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Georgia Solid Waste Management Project - SPP ESAP and Solid Waste Management Plans

 | Published February 2, 2017  -  Deadline February 23, 2017
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Executing Agency (Client):

LEPL Municipal Development Fund of Georgia

The Client Contact Person:

Galaktion Buadze

Executive Director

LEPL Municipal Development Fund of Georgia

150 David Aghmashenebeli Avenue

0112 Tbilisi

Georgia

Email: procurement@mdf.org.ge

Phone: +995 32 2437001/02/03

Fax: +995 32 2437077

The EBRD Contact Person:

Georgia Vasiliadis

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN

Tel: + 44 20 7338 7750

E-mail: vasiliag@ebrd.com

Project Description:

The Government of Georgia (the “Borrower”) has requested the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) to provide technical assistance under the Georgia Solid Waste Management Equipment project (the “Project”). The Client of the Project is LEPL Municipal Development Fund (“MDF” or the “Client”) fully owned by the Government of Georgia.

The Project will finance the acquisition of a new fleet of approximately 144 solid waste collection vehicles, as well as 7209 solid waste containers. The equipment will be distributed among the 66 municipalities throughout the country (the “Municipalities”) and will enable the Municipalities to collect solid waste and deliver to the regional landfills.

Assignment Description:

Within the context of the Project, the Client is seeking to retain a consulting company (the “Consultant”) to support the implementation of the Stakeholder Participation Plan (“SPP”), the implementation of an Environmental and Social Action Plan (“ESAP”) as well as providing support to the Municipalities to prepare Municipal Waste Management Plans (the “Assignment”).

The objectives of the Assignment are to:

  • enhance public ownership and awareness of solid waste management, increasing public participation in the provision of solid waste services and raising public awareness on issues related to the project implementation. Furthermore, the SPP will integrate poverty and social issues into the tariff scenario analysis.
  • provide expertise required to implement the ESAP, comply with EBRD Environmental and Social Performance Requirements and to keep EBRD updated on progress of ESAP implementation.
  • support the Municipalities to prepare Municipal Waste Management Plans, as required by the Ministry of Environment.

The selected Consultant is expected to provide the following services:

1. Stakeholder Participation Programme

The Consultant will help the Client develop and implement a Stakeholder Participation Programme in order to address the following:

  1. Raise customer awareness through education campaigns
  1. Identification of information needs
  2. Information campaign
  1. Facilitation of dialogue
  1. Encourage transparency in decision-making
  2. Sustainability of dialogue

2. Environmental and Social Action Plan

To cover the components of the ESAP, the Consultant will be asked to provide informational support to the Municipalities and waste collection operators in developing and implementing such actions

As part of the ESAP implementation monitoring component, the Consultant will make annual visits to municipalities, where the number of solid waste collection vehicles provided under the project comprises 50 per cent or more of the overall solid waste collection fleet of the municipality, and check the status of the ESAP implementation.

Finally, the Consultant will assist in the preparation of Annual Environmental and Social Reports (“AESR”),  that will be summarised by the Consultant in a summary AESR to include both the ESAP implementation status (section 2 of the AESR) and findings of the monitoring visits where applicable. The format of AESR shall be provided by the Bank.

3. Municipal Waste Management Plans

The Consultant will advise and support the Client in the development and establishment of a comprehensive waste management planning system for the country, as required by the newly adopted Waste Code (Chapter III). Specifically, this Waste Code prescribes the obligations of municipalities to prepare municipal waste management plans. Municipal Waste Management Plans for all municipalities covering a period of 5 years should be developed and approved by the Ministry of Environment before 31 December, 2017.

Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in June 2017 and has an estimated overall duration of 24 months.

Cost Estimate for the Assignment: EUR 300,000 (exclusive of VAT).

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source: It is anticipated that the contract will be financed by the Early Transition Countries TC Fund. Selection and contracting are subject to the availability of funding.

Eligibility: There are no eligibility restrictions.

Consultant Profile: Corporate services are required.  The Consultant should be a firm or group of firms, preferably with experience of:

  • the EBRD’s Performance Requirements as required by the EBRD’s 2014 Environment and Social Policy;
  • conducting environmental and social appraisals and monitoring activities on solid waste management projects;
  • providing environmental and social advisory services to the municipal solid waste sector.
  • 5 years’ experience of working in Georgia/Eastern Europe/Caucasus.

The Consultant is required to provide independent, impartial technical, cost, strategic, management, financial and advice, and as such will not be permitted to have a commercial interest in any other contracts or agreements for the Project.

It is expected that the Assignment will be led by an appropriately qualified project manager with experience in the solid waste sector and in implementing the key areas of this assignment, accompanied by both key and supporting experts. Local/regional experts are required.

The Consultant’s team is expected to include key experts as follows:

Key Experts No 1: International Manager / Technical Expert with:

  • preferably 8 years’ or more experience in project management of complex assignments in organisations comparable to the Client and involving multiple stakeholders; and
  • preferably 8 years’ or more experience in the municipal solid waste sector in countries with comparable conditions similar to Georgia.

Key Experts No 2: Local Manager / Solid Waste Management Regulation and Enforcement Expert, with:

  • preferably 5 years’ or more experience in project management of complex assignments in organisations comparable to the Client and involving multiple stakeholders; and
  • preferably 5 years’ or more experience in the municipal solid waste sector

Key Experts No 3: Finance Experts with preferably 8 years’ or more experience in comparable assignments in the municipal solid waste sector in Eastern Europe or the Caucasus.   

Key Experts No 4: SPP and Communication Expert with preferably 5 years or more of previous professional experience in comparable assignments in the municipal solid waste sector.

Key Experts No 5: Environmental Expert and Social/Labour Expert with preferably 5 years’ or more experience in the successful implementation of comparable assignments and with demonstrated knowledge of the environmental and social standards of the EBRD or other comparable institutions.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 20 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English via email (pdf) to the Client’s contact person, to reach the Client not later than the closing date. One additional copy shall reach the Bank’s contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file. Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Important Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are as follows:

  1. Firm’s experience of carrying out similar assignments in municipal solid waste projects (40%)
  2. Firm’s experience in Georgia or the Caucasus (20%)
  3. Firm’s awareness of EBRD Environmental and Social Policies and Performance Requirements (10%)
  4. CVs of Key Experts (30%)
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