GENERAL PROCUREMENT NOTICE
The Government of Kosovo represented by the Ministry of Finance and the Ministry of Infrastructure intend using the proceeds of a loan from the European Bank for Reconstruction and Development [the Bank] for a project to rehabilitate a road section of approximately 17 km in length between Kllokot and Gjilan in south east of Kosovo; and upgrade the access roads, totalling approximately 11 km in the cities of Prizren, Ferizaj and Gjilan in south and south east of Kosovo. The proceeds of the loan will be used to finance the construction works and works supervision related to the Project.
The proposed Project, which has a total estimated cost of twenty nine million EUR equivalents, will require the procurement of the following goods, works and services:
Tendering for the above contracts is expected to begin in the last quarter of 2015.
Contracts to be financed with the proceeds of a loan from the Bank will be subject to the Bank's Procurement Policies and Rules and will be open to firms from any country. The proceeds of the Bank's loan will not be used for the purpose of any payment to persons or entities, of for any import of goods, if such payment or import is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations or under a law of official regulation of the Purchaser's country.
Interested suppliers, contractors and consultants should contact:
Attention: Mr. Arif Zhushi,
Acting Director of the Procurement Department,
Address: Ex Germia building, Mother Theresa Street N.n.,10000
Prishtina, Republic of Kosovo
Telephone: +381 38 200 28 022
Invitation for Prequalification
Rehabilitation of the Southern Part of Railway Route 10
(FusheKosove - Hani iElezit) from km 246+888.0 to km 312+772.60
This Invitation for Prequalification follows the General Procurement Notice for this project which was published on the EBRD website, Project Procurement Notices on 21/1/2016, Procurement Ref.: 8150-GPN-45276, and on EU OJS 29 on 11/02/2016.
Kosovo Railways Infrastructure JSC, shortly INFRAKOS, hereinafter referred to as "the Client", intends using part of the proceeds of a loan from the European Bank for Reconstruction and Development, hereinafter referred to as "the Bank" to rehabilitate the Southern Part of Railway Route 10 (FusheKosove - Hani iElezit).
The Client intends prequalifying firms and consortia to tender for the following contract(s), hereinafter referred to as "the Contract", to be funded from part of the proceeds of the loan:
Rail Route 10 presents the existing railway line in total length of 252 km with general orientation Kraljevo (SERBIA)-Pristine (KOSOVO)-GorcePetrov (FYR MACEDONIA). The railway line is crossing Kosovo at a length of 148 km starting from Leshak at the Serbian border end ending at Hani iElezit, border with FYR Macedonia.
Subject of this contract is the rehabilitation of the southern part of Railway Route 10 between FusheKosove and Hani iElezit, from around km 246+888.0 to around km 312+772.60, which corresponds to an overall length of roughly 66 km.
This Works Contract, which will not be subdivided into lots, consists of the following main elements:
Earth works: approx. 10,000 m3
Tracks incl. ballasting (main line): 57.8 km
Tracks incl. ballasting (stations): 8.1 km
Signaling and telecommunication (main line & stations): 65.9 km
Railway bridges (new and rehabilitation of existing): (total length approx. 0.8 km) 34 pcs
Road level crossings: 45 pcs
Tunnels (widening and rehabilitation of existing): (total length approx. 1.0 km) 7 pcs
Culverts: approx. 100 pcs
No. of stations: 8 pcs
Envisaged time for construction: 36 months from commencement
The design of the railway line allows for its electrification. The electrification is not part of this Works Contract.
Prequalification and tendering for contracts to be co-financed with the proceeds of a loan from the EBRD, EIB and a grant from Western Balkan Investment Fund (WBIF) is open to firms and joint ventures of firms from any country.
Prequalification documents may be obtained from the office at the address below upon payment of a non-refundable fee of Euro 100 or equivalent in a convertible currency.
Payments shall be made by bank transfer to the following accounts:
Kosovo Railways Infrastructure JSC
Infrastruktura e Hekurudhave te Kosovës "Infrakos"
Bank- ProCredit Bank
Account NO(IBAN): XK051114103681020188
SWIFT (BIC) CODE: MBKORS22
ADDRESS Str. Sheshi i Lirise, Fushe Kosove 10000
Upon receipt of appropriate evidence of payment of the non-refundable fee, the documents will promptly be dispatched by courier; however, no liability can be accepted for their loss or late delivery.
If requested, the documents can be dispatched electronically in PDF format.
The prequalification documents must be duly completed and delivered to the address below, on or before 19/05/2016, 12:00h local time. Documents which are received late may be rejected and returned unopened.
Interested suppliers, contractors and consultants should contact:
Mr Agron Thaci
Infrastruktura e HekurudhaveteKosoves (InfraKos)
Tel. number: +381 38 550 550 505
Fax number: +381 38 550 550 500
Email address: email@example.com
11 DECEMBER 2015: THE PROCUREMENT NOTICE HAS BEEN UPDATED IN RESPECT OF THE SUBMISSION REQUIREMENTS. PLEASE REFER TO THE TEXT IN BOLD BELOW:
Project Description: The European Bank for Reconstruction and Development ("EBRD" or the "Bank") is considering a sovereign loan to Kosovo to finance the rehabilitation of approximately 15km road section from Kllokot to Gjilan and the upgrade of access roads for a total length of approximately 11.2 km in the cities of Ferizaj, Gjilan and Prizren in Kosovo (the "Project").
The Project will be managed by the Ministry of Infrastructure ("MI", the “Ministry” or the “Client”) which has overall responsibility for the organisation and management of the transport sector in Kosovo. Within the MI, the Road Infrastructure Department ("RID") is responsible for the development of a road strategy, management of budgets and the issuing of contracts for road maintenance and development.
Assignment Description: The Government of Kosovo wishes to undertake significant investment in infrastructure in the coming years including the rehabilitation and upgrade of the existing road network and the construction of new road sections. This process will broadly follow the road investment needs set out in the Government’s Multi-Annual Investment Programme (the “Programme”). In order to facilitate the delivery of these investment projects the Ministry intends to engage a consultancy firm (the “Consultant”) to review its existing institutional procedures for reviewing, approving and prioritising projects in the road sector and propose a revised set of procedures aimed at improving the process and facilitating the smooth implementation of key projects in the sector (the “Assignment”).
The Consultant shall undertake the following tasks under the Assignment:
• review the existing decision making processes within the Ministry of Infrastructure, determine whether an organisational chart mapping key decision makers and a manual or similar describing the process of identifying and approving projects are utilised;
• compare the above to international best practise in terms of institutional decision making processes;
• develop a manual defining an improved decision making process within the Ministry of Infrastructure (the “Manual”). The Manual will identify, inter-alia, the decision making parties and step-by-step procedures for the approval process.
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to begin in Q1 2016 with a duration of three months.
Cost Estimate for the Assignment: EUR 200,000.00 (exclusive of VAT).
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client willhave to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: It is anticipated that funding for the Assignment will be provided by the EBRD Shareholder Special Fund.
Eligibility: There are no eligibility restrictions.
Consultant Profile: The Consultant will be an firm, or group of firms, with significant prior experience in the successful implementation of similar Assignments focused on analysing decision making processes within Governments, preferably focused on the Transport/Infrastructure sector.
The Consultant’s expert team is expected to include key expert as follows:
• Management Expert with preferably 10 years of previous professional experience in delivering similar assignments/programmes focused on the reform/renewal of internal governance procedures, preferably related to the infrastructure sector;
The Consultant is free to propose a team of experts who will provide support disciplines.
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:
(a) Company/group of firm’s profile, organisation and staffing (max. 2-4 pages);
(b) Details of previous project experience or similar assignments particularly undertaken in the previous 10 years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives, deliverables provided, etc;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 10 years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc
The expression of interest shall not exceed 10 pages excluding CVs and contact/declaration sheet.
The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) should be submitted, in English electronically through e-Selection, to reach the Bank not later than the closing date. The expression of interest shall be one file (pdf). The EBRD reserves the right to reject applications of firms submitting more than one file. Only if the permissible file size is exceeded (4MB), the Consultant may split the expression of interest into further files.
1. The selection will normally be made from responses to this notification only. Consultants will not be asked to submit a proposal. The highest-ranked Consultant will be selected from a shortlist and be invited to negotiate the contract, subject to availability of funding.
2. EBRD will undertake the selection process for this Assignment however the Ministry of Infrastructure – Kosovo (“Client”) will be responsible for contracting the consultant.
The evaluation criteria are as follows:
• Firm’s previous project experience in delivering similar assignments/programmes in comparable countries focussing on the reform/renewal of internal governance procedures, preferably related to the infrastructure sector. Experience should be demonstrated via examples of approval procedures and manuals developed as part of previous assignments – 50%;
• CVs of key expert(s) who should demonstrate extensive "hands on" experience on assignments of similar scope and in comparable business locations. Previous experience of developing internal approval processes for Governments is considered an advantage – 50%
The EBRD Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 7750
Fax: +44 20 7338 7451