 29, 2016.
INFORMATION FOR BIDDERS
Vendor must fill in all information to receive consideration.
Bids must be submitted on the enclosed form with attachments.
Vendor must acknowledge, sign and date ResCare's non-conflict of interest (attached to bid package)
Active, unrestricted license to practice as an independent practitioner in the State of Arizona
Clinical/Counseling Psychologist or Clinical Social Worker
Resume or Curriculum Vitae
Faxed & emailed bids will be accepted.
Bids must be good for the entire period of performance.
Submit proof of insurance & copies of appropriate licenses and/or permits with bid.
Vendor must register with the System for Award Management (SAM) if they receive Award of Subcontract. For information on registering with SAM, go to
Bids may be submitted by delivery, fax, or email to:
Nancy Dean, Health and Wellness Manager
Phoenix Job Corps Center
518 SOUTH 3RD ST
PHOENIX, AZ 85004
The following bid provision will apply. Failure to carefully read and follow all instructions specifications will be at bidder's risk.
All prices and notations must be in ink or typewritten. No erasures are permitted. Errors may be crossed out and corrections printed in ink or typed adjacent and must be initialed in ink by person signing bid.
Price Warranty: The hourly rates quoted herein are no higher than would be quoted to any other customer, commercial and/or agencies or the United States Government for similar agencies
The bidder will list on a separate sheet of paper any exceptions to the conditions of this bid. This sheet will be labeled "Exceptions to Bid Conditions" and will be attached to the Bid Form. If no exceptions are stated, it will be understood that all general and specific conditions will be complied without exception
ResCare reserves the right to accept and/or reject any or all bids or waive any formality connected with the bids. Lowes rate or overall bid does not constitute bid award. ResCare will be the sole judge of which bid is selected for approval (See "Selection of Contractor" above) and contract award
Items will be quoted F.O.B destination. No additional charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permit, cost of bonds, or for any other purpose will be paid by ResCare unless specifically included in the bid and accepted by ResCare.
In the event that a contract is awarded in response to this RFQ, the below statement of work, provisions and set forth terms and conditions will be incorporated in their entirety into the subcontract and become an integral part of the subcontract when the subcontract is accepted by the contractor, wither by acknowledgement or commencement of performance.
Center Mental Health Consultant (CMHC)
Period of performance for this Agreement extends from June 1, 2016 - September 30, 2016
With One year option from October 1, 2016 to September 30, 2017
Vendor must fill in all information to receive consideration. Vendor must have available for a face to face interview. Sign with your company's name and official signature. Return this form in an envelope marked with the solicitation number noted and return to Nancy Dean, Health and Wellness Manager, Phoenix Job Corps Center 518 SOUTH 3RD ST PHOENIX, AZ 85004 email:
Please note - Vendor must be registered with the System for Award Management (SAM) to receive Award of Subcontract.
BID MUST BE VALID FOR A 60 DAY PERIOD
Please complete the following information for providing service:
TOTAL AMOUNT BID: __________ per hour
Please submit copy of license and professional liability insurance with Bid.
Provide three (3) references with contact information:
Bidder Name / Company ____________________________________________
Address ___________________________________ City, ST ZIP _________________
Phone # _____________________ Fax # __________________
Currently registered in System for Award Management? (Circle one) Yes / No
By submission of the this bid, each bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, that this bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this bid with any other bidder or with any competitor.
Bidder certifies, to the best of their knowledge and belief, that-
1) The Bidder is not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;
2) Has not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property;
3) Is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in #2 above;
4) Have not, within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.
Bidder certifies it is a Small Business.
: Education Training Management (EMC) is a contractor to the U.S. Department of Labor, Office of Job Corps, for operation of the center. ResCare Inc. is subcontractor to EMC and has responsibility over the Health and Wellness Operation under which CMHC services fall. Winning Contractor shall cooperate with Center Medical Professionals and other contractors to assure performance for the operation of the Phoenix Job Corps Center in accordance with the Prime Contract. Contractor shall provide and maintain and cause its subcontractors to provide and maintain the following insurance coverage until obligations under this contract are satisfied: : Dean.Nancy@jobcorps.org https://www.sam.gov.Dean.Nancy@jobcorps.org Dean.Nancy@jobcorps.org Phone: 602-322-2821
621112 Offices of Physicians, Mental Health Specialists & 621330 Offices of Mental Health Practitioners (except Physicians)