Defense Logistics Agency, DLA Acquisition Locations | Published August 29, 2016 - Deadline September 6, 2016
The Defense Health Agency (DHA) Medical Logistics (MEDLOG) Division Medical Materiel Enterprise Standardization Office (MMESO) and the Defense Logistics Agency (DLA) Troop Support Medical Prime Vendor (PV) Program announce a Standardization Action (SA) for the standardization of Instant Hot Packs. Only those vendors on the Qualified Suppliers List (QSL) MS-1508-55_Instant_Hot_Packs are eligible for participation. The MMESO South is the lead MMESO for this project.These Instant Hot Packs products are for purchase by the Military Treatment Facilities (MTFs) of the Military Health System (MHS) and for the operational assemblages of the Army, Navy, Air Force, Marine Corps, and Naval Expeditionary Medical Support Command (NEMSCOM) and managed regionally by MMESOs North, South, West, Pacific and Europe, hereafter referred to as MMESOs. The Incentive Agreement (IA) resulting from this Sources Sought Notification is a supplement to the Prime Vendor (PV) Program and is not a contract. For additional information regarding DLA Troop Support Medical's PV program please access the web site at https://www.medical.dla.mil/.This Sources Sought Notification is intended to solicit pricing quotes from vendors who are on the QSL MS-1508-55_Instant_Hot_Packs. The pricing that is provided must be discounted from Distribution and Pricing Agreement (DAPA) prices or proposed DAPA prices. Vendors who are currently qualified for the QSL MS-1508-55_Instant_Hot_Packs must meet the requirements below. The resulting IA will be for a base period of three (3) years (36 months) from date of selection, with one (1) 24-month "option" period not to exceed a total of 5 years. Anticipated selection date is October 2016. Among vendors who are on the subject QSL, best price will determine selection. It is intended that the selected vendor(s) for this IA will support the enterprise goal of medical materiel standardization that combines operational and institutional requirements. The government is seeking a single vendor selection for an IA. The government reserves the right to standardize or not standardize on Instant Hot Packs.A. Products & Performance Required. The MMESOs are seeking product line items in the category of Instant Hot Packs. The total estimated enterprise-wide annual demand for this product line is approximately $587,671 based on Medical Product Data Bank (MedPDB) usage data over a recent 12-month period. The usage data represents requirements for the Army, Navy, and Air Force Institutional MTFs, along with operational assemblages in the Department of Defense (DoD). The specifications for this project are shown in Requirements below.B. Instructions to VendorsVendors on the QSL MS-1508-55_Instant_Hot_Packs who are interested in participating in the Standardization Action for an IA must provide a response to this Sources Sought Notification via e-mail to the MMESO POCs below. In addition to the offered pricing as specified, please include the following information: (1) Company name and address; (2) Company POC (Name and Phone Number, Fax Number, and E-mail address); (3) Commercial and Government Entity (CAGE) Code; and (4) Identification of the Sources Sought notification to which the vendor is responding. Due to the potential for e-mail to be lost in transmission, from network security, etc., vendors are strongly encouraged to confirm with the MMESO Pacific that the submission and quote were received by the MMESO Pacific via e-mail, allowing adequate time for resubmission before the due date and time should a problem occur with the first submission. Vendor must complete and submit the IA FBO Package Worksheet. A vendor who cannot open the IA FBO Package Worksheet may contact either of the MMESO POCs below and a copy will be provided via an alternate method (fax, e-mail or hard copy). Vendors that do not meet the deadline of COB 5:00 PM Central Daylight Savings Time (CDT) on the date listed for closing, per the FBO Sources Sought notification, will not be eligible for participation in the Standardization Action for an Incentive Agreement.C. Source Selection Procedures Pricing analysis of required items will occur for those vendors who have been previously qualified for the QSL. Price will be evaluated based on unit price multiplied by number of estimated units. Best overall price will be the determining factor in vendor selection for an Incentive Agreement for Standardization. Quotes should contain the vendor's best discounts off of the vendor's DAPA pricing. The Government intends to make a selection based on initial quotes but reserves the right to conduct discussions and request revised quotes, if determined necessary.Vendor Instructions for Pricing SubmissionThe pricing requirements are outlined below. Complete pricing offer and vendor information must be submitted in full to the MMESO POCs by the response date of this Sources Sought Notification. Vendor part numbers, pricing and packaging MUST match those that were submitted and qualified to the subject QSL FBO. Vendors not currently on the subject QSL will not be considered for an IA. Use these instructions to complete the IA FBO Package Worksheet. Vendors who are not selected will be notified in writing upon issuance of an IA.1. Vendor must submit the following information via IA FBO Package Worksheet for each QSL required item: Vendor Part Number (PN), Manufacturer PN, Manufacturer Name, Full Item Description, DAPA Number for Item, Unit of Measure (UOM), Quantity (QTY) in UOM, Unit of Inner Packaging (UOP), QTY of UOM in UOP, Unit of Sale (UOS), QTY of UOM in UOS, UOS Base Price, UOS Incentive Price, UOM Base Price and UOM Incentive Price.Required Products / Annual Usage in Units /
1. INSTANT HOT PACK, INSULATED, 6.0 INCHES TO 7.0 INCHES WIDE BY 9.0 INCHES TO 10.0 INCHES LONG / 273,227 /2. Vendor may provide any or all of the additional items listed below, following the same format as for requirement number 1. Pricing for these additional items will not be part of the pricing computation for vendor selection. All additions will be at the discretion of the Government.Item Descriptions /
1. INSTANT HOT PACK, INSULATED, 4.0 INCHES TO 5.5 INCHES WIDE BY 8.0 INCHES TO 10.0 INCHES LONG /2. INSTANT HOT PACK, INSULATED, 5.0 INCHES TO 6.0 INCHES WIDE BY 6.0 INCHES TO 7.0 INCHES LONG /3. INSTANT HOT PACK, INSULATED, 6.0 INCHES TO 6.5 INCHES WIDE BY 8.0 INCHES TO 8.5 INCHES LONG /
3. Vendor will be required to submit discounts off of DAPA for all products included in this standardization initiative. Where lower base uncommitted government prices are available, such as Federal Supply Schedule (FSS) prices, incentive tier is expected to be lower than such prices. This is because DAPAs, unlike other government prices, are base uncommitted. A vendor shall not quote base uncommitted prices such as FSS prices as the discounted tier price for purposes of this standardization initiative. Vendor must provide quotes on items provided in response to the technical/company requirements. Based on the good faith volume estimates provided, vendor agrees to give all designated MTFs and Operational Units incentive pricing throughout the life of this agreement in exchange for 80% commitment of purchases for the MHS in this product line. A vendor who does not provide discounts off DAPA in response to the IA FBO will not be considered for continued participation.Points of Contact (POCs): Mr. Joe Winter, MMESO South Clinical Analyst, firstname.lastname@example.org, 210-536-6072, or Mr. David Sheaffer, MMESO South Team Leader, email@example.com, 210-536-6075. DLA Troop Support Medical Contracting Officer: Ms. Tara J. Perrien, firstname.lastname@example.org, 215-737-8307.