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Scanning services

Gemeente Breda | Published November 16, 2016  -  Deadline January 3, 2017

Request for Proposal:

Tender with a European civil procedure for scanning and storing physical records and consulting digital files.

For the full description of this command, the information on the Negometrix platform.

The contracting authority shall award the contract to the tenderer who has been selected on the basis of the most economically advantageous tender award criteria best value for money.

On Monday, November 21 and Tuesday, November 22nd axis viewing days are organized. For further developing the (draft) viewing days archive files municipality of Breda.

This tender will be solely and fully digital online using the Negometrix platform (www.negometrix.com). Detailed instructions regarding digital-procurement can be found in the questionnaires.

The municipality of Breda chooses to run for flexible, time- and location-independent work, so be digitally and without being tied to the place where paper files are located.

To reduce the amount of paper archives and to realize the ambition of flexible working include decided to digitize construction files retroactive to replace the physical records. These files are located at two sites, namely the Municipal Offices (about 640 m trimmed files, which is approximately 5120 Amsterdam archival boxes and the Municipal Archives (about 900 m untrimmed files).

There is scanned in two phases (see Annex timeline scan files).

Phase 1 covers the digitization within six months after the award of the construction records of the Municipal Office.

Phase 2 involves the digitization of the construction records of the City Archives after being cleaned by employees of the municipality of Breda. All conditions have been appointed and also added as attachments on the procurement platform Negometrix.

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