The Council’s Passenger Transport Service (PTS) are tasked with providing transport for circa 1200 vulnerable clients to circa 300 locations twice per day. This requires over 600 vehicles with circa 1,000 service variations taking place per month. The current service is delivered by circa 70 supplier companies with journeys (runs) being awarded based on: availability & capacity; experience / performance history and price.
The service is responsible for arranging transport for the following groups: Special Education Needs Children (SEN), Pupil Referral Unit Children (PRU), Looked After Children (LAC) and Vulnerable Adults. These vulnerable client groups frequently have specific and complex needs relating to their behaviour, medical considerations or personal situation, e.g. inability to share a vehicle with others, unable to travel more than 60 minutes, require special attention etc.
Kirklees Council (“the Council”) is conducting this Indicative Tender exercise in accordance with the Open Procedure under the Public Contracts Regulations 2006 and intends to establish a Dynamic Purchasing System (DPS) for the provision of Transport Services (“the Services”) on a non-exclusive basis to meet its own organisational and business needs with suitably qualified Operators of Private Hire, Hackney Carriage and PSV Vehicles. The DPS is anticipated to commence on 1st July 2014 for a period of two (2) years with an option for the Council to extend for a further period or periods of up to two (2) years and the Services are anticipated to commence on 1st September 2014.
This DPS has now been extended as above until 20th July 2017, whereupon a further extension of 12 months may be implemented.
The Council is responsible for arranging home to school transport to schools and colleges for Children with special education needs (SEN), making over 400,000 journeys yearly. In addition, the Council also arranges transport for Adults to attend local day centres.
This first Indicative Tender must be submitted by 6.00pm on 25th June 2014 and must include all supporting documents as required by the Indicative Tender Documents. It is stressed that an Indicative Tender submission cannot be received after this time and date and will not be evaluated on this occasion. However this does not exclude you from the tender process as you may submit your Indicative Tender at any time after this initial deadline, for future evaluation (usually within 1 week of submission) and inclusion on the Dynamic Purchasing System.
Operators who have already been awarded a place on this DPS (Dynamic Purchasing System) do not need to resubmit the Indicative Invitation to Tender.