Construction Management Specialist
Department of State, Bureau of International Narcotics and Law Enforcement Affairs | Published June 6, 2016 - Deadline July 5, 2016
You have received this "Personal Services Contractor" (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application.
Construction Management SpecialistWashington, DC
Issuance Date: 06/06/2016Closing Date: 07/05/2016SOLICITATION NUMBER: PSC-16-042-INL
SUBJECTA solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL)
The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.
PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011)This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, "Post-Award Ethical Responsibilities of Personal Services Contractors," or otherwise objectively performing their contractual duties upon contract award.
HOW TO APPLYOfferors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process.
Proposals must include the following and not exceed twenty (20) pages: 1) Form OF-612 (Completed and signed)2) Resume 3) Three letters of recommendation OR three references to include contact information
*** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED
VETERAN'S PREFERANCEVeteran's preference is not applicable to this position therefore do not submit DD-214.
Submit proposal via e-mail to the attention of:INL/Deborah StromE-mail: StromDG@state.gov
Direct questions regarding this solicitation to:INL/Deborah StromE-mail: StromDG@state.gov
INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal.
1. SOLICITATION NUMBER: PSC-16-042-INL2. ISSUANCE DATE: 06/06/20163. CLOSING DATE: 07/05/20164. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST 5. POSITION TITLE: INL Construction Management Specialist 6. MARKET VALUE: $77,490 - $119,794 (GS 12/13 Equivalent)7. PERIOD OF PERFORMANCE: One year from date of award and four option years8. PLACE OF PERFORMANCE: Washington, DC9. JOB DESCRIPTION: See below
GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT AND RESPONSIBILITIES OF THE CONTRACTOR:The Office of Resource Management is responsible for the development and execution of the Bureau's budget, and for the administration of all INL's international counter-narcotics and law enforcement programs, i.e., financial, personnel, administrative, acquisition, information management, and post conflict and emerging program development and program evaluation and oversight. INL programs overseas are managed by US Embassy Foreign Service and personal services contract personnel serving in Narcotics Affairs and Law Enforcement Sections (NAS and LES) who work with their host nation counterparts to develop requirements and oversee project implementation.
The CAS Division provides INL the means to manage these financial and contract functions by supporting and interfacing with the relevant entities within the Bureau (Regional and Functional Program Offices, other Divisions within INL/RM), as well as with Embassy staff and appropriate elements within the interagency. The Division is comprised of professionals with expertise in program management, financial management and contract management who serve on specific program and project teams. CAS works closely with regionally-focused and functionally-focused program officers, as well as interagency and Embassy staff, all of whom are responsible for developing and implementing INL programs overseas.
PurposeThe Construction Management Specialist (CMS) serves as a member of a team with responsibility to provide technical support to the various INL Program Offices in the development, planning and coordination of various construction projects which support the INL mission worldwide. Each team member is responsible for managing the full post-award life cycle of assigned contracts to optimize INL's accountability on these high visibility projects. The CMS on occasion may deploy overseas to assist INL Program Offices with the development of design/program requirements for Rule of Law initiatives related to all types of construction and renovation projects. The CMS may be deployed prior to the delegation of a Contracting Officer's Representative (COR) to assist the Program Office in development of the acquisition plan as well as the design requirements for the program. The CMS may act on behalf of the Program Office in developing the Request for Proposal (RFP) and associated design documents for the solicitation; coordinate responses to Requests for Information (RFI) from interested vendors; assist the offices of Grants, Acquisitions and Procurement Policy (GAPP) and Acquisition Management (AQM) in coordinating site visits for interested vendors and stake holders; participate as a member of the Technical Evaluation Panel (TEP); serve as a subject matter expert (SME) on Design Build, and Design-Bid-Build construction projects and related matters; and provide guidance to the Program Office on construction-related issues to include OSHA and environmental concerns. The CMS in conjunction with the specific embassy program officer will coordinate with various foreign government personnel to develop the design requirements for construction projects in support of the INL program office objectives.
RelationshipThis position is located in the Bureau of International Narcotics and Law Enforcement Affairs, Office of Resource Management (INL/RM). The incumbent of this position serves as a Construction Management Specialist (CMS) in the Contract Administration Support Division (CAS), and for oversight purposes reports to a supervisory team leader. The CMS carries out duties on behalf of the various INL Program Offices and works in conjunction with the COR and Contracting Officer, but reports to the Section Chief for Contract Technical Support, INL/RM/CAS. The CMS may be delegated authority by the CO to act as the interim COR until a full-time COR is delegated or as a Government Technical Monitor (GTM) to provide subject matter expertise for the project(s).
The COR or GTM is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. The COR or GTM will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development.
In no instance, however, shall the COR or GTM be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. Such changes must be authorized, in writing, to the Contracting Officer
DeliverablesDeliverables are required under this PSC and shall include; quarterly status reports, quarterly evaluation of contractor performance, special reports when required and "Completion of Assignment Report," which shall be a comprehensive review of the projects in which the contractor was involved.
Each report shall include a critique of, and recommendations for, the various projects. The completions of assignment reports are due no later than fifteen (15) days prior to the expiration of this contract. The Personal Service Contractor shall submit two (2) copies of each report as required to the INL/RM/CAS Chief, or designate.Duties and Responsibilities:• Assist the Program Office in the preparation of program objectives as they relate to construction projects, construction specifications, cost and material estimates, project schedules and reports.• Provide program and construction-related financial guidance (e.g., materials and labor cost estimates) to program managers and other INL employees in program countries.• Provide advice and assistance to other staff members, as appropriate, and senior managers on program management and construction contracting problems or issues. • Work closely with the Program Managers, INL Directors, Division Chief(s) and other senior staff to develop a construction management program in support of program objectives at various embassies, and consulates. • Analyze and evaluate (on a quantitative or qualitative basis) cost proposals for construction projects and related services.• Assist the program office in the development of work requirements for construction contracts on Design Build and Design Bid Build projects in support of INL initiatives in foreign countries.• Conduct field inspections for various construction projects, evaluate compliance with International Building Codes, verify compliance with OSHA and EPA requirements, and compliance with requirements noted in contract documents (construction documents).• Advise on the distribution of work among positions and organizations and the appropriate staffing levels and skills mix.• Evaluate and advise on the organization, methods, and procedures for providing administrative support systems such as records, communications, directives, forms, files, and documentation as it relates to construction management;• Assist in the review of invoices and/or help draft justifications for program increases or changes in the budget submissions, particularly those requiring contract actions. • Research and investigate new or improved construction methodologies and technologies to meet unique program objectives. • Assist in the review of construction submittals, change order requests, value engineering proposals and recommend actions on behalf of the program office. • Liaison with the U.S. Army Corps of Engineers, or other Federal Agencies, on construction projects.• Serve as advisor to the INL Contracting Officer Representative (COR) on general construction matters. • Audit the processes and procedures for the inspection and testing of construction materials.• Monitor and inspect construction projects when properly delegated.• Assist in developing engineering specifications and drawings.• Review field surveys, inspections or technical investigations of topography, soils, drainage and water supply systems, road and highway systems, and buildings and structures to provide data for engineering projects.• Assist the Program Office in other technical functions in support of civil engineering activities.• Review and document performance issues in relation to original contract award amount and completion time, ensuring appropriate approvals; review progress reports, updates, plans and schedules. Review, monitor and report the status of multiple contractor projects to various program offices to ensure the results achieve the bureau's goals.• Review job specifications to determine appropriate construction methods.• Monitor the contractor's requisition of supplies and materials to complete construction projects.• Assist the Program Office in the preparation and submission of budget estimates and progress and cost-tracking reports for each construction project.• Review quality control assurance program implemented by the Contractor.• Review and approve submittals such as mobilization and demobilization plans, area use plans, and security plans.• Participate in Technical Evaluation Panels (TEP) and review cost proposals. Minimum Qualifications:
• U.S. Citizenship, able to obtain/maintain a Department of State secret security clearance and if applicable Ethics clearance.• An Associate's Degree from an accredited institution in:o Civil or construction engineering, technology, or science, or o Construction management or technology and management, or o Engineering. • Seven (7) years professional work experience, of which: o At least two years monitoring projects of a scale, scope and complexity commensurate with INL's multi-million dollar projects. o At least one year shall be equivalent to the GS-11 level in the federal service. o Overall, experience should demonstrate to the maximum extent possible: At least four years experience in project management roles that involve strategic planning, project management using critical path methodology, resource management, quality control processes, and budgeting, OR At least two (2) years of program/contract management oversight OCONUS, in a high threat, austere environment, OR ORSignificant experience in modular design and construction, general design and construction or permanent infrastructure design/build projects, OR Significant experience in construction cost estimating.• Superior administrative and management skills. For example:o Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.o Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.• Excellent oral and written English communication skills, including negotiation and interpersonal skills.• Proficient in Microsoft Office, primarily Microsoft Excel experience and expertise is required.• Proven ability to complete the FSI Contracting Officer's Representative (COR) online course within the first 120 days of assignment successfully. Substitution Of Education For Experience: A Bachelor's degree in a construction-related discipline may be substituted for one year of specialized experience, or a master's degree in a construction-related discipline may be substituted for two years experience toward satisfying the minimum requirement for specialized experience.
Preferred Qualifications:a. Bachelor's degree in a construction-related discipline.b. Ten (10) years related professional work experience.c. Experience on Design Build construction projects. d. Experience with vertical construction projects outside the United States. e. Demonstrated working knowledge of related engineering fields other than applicant's field of specialty. f. Training or experience in contract administration principles, State Department Policies, Federal Acquisition Regulations, and other State Department policies, regulations and procedures.
Factor 1: Technical Expertise 30 pointsOfferor's technical expertise and ability to manage complex, multifaceted international projects, e.g. determine needs, define goals and develop work plans for multi-million dollar projects, and as part of a professional team, carry out the full range of responsibilities from inception to completion.
Factor 2: Project Management 30 pointsOfferor's ability to work with public and private contracting or consulting firms; in analyzing project needs, and defining project scope; and in determining schedule and budget required to complete the project. Offeror's skill in interacting with other professionals and support personnel in order to provide guidance and assistance; and the ability to make decisions and provide insightful and effective recommendations to senior management on project implementation issues which affect the post-conflict programs
Factor 3: Knowledge/Abilities 20 pointsOfferor's ability to assist the contracting officer in the architect-engineer source selection process. Also, their ability to prepare all required documentation to support the Department's position and to analyze all documents related to the contract prior to making final recommendations to senior DOS officials.
Factor 4: Past Performance 20 pointsPast Performance evaluation of applicant's ability to perform under contract. (In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.)
COMPENSATION (BASE PAY)For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements.
BENEFITS & ALLOWANCESAS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES
BENEFITS - IF APPLICABLE• Employee's FICA/Medicare Contribution• Contribution toward Health and Life Insurance • Pay Comparability Adjustment • Annual Increase • Eligibility for Worker's Compensation • Annual, Sick and Home Leave • 401K Plan • MEDVAC Reimbursement
ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE • Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post• Housing Allowance• Post Allowance• Supplemental Post Allowance • Maintenance Allowance (SMA)• Education Allowance• Educational Travel (full-time United States based secondary) • Post Hardship Differential• Danger Pay• Shipment of HHE, UAB, POV and Consumables