J--Facility Electrical System Testing Maintenance
Department of Veterans Affairs, Manchester VAMC | Published June 15, 2016 - Deadline July 27, 2016
Fixed mounted (bolted, etc.) circuit breakers shall be inspected and tested in place unless they warrant removal.
A.) Visual and Mechanical Inspection
a. Inspect arc chutes and inter-phase barriers for cracking, burning, chipping and misalignment. A detailed listing shall be compiled of any interrupting components which have sustained damage or wear.
b. All contacts (main, arcing, auxiliary, etc.) shall be inspected for burning and pitting and will be cleaned, dressed, adjusted for wipe, travel and pressure as required.
c. Operating mechanism and linkages shall be vacuum cleaned, lubricated and adjusted for proper operation, clearance, pressure and wait. A check shall be made to insure that all retaining rings, pins, springs, screws and bolts are in place, tightened properly and in good working order.
d. Control and closing coils, shunt trip coils, charging motors, integral control relays and auxiliary switches and relays shall be cleaned, lubricated, adjusted and inspected to insure that they are in proper working order.
e. Primary disconnect stabs on drawout circuit breakers shall be inspected for wear, pitting or burning, cleaned and adjusted as required.
f. Circuit breaker frame, insulators and main copper details shall be vacuum cleaned of all extraneous foreign material (dust, dirt, carbon, moisture, etc.).
g. Ensure that all maintenance devices are available for servicing and operating the breaker. Any test station problems shall be brought to the COTR's attention at least 72 hours prior to scheduled shutdowns and testing.
B.) Electrical Tests
a. Auxiliary protective devices, such as ground fault or under-voltage relays shall be operated to insure proper operation of shunt trip devices.
7. AUTOMATIC TRANSFER SWITCHES:
A.) Visual and Mechanical Inspection
a. Inspect for physical damage.
b. Check switch to insure positive interlocks between normal and alternate sources (mechanical and electrical).
c. Check tightness of all control and power connections.
d. Insure mechanical breaker reset function.
B.) Electrical Tests
a. Perform insulation resistance test phase-to-phase and phase-to-ground with the switch in both source positions.
b. Perform a contact resistance test phase-to-phase and phase-to-ground with the switch in both source positions.
c. Check the calibration and operation of the following:
i. Voltage sensing relays.
ii. Transfer time delay relay.
iii. Engine shutdown relay.
d. Monitor and verify correct operating and timing:
i. Normal voltage sensing relays.
ii. Engines start sequence.
iii. Time delay upon transfer.
iv. Alternate voltage-sensing relays.
v. Interlocks and limit switch functions.
vi. Time delay and retransfer upon normal power restoration.
vii. Engine cool down and shutdown feature.
e. Test Values
i. Insulation resistance test voltages and minimum values to be in accordance with manufacturer's standards.
ii. Determine contact resistance in micro ohms. Correct any values which deviate from adjacent poles by more than fifty percent (50%).
8. INFRARED SCANNING OF ELECTRICAL EQUIPMENT
A.) Visual and Mechanical Inspection
a. Remove all covers prior to inspection and scanning.
b. Inspect for physical, electrical and mechanical condition.
c. Inspect bus alignment
B.) Equipment to be scanned
b. Bus duct
e. Cable connections
f. Circuit breakers
C.) Report shall indicate the following:
a. Problem area (Location of "hot spot")
b. Indicate temperature rise between "hot spot" and reference area.
c. Indicate the cause of the heat rise.
d. Indicate phase imbalance, if present.
e. Provide an index of the areas scanned.
D.) Test Parameters
a. Scanning distribution system with the ability to detect 1 degree Celsius rise between the subject area and reference at 30 degrees Celsius.
b. Equipment shall detect emitted radiation and convert the detected radiator to a visual signal.
c. Provide photographs (thermo grams) of the deficient area as seen on the imaging system.
d. The infrared surveys shall be performed during periods of maximum possible loading (period between July 15 through August 15, 9: OOAM to 3:00pm) but not less than 10 percent (10%) of the rated load of the electrical equipment being inspected
E.) Bus Duct - Building 1 (annual)
a. 800 Amp, 3 Phase plug-in (Equipment Branch)
b. 600 Amp, 3 Phase plug-in (Critical Branch)
c. 400 Amp, 3 Phase plug-in (Critical Branch)
d. 100 Amp, 3 Phase plug-in (Life Safety)
e. 100 Amp, 3 Phase plug-in (Life Safety)
F.) Bus Duct - Building 1 (triennial)
a. 1200 Amp, 3 Phase plug-in (A wing)
b. 1200 Amp, 3 Phase plug-in (B wing)
c. 1200 Amp, 3 Phase plug-in (C wing)
d. 600 Amp, 3 Phase plug-in (A wing)
e. 600 Amp, 3 Phase plug-in (B wing)
f. 600 Amp, 3 Phase plug-in (C wing)
g. 800 Amp, 3 Phase plug-in (E wing)
h. 1200 Amp, 3 Phase plug-in (E wing)
G.) Switchboards - Building 1 (annual)
a. Main Switchboard BD1 - 2500A Bus
b. Main Switchboards BD2 and BD3 - 4000A Bus ea.
c. Main Switchboard BD4 - 1800A Bus
d. Generator Switchboard - 3200A Bus
e. E wing Switchboard 1BE1 - 1200A Bus
f. E wing Switchboard 1BE2 - 1600A Bus
H.) Critical Panel boards - Buildings 1 and 4 (annual)*
a. Panels MDP-LSE, MDP-LSHL
b. Panel MDP-CRE
c. Panels MDEQ6, MDEQ6A
d. Panels MDP-DEQ, MDP-EQ
e. Panels MDP-CR1, MDP-CR2
f. Panels SDPE-3, SDPE-4
g. Panels EPP, ELP, KE, KD, KS
h. Panels DEQ8, DEA, 8AV
i. Panels 3EQ, ADP, SL, ADP2
j. Panels P2CD, P2B2, P2AE, P2AE1
k. Panels P1AE, P1BE, P2B2, PBE
l. Panels 2CRA, 3CRA, 4CRA, 5CRA, 6CRA, 3CRB, 4CRB, 5CRB, 6CRB, 1LSA, 2LSA, 3LSA, 4LSA, 5LSA, 6LSA,3LSB,4LSB, 5LSB, & 6LSB, 3BE, 4CRBA, 5CRBA, 6CRBA, 4LSB1
m. Panels XF, XG, XH
n. Panels LS21, LS41, L1AE, P21, P22, SDP21, SDP41
o. Building 4 - quantity 12 panels
I.) Non-critical Panel boards - all buildings (triennial)*
a. Building 1 quantity 150 panels
b. Building 2 quantity 4 panels
c. Building 3 quantity 1 panel
d. Building 5 quantity 1 panel
e. Building 6 quantity 2 panels
f. Building 7 quantity 4 panels
g. Building 8 quantity 4 panels
h. Building 9 quantity 6 panels
i. Building 10 quantity 3 panels
j. Building 14 quantity 1 panel
k. Building 26 quantity 4 panels
l. Building 35 quantity 22 panels
m. Building 32 quantity 5 panels
*Panel board quantities may change due to site construction occurring during the course of this contract. The COTR must be informed of any change in quantity before work is either performed or deleted.
9. FUSED VACUUM BREAKERS - 15KV
A.) Visual and Mechanical Inspection
a. Inspect for physical and mechanical condition
b. All insulation should be wiped free of dust
c. Verify that fuse sizes and types correspond to drawings
d. Perform mechanical operator tests in accordance with the manufacturer's instructions
e. Check blade alignment and arc interrupter operation
f. Verify that expulsion-limiting devices are in place on all holders having expulsion type elements
g. Check each fuse holder for adequate mechanical support for each fuse
h. Test all electrical and mechanical interlock systems for proper operation
i. Clean the entire switch using approved methods and materials
j. Inspect arc chute for chipped parts and misalignment
k. Lubricate as required
l. Check switchblade clearances with the manufacturers published data
B.) Electrical Tests
a. Perform insulation resistance tests on each pole, phase-to-phase and phase-to-ground for one (1) minute.
b. Perform contact resistance test across each blade and fuse holder
C.) Test Values
a. Bolt torque levels shall be in accordance manufacturer's specifications.
b. Perform insulation resistance test in accordance with Table 7.1.1
c. Determine the contact resistance in microhms. Investigate any value exceeding 100 micro ohms or any values that deviate from adjacent poles or similar switches by more than fifty percent (50%)
10. BATTERY SYSTEM:
Visual and Mechanical Inspection
a. Inspect for physical damage
b. Check intercell bus link integrity
c. Clean battery terminals and tighten
d. Add distilled water (if required) to maintain the proper level of electrolyte
B.) Electrical Tests
a. Measure system charging voltage and each individual cell voltage
b. Measure electrolyte specific gravity and level
C.) Test Values
a. Compare measured values with manufacturer's specifications
11. QUALIFICATIONS OF THE TESTING AGENCY
The testing firm shall have local representatives within a 150 mile radius of the Providence VA Medical Center in Providence, RI. There will be multiple trips to the PVAMC to accomplish this work due to the scheduling requirements of multiple shutdowns to numerous pieces of the electrical equipment throughout the medical center. The hospital cannot arbitrarily shut down for the convenience of this contract.
A.) The testing firm shall be a corporately independent testing organization which can function as an unbiased testing authority, professionally independent of the manufacturers, suppliers, and installers of equipment or systems evaluated by the test firm.
B.) The testing firm shall be regularly engaged in the testing of electrical equipment devices, installations and systems, including high voltage equipment.
C.) The testing firm shall meet OSHA criteria for accreditation of testing laboratories, Title 29, Part 1907, or be a full member company of the International Electrical Testing Association.
D.) The lead, on site, technical person shall be currently certified by the International Electrical Testing Association (NETA) or National Institute for Certification in Engineering Technologies (NICET) in electrical power - distribution system testing. All personnel performing work on electrical equipment must meet the definition of qualified personnel as stated in the NEC.
E.) The testing firm shall utilize technicians who are regularly employed by the firm for testing services.
F.) The testing firm shall submit proof of the above qualifications with bid documents.
G.) The terms used here within such as Test Agency, Test Contractor, Testing Laboratory, or Contractor Test Company, shall be construed to mean the testing Organization.
At the time of bidding, the Contractor shall submit to the VAMC Providence, RI the following:
" Copy of the contractor's energized electrical work and lock out tag out policies
" Material Safety Data Sheets (MSDS) if required
" Qualifications for performing work on 11.2KV rated electrical equipment
" The testing lab shall be responsible for satisfactory total operation of the equipment and its certification, and shall have had experience with three or more comparable systems. Each of these systems shall have been in successful operation for three years or more. Submit quality assurance criteria prior to commencing work.
" Upon completion of annual testing, the contractor shall submit two copies of final test reports within fifteen (15) business days for each year of the contract. Full payment by the PVAMC may not be issued until test reports have been received and approved. Test reports must include documentation of any deficiencies and their recommended corrective actions, or documentation that the corrective action was completed, as well as the items listed below:
1. Summary of the project
2. Description of the equipment tested
3. Description of the test
4. Test results
5. Updated single line diagrams
6. Conclusions and recommendations
7. Appendix with the appropriate test forms for each piece of equipment
8. The signature of the responsible test authority
13. CODE REQUIREMENTS:
All inspections and tests shall be in accordance with the following codes and standards:
A.) The National Electric Manufacturer's Association - NEMA
B.) The institute of Electrical and Electronics Engineers - IEEE
C.) American Society for Testing and Materials - ASTM
D.) International Electrical Testing Association - NETA Maintenance Testing Specifications -MTS-1989
E.) American National Standards Institute - ANSI C2: National Electrical Safety Code
F.) Insulated Cable Engineers Association - ICEA
G.) Association on Edison Illuminating Companies - AEIC
H.) Occupational Safety and Health Administration - OSHA
I.) National Fire Protection Association - NFPA
a. ANSI/NFPA 70: National Electric Code
b. ANSI/NFPA 70B: Electrical Equipment Maintenance
c. NFPA 70E: Electrical Safety Requirements for Employee Workplaces
d. ANSI/NFPA 78: Lightning Protection Code
e. ANSI/NFPA 101: Life Safety Code
All work shall be warrantied for a minimum period of one year from time of performance. All parts shall carry the manufacturer's standard warranty as a minimum.
15. PROPOSED SCHEDULE:
Standard work hours for this project are 7:00 AM to 4:30 PM Monday through Friday unless otherwise detailed in this document. Some distribution equipment testing will require after hours or weekend work.
16. WORK LOCATION AND RESTRICTIONS:
The work site location is at the Providence VA Medical Center in Providence, RI. The contract work is intended to be done site wide.
All work shall be done between the hours of 7:00am and 4:30pm Monday through Friday, holidays excepted, unless other times are arranged in advance and approved in writing by the Project Manager. When the contractor's work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the Project Manager.
Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in parking lot number 10, located south of Building 1 and at the Davis Park location off Chalkstone Avenue. Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the VA Police.
18. SITE UTILITIES:
The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the Project Manager prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation. In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 2 weeks in advance) and approved by the VA Project Manager. All utility shutdowns must be reviewed and approved by the VA.
19. PROJECT SAFETY:
Contractor shall comply with the Contractor Safety Manual of the Providence VAMC, included as Attachment A.
A.) Safety precautions shall include, but are not limited to, the following requirements:
a. Occupational Safety and Health Act - OSHA
b. Accident prevention manual for industrial operations latest edition, National Safety Council
c. VA Safety Practices:
i. All tests shall be performed with the equipment de-energized unless an authorized energized electrical work permit is in place.
ii. The testing lab shall have a designated safety representative who shall be present on site to ensure proper safety practices are in use. The Safety representative's name shall be submitted in writing to the COTR prior to commencing work.
iii. The testing lab shall use warning signs and caution tape as needed during testing to insure protection of VAMC personnel and patients.
20. MATERIAL & WORKMANSHIP QUALITY:
All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first class manner according to the best trade practices and to the satisfaction of the Project Manager.
A - Safety Manual of the Providence VAMC
Providence VA Medical Center
Construction Safety Manual
1.0 GENERAL INFORMATION 2
1.1 Standard Safety and Security Rules 3
1.2 Safety Permits and Procedures 3
1.3 Housekeeping 4
1.4 Accident, Incident, Injury, or Illness 4
2.0 ENVIRONMENTAL ISSUES 4
2.1 Hazardous Waste Management 4
2.2 Transport of Hazardous Materials 4
2.3 Spill Prevention and Control 5
2.4 Pest Control 5
2.5 Air Emissions 6
2.6 Stormwater and Wastewater 6
2.7 Biological/Chemical/Radioactivity Hazards 6
2.8 Asbestos Containing Materials 7
2.9 Lead Paint 7
3.0 OSHA SAFETY ISSUES 7
3.1 Hazardous Materials and Hazard Communication 8
Hazardous Materials 8
3.2 Confined Space Entry 8
3.3 Lockout / Tagout 8
3.4 General Electrical Safety 9
3.5 Compressed Gas Cylinders 9
3.6 Powder-Actuated Tools 9
3.7 Welding, Cutting, and Brazing Hot Work Permit 10
3.8 Cranes and Rigging 10
3.9 Miscellaneous Additional Safety Rules for the Protection of PVAMC 10
Patients, Visitors, Employees, Neighbors and Property 10
All contractors, Project Managers, and employees engaged in construction activities at the PVAMC must be aware of the construction safety requirements outlined in this manual.
The implementation of construction safety programs will minimize the potential for injuries and illnesses to our patients, employees and visitors from unsafe construction activities conducted by contractors and VA employees, including operations and maintenance crews, permanent construction crews and temporary purchase and hire staff.
It is the policy of the VHA to protect patients, staff, visitors and contractors from safety and health hazards associated with construction activity on VA/VHA property and leased property at which VA-funded construction is occurring.
Construction activities are defined as those that include VHA projects performed by employees or contractors and enhanced use lease projects within structures fully managed by VHA or within the purview of VHA authority.
Safety is a philosophy and a practice that identifies and eliminates job site hazards throughout the lifecycle of a project and discourages work practices and equipment that place individuals at risk of injury.
This manual outlines programs and procedures to maintain a healthy environment of care for our patients and a safe and healthy worksite for employees, visitors and contractors during construction activities.
1.0 GENERAL INFORMATION
1.1 Standard Safety and Security Rules
The following are some reasons for which an employee of a contractor may be temporarily or permanently removed from Medical Center premises:
??Possession or use of alcoholic beverages or regulated drugs not prescribed by a physician
??Possession of explosives, firearms, ammunition, and other weapons
??Deliberate violation of safety or security rules
??Illegal dumping, handling, or disposal of hazardous materials
??Destruction or removal, without written permission, of any property belonging to Providence VAMC, the property owner, employee, or other contractors or employees
" Failure to follow the directions or instructions of a VA Police Officer, VA Project Manager or VA Project Manager
" Failure to wear in a visible manner a facility issued identification badge
??Intimidating, threatening, harassing, impeding or interfering with an inspector, security officer, or Providence VAMC employee or designated representative
??Using emergency exits other than for emergencies
??Misuse of fire prevention and protection equipment
??Unauthorized removal or destruction of a safety barricade, handrail, guardrail, warning sign, fall protection, or other warning devices intended to protect PVAMC's students, faculty, employees, neighbors or property.
For additional information on safety guidelines that are related to security issues, you may refer to the
Providence VAMC Police Department
1.2 Safety Permits and Procedures
The following operations may present a hazard to PVAMC employees, visitors, patients, neighbors or property. Therefore, you must obtain written approval through the Providence VAMC Project Manager before:
??Working on fire protection/detection systems
" Penetrating any smoke/fire barrier wall
??Performing burning, welding, cutting, soldering, or other hot work
??Performing any work above an existing finished ceiling
??Obstructing an exit door or any exit path within any building
??Obstructing access to the hospital by emergency services
??Working on electrical, steam, chilled water systems or other energized systems
??Moving emergency equipment (fire extinguishers, first aid kits, etc.) provided by PVAMC
??Installing a temporary electrical service
??Working with hazardous chemicals (including solvents and paints)
??Generating hazardous wastes (including waste oil)
??Using powder actuated tools
??Using a gas, diesel, or LP (propane) powered engine indoors
??Operating a power vehicle or self-propelled work platform
??Using radioactive sources or conducting field radiography (x-ray)
??Working with asbestos-containing materials
??Working on security systems
??Working with compressed air/gases
??Using a laser
??Working on a fume or biological hood
??Working on a solvent storage cabinet
??Working on heating, ventilation, or air conditioning equipment
??Working on a roof
??Lifting or hoisting with cranes, derricks, hoists or helicopter
??Performing blasting operations
Special Rules for Operations Involving Utilities:
??Only Providence VAMC Facilities Operations may shut down or start up operating utilities.
??You must notify your Project Manager, who will coordinate with Providence VAMC Facilities Operations, 48 hours in advance of the need for such shutdowns or startups.
Special Rules for Lockout/Tagout of Machinery, Pipes, etc.:
??If you intend to service or maintain machinery that could hurt someone if it were to unexpectedly start
up, you must inform the Providence VAMC Project Manager of the Lockout/Tagout procedures you
intend to follow.
??See Section 3.3 on Lockout/Tagout generally.
You must maintain good housekeeping. You must keep work areas neat, clean, orderly and free of excess
trash and debris and never block walkways, stairs, exits, or create a tripping hazard. Cover and/or place guardrails around open holes, trenches, or excavations into which PVAMC's visitors, patients, or employees may fall. Poor housekeeping at a job site may lead to an increased potential for safety hazards and an increased incidence of accidents and chemical spills.
1.4 Accident, Incident, Injury, or Illness
After notifying the appropriate emergency agency (e.g., 9-1-1), work related accidents, incidents, injuries, and illnesses must be immediately reported to the Providence VAMC Project Manager or representative. The Contractor is responsible for notifying OSHA for any incidents that are reportable to that agency.
2.0 ENVIRONMENTAL ISSUES
2.1 Hazardous Waste Management
Hazardous waste generated by a Contractor as part of its work must be properly identified, stored and
disposed of in accordance with all applicable local, state and federal laws. The Contractor must coordinate
with its Providence VAMC representative to provide a list of hazardous waste(s) to be generated during the
project, and to determine the location(s) available for hazardous waste storage. The Contractor must also
ensure, at a minimum, proper labeling, adequate secondary containment, segregation of incompatible
materials and routine inspection of storage areas as required by law. In addition, all hazardous waste
containers shall be constructed of a material that is compatible with the waste, shall be in sound condition,
and shall be kept securely closed at all times in accordance with applicable regulations.
Containers and/or tanks used to store hazardous wastes must be managed in accordance with applicable
regulations and must be inspected daily.
The Contractor is responsible for completing all disposal documents, which may include, but are not
limited to, waste profiles, waste analytical samples and hazardous waste manifests. Providence VAMC shall be designated as the Generator on all documents and shall be provided with copies of all waste analyses, land disposal restriction forms and related documentation. Copies of all disposal documents shall be submitted to the Project Manager for review at least 5 days prior to shipment. The Project Manager or an EH&S representative will sign the manifests as the Generator. At the time of shipment, the Contractor shall provide the bottom three copies of the manifest to the Project Manager or the PVAMC EH&S representative for distribution to the appropriate agencies.
Contractor employees must be appropriately trained in hazardous waste procedures. In the event a Contractor encounters previously unidentified material that is reasonably believed to be radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, toxic, hazardous, asbestos containing or oil-based, the Contractor shall immediately stop work in the affected area and report the condition to the Project Manager. At no time shall such material be disposed of in chutes, dumpsters, drains, pipes or any other waste container. The Contractor agrees to cooperate with the Project Manager and any consultants engaged by the Project Manager to perform services with respect to the analysis, detection, removal, containment, treatment and disposal of such regulated materials.
2.2 Transport of Hazardous Materials
All transportation of hazardous materials while on Providence VAMC property shall be conducted in
accordance with USDOT Hazardous Materials Regulations for proper packaging, marking/labeling, handling, documentation, etc. At no time should hazardous materials be transported via public or private roads at Providence VAMC in a manner that could result in an unsafe condition for personnel or the environment.
2.3 Spill Prevention and Control
Providence VAMC's Spill Prevention Control and Countermeasures (SPCC) Program establishes
Medical Center-wide procedures for the prevention and detection of spills and/or releases of oil or hazardous materials, including the following:
??Based on the inventory of oil and hazardous chemicals that will be brought on-site, the Contractor shall have available equipment (e.g., secondary containment pallets, absorbent pads, absorbent booms, speedi-dry) that is suitable and sufficient to control a potential spill/release.
??The Contractor is responsible for identifying conveyances to the environment (e.g., sumps, storm/floor
drains, etc.) and adequately minimizing spill potential to these areas.
??The Contractor is responsible for the proper storage of all flammable and combustible chemicals that are brought and/or stored on site to complete the work of this contract. Such storage may require the use of safety containers, safety cabinets, and/or secondary containment. The Contractor shall also ensure that any incompatible chemicals are safely segregated. The Contractor is responsible for maintaining and securing all chemical containers and all chemical storage areas. This requires selecting locations and methods to minimize exposure to rainfall, surface water, and the ground surface or subsurface. Enclosures, shelters, and secondary containment should be used where appropriate.
??The Contractor must use appropriate protective procedures such as double containment, employee training, overflow protection, and other measures as part of activities involving the use, storage, or handling of petroleum products or hazardous materials on Providence VAMC Property.
??The Contractor must ensure that his/her employees are adequately trained in spill procedures outlined
below. The Medical Center's SPCC Program also establishes reporting requirements in the event of a spill or release of oil or hazardous materials. In the event of a release or spill, the Contractor must follow all of the reporting requirements of the SPCC Program as specified below:
(1) The Contractor shall extinguish all sources of ignition and isolate incompatibles or reactive chemical
(2) The Contractor shall determine if the spill/release is incidental or non-incidental.
(3) For incidental spills/releases:
??The Contractor shall attempt to stop or contain the spill/release at the source provided that doing so
does not endanger anyone.
??The Contractor shall prevent discharge of materials to environmental receptors including drains,
sumps, soil, etc.
??The Contractor shall immediately notify the Project Manager of all incidental spills/releases.
??The Contractor is responsible for the proper collection, storage and disposal of waste materials in
compliance with EPA and R.I. DEM regulations and in cooperation with the Project Manager.
(4) For non-incidental spills/release:
??The Contractor shall immediately report the spill/release to the Medical Center's Environmental Health & Safety (EH&S) Department who will advise you on the need for initiating contact with spill response vendors.
??The Contractor shall follow the steps for incidental spill/releases identified in item (3) above,
provided that it is safe to do so.
??PVAMC's EH&S Department will coordinate ALL reporting to outside agencies and will conduct
follow-up written notifications if necessary.
??The Contractor will conduct an incident analysis and coordinate with the Project Manager and the
PVAMC EH&S Department on any actions that are required to prevent recurrence.
??If it is deemed necessary to engage a professional spill cleanup company, the PVAMC EH&S
Department will coordinate the cleanup through the Project Manager.
2.4 Pest Control
If a Contractor or his/her employees see evidence of cockroaches, mice, ants or other pests during the
course of their work, they must notify the Project Manager immediately. The Contractor shall not use
any insecticide products on Medical Center property unless such activities are part of your contracted work and you are specifically trained to do so.
2.5 Air Emissions
[Combustion units include, but are not limited to, boilers, heaters, emergency generators and kilns.]
1 "Incidental" spills meet ALL of the following criteria: 1) personnel are familiar with the hazards associated with the spilled material; 2) containment/response does not pose potential health and safety hazards (e.g. fire, explosion or chemical exposure); 3) a small quantity (less than 10 gallons) of material is spilled/release which DOES NOT reach the environment or pose potential health and hazardous; and 4) spilled/release material can be readily absorbed, neutralized, or otherwise controlled at the time of release by employees in the immediate area or by maintenance personnel.
"Non-incidental" spills include 1) major spills/release (e.g. greater than 10 gallons) that do not reach the environment or 2) any amount of spilled material that escapes to the environment (including drains, sumps, soil, etc.).
All Contractors must immediately report the following to the Project Manager:
??Any maintenance or repairs to a combustion unit that could result in a change in maximum heat
input value or overall emissions (e.g. burner replacement or fuel conversions)
??Any conditions discovered which could have resulted in an increase of air pollutant emissions.
CFC Containing Units [CFC containing units include those containing any ozone depleting refrigerants including, but not limited to, Chlorofluorocarbons (CFC) and Hydrochlorofluorocarbons (HCFC).]
Contractors shall immediately notify the Project Manager whenever they become aware of any
unintentional or intentional release of CFCs above de-minimis levels as established by EPA regulators.
Contractors shall provide the following documentation to the Project Manager:
??EPA certifications for any reclaimers to which CFC products evacuated from Providence VAMC systems are to be sent.
??Certifications for any CFC recycle/recovery equipment to be used at PVAMC
??Service records for all units containing greater that 50 pounds of refrigerant. Records must include the date and type of service and the type and quantity of refrigerant added.
Contractors shall immediately notify and provide documentation to the Project Manager whenever:
??A leak rate equals or exceeds 35% per year for commercial/industrial processes
??A leak rate equals or exceeds 15% per year for comfort cooling processes
??A release occurs of >100 pounds in a 24 hour period for CFC-12, CFC-113 ad R-500.
Halon Service providers shall immediately notify the Project Manager whenever it becomes aware of any unintentional or intentional release of halon.
2.6 Stormwater and Wastewater
Projects that disrupt over one (1) acre of land must adhere to the EPA's Phase II stormwater requirements.
These projects are required to obtain a NPDES permit and implement best management practices. The Contractor is responsible for obtaining such permits before the start of work.
Providence VAMC's wastewater discharge is regulated by Narragansett Bay Commission (NBC). The discharge of any wastewater must adhere to these permit requirements. These include but are not limited to:
??No discharge of mercury, silver or other metal-bearing wastewater
??No discharge of highly corrosive substances (5 < pH > 10.5)
??No discharge of flammable materials that could create a hazard for Providence VAMC personnel these are the only references that will be noted in the policy. or NBC treatment works personnel.
1.0 The Contractor must identify all wastewater streams for the Project Manager and obtain approval for
2.7 Biological/Chemical/Radioactivity Hazards
Some Providence VAMC operations involve the use of biological, chemical, or radioactive material that
can be hazardous to PVAMC's visitors, patients, or employees if not handled safely. Areas where work with biological, chemical, or radioactive materials is being performed will be marked with appropriate signs.
Do not enter these areas and do not handle hazardous biological, chemical, or radioactive material unless it
is part of your contracted work and you are specifically trained to do so.
2.8 Asbestos Containing Materials
Providence VAMC will have determined, before work is begun, the presence, location, and quantity of
asbestos-containing or potentially asbestos-containing materials that would be specifically impacted by the
work of your contract. The Providence VAMC Project Manager will provide a specific asbestos audit
report for those work areas in question. The contractor shall not disturb asbestos-containing materials
unless such activities are part of your contracted work and you are specifically trained to do so. Asbestos
abatement contractors should coordinate with the Project Manager and the Medical Center's EH&S Department for specific requirements for asbestos abatement work.
The Contractor shall not disturb, damage or otherwise handle any suspect asbestos containing material. It
is recommended that the following suspect materials be assumed to contain asbestos:
Cement Pipes, High Temperature Gaskets, Electrical Wiring Insulation,
Cement Wallboard, Lab Hoods/Benches/Gloves, Chalkboards,
Cement Wallboard, Fire Blankets/Curtains/Doors, Roofing Shingles and Felt,
Flooring, Backing, Elevator Equipment Panels, Base Flashing,
Construction Mastics, Elevator Brake Shoes, Thermal Paper Products,
Acoustical Plaster, HVAC Duct Insulation, Caulking/Putties,
Decorative Plaster, Boiler Insulation Adhesives,
Textured Paints/Coatings, Breeching, Insulation, Wallboard,
Ceiling Tiles and Lay-in Panels, Pipe Insulation, Joint Compound,
Spray-applied Insulation, Cooling Towers, Vinyl Wall Coverings,
Blown-in Insulation, Electrical Cloth, Asphalt Floor Tile,
Fireproofing Materials, Heating and Electrical Ducts, Vinyl Sheet Flooring,
Taping Compounds, Electrical Panel Partitions, Vinyl Floor Tile,
Packing Materials (wall/floor penetrations), Ductwork, Flexible Fabric, Connectors, Spackling Compounds.
The Contractor shall not sweep, dust, vacuum or mop dust debris that is the product of a suspect asbestos
containing material. The Contractor shall also not pick up or throw away any suspect asbestos-containing
waste or trash. If it material that is suspected to be asbestos-containing is disturbed and becomes airborne,
the Contractor shall immediately notify the Project Manager.
If it is part of the Contractor's work, stripping of floor finishes shall be done using low abrasion pads at
speeds lower than 300 rpm and wet methods shall be used. The Contractor shall take care not to overstrip
floors and shall stop stripping immediately upon removal of the old surface coat. Sanding of flooring material is strictly prohibited unless it is part of your contracted work and you are specifically trained to do so.
Any suspect asbestos containing material that is observed by the Contractor to be crushed, ripped, broken
or in any way damaged should be reported to the Project Manager immediately.
Contractors must, within 24 hours, convey to the Providence VAMC Project Manager any information
they newly discover concerning the presence, location and quantity of asbestos-containing or potentially
2.9 Lead Paint
Unless the Providence VAMC Project Manager provides a specific lead-paint inspection, Contractor's
should assume that any painted surface they come in contact with is coated with lead-based paint.
Therefore, Contractor's should not perform any intrusive, dust-generating work on painted surfaces (e.g.
drilling, cutting, brazing, scraping, demolition), unless the surface has confirmed to be non-lead or unless
such work is part of your contracted work and you are specifically trained to do so.
Any painted surfaces that have loose, flaking, and chipping or otherwise non-intact paint should not be
impacted by the Contractor and should be reported to the Project Manager immediately.
Lead paint abatement contractors should coordinate with the Project Manager and the Medical Center's EH&S Department for specific requirements for lead abatement work. Refer to the section of this manual on Hazardous Waste for guidelines on the proper disposal of lead containing paint.
3.0 OSHA SAFETY ISSUES
3.1 Hazardous Materials and Hazard Communication
??Do not handle or use hazardous materials without training by your company's representative.
??No solvents, paints, or similar flammable, toxic, or irritating materials may be used in areas occupied
by Providence VAMC employees, visitors, or patients unless specifically approved in writing by the
Providence VAMC Project Manager.
??Maintain adequate ventilation when paints or solvents are used.
??Use flammable solvents and materials with extreme caution.
??Store flammable paints and solvents in approved flammable liquid storage cabinets if inside buildings.
The Contractor shall submit an inventory of all hazardous chemicals that are brought on-site with
accompanying Material Safety Data Sheets to the Project Manager. The Contractor shall also ensure
that all containers that are brought on site for the storage of hazardous chemicals (e.g., gas, paint, etc.) are
labeled and inspected in accordance with all applicable regulations. The Contractor shall remove all hazardous chemicals that it brings on-site when work involving a specific hazardous chemical is complete.
The Contractor may request and review Material Safety Data Sheets for any chemicals that are encountered
on Medical Center property during the performance of its work.
3.2 Confined Space Entry
Providence VAMC has developed and implemented a Confined Space Entry Program to protect all
Medical Center employees who are required to enter confined spaces. PVAMC's complete written program is available for review upon request to the Project Manager.
This Medical Center-wide program defines a "Confined Space" and an "Enclosed Space" in accordance with 29CFR §§ 1910.146 and 1910.269, respectively. Entrance into any of these spaces by a Contractor requires adherence with all applicable regulations as well as with certain Medical Center protocols as defined further below.
As part of the Confined Space Entry Program, the Medical Center performed hazard assessments, developed inventories and posted all confined and enclosed spaces at the point of entry. These postings include information on the classification of the space (e.g., "Permit Required", "Non-permit Required"), the confined space ID number, the location, the known hazards, and the minimum personal protective equipment needed for entry. Where available the Medical Center's experience with the confined space is also included on the signage. The Medical Center Confined Space Inventory and hazard assessment forms are available for review.
??The Contractor is responsible for developing, implementing and maintaining his/her own Confined Space Entry Program, including provisions for emergency rescue in accordance with OSHA regulations as it applies to the work of this contract.
??If during the course of its work, the Contractor encounters a confined space that has not been previously identified by the Medical Center, it must immediately bring the space to the attention of the Project Manager and delay entry until Providence VAMC has examined the space.
??When both Medical Center personnel and Contractor personnel are working in or near confined spaces, the Contractor shall coordinate all operation with the affected Medical Center personnel before entry.
??Advance notification is always required. Whether you enter a confined space with a PVAMC employee or not, the Contractor's entry attendant must always first inform the Providence VAMC Project Coordinator before you enter a confined space.
The Contractor shall provide the Project Coordinator with:
??The exact location of the confined space and confined space ID number;
??The time of entry and approximate entry duration; and
??The names of authorized attendants and entrants.
??After the entry: If you have entered a "permit-required" confined space, you must, after the entry is concluded, notify Providence VAMC Project Coordinator of (1) the permit space program you followed and (2) any hazards you confronted or created in the space.
3.3 Lockout / Tagout
Providence VAMC protects its patients, visitors, employees, neighbors and property in part by complying
with 29 CFR 1910.147 - Control of Hazardous Energy Sources (Lockout/Tagout). As part of PVAMC's
Lockout/Tagout Program, standard locks and tags are used to control the start-up of equipment that is being serviced or maintained by its employees. At no time shall the Contractor or its employees override any locks or tags that they encounter during the performance of its work.
The Contractor is responsible for developing; implementing and maintaining his/her own Lockout/Tagout
Program in accordance with OSHA regulations as it applies to the work of this contract. The Contractor
shall submit a copy of its Lockout/Tagout Program to the Project Manager or Property Manager before
the start of any work where 29 CFR 1910.147 is applicable. The only purpose of this submission is to
ensure that, for the safety of PVAMC's patients, visitors, employees, neighbors or property, the Contractor's
Lockout/Tagout procedures are consistent with restrictions and prohibitions of PVAMC's Lockout/Tagout
??Providence VAMC Facilities Operations will shut down and start up utility systems.
??The Contractor will maintain a log of all machines and equipment that are locked out and/or tagged out
during the performance of the work of this contract. This log shall identify the equipment that was worked on, the date that work was performed, and the name of the individual performing the work.
The Contractor will submit this log to the Project Manager on a monthly basis when Lockout/Tagout work is being performed.
3.4 General Electrical Safety
??Only qualified electricians are permitted to work on electrical systems and equipment that uses or
controls electrical power.
??Do not operate electrical tools or equipment in wet areas or areas where potentially flammable dusts,
vapors, or liquids are present, unless specifically approved for the location.
??Should a circuit breaker or other protective device "trip," ensure that a qualified electrician checks the
circuit and equipment and corrects problems before resetting the breaker.
??Erect barriers and post warning signs to ensure non-authorized personnel stay clear of the work area.
??Report hazards (lack of protective guards or covers, damaged equipment, etc.) to the PVAMC Medical Center Project Manager immediately.
??Do not leave electrical boxes, switch gear, cabinets, or electrical rooms open when not directly attended. Insulate energized parts when covers have been removed or doors are ajar. Use of cardboard, plywood, or other flammable materials to cover energized circuits is prohibited.
3.5 Compressed Gas Cylinders
Compressed gases can pose a severe hazard to PVAMC's patients, visitors, employees, neighbors and
property. Therefore, the following measures must be taken for their protection:
??Valve protection caps must be in place when compressed gas cylinders are transported, moved, or
??Close cylinder valves and replace valve covers when work is complete and when cylinders are empty
??Secure compressed gas cylinders in an upright position in a welding cart or to a solid object (using chains, straps, or a rigid retaining bar). Secure compressed gas cylinders on an approved carrier while being transported.
??Keep cylinders at a safe distance or shielded from welding or cutting operations. Do not place
cylinders where they can contact an electrical circuit.
??Keep oxygen and flammable gas regulators in proper working order and a wrench in position on the acetylene valve when in use. If not manifolded together, separate oxygen and flammable gas cylinders by 20 feet or a 5 foot high fireproof barrier.
??If a leak develops in a cylinder and it cannot be immediately corrected, move the cylinder to a safe
location outside the building.
??Use only approved spark igniters to light torches.
??Cylinders must not be taken into or stored in confined spaces, including gang boxes and office/storage trailers.
??Do not store hoses and regulators in unventilated or closed containers or areas.
??Do not leave behind partially filled or empty cylinders. Always remove them from the site.
3.6 Powder-Actuated Tools
Powder-actuated tools can pose hazards to PVAMC's patients, visitors, employees, neighbors and property.
Such tools are, therefore, not permitted in occupied Providence VAMC buildings without the approval of the PVAMC Medical Center Project Manager. In addition:
??Contractor's who operate powder-actuated tools must be properly trained in their use and carry a valid
operator's card provided by the equipment manufacturer.
??Each powder-actuated tool must be stored in its own locked container when not being used.
??A sign at least 7 inches by 10 inches with bold face type reading "POWDER-ACTUATED TOOL IN
USE" must be conspicuously posted when the tool is being used.
??Powder-actuated tools must be left unloaded until they are actually ready to be used.
??Powder-actuated tools must be inspected for obstructions or defects each day before use.
??All Powder-actuated tool operators must have and use appropriate personal protective equipment such as hard hats, safety goggles, safety shoes and ear protectors.
3.7 Welding, Cutting, and Brazing Hot Work Permit
??Obtain a permit from the Project Manager for each separate work activity and ensure that all conditions of the permit are met at all times. The permit must be obtained from the Contract Coordinator prior to the start of any welding/cutting/brazing work. In addition, the Contractor must also maintain its own hot work permit system in accordance with OSHA regulations.
??Remove combustible materials from the area before beginning work.
??Elevate oxygen/acetylene hoses seven feet above the work area or otherwise protect them from
??Install anti-flash back (safety/check) valves in both the oxygen/acetylene hoses at the regulator.
??Shield adjacent areas with welding partitions.
??Have a second person stand by with an approved fire extinguisher for welding and burning operations in accordance with OSHA regulations and permit requirements. This person should remain in the area for a minimum of 30 minutes after the hot work is completed to ensure the site is cold.
3.8 Cranes and Rigging
Each crane, rigging, or hoist brought onto Providence VAMC property must have an annual inspection
performed by a certified testing agency. Before operations begin on site, documentation, including a log
book, must be provided to Providence VAMC Project Manager or its designee.
The operator is responsible for the proper placement of the crane in relationship to the load to be handled
and the landing area so as to obtain the best rated lift capacity, and the installation and maintenance of
crane swing radius protection.
All operators must possess a valid R.I. hoisting license. Documentation of this license shall be
provided to the Providence VAMC Project Manager. At no time shall loads be hoisted by a non licensed operator.
3.9 Miscellaneous Additional Safety Rules for the Protection of PVAMC
Patients, Visitors, Employees, Neighbors and Property
??Do not perform work over the heads of people or leave tools or equipment overhead.
??Isolate your work area with safety markers, tape barriers, blinker lights, etc.
??Report unsafe acts or conditions to your supervisor.