C--575 Primary Care Expansion Minor Design
Department of Veterans Affairs, VA Rocky Mountain Consolidated Contracting Center | Published December 21, 2015 - Deadline January 21, 2016
DESCRIPTION: This is a Pre-Solicitation Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the Grand Junction Veterans Affairs Medical Center (VAMC) located at 2121 North Avenue, Grand Junction, CO 81501. This requirement is being set-aside to Small Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, "Architect-Engineer Qualifications." Written questions pertaining to this requirement should be submitted no later than 2:00 PM. Mountain Time (MT), December 30, 2015. Interested firms should submit their current SF-330, Parts I and II, to firstname.lastname@example.org. The SF-330s are due no later than 12:00 PM, MT, January 21, 2016.
SCOPE OF WORK: The Department of Veterans Affairs, Veterans Health Administration (VHA), hereafter referred to as the "VA", "VAMC", or the "Government", has a requirement to design a building addition and renovation to include master planning and infrastructure design for a new Primary Care Expansion, hereafter referred to as the "Project" at the VA Medical Center (VAMC) at Grand Junction, Colorado. The design shall facilitate a building addition and interior improvements to the 1st floor of Building 1 Outpatient Addition (OPA) occupied by Primary Care Services. All work as required by this scope is located in Building 1, located on the grounds of the VA Medical Center, Grand Junction, Colorado.
This Project will extend the existing Building 1 Outpatient Addition (OPA) on the northeast corner of the facility. See attached Grand Junction VA Medical Center facility Site Plan for details of the existing facility. The new addition to the main hospital building will provide space for outpatient primary care clinics and women's health programs. The project will include up to 17,000 GSF of new construction and up to 5,000 GSF of renovation of existing clinical space on the first floor of Building 1 adjacent to the new addition to ensure a good workflow from the existing space into the new addition. The new addition will be designed and constructed to structurally support a follow-on project to add a second floor for additional medical and other non-surgical specialties.
The project is needed to provide more clinical space to improve patient access to primary care services; to meet Veteran's privacy and women's health initiatives; and to provide the space necessary accommodate the projected FY2022 workload in primary care and medical specialty services within the Patient Aligned Care Team (PACT) framework. The facility is currently short significant square footage for the present and future primary care and medical specialty workload, and this project was identified in the facility's masterplan as the way to eliminate this space shortage.
The Contractor shall provide design, construction period and commissioning services for the Project within the northeast corner of the Grand Junction VA Medical Center facility. The Contractor shall ensure that the Project design includes approximately 17,000 gross square feet (GSF) of new space and approximately 5,000 gross square feet (GSF) of renovated space, dependent on available construction budget. In addition, the Contractor shall ensure that the Project design for this facility will support the VHA Primary Care PACT Teams and existing specialty care.
The areas adjacent to the proposed addition and renovation shall be continuously occupied by the Medical Center. The contractor shall conduct all construction activities in such a manner that construction activities do not impact or impede the Medical Centers mission to provide direct patient care to the Veteran.
The Contractor shall ensure that the Project design will include a comprehensive facility site plan and space plan, to include parking lot, service road entrances, walkways, landscaping, and all infrastructure improvements such as; foundation design, mechanical, electrical, structural, and architectural. HVAC controls must tie into the facilities head-in system located in Building 9 and controls must be compatible with the existing Johnson Controls System. During the Pre-Design phase, the Contractor shall coordinate with VA Staff to obtain accurate and up-to-date information on space planning and associated Departmental needs. The Contractor shall design the new facility to structurally support a future 2nd Floor expansion. All utilities, engineering support facilities, duct and utility chases, and exterior site design shall be planned for the future 2nd Floor expansion.
The Contractor shall ensure that space layout and interior partitioning meets current VA Space Planning Guidelines for PACT Putpatient Primary Care design and optimize patient care and staff efficiency. The VA Space Planning Guidelines can be found at http://www.cfm.va.gov/til/. The Contractor's design shall incorporate sustainable design methodology and comply with the VA Sustainable Design and Energy Reduction Manual as can be found at http://www.cfm.va.gov/til/ and the VA Directive 0055 for VA Energy and Water management Program. The Contractor's Project design shall have the ability to attain VA sustainable building requirements. Contractor shall ensure that its Project design include renewable and innovative energy systems. Mechanical, plumbing, electrical, compressed air, vacuum, and fire and safety systems will meet current codes and standards. All structures and utilities will be designed to meet VA's criteria as detailed in its Physical Security Design Manual for VA Facilities, Life-Safety Protected and Mission Critical Facilities as applicable. The design will be required to comply with the Uniform Federal Accessibility Standards (UFAS), the Americans with Disabilities Act (ADA) and PG-18-13 (Barrier Free Design Guide) in all areas. Required services will include preparation of equipment and furniture plans and schedules, conceptual and schematics designs, design development, and construction documents (both plans and specifications), medical and equipment research planning, site design, including all appropriate architectural and engineering disciplines. A detailed estimate of construction cost and Market Survey will be provided with each design submission.
The Contractor shall ensure that it will provide services to accomplish additional Project-related tasks, such as site analysis and campus master planning. The Contractor shall place emphasis on cost and scope management. This Project will effectively utilize IFC version 2x-3 (or later) compliant parametric Building Information Modeling (BIM) system in developing this design. The VA BIM Guide is available in the VA's Technical Information Library. All VA design guides and requirements can be found online at: http://www.cfm.va.gov/TIL/ . Where conflicts occur between VA standards and model codes, the most stringent requirement shall govern.
A market study and an estimate of construction cost based on level of design detail will be required at each design phase as previously stated. The phases include Pre-Design (Conceptual), where three (3) options are requested for the first submittal. A single option will be chosen from the three (3), and design will proceed with the approved option. Phases will continue with Schematic Design, Design Development, and Construction Documents. Additional detailed design submission requirements can be found in VA Guide PG-18-15.
The areas adjacent to the proposed addition and renovation shall be continuously occupied by the Medical Center. The contractor shall conduct all construction activities in such a manner that construction activities do not impact or impede the Medical Centers mission to provide direct patient care to the Veteran.
Quality Assurance/Quality Control (QA/QC): The Contractor shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:
1. Two (2) Weeks after the NTP: The Contractor shall submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.
2. 100% Submittal: The Contractor shall submit the completed QA/QC Plan along with the latest marked up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.
Project Construction Phasing: The project shall be designed with phasing of construction in mind to minimize the interruptions to the Medical Facility. A phasing plan shall be included in the plans and specifications. The Contractor shall analyze any impacts to the facility as a result of the project and recommend alternatives to minimize these impacts, such as rental of temporary modular swing space. Plans and specifications shall be incorporated into the design for any temporary swing space or relocation of services as a result of this project.
The NAICS code for this procurement will be 541310, Architecture Services. The current small business size standard for 541310 is $7.5 million.
OFFERORS WILL BE EVALUATED ON THE FOLLOWING CRITERIA:
The submitted SF-330s will be evaluated on the following criteria:
This acquisition will be in accordance with FAR Part 36.602-1 and VAAR Part 836.601-1. The following evaluation criteria will be used to evaluate SF-330 technical proposals:
The A/E must demonstrate its qualifications with respect to the published evaluation criteria for all services. Evaluation Criteria (1) through (4) are considered most important and equal among themselves; Criteria (5) and (6) are of slightly less importance than (1) through (4), but are equal value among themselves; Criteria (7) and (8) are the least important and listed in descending order of importance. Specific evaluation criteria include:
1. Specialized experience and technical competence in the type of work required, including,
where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.
2. Professional Qualifications necessary for satisfactory performance of required services.
3. Capacity to accomplish the work in the required time.
4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules.
5. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.
6. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.
7. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.
8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.
Criterion 1 - Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Offerors will be evaluated on specialized experience and technical competence in the performance of services similar to those anticipated under this contract with regard to:
? PACT Design and Layout.
? Experience with multi-phased hospital design and construction programs;
? Experience with construction and renovation phasing in hospitals, larger infrastructure lighting projects and other VA facilities;
? Experience in providing post construction award services (shop drawing review, as-built drawing and Quality Assurance Plan (QAP) preparation, construction inspection services, and Operating and Maintenance Manuals).
Submission requirements: Provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience of the proposed team in the areas outlined above. Example projects shall note project's square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member actually proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 "Firms from Section C Involved in this Project," block (1). Include a contract number or project identification number in block 21. Include an e-mail address, and phone number for the point of contact in block 23(c). Include in the project description the contract period of performance, award contract value, current contract value, a summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work actually performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.
NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF-330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated.
Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.
All information for Criterion 1 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluating Criterion 1.
Criterion 2 - Professional Qualifications necessary for satisfactory performance of required services. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Provide a balanced licensed and or certified workforce in the following disciplines - Architecture, Interior Design, Civil, Structural, Mechanical, Electrical, Fire Protection Engineering.
Submission requirements: Provide resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract. Provide professional registration, certification, licensure and/or accreditation. Indicate participation of key personnel in example projects in the SF-330 Part 1 Section G.
Criterion 3 - Capacity to accomplish the work in the required time. Firms/teams will be evaluated in terms of their ability to plan for and manage work under the contract and capacity to accomplish the work in the required time.
Submission requirements: Describe the firm's ability to concurrently perform and manage multiple projects in different locations to meet aggressive schedules, multiple disciplines, and control costs and the firm's capacity to accomplish multiple projects simultaneously.
Criterion 4 - Past Performance - Offerors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS/ACASS for Criterion 1 projects and may include other information provided by the firm, customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower. NOTE: Past performance information for projects listed under Criterion 1.
Submission requirements: SUBMIT A COMPLETED CPARS/ACASS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF THERE IS NOT A COMPLETED CPARS/ACASS EVALUATION, the Past Performance Questionnaire (PPQ) included in this notice is provided for the offeror or its team members to submit to the client for each project the offeror includes under Criterion 1. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS/ACASS IS AVAILABLE. IF A CPARS/ACASS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF-330. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, offerors should complete and submit with their responses the first page of the PPQ (Attachment), which will provide contract and client information for the respective project(s). Offerors may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Offerors should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Network Contracting Office 19, Attn: Joseph Wingfield via email at email@example.com prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.
Criterion 5 - Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.
Submission requirements: Offerors shall submit evidence of individuals experience and qualifications in their respective fields. Additionally, documentation must be provided to show these individuals have worked together as a team on previous projects and their role. (Completing Sections E, F, and G, on the SF-330 meets the documentation requirement). Furthermore, offerors shall describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.
Criterion 6 - Location in the general geographical area (Grand Junction, CO) and knowledge of the (Grand Junction, CO); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract.
Submission requirements: Indicate firms/teams location, including main offices, branch offices and any sub consultants' offices and demonstrate how this will be advantageous to the Government.
Criterion 7 - Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.
Submission requirements: Offerors shall provide documentation (awards, certificates, publications, commendations from within the community) as evidence of reputation and standing of its firm.
Criterion 8 - Record of significant claims against the firm because of improper or incomplete architectural and engineering services. Offerors with substantiated claims against the firm as a result of improper architectural and engineering services provided in the last three (3) years.
Submission requirements: Records and any other documentation of substantiated claims highlighting improper or incomplete architectural engineering services against the firm within the last three (3) years.
Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in the SF-330 submittal. Elaborate presentations are not desired.
All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the A-E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. The estimated magnitude of construction is between $5,000,000 and $10,000,000. The A-E will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541310, Architecture Services. The current small business size standard for 541310 is $7.5 million.
Requirement for Electronic Submission
Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below. The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.
In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.
Acceptable Electronic Formats (Software) for Submission of Offers
1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files)
2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.
3. Other electronic format. If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.
4. Please note that we can no longer accept .zip files due to increasing security concerns.
E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.
a. Subject Line: Include the solicitation number, name of company, and closing
date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.
b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. The SF330, in its entirety, shall not exceed one email of 5MB. The SF330 (not including past performance questionnaires) are limited to 30 pages. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation.
The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients "inbox" is the official record of receipt.
Security Issues, Late Bids, Unreadable Offers
1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.
2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.
3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ).
4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.
5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.
Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation prior to contract award. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz prior to contract award will result in the offeror's proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so.
852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED
SMALL BUSINESS SET-ASIDE (DEC 2009)
(a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern":
(1) Means a small business concern:
(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);
(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;
(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and
(iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov).
(2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).
(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.
(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.
(c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for:
(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns;
(2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns;
(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or
(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns.
(d) A joint venture may be considered a service-disabled veteran owned small business concern if-
(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;
(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and
(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.
(4) The joint venture meets the requirements of 13 CFR 125.15(b).
(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.