Department of Health and Human Services, Indian Health Service | Published August 18, 2015 - Deadline September 30, 2015
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Navajo Area Indian Health Services, Pinon Health Center (PHC) is requesting for submittal of offers for Non-Personal Service Contract for Optometrist Services to provide uninterrupted patient care services to be performed in the Optometry department.
Services shall be performed in accordance with the attached Performance Work Statement (PWS) 08-01 and Statement of Work (SOW). Refer to the SOW for Shift hours.
Period of Performance: Date of Award through 09/01/2015, with the option to extend the end date to 10/31/2016. Obligations will be made on monthly or quarterly basis. The assignment is through the stated period of performance or until the position is filled with a permanent hire. In such instances, the provider will be released from contract assignment.
The Government will consider competitive rates upon negotiation.
The hourly rate listed will be an all-Inclusive Rate, meaning the Contractor is responsible for all costs associated with providing said services, i.e. travel, per diem, and lodging/housing respective employee. The Contractor shall contact the Pinon Health Center Housing Manager and make rental/payment arrangements: Telephone number 928-725-9800. The check-in time for all Non-Personal Services Contractors is 3:00 p.m. a day before their scheduled start date and check-out time is 11:00 a.m. the day after the completion of services. Contract Employee complying with check in/out time allows the housekeeping ample time to organize the area for the next person.
As an Optometry Care Optometrist provider you will provide prescribed medical treatment and personal care services to American Indian and Alaska Native beneficiaries. Duties include documenting observations, assessments, and changes in patient's condition; collaborating with health team members to facilitate positive patient care outcomes; providing a full range of optometry care to patients with a variety of eye problems; and accountable for meeting and maintaining the qualification standards and functional statements of competency standards. Our facility is seeking individuals who possess good organizational skills which enable completion of work, a demonstrated ability to assume leadership in a patient centered program, and the ability to establish effective communication with patients, families, visitors and members of the interdisciplinary team.
Pinon Health Center is Associated with Chinle Service Unit - Indian Health Service in the Heart of the Navajo Reservation - Northern Az.
Pinon Health Center provides care to approximately 11,000 patients - the majority of which are Navajo and many are traditional Navajo who still speak the language.
A collegial group of providers offer services in primary care, women's health, counseling, dental, dietary and community nutrition, health promotions, lab, x-ray, native medicine, optometry, pharmacy, physical therapy, speech therapy, podiatry and public health nursing.
When not providing care in the clinic our group enjoys book clubs, potlucks, gardening, fire pits, learning about the Navajo culture, hiking, rock climbing, camping, biking, cross country skiing. Downhill skiing, kayaking rock climbing, fishing and national parks are all within a few hours away.
This acquisition is being competed in accordance with FAR 13; the Government reserves the right to issue a single award or multiple awards to any contractor(s) whose quote represents the best value as defined by FAR 2.101. In determining best value, Price and other factors will be considered: Past Performance and Qualifications. As part of the evaluation process, candidates may be interviewed to ensure their understanding of the PWS/SOW and to verify their qualifications to perform required services. The socio-economic status of an offer may also be considered, should one or more quotes represent the best value.
The contracting company shall submit the following with their offer;
-Quote. The Government will consider competitive rates upon negotiation.
-Curriculum vitae, resumes, licensures, and all relative documents for proposed candidates.
-Evidence of Past Performance and Experience of comparable scope and Complexity in providing Optometry Services within the past three (3) years.
-Minimum three (3) references, including name of organization Point of Contact, Telephone Number and Email Address.
Note: Due to the immediate need for optometry Care services, the Government will begin to review only completed documents (Pricing Schedule, Certification, and Profile). Awards may be established before the closing of this RFQ.
The selected Contractor shall comply with Agency Personal Identity Verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201; this includes fingerprinting guidelines.
Upon selection the Contractor shall turn in all Human Resource application forms to Clinical Department at least one week prior to beginning tour of duty. Clinical Department will forward forms to the local Human Resource Department. Upon arrival selected Contractor shall provide two (2) forms of Identification.
EMAILED OFFER DIRECTLY TO: Edith Denny, Purchasing Agent, Phone: (928) 725-9801 Email Address: firstname.lastname@example.org.
52.249-12 Termination (Personal Services) (APR 1984)
The Government may terminate this contract any time upon at least 15 days written notice by the Contracting Officer to the Contractor. The Contractor, with the written consent of the Contracting Officer, may terminate this contract upon at least 15 days written notice to the Contracting Officer. (End of clause)
52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)
The Contractor shall comply with Agency Personal Identity Verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.
The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-Controlled Facility and/or routine access to a Federally-Controlled Information System.
The Contractor shall submit invoices twice per month in accordance with FAR Clause 52.212-4(g) by regular postal mail to:
Pinon Health Center
P.O. Box 10
Pinon, AZ 86510
Additionally, the Contractor is required to include its Data Universal Numbering System (DUNS) number on each invoice. For additional information about the Dun & Bradstreet (D&B) DUNS number, please visit http://fedgov.dnb.com/webform.
Invoices shall be submitted in accordance with the contract terms, i.e. payment schedule, progress payments, partial payments, deliverables, etc.
All information set forth in FAR Clause 52.212-4(g), Invoice, must be included in all invoices for it to constitute a proper invoice.
In accordance with OMB Memorandum, M-11-32, Agencies shall make payments to small businesses as soon as practicable, with the goal of making payments within 15 days of receipt of a proper invoice. If a small business contractor is not paid within this (15 day) accelerated period, the contractor will not be given a late-payment interest penalty. Interest penalties, as prescribed by the Prompt Payment Act, remain unchanged by means of this memorandum. All small businesses shall label all invoices as "Small Business."
Additionally, in accordance with OMB Memorandum, M-12-16, all prime contractors are encouraged to disburse funds received from the Federal Government to their small business subcontractors in a prompt manner. To assist prime contractors in expediting contractor payments to small business subcontractors, Agencies shall, to the full extent permitted by law, temporarily establish an earlier, accelerated date for making agency payments to all prime contractors. Consistent with OMB Memorandum M-11-32 above, Agencies shall have a goal of paying all prime contractors within 15 days of receiving proper documentation. In an effort to support small business growth, drive economic activity and job creation, the Contractor is encouraged to accelerate payments to their small business subcontractors.
In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this order will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management.
Additional Applicable Federal Acquisition Clauses
52.204-7 System Award Management (Jul 2013)
52-212-4 Contract Terms and Conditions-Commercial Items (May 2015)
52.232-33 Payment by Electronic Funds Transfer - System for Award Management (Jul 2013)
52.224-1 Privacy Act Notification (Apr 1984)
52.224-2 Privacy Act (Apr 1984)
52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Aug 1984)
52.229-3 Federal, State, and Local Taxes (Feb 2013)
52.237-3 Continuity of Services (Jan 1991)
52.249-4 Termination for Convenience of the Government (Apr 1984) (services) (short form)
Department of Health and Human Services Applicable Clauses:
352.202-1 Definitions. (JAN 2006)
352.224-70 Privacy Act (January 2006)
352.242-71 Tobacco-free facilities. (JAN 2006)
352.270-2 Indian Preference (APR 1984)
352.270-3 Indian Preference Program (JAN 2006)
352.237-70 Pro-Children Act. (JAN 2006)
Public Law 103-227, Title X, Part C, also known as the Pro-Children Act of 1994 (Act), 20 U.S.C. 7183, imposes restrictions on smoking in facilities where certain federally funded children's services are provided. The Act prohibits smoking within any indoor facility (or portion thereof), whether owned, leased, or contracted for, that is used for the routine or regular provision of (i) kindergarten, elementary, or secondary education or library services or (ii) health or day care services that are provided to children under the age of 18. The statutory prohibition also applies to indoor facilities that are constructed, operated, or maintained with Federal funds.
By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all subcontracts awarded under this contract for the specified children's services. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understand, and comply with the provisions of the Act.
Failure to comply with the Act may result in the imposition of a civil monetary penalty in an amount not to exceed $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Each day a violation continues constitutes a separate violation. (End of clause)
352.237-71 Crime Control Act of 1990-Reporting of Child Abuse (January 2006).
(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), imposes responsibilities on certain individuals who, while engaged in a professional capacity or activity, as defined in the Act, on federal land or in a federally-operated (or contracted) facility, learn of facts that give the individual reason to suspect that a child has suffered an incident of child abuse.
(b) The Act designates "covered professionals" as those persons engaged in professions and activities in eight different categories including, but not limited to, physicians, dentists, medical residents or interns, hospital personnel and administrators, nurses, health care practitioners, chiropractors, osteopaths, pharmacists, optometrists, podiatrists, emergency medical technicians, ambulance drivers, alcohol or drug treatment personnel, psychologists, psychiatrists, mental health professionals, child care workers and administrators, and commercial film and photo processors. The Act defines the term "child abuse" as the physical or mental injury, sexual abuse or exploitation, or negligent treatment of a child.
(c) Accordingly, any person engaged in a covered profession or activity under an HHS contract or subcontract, regardless of the purpose of the contract or subcontract, shall immediately report a suspected child abuse incident in accordance with the provisions of the Act. If a child is suspected of being harmed, the appropriate State Child Abuse Hotline, local child protective services (CPS), or law enforcement agency shall be contacted. For more information about where and how to file a report, the Childhelp USA, National Child Abuse Hotline (1-800-4-A-CHILD) shall be called. Any covered professional failing to make a timely report of such incident shall be guilty of a Class B misdemeanor.
(d) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understand, and comply with the provisions of the Act.
352.237-72 Crime Control Act of 1990-Requirement for Background Checks (January 2006).
(a) Public Law 101-647, also known as the Crime Control Act of 1990 (Act), requires that all individuals involved with the provision of child care services to children under the age of 18 undergo a criminal background check. "Child care services" include, but are not limited to, social services, health and mental health care, child (day) care, education (whether or not directly involved in teaching), and rehabilitative programs. Any conviction for a sex crime, an offense involving a child victim, or a drug felony, may be grounds for denying employment or for dismissal of an employee providing any of the services listed above.
(b) The Contracting Officer will provide the necessary information to the Contractor regarding the process for obtaining the background check. The Contractor may hire a staff person provisionally prior to the completion of a background check, if at all times prior to the receipt of the background check during which children are in the care of the newly-hired person, the person is within the sight and under the supervision of a previously investigated staff person.
(c) By acceptance of this contract or order, the Contractor agrees to comply with the requirements of the Act. The Act also applies to all applicable subcontracts awarded under this contract. Accordingly, the Contractor shall ensure that each of its employees, and any subcontractor staff, is made aware of, understand, and comply with the provisions of the Act.
Health Insurance Portability and Accountability Act (HIPAA)
The Indian Health Service (IHS) is required to comply with HIPAA in the provision of health care to IHS patients. HIPAA was implemented by the U.S. Department of Health and Human Services, Office of Civil Rights, under the Code of Federal Regulations, Part 160 and 164. Accordingly, all health care providers, including contracted health care providers are required to comply with HIPAA requirements (Full text will be furnished upon request).
LIST OF ATTACHMENTS
1. Pricing Schedule
2. Performance Work Statement (PWS #09-02)