R--EXECUTIVE COACHING-FACILITATING AND CONSULTING SERVICES
National Aeronautics and Space Administration, Ames Research Center | Published September 1, 2015 - Deadline September 10, 2015
The Human Resources Division at NASA Ames Research Center (ARC) has a requirement for individual consulting, facilitating and coaching services at the executive level to promote leadership development, provide conflict resolution, assist in strategic planning, and improve team dynamics for one (1) year with four (4) Option Periods.
This notice is a combined synopsis/solicitation #NNA15551244Q-AGS for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, which is issued as a Request for Quotation (RFQ); quotes are being requested and a written solicitation will not be issued.
52.212-2 - Evaluation -- Commercial Items (Oct 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Factor 1. Technical capability Factor 2. Price
Technical capability is equal to price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
The contractor shall provide coaching services that require: an up-front assessment of the executives/leaders/teams strengths and gaps; a program crafted to address the gaps and leverage the strengths; and a series of one-on-one (or group) coaching sessions to implement the program; an evaluation at the conclusion of the engagement. A typical coaching engagement would cover 12 sessions; it could be extended with the Ames Coaching Program Managers concurrence. The OD services would operate somewhat similarly. The OD consultant would meet with the client, assess the issues that the client is identifying as problematic, make further assessment by gathering independent findings through interviews, focus groups, surveys, etc. Design a recommended course of action, modify it with client input, and ultimately execute the plan of action. Again, an evaluation at the conclusion is required. For team facilitation, Ames would expect an experienced facilitator of teams to spend time in the organization to determine what course of action would be helpful to facilitating the teams effectiveness. As for leadership, Ames may periodically need to bring in the vendor to conduct small workshops in support of leadership development. The vendor must become familiar with the NASA leadership model.
Factor 1 Minimum requirements to be determined Technically Capable:
- Vendor must possess more than 3 years of experience and must be able demonstrate positive outcomes in executive, leadership, organizational and/or team coaching. - Coaches must be certified by the International Coaching Federation (ICF). - Ames requires that the vendor have at least one New Ventures West trained coach from which to select. - Vendor must demonstrate the expertise and specialization areas of individual coaches by providing bios of each individual coach for review by Code HR staff. - Must be able to coach in face-to-face meetings. Phone coaching is acceptable, but face-to-face is required for at least 40% of the coaching meetings. - The vendor must be able to start the work engagement no later than September 30, 2015.
Also NASA ARC requires the following specific requirements:
1) Assessment Conduct face-to-face intake sessions to establish a relationship with the client. Identify the clients self-assessment of the behaviors/relationships that need to be modified or developed. Apply professional analysis based on the conversation, the clients input/insights and available assessment and feedback tools (e.g. EVS (employee viewpoint survey) data, 360 feedback, employee feedback, Enneagram, etc). Determine with client if additional information needs to be gathered from key stakeholders to conduct a thorough needs assessment. 2) Provide feedback from this assessment to the client verbally and in written format. 3) Based on the feedback, document a plan to achieve the desired outcomes for the coaching, organizational effectiveness work, team facilitation, and/or leadership. 4) Design a tailored program to leverage strengths and to address areas that need further development. 5) Coaching sessions of 1 to 1.5 hours will occur every 1 - 3 weeks. 6) Organizational effectiveness workshops, leadership development, and team facilitation will be arranged between the client and the consultant. 7) All of the above is to be accomplished using frequent (at each of the above steps) communication and partnership with the Ames Workforce Development manager sponsoring the engagement. 8) Evaluation is required by the appropriate Workforce Development manager at the 3 month point, or the anticipated half-way point of the engagement. With coaching, the evaluation should be high level so as not to breach the client/coach confidentiality.
Period of Performance:
Base Year SEP 25, 2015 - SEP 24, 2016 Option 1 SEP 25, 2016 - SEP 24, 2017 Option 2 SEP 25, 2017 - SEP 24, 2018 Option 3 SEP 25, 2018 - SEP 24, 2019 Option 4 SEP 25, 2019 - SEP 24, 2020
The contractor shall provide the following: Coaching (105 Hours) Consulting & Workshop Services (40 Hours) Team Facilitation (16 Hours) Individual assessments of leadership effectiveness Documentation summarizing each session
All data obtained is the property of NASA.
NOTE: Ames will not reimburse travel costs. If any travel costs are proposed, they must be included as a separate line item.
52.252-1 -- Solicitation Provisions Incorporated by Reference. (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/ (End of Clause)
FAR Solicitation Provisions and Clauses Incorporated by Reference 52.217-5 -- Evaluation of Options. (JUL 1990) 52.217-8 -- Option to Extend Services. (NOV 1999) 52.217-9 -- Option to Extend the Term of the Contract. (MAR 2000) 52.252-2 -- Clauses Incorporated by Reference. (FEB 1998)
This is a 100% small business set aside RFQ. The North American Industry Classification System (NAICS) code is 334511. Offerors must list this NAICS code (334511) in their company's CCR registration to be considered for award.
All responsible sources may submit an offer.
Questions regarding this acquisition must be submitted in writing (by e-mail only) no later than July 16, 2015. It is the Offeror's responsibility to monitor this site for the release of amendments (if any). Potential offerors will be responsible for downloading their own copy of this notice, the on-line RFQ and amendments (if any).
Proposals are due no later than 1:00pm (PST) on September 10, 2015, to Contract Specialist, Gary Shelley at firstname.lastname@example.org, and shall include a firm fixed price for each of the items, a proposed delivery date, warranty duration (if applicable), a taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative.
Offerors must include completed copies of the provision at 52.212-3 Offeror Representations and Certification-Commercial Items with their offer. The provision may be obtained via the Internet at URL: http:/ farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm . These representations and certifications will be incorporated by reference in any resultant contract. If the offeror has already entered their representations and certifications at the Online Representations and Certifications Application (ORCA) at https://orce.bpn.gov/ , offerors are only required to complete paragraph (b) of the provision.
Offerors shall provide the information required by FAR 52.212-1, Instruction to Offerors-Commercial Items, which is incorporated by reference. Please note paragraphs (j) and (k) that require all offerors to have a DUNS number and current SAM registration. The Government reserves the right to award on all or none basis. Offerors shall provide the information required by FAR 52.211-6, Brand Name or Equal.
The Government intends to acquire commercial items using FAR Part 12 and the Simplified Acquisition Procedures set forth in FAR Part 13.
The Federal Acquisition Regulation (FAR) may be obtained via the Internet at URL: http://www.acquisition.gov/far/index.htm
The NASA FAR Supplement may be obtained via the Internet at URL: http://www.hq.nasa.gov/o ffice/procurement/regs/nfstoc.htm
FAR 52.212-4, Contract Terms and Conditions-Commercial Items is applicable. Addenda to FAR 52.212-4 are as follows: Submission of Invoices (ARC 52.232-90), 52.247-34 F.O.B. Destination, 1852.215-84 Ombudsman, 1852.225-70 Export Licenses, 1852.237-73.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items is applicable and the following identified FAR clauses are incorporated by reference: 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.219-29, 52.222-3 Convict Labor 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Affirmative Action for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone Depleting Substances 52.223-18 Contractor Policy to Ban Text Messaging while Driving 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34 FOB Destination. The following NFS clauses will also be incorporated into the resultant purchase order: NFS 1852.215-84 Ombudsman. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/p ub_library/Omb.html .
Information about major upcoming ARC procurement actions is available at http://ec.msfc.nasa .gov/cgi-bin/eis/admin/admin.cgi?center=ARC