ACAN Provision Military Interpretation
Parks Canada | Published May 12, 2015
Trade Agreement: World Trade Organization - Agreement on Government Procurement (WTO-AGP) Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Competitive Procurement Strategy: Best Overall Proposal Comprehensive Land Claim Agreement: No Nature of Requirements: Provision - Military Interpretation 5P110-140923/A MacNeil, Blaine A. Telephone No. - (902) 496-5180 Fax No. - (902) 496-5016 Advance Contract Award Notice (ACAN): An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. Background: Parks Canada has a requirement for the provision of military animation and visitor services on behalf of Heritage Canada for the Halifax Citadel National Historic Site, with an anticipated start date of June 1, 2015. The Contractor shall provide personnel to portray the military garrison in the Citadel (78th Highlanders, Royal Artillery, Royal Navy and Soldier's wives) circa 1869 and to provide visitor reception and orientation services, collection of fees and provision of personal interpretation in order to: 1) provide a cogent interpretative experience supportive of other media employed in the Site to elaborate the approved themes for the Halifax Citadel; 2) enhance the site's profile in the community and region; 3) contribute essential maintenance and service to the site's interpretative program; 4) provide informational services to visitors of the Halifax Citadel; and 5) provide reception, site orientation, fee collection, provision of tourism information and respond to visitor inquiries as essential services to the site's reception and or orientation program. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements): Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: 1. Must have multiple current staff who have attended and been successfully accredited by Parks Canada's national black powder and historic weapons training course in order to implement all elements outlined in the Halifax Citadel N.H.S.C.'s Park Historic Weapons Plan and the implementation of black powder cartridge and artillery charge production and inventory service. 2. Must be able to display an in depth level of knowledge of, and experience in, the operation of Parks Canada's point of sale system, fee and pass entry policies, and have demonstrated competence to Parks Canada's acceptance in proper money handling, including refunds. 3. The ability to provide bilingual services in the full slate of interpretation and orientation services as outlined in Military Interpretation and Visitor Services contract to a level which meets Parks Canada's service requirements. 4. Contractor must have expertise and experience in training staff of approximately 55-80 persons in all aspects in portrayal of the 78th Highland Regiment and Royal Artillery circa 1869-71 (demonstrative interpretation foot drill, weapons demonstrations, signal mast operations, cannon drills and firing, fatigues, dress & deportment, sentry rotation, special ceremonies, etc.) to a level of quality satisfactory to Parks Canada's site management. Contractor must have capacity to adapt training expertise and capabilities / techniques to action other re-enactment time period requirements as requested by Parks Canada (ex. War of 1812, World War I & II). 5. Proven ability to provide, manage, train and develop a specialty Pipe and Drum band music element for demonstrative interpretation of site's 78th Highland regiment program i.e. Pipe Band concerts, solo piping and drumming, instrument maintenance, interpretive music talks, special event and programs support. 6. Acceptable level of expertise and experience in interpretation and public presentation techniques with a record demonstrating a successful guided tour training program with implementation of such into a scheduled guided tour operation suitable for the Halifax Citadel National Historic Site (tour being 45 minutes). Experience and track record of applying interpretation techniques toward other required interpretation elements such as interpretation of period restored rooms, demonstration presentations ( sentry change, noon gun, rifle firing demo ), Experience in application of said techniques toward delivery of specialty education programs and special event themed (historical based ) interpretive products. Capacity to apply this expertise and experience in interpretive skills to other sites within the Halifax Defence Complex (Georges Island, York Redoubt, prince of Wales Tower, Fort McNab). Proven ability to provide bilingual service as part of any guided tour or interpretive service previously identified. 7. Contractor possesses staff with sufficient training and experience in costuming to maintain and service seamstress repair requirements for the Halifax Citadel's costume inventory in cooperation with site Curator. Contractor's staff possess experience in using approaches and research techniques suitable to Parks Canada's mandate and policies concerning period costuming. They possess experience at providing fitting appointment schedules and action costuming alterations. 8. Contractor can demonstrate track record and proven ability in supporting special event requests ( communications, travel, logistics, performance, interpretation ) They also are able to demonstrate a track record of providing proper management for a program operation of approximately 55 100 persons through proper documentation and administration of human resources, finances, records keeping, scheduling, communications, customer service, logistics, operational management and supervision. 9. Contractor brings an in depth knowledge and demonstrated ability to apply knowledge from historical research on: the Halifax Citadel NHSC , 78th Highlanders and Royal Artillery circa 1869, Key interpretive messages for the Halifax Citadel N.H.S.C.'s commemorative interpretation statement, Key interpretive messages related to the other sites that make up the Halifax Defence complex from the complex's Commemorative Integrity statement , and the complex's overall influences on aspects of Halifax's, region's and country's historical development. 10. Contractor must demonstrate capability to provide visitor reception and orientation in both official languages with an acceptable level of demonstrated customer service to meet the Parks Canada requirement for Quality Visitor Experience, and to meet all minimum measureable standards for this public service element (VIP Survey). This procurement is subject to the following trade agreements: Agreement on Internal Trade (AIT) World Trade Organization - Agreement on Government Procurement (WTO-AGP) North American Free Trade Agreement (NAFTA) Justification for the Pre-Identified Supplier: The Halifax Citadel Regimental Association (HCRA) is recommended as the contractor to provide costumed and general interpretation with associated support, fee collection, and reception service and programs at the Halifax Citadel National Historic Site of Canada. The contractor has considerable experience in delivering these services as has been demonstrated in their fully satisfactory past contract accomplishments. The HCRA is incorporated as a charitable non-profit organization under the Societies Act in July 1993, and is well suited to provide the fee collection and reception program service required in this contract. The HCRA has an in depth knowledge of the Citadel's history, themes, objectives, clients, and services. HCRA also hs knowledge of and experience with 19th century small arms and cannons and the preparation of ammunition specific to the site's weapons plan. The safety of the public, staff, and artifacts is essential and the HCRA is the nly highly trained and experienced organizational group in this field capable of meeting the requirement. The volunteer board members consist of various backgrounds including both former Interpreters and Fee collection and guide operatives. Their experience of the site, Parks Canada management and regulations, and the interpretive program make the organization an ideal contractor. Government Contract Regulations The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) "only one person is capable of performing the work." Exclusions and/or Limited Tendering Reasons The following exclusions and/or limited tendering reasons are invoked under the following trade agreements: WTO-AGP - Article XV, para 1(b) wherein it states "when, for works of art or for reasons connected with the protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists". NAFTA, Article 1016, para 2(b) wherein its states "where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists" AIT, Article 506, para 12(b) wherein it states "where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists". Period of the Proposed Contract The proposed contract is for a period of three (3) years, from 01 June 2015 to 31 May 2018. Pre-Identified Supplier: The pre-identified supplier is: Halifax Citadel Regimental Association P.O. Box 9080, St. A Halifax, NS B3K 5M7 Closing Date for a Submission of a Statement of Capabilities The closing date and time for accepting statements of capabilities is 22 May 2015 at 2:00 p.m. ADT Inquiries and submission of Statements of Capabilities Inquiries and statements of capabilities are to be directed to: Blaine MacNeil (Supply Specialist) 1713 Bedford Row Halifax, NS B3J 3C9 Phone 902-496-5180 Fax 902-496-5016 Email email@example.com Delivery Date: Above-mentioned The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.