V--Dismantle and Move High Density File System
Department of Veterans Affairs, VBA Office of Acquisition | Published April 18, 2017 - Deadline May 2, 2017
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
Solicitation VA101V-17-Q-0175 is issued as a request for quote (RFQ).
The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-95, Dated 1/19/2017.
The solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Business. The applicable NAICS Code for this solicitation is 484210 and the Small Business Size limitation is $27.5M. This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns in accordance with Public Law 109-461, Veterans First Program. Only offers from SDVOSB concerns that are registered and verified in the Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) website at https://www.vip.vetbiz.gov/ at the time date set for receipt of offers shall be considered for award. Offers from SDVOSB concerns that are not registered shall be rejected as non-responsive and shall not be considered for award.
The contractor shall provide all resources necessary to accomplish the deliverables as described in the Statement of Work below (section vi). NOTE: Also see attached questions and answers.
Please provide pricing for Line Items 0001:
DESCRIPTION OF SUPPLIES/SERVICES
Contractor shall provide all labor, materials, transportation, and equipment necessary for the removal and transport of a high-density file system per the Statement of Work.
Description of Requirement Statement of Work
Background: The San Juan Regional Office is currently hiring personnel to establish a National Call Center (NCC). The purpose of the NCC is to provide services to veterans and beneficiaries by phone. The NCC will be located in a space that is currently occupied by a High Density File System (HDF). In order to make the space available for the NCC, the HDF must be dismantled and relocated.
Type of Contract: Firm-Fixed-Price
The Contractor shall provide all labor, materials, transportation, and equipment necessary to remove one side of the High Density File System located on the first floor of the San Juan Regional Benefits Office, 50 Carr 165, Guaynabo, PR 00968. Work includes the dismantling of twenty-eight (28) shelves of the HDF in an organized and protective manner; tagging of the system s electrical system so that it can be easily re-installed at a future date; palletizing of the parts for safe transportation and storage; and transportation and delivery to a warehouse in Carolina, PR (exact location to be provided at a later date). The system must be disassembled in a manner that would allow the VA to re-use the equipment.
4. System Specifications
Model: High Density Eclipse Powered Storage System (custom built)
24 carriages; file size shelves; 85,000 linear inches of storage capacity.
The part of the system planned to be moved covers an approximate area of: 1,500 sqft (the full system covers ~ 3,300 sqft, with the hallway in between)
This product was installed in sept 2010, for which its warranty is concluded.
5. Security Requirements: Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort during work by VBA officials, presenting valid identification for entrance, smoking restriction and any safety procedures as outlined in the site regulations.
6. Safety Regulations: All work performed under this contract shall comply with health and safety regulations to include but not limited to Occupational Safety and Health Administration (OSHA) and other pertinent state and Federal requirements.
Performance Period: The contractor is required to complete all work within ten (10) calendar days after receipt of award. Award is anticipated on or around May 1, 2017.
FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2016), applies to this solicitation. The following provisions and clauses are added as addenda:
52.204-22 Alternative Line Item Proposal
52.209-11 Representation by Corporations Regarding an Unpaid Tax Liability or Felony Conviction Under Any Federal Law (FEB 2016)
52.225-25 Prohibition on Contracting Within Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (Oct 2015)
52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)
Site Visit: A site visit has been scheduled for Tuesday, April 25, 2017, at 9:00 a.m., at the San Juan Veterans Benefits Administration Regional Office, 50 Carr 165, Guaynabo, PR 00968. Please report to the security guard and they will escort you to the necessary office of Carmen Albino and/or Benjamin Bruno. This will be the only opportunity for potential offerors to visit the site.
All potential offerors, subcontractors, and suppliers are strongly encouraged to attend this site visit.
Submission of Offers:
Offers are due no later than May 2, 2017 by 2:00 PM EST.
Offers shall be submitted electronically to Heather.Hampton@va.gov. The email subject line must contain the following: Quote in Response to VA101V-17-Q-0175, Dismantle and Move HDF .
Offers shall be based on the requirements of the solicitation, and must contain the following:
Company name, address, DUNS Number, tax identification number (TIN), and point of contact with phone number, and e-mail address.
A completed price schedule in the format as provided in v ;
Acknowledgement of any/all amendments;
Solicitation Questions: Questions of a technical nature shall be submitted to the Contracting Officer in writing via e-mail. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is April 27, 2017 @ 2:00 PM EST. Questions received after this date and time may not be answered. Questions will be answered in a formal amendment to the solicitation so all interested parties can see the answers.
Amendments: Amendments to this solicitation will be posted at http://www.fedbizopps.gov(FBO). Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on FBO, offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.
Basis for Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price as the only factor considered.
FAR 52.212-3, Offeror Representations and Certifications Commercial Items (DEC 2016) applies to this solicitation. The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________.
FAR 52.212-4, Contract Terms and Conditions Commercial Items (May 2015) applies to this solicitation. The following provisions and clauses are added as addenda:
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
52.233-1 Disputes (MAY 2014)
52.252-2 Clauses Incorporated by Reference (FEB 1998)
852.203-70 Commercial Advertising (JAN 2008)
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.232-72 Electronic Submission of Payment Requests (Nov 2012)
852.237-70 Contractor Responsibilities (APR 1984)
LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)
This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
52.212-5, Terms and Conditions Required to Implement Executive Orders Commercial Items (JAN 2017), applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:
Paragraph b clauses applicable:
(4) 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards (OCT 2016)
(8) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015)
(22) 52.219-28 Post-Award Small Business Program Representation (Jul 2013)
(25) 52.222-3 Convict Labor (June 2003)
(27) 52.222-21 Prohibition of Segregated Facilities (APR 2015)
(28) 52.222-26 Equal Opportunity (SEP 2016)
(30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
(33)(i) 52.222-50 Combating Trafficking in Persons (MAR 2015)
(44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
(51) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)
(58) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)
Paragraph c clauses applicable:
(2) 52.222-41 Service Contract Labor Standards (MAY 2014)
(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)
(8) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)
(9) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)
In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.
This Statement is for Information Only: It is not a Wage Determination
Service Contract Labor Standards (December 2016): Wage Determination No.: 15-5707,
Revision No.: 4, Date Of Revision: 12/30/2016,
Hourly Rate / Class of Employee $10.48 + fringe benefits/ 31363 Truckdriver, Heavy
Additional Contract Requirements or terms and conditions: N/A
Defense Priorities and Allocations Systems and assigned rating: N/A
Offers are due no later than May 2, 2017 by 2:00 PM EST. Offers shall be submitted electronically to email address Heather.Hampton@va.gov. Only written quotes shall be acceptable and must be received and identified by solicitation #VA101V-17-Q-0175. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. All pages of the quote must be emailed before the deadline specified in this solicitation. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. The vendor must be active in the System for Award Management (SAM), and all SDVOSB must be certified by the Center for Veterans Enterprise (CVE) at www.vetbiz.gov, to be eligible to participate.
to receive an award.
For additional information, please contact the Contracting Officer, Heather Hampton at (336) 251-0950, or via e-mail to Heather.Hampton@va.gov.