MW- Second AF to Ag SWAp Support Project - P148964
AGRICULTURE SECTORWIDE APPROACH SUPPORT PROJECT | Published April 7, 2015 - Deadline April 27, 2015
Expression Of Interest For Consultancy Services For The
Review, Design And Specification Of Permits Issuing Systemfor The Department Of Immigration
MINISTRY OF INDUSTRY AND TRADE
AGRICULTURE SECTORWIDE APPROACH SUPPORTPROJECT
EXPRESSION OF INTEREST FOR CONSULTANCYSERVICES FOR THE REVIEW,DESIGN AND SPECIFICATION OF PERMITS ISSUING SYSTEM FOR THE DEPARTMENTOFIMMIGRATION
Agriculture is one of thekey priority areas identified in theMalawi Growth and Development Strategy (MGDS II) and the Economic Recovery Plan to ensure sustainable growth. The goal within theMGDS II is to increase agricultural productivity and diversification, thereby increasing the agriculture sector's contribution tosustainable economic growth. An efficient agricultural market is essential for the development of the agricultural sector.Byproviding outlets and incentives for increased production, the marketing system contributes greatly to the commercialization ofsubsistence farmers. Furthermore, the Doing Business environment within which agricultural markets operate has a fundamental effecton the functioning of the agricultural marketing system. Doing Business reforms can play an important role in making the marketingsystem more effective andefficient by removing unnecessary restrictions and by establishing a sound framework for commercialtransactions to reduce uncertainty in the market.
Recognising the importance of agriculture, the Government ofMalawi is implementing the Agricultural Sector Wide Approach (ASWAp). ASWAp is a single comprehensive programme and budgetframework for investments across the agriculture sector. The programme is implementedthrough the Agricultural Sector Wide Approach Support Project (ASWAp-SP), which is funded by several donors and developmentpartners who have established a Multi Donor Trust Fund (MTDF) through the World Bank. These donors include EU, Norway, DFID, IrishAid, FICA and USAID.
One of the focus areas ofthe programme is to improve theagricultural business enabling environment in support of agricultural diversification, a more market oriented agriculture andintegration into agricultural value chains and regional markets. Under the coordination of the Ministry of Industry and Trade, theproject is intended to finance consultancies and training required to facilitate legal and regulatory reforms and otheractivitiesaimed at improving the business environment and agricultural commercialization.
One of the important areas affecting the agribusinessenvironment and agricultural commercialization in Malawi is the lengthy and costly process of obtaining Business Residence Permits(BRPs) and Temporary Employment Permits (TEPs). Most foreign investors struggle to obtain BRPs and TEPs partly because there islittle automation in the system and the records are still manual. If Malawi is to attract foreign direct investment in theagricultural sector, especially in commercial farming and agricultural processing, there is need to improve and automate the permitissuance system. Improvement of the system will enable investors in the agricultural sector to settle in quickly and also to bringin expertise that is currently lacking in the sector.
In view of this ASWAP-SP is seeking the services of companyor group of consultants with expertskills in permits issuing and development to assist the Department ofImmigration (DOI) in thedevelopment and implementation of an automation program that will see the introduction of a computerized permits platform, aimed atimproving the Department's operations in the delivery of its permits responsibilities.
2. OBJECTIVES OF THE CONSULTANCY /ASSIGNMENT
The general objective of the assignment is to help the officeof the Chief Immigration Officer (CIO) undertake a comprehensive review of permits issuance processes and procedures with a view toimprove efficiency in the delivery of permits-processing services. The goal is toenable Malawi to have an efficient, effective and sustainable system in place for the issuance, processing, monitoring and controlof permits. It is expected that the accomplishment of this assignment will be guidedby the following outcomes:
? Reduction in the number of days to issue business residencepermits, temporary employment permits and permanentresidence permits through reducing time and cost of compliance with permitsprocessing procedures;
? Improvement in the efficiency of permits processing services through simplifying and streamliningprocedures for issuance and control of permits, and automating the immigration permit registryfunction; ideally making the process of issuance and monitoring more efficient and equitable;
3. NEED FORCONSULTANCY
In view of the above objectives and the impendingintroduction of an automated permits-processing system, there is need to prepare the DOI for the reforms and automation of thepermits-processing services in order to streamline the processes that clients or stakeholders must comply with when processing apermit.
The DOI is therefore seeking the services of consultants toprovide high quality and consistent support with the implementation and monitoring of the appropriate permits-issuingsolution. Therequirement is for a suitably qualified and experienced consulting firmwith expert skills in permits and development to capture and validate the data from manual files and records; and also to designand specify an integrated permits-issuing system.
Accordingly, the consultants will among other tasks berequired to undertake an institutional assessment of the immigration registry; design an appropriate registry model for Malawi;develop an appropriate institutional framework for delivery of functions of the immigration registry; digitize and automatetheimmigration registry; develop a plan for capacity building including training and a framework for testing the efficiency of theregistry as a means to determine future support needs.
The consultant must be well versed with data processing andvalidation, forms design and data entry, report generators and report writers as well as industry standardDatabase ManagementSystems (DBMS) preferably Microsoft SQL, with in-depth knowledge and experience in systems designing andspecification.
In order to achieve the objectives defined by the Governmentof Malawi regarding permits-processing services to make the DOI a successful operation, the consultants will primarily be requiredto review existing legislation that may need to be amended and propose such amendments as may be necessary; map existingrequirements and procedures needed to process a new BRP, TEP and PRP; develop a strategy to preserve existing data and records in areadily searchable database.
The consultants will be required to develop comprehensivedrafts of regulations and procedures needed for the operationalization of the immigration registry (permitssection); undertake aseries of consultations with stakeholders to discuss and comment on draft regulations and procedures. The consultantswill also beexpected to assist the DOI in undertaking in-depth review of its business processes relating to permits, the need for improvingthese business processes and the need for introducing the use of ICTinto the business process to improve effectiveness andefficiency; specifically to improve its operations in the delivery of permits-issuing services.
It is also expected that the consultants will providemanagement support to the DOI including inthe area of Information Communication Technology during the hardware and softwareimplementation phase. The outputs from this consultancy will be used in the second phase of the project and the consultants will beexpected to assist DOI in procuring, installing and developing the permits system network. It should be noted that the consultantwill be eligible to submit an expression of interest in the second phase ofthe project.
4. EXPRESSION OF INTEREST
The Ministry of Industry and Trade is now seeking expressionsof interests from suitably qualified consulting firms to carry out this assignment. Interested consultants must provide information indicating that they are qualified to perform the services (description ofsimilar assignments undertaken, experience in similar conditions, detailed staffing schedule and curriculum vitae of the proposedpersonnel). An estimated cost of the assignment is not required at this stage.
Interested consultants mayobtain further information and thefull Terms of Reference (ToRs) from address in 7 below from 08:00 to 16:30 hrs local time.
5. SELECTION OF THECONSULTANT
The consultants will be selected in accordance with Qualityand Cost Based Selection method (QCBS) and procedures set out in the World Bank's Guidelines: Selection and Employment of Consultants by World Bank Borrowers 2011.
8. QUALIFICATIONS &EXPERIENCE
The assignment will require a firm or group of consultants,who should have knowledge in permits-processing systems and experience in automation of immigration registry functions. In addition, the consultants should have both knowledge of best practices ofpermits-processing systems in the developed world, and experience in implementing reforms in regional developingcountries.
In addition, the consultants should have the ability to workpatiently and effectively with public officials, and to draw on reform examples worldwide to persuade them of the benefits ofreform and how to mitigate risks, they should have strong analytical skills and ability to prioritize tasks to beaccomplished.
The core team must also demonstrate relevant experience indata processing as well as validationand should include at least the following:
? A Team Leader who must be a migration expert with over five (5)years experience in permits processing and an advanced degree in Business Administration or any relevant field from aninternationally recognised institution as well as possession of an international post graduate qualification in migration or anyother relevant qualification
? An automation practitioner with a degree in Computer Science orits equivalent from an internationally recognized university, at least five (5) years experience in projects involving informationsystems reforms, experience and knowledge of data base software systems and design will also berequired.
Specifically, the proposed core team musthave:
6.1 Expert knowledge and skills in permits-processing reforms & procedures
6.2 Good knowledge in regulations that govern issuance ofpermits
6.3 Detailed knowledge in international best practicesrelatingpermits
6.4 Good Knowledge and experience in forms design and practical data entry
6.5 Expert Knowledge with report generators and report writers
6.6 Ability to work with a team of people of various levels of computerproficiency
6.7 Proficiency with Relational Databases including Oracle, SQL Server, Microsoft SQL,and Microsoft Access. Proficiency with Microsoft SQL is key.
7. NAME AND ADDRESS OF OFFICE FOR SEEKING CLARIFICATIONS AND COLLECTION OFFULL TERMS OF REFERENCE
The Project Coordinator,ASWAP-SP
Ministry of Industry and Trade
PO Box 30366
Attention: Ms EstherMwimba
M: +265 1770244
E: firstname.lastname@example.org and copiedto
8. SUBMISSION OF EXPRESSION OF INTEREST
Expressions of Interest clearly marked "EXPRESSION OF INTEREST FOR THE REVIEW, DESIGN AND SPECIFICATION OF PERMITS ISSUING SYSTEM FOR THE DEPARTMENT OFIMMIGRATION", must be delivered or e-mailed to the Ministryof Industry and Trade at the address indicated below by 4.00 p.m. local time on Monday 27thApril, 2015.
Internal Procurement Committee
Ministry of Industry and Trade
PO Box 30366
Attention: The ProcurementOfficer
Email: email@example.com and copiedto