Federal Building Initiative (FBI) - CBSA, Rigaud, Quebec
Public Works and Government Services Canada | Published December 5, 2016 - Deadline January 31, 2017
Trade Agreement: LCSA/AIT Tendering Procedures: Suppliers on permanent list or able to meet qualification requirements Competitive Procurement Strategy: Comprehensive Land Claim Agreement: No Nature of Requirements: NOTICE OF PROPOSED PROCUREMENT FEDERAL BUILDING INITIATIVE (FBI) PROGRAM CBSA Training Centre located in Sainte - Madeleine de Rigaud, Quebec EP168-171845 Requirement Public Works and Government Services Canada (PWGSC) is inviting Energy Service Companies (ESCos) to submit proposals for the provision of professional and construction services, financing, training and monitoring associated with the implementation of energy efficiency improvements for the CBSA Training facility, located in Rigaud Quebec. The Proposal shall address all the buildings on the Campus, and the exterior elements of the site. The proposal must be in accordance with the terms and conditions set out in this Request for Proposal (including all Supplementary Conditions, General Instructions, Proposal Requirements and Evaluation, Supplementary Conditions, General Conditions, and Annexes and Appendixes). The ESCos proposal must respond to the following goals: a. Upgrade the facility and its systems to reduce: Consumption of electricity, fossil fuels and water; Electrical Demand; GHG emissions b. Improve or maintain the current level of occupant comfort in the facility in terms of amount of ventilation, thermal comfort, and indoor air quality; c. Provide training and new operating guidelines required to maintain the reduced energy consumption; d. Provide monitoring services to document energy savings. e. The purpose of this solicitation is to retrofit the CBSA Training Facility buildings and their systems to reduce energy consumption and GHG emissions. The cost of the guaranteed portion of the project will be limited to a maximum of the value of 120 months of energy savings. The ESCo must arrange the funding of this project and payments made by Canada will be in accordance with requirements detailed in this Request for Proposal (RFP). This RFP should be thoroughly understood by the ESCo before submitting a proposal. This procurement is covered under the provisions of the Agreement on Internal Trade (AIT). Period of the Contract The period of any resulting Contract will be for a period of ten (10) years. SITE VISITS 1. MANDATORY SITE VISIT It is mandatory that the ESCo or a representative of the ESCo visit the work site and examine all building structures and equipment, review drawings, review utility consumption and demand and/or metering information, familiarize themselves with the special purpose areas conditions and limitations, existing operations and maintenance protocols, existing space comfort conditions, and review any additional information made available by Canada. Arrangements have been made for a site visit to be held in Rigaud, Quebec. This site visit will be held on December 13, 2016. The site visit will begin at 11:00 EST. All those participating are asked to report to front Lobby of the Main Building for security access to the facility. ESCos should communicate with the Contracting Authority no later than December 12 at 14:00 to confirm attendance and provide the name(s) of the person(s) who will attend. ESCos will be required to sign an attendance sheet. ESCos who do not attend the mandatory site visit or do not send a representative will not be given an alternative appointment and their bid will be declared non-responsive. Any clarifications or changes to the bid solicitation resulting from the site visit will be included as an amendment to the bid solicitation. 2. OPTIONAL SITE VISIT Additional individual site visits may be requested no later thanten (10) working days before the solicitation closing date. ESCos must communicate with the Contracting Authority to arrange an individual site visit appointment. During the individual site visit the requirements outlined in this bid solicitation document will be reviewed and questions from potential ESCos with regard to the particulars set forth in this RFP will be answered as outlined in paragraph below. Any clarifications or changes to the bid solicitation resulting from the individual site visitswill be included as an amendment to the bid solicitation. Security Requirement (before award of Standing Offer) The following security requirement (SRCL and related clauses) applies and form part of the Contract. 1. The Contractor must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Works and Government Services Canada (PWGSC). 2. The Contractor personnel requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PWGSC. 3. The Contractor MUST NOT remove any PROTECTED information or assets from the identified work site(s), and the Contractor must ensure that its personnel are made aware of and comply with this restriction. 4. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PWGSC. 5. The Contractor must comply with the provisions of the: (a) Security Requirements Check List and security guide (if applicable), attached at Annex B; (b) Industrial Security Manual (Latest Edition). Selection Process The Selection Process has three (3) phases: A) Phase 1 - Mandatory Requirements; B) Phase 2 - Rated Proposal; and C) Phase 3 - Basis of Selection. Phase 1 - Mandatory Requirements Proposals will be examined to determine their compliance with the following MANDATORY requirements: (a)Bidders must be pre-qualified by Natural Resources Canada (NRCan) under the Federal Buildings Initiative (FBI) program; (b) Bidders must attend the mandatory site orientation meeting, and sign the attendance form; (c) Bidders must complete, sign and submit the following: Appendix K, entitled Declaration/Certifications Form (d) Integrity Provisions Associated Information Bidders, who are incorporated, including those submitting proposals as a joint venture, must provide a complete list of names of all individuals who are currently directors of the bidder. Bidders submitting proposals as sole proprietorship, including those submitting proposals as a joint venture, must provide the name of the owner. Bidders submitting proposals as societies, firms or partnerships do not need to provide list of names. If the required names have not been received by the time the evaluation of proposals is completed, Canada will inform the bidder of a time frame within which to provide the information. Failure to provide the names within the time frame specified will render the proposal non-responsive. Providing the required names is a mandatory requirement for the award of a contract. FAILURE TO MEET THE MANDATORY REQUIREMENTS WILL RENDER THE PROPOSAL AS NON-RESPONSIVE AND NO FURTHER EVALUATION WILL BE CARRIED OUT. Phase 2 - Rated Proposal Phase 2 will evaluate the responsive proposals (i.e. proposals meeting all mandatory requirements listed above), and award points. The points attributed to the Proposal will be based on the relative weighting factor and the evaluation criteria as detailed below. A rating from zero to ten (10) points will be assigned for each of the evaluation criteria Threshold per Criteria A proposal receiving less than sixty percent (60%) of the available points in each of the Project Management and Technical Information sections as detailed below will be deemed non-responsive and will be given no further consideration. Phase 3 - Basis of Selection The Basis of Selection for contract award for this requirement is the highest total scoring responsive proposal in accordance with the rated criteria detailed below. The Total Score will be established as follows: Project Management Rating x 30% = Project Management Score (Points) Technical Information Rating x 40% = Technical Information Score (Points) Financial Information Rating x 30% = Financial Information Score (Points) Total Score (maximum 100 Points) BIDDERS WILL NOT BE REIMBURSED FOR THE COST OF RESPONDING TO THIS REQUEST FOR PROPOSAL. Enquiries All enquiries regarding this requirement must be submitted in writing to the Standing Offer Authority: Maquiling, Amalia Fax No. - (819) 956-3600 E-mail - firstname.lastname@example.org Delivery Date: Above-mentioned The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.