Restricted procedure: Part 1 — PQQ. Part 2 — Selected Design & Build Tender.
Kent County Council (the Employer) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of over £1bn on goods and services and a population of 1.3m. The Employer provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.
The Employer consists of three operational directorates (Social Care, Health and Wellbeing; Education and Young People’s Services; and Growth, Environment and Transport) and one service directorate (Strategic and Corporate Services). This requirement is for Underwater Inspection of Structures as required by the specification.
It is expected that the contract will commence upon 1st April 2017 and will continue for a period of two years, with an optional one year extension, unless terminated in accordance with the Conditions of Contract associated to this Invitation to Tender.
The Employer has a duty of care to maintain that the highways network is in a safe condition and so is required to ensure the integrity of structures that might impact upon highway safety.
The main activities required under this contract consist of the following:
• Underwater Inspection of Structures – the Council’s programme of inspections to underwater elements of various bridges and structures over main rivers and watercourses throughout Kent undertaken on an annual basis or as defined in Schedule 5. This will mean that in the initial two year contract term a particular structure could be inspected in 2017 only, 2018 only, or in both 2017 and 2018.
• Underwater and Above Water Inspections of Structures – Where a structure has above water elements which are not normally accessible other than by a person working in water, inspections to underwater elements are to be supplemented by close inspection of above water elements such as abutments / piers / decks and soffits.
• Reporting of Inspections – The inspector will be required to report on the findings and produce recommendations for appropriate action required to make good any defaults in the structure.
• Ad-Hoc Inspections – It is anticipated that the Council will have a certain amount of ad-hoc requirements throughout the contract.
The Employer is seeking a supplier to provide the services detailed above covering the County of Kent. Further details on the requirements can be found within Schedule 6 of the Invitation to Tender. Maps of these areas are detailed in Schedule 6 and 7 of this Invitation to Tender.
The Employer intends to procure the Contract via an open competitive tender procedure in accordance with the Council’s ‘Spending the Council’s Money’ policy document. Tenderers are now invited to submit their tender for the Contract in line with the Invitation to Tender (ITT). The tender shall include tenderers setting out technical and commercial elements of their solutions.
Responses are to be submitted in accordance with the instructions set out within this ITT. Any quantities shown within this ITT and any relevant documentation are estimated and may be subject to variation and therefore do not form any basis of guarantee.
Further details of the potential services required throughout the duration of the contract can be found under Schedule 6, Service Information.
Strategic Sourcing and Procurement is the lead division for the Authority on all procurement matters and is undertaking the tendering and contracting of this requirement.
Responses will only be accepted via the Kent Business Portal. Instructions on how to submit your response can be found within the ‘Help’ facility in the Kent Business Portal. These instructions should be consulted in order to ensure that your response is submitted correctly.
Responses do not have to be submitted in the space provided as many answers will exceed this space. Submissions may be made in any reasonable document provided all answers are divided into the same sections and submitted in the identical order to which they are asked.
Please do-not embed any files in your response, instead where required, clearly mark all appendices for each response provided. Any additional documentation submitted, but not immediately apparent to the evaluator may be at risk of not being assessed.