Defense Policy Complex Threat Course -Lodging
Other Defense Agencies, Defense Security Cooperation Agency | Published June 9, 2016 - Deadline June 15, 2016
(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii)This solicitation document, HQ001316Q0046 is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract.
(iii)This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-88, Effective 16 May 2016. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation.
(iv)This RFQ is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide lodging for approximately 42 individuals for participants in the Defense Policy and Complex Threats (DPCT) course to be hosted in Washington, DC. Please see the attached performance work statement (PWS) for specific requirements. The applicable North American Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels. The small business size standard is $32.5 million.
(v) Specifics. The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.
The contractor will provide lodging services to support a two week professional seminar to be hosted in the Washington, D.C. and Virginia areas.
Period of performance: 09 July-23 July 2016
(vi) DSCA intends to purchase the services under the following Contract Line Item (CLIN):
CLIN 0001 Sleeping RoomsCLIN 0002 Manpower 1 each NSP
NOTE: All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. (vii) The contractor shall provide each lodger (WJPC participants) with identical, double sleeping rooms of similar size and type with separate work space with desk, drawers and lighting; high speed internet hook-up; refrigerator and microwave.(viii) The Government shall provide a final list of attendees and the contractor shall bill the Government for actual rooms utilized versus reserved.
(ix) The Government will not execute any contract other than with the facility or venue proposed to hold the event and provide accommodations. Any offer from a source other than the hotel or lodging venue itself must include written evidence that the offeror is currently authorized to submit binding proposals/quotes on behalf of the venue whose accommodations and/or facility are being offered. Offers that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any offer which requires the Government to execute an agreement that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offerors facility shall be deemed technically unacceptable and will not be considered for award.
(x) Clauses and Provisions. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference. FAR 52.252-2, Evaluation-Commercial Items, applies to this acquisition and paragraph (a) is completed as follows.
(xi) A single award will be made to the responsible Offeror whose quote conforms to the solicitation requirements and presents the lowest price technically acceptable (LPTA) quote, as determined by the evaluation criteria herein with due consideration to the order of importance.
(xii) Contract award will be made to the lowest evaluated price meeting or exceeding the minimum acceptability standards for non-cost factors. Quotes will be evaluated on an "acceptable" or "unacceptable" basis. Quotes will be evaluated for acceptability and shall meet the minimum requirements in order to be considered awardable. Past performance information will also be obtained from all electronic databases and other sources available to the government. Past performance will be rated on an "acceptable" or "unacceptable" basis.
(xiii) The Contractor shall submit a proposal that meets the minimum requirements of the PWS. The following Evaluation Factor's will be considered:• Within .50 miles walking distance of a Metro station or have available shuttle service to surrounding areas and must also be within .50 miles walking distance to at least (5) full service restaurants• The venue must provide shuttle service to/from the Ronald Reagan National Airport on the lodgers' arrival and departure days.• The venue must be located in a safe area, defined as having a risk factor scor of "Low" or Moderate, as defined as a score below 7 for all categories of crime listed• Must be ADA compliant • Located within 7 miles from Fort McNair• Accommodate early check in-and late check outs (xiv) Past Performance - The Government will evaluate Past Performance in accordance with FAR 13.106-2(b) (3). Offerors should identify past or current contracts (including Federal, State, and local government and private) for efforts similar to this requirement. Past performance information pertaining to the hotel facility (e.g. letters of recommendation, customer evaluations, etc.) indicating the quality of hotel and service during the past year. The past performance information pertaining to the hotel shall also include at least one reference from a group for which they provided services similar in scope to that of this upcoming ACS52. Seminar. The Government shall consider this information, as well as information obtained from any other sources such as the Past Performance Information Retrieval System (PPIRS), when evaluating the past performance.
(xv) Price - The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis for award. Award will be made on the basis of the lowest evaluated price meeting or exceeding the acceptability standards.(xvi) Provision at FAR 52.212-3, Alt1 Offeror Representations and Certifications Commercial Items, Alternate I applies. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (q) of this provision.The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, apply:52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, apply:52.203-6, Restriction on Subcontractor Sales to the Government (Sep 2006)\52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013)52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (Aug 2013)52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concern (Oct2014). 52.219-8, Utilization of Small Business Concerns (Oct 2014)52.219-14, Limitation on Subcontracting (Nov 2011)52.219-28, Post Award Small Business Rerepresentation (Jul 2013)52.222-3, Convict Labor (Jun 2003)52.222-19, Child Labor-Cooperation with authorities and Remedies (Jan 2014)52.222-21, Prohibition of Segregated Facilities (Apr 2015)52.222-26, Equal Opportunity (Apr 2015)52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212)52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014)52.222-37, Employment Reports on Veterans (Jul 2014)52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496)52.222-50, Combating Trafficking in Persons (March 2015) (22 U.S.C. 7404(g))52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014)52.203-3, Gratuities (Apr 1984)52.232-40, Providing Accerlerated Payments to Small Business Subcontractors (Dec 2013)52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (FEB 2009) (41 U.S.C. 351, et seq.)52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013)52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)52.232-39, Unenforceability of Unauthorized Obligations52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553)52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)52.246-4, Inspection of Services - Fixed Price (Aug 1996)52.249-1, Termination for the Convenience of the Government (Fixed Price) (Short Form)252.203-7000, Requirements Relating to Compensation of Former DoD Officials252.203-7003, Agency Office of Inspector General (Apr 2012)252.204-7012, Safeguarding of Unclassified Controlled Technical Information252.204-7015 Disclosure of Information to Litigation Support Contractors (Feb 2014)252.225-7012, Preference for Certain Domestic Commodities (Feb 2013)252.225-7048, Export-Controlled Items252.232-7003, Electronic Submission of Payment Requests and Receiving Reports252.232-7006, Wide Area Workflow Payment Instructions (May 2013)252.243-7001, Pricing of Contract Modifications (Dec 1991)252.243-7002, Request for Equitable Adjustment
Other FAR/DFARS provisions/clauses are incorporated by reference and include DFARS 212.212-7000, Offeror Representations and Certifications-Commercial Items and DFARS 212.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The full text of the clauses or provisions may be accessed electronically at one of the following links://www.deskbook.osd.mil, http://farsite.hill.af.mil, http://www.arnet.gov/far(xvii) Submission Requirements:
Offerors shall provide descriptive location of the hotel to Fort McNair, Washington, DC and address the minimum requirements.Offerors shall provide past performance information pertaining to the hotel facility (e.g. letters of recommendation, customer evaluations, etc.) indicating the quality of hotel and service during the past year. The past performance information pertaining to the venue shall also include at least one reference from a group for which they provided services similar in scope to that of this upcoming Specialized Course Seminar. The Offeror shall include the name, e-mail and phone number for all references. Past performance pertaining to the hotel venue must be from recent events (within the past year) held at the Offeror's facility.
Offeror shall provide their cancellation policy and associated fees with the price submission and identify the applicable early and late checkout terms and conditions for the group.
Quotes shall be submitted by Wed, 15 June 2016, no later than 10:00 am. EST using the pricing schedule provided in this combined synopsis/solicitation.
Quotes shall be submitted via email to firstname.lastname@example.org; and the contracting officer email@example.com. with the subject line "HQ001316Q0046 Lodging." Facsimile submission will not be accepted.Further details regarding this requirement can be found in the attached Performance Work Statement (PWS).