Kotayk Solid Waste Management – Project Implementation Support
| Published August 28, 2014 - Deadline September 30, 2014
AMENDMENT: EXPRESSIONS OF INTEREST SHOULD BE SUBMITTED IN ENGLISH AND ARMENIAN (OR RUSSIAN) LANGUAGE
Executing Agency (Client): RA Ministry of Territorial Administration on behalf of the Municipality of Hrazdan (acting for all eight participating municipalities)
Assignment Description: The Republic of Armenia is divided into ten Marzes (provinces). Kotayk Marz (“Kotayk”) has a population of 240,000 and an area of 2100 km2. The capital of Kotayk is the City of Hrazdan. The Ministry of Urban Development (“MUD”) has approached the EBRD with a request to prepare and finance a regional sanitary landfill in Kotayk. This would be the country’s first sanitary landfill. Kotayk was selected due to its proximity to Yerevan, with the intention of creating a demonstration project for the entire country. The Project would focus on Abovian (population 60,000), Hrazdan (population 53,000), Charentsavan (population 18,000), Yeghvard (population 12,000) and adjacent villages including Tsakhadzor, Byureghavan and Nor Hachn as well as Sevan in the neighbouring Gegharkunik region (together, the “Participating Municipalities”). Ultimately, MUD intends to build seven regional sanitary landfills to serve the whole country.
The Project comprises a EUR 3.5 million loan from the EBRD to the Government of Armenia under a sovereign guarantee, co-financed by a capex grant of EUR 3.5 million from the EU Neighbourhood Investment Facility. The project will comprise an upgrade of a selected existing dumpsite in Hrazdan into a regional sanitary landfill of approximately 20 ha, closure of remaining dumpsites (this will not be a part of the project – just monitored by the EBRD), purchase of vehicles, bins and equipment for waste management, possibly tendering out of waste collection in a transparent manner to private companies (subject for further assessment in parallel with project implementation) and creation of a Landfill Operating Company (the “Company”), operating as a commercially sustainable unit.
At present, solid waste is disposed at six major dumpsites and numerous small dumpsites in Kotayk. Waste collection in some municipalities is carried out by communal service companies or is tendered out to private companies. In residential areas households dispose of waste into small containers, which are emptied by collection trucks. In other cities, due to the lack of containers and bins, waste is piled up at a small dumpsite with subsequent loading onto collection vehicles manually with spades or direct loading of waste delivered by residents into the waste collection trucks available according to schedule. Residents of rural areas generating about 30 per cent of total household waste amount in Kotayk have rather poor waste collection and management arrangements. This is inefficient and results in street littering and illegal dumping. At present the average waste tariff collection rate is less than 50 per cent.
The responsibility for project implementation will remain with the Participating Municipalities. A Project Implementation Unit (“PIU”) will be established by Hrazdan, with representatives from each of the Participating Municipalities and the Kotayk Regional Administration, as well as from relevant ministries. The PIU will be responsible for the preparation and implementation of the procurement process, supervising implementation of works, and preparation of reports as per the requirements of the financing agreement. In addition, the PIU will coordinate implementation and ensure the interface between the Participating Municipalities as final beneficiaries and the various financiers and donors, with the relevant governmental ministries and agencies involved in the Project. The PIU will also be in charge of the preparation of consolidated reports to be sent to the Bank, on behalf of the Borrower, as well as the approval and channelling of the disbursement applications to the Ministry of Finance.
To facilitate the implementation of the Project, the PIU is seeking to engage a Consultant to assist in implementation of the Project.
More specifically, the Consultant shall mainly perform the following:
- Provide assistance to the Participating Municipalities in setting up the PIU, whose main purpose will be the implementation, financial management and overall delivery of the investment project in Kotayk;
- Assist the PIU in the overall implementation of the Project, including project and financial management systems, environmental, health and safety and social management systems, review of design and all aspects of contract tender, evaluation and contract supervision;
- Provide assistance in the procurement of works fully in accordance with the procedures, specifications and documentation of the Bank and pursuant to all other agreements stipulated in the Loan and Subsidiary Loan Agreement;
- Render assistance to the PIU for coordination of the implementation to facilitate harmonised implementation of the Project and mitigate the risk of potential delays, including approval of disbursement applications;
- Develop reporting templates and assist in the preparation of the required consolidated reports;
- Coordinate all relevant activities with the consultants selected for the related project Corporate Development, Stakeholder Participation and Municipal Support Programme and with the EIA Consultant.
Additional consultancy services are required for the Project. A further procurement notice has been published for the “Kotayk Solid Waste Management – Corporate Development, Stakeholder Participation and Municipality Support Programme” (TCS ID 34969). Please refer to NOTE 2 in section “Notes” of this procurement notice.
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in Q1 2015 and has an estimated overall duration of 36 months
Maximum Budget available for the Assignment: EUR 600,000 (exclusive of VAT).
he Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed
Funding Source: Austrian Fund for Municipal Infrastructure.
Eligibility: Consultancy firms shall be entities registered in Austria and all experts proposed by the entity to work on the assignment must be either Austrian nationals or permanent residents of Austria. However, up to a limit of 45% of the maximum contract amount may be used to finance services of local experts who are nationals of Armenia or permanent residents of Armenia or consultancy firms registered in Armenia
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with
(1) previous project experience in similar projects providing procurement and contracting support, project management and contract supervision related to solid waste projects;
(2) similar project experience in Armenia and the CIS;
(3) previous project experience working with International Financial Institutions or equivalent (e.g. EBRD, World Bank, etc.).
It is expected that the Consultant’s team of key experts will at least consist of:
Solid Waste Management and Landfill Experts;
IFI Procurement and Contracts Specialists;
Local Construction Supervisors;
EHS management systems specialists/advisors;
Community liaison /outreach specialists;
A key expert may fulfil more than one key expert role indicated above, please state clearly in CVs the proposed position of the individual key experts for the purposes of the assignment.
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:
(a) brief overview of the firm/group of firms including company profile, organisation and staffing;
(b) details of similar experience of firm or group of firms and related assignments undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, percentage carried out by consultant in case of association of firms or subcontracting, main activities, objectives;
(c) CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives;
(d) Completed Consultant Declaration and Contact Sheet, the template for which is available from the following web-link:
(e) a copy of the Consultant's valid company registration certificate confirming that the firm is registered in Austria.
The expression of interest shall not exceed 20 pages (excluding CVs and contact sheet).
One original and two copies of the expression of interest in English, and two copies in Armenian (or Russian), shall be submitted to the Client in an envelope marked “EXPRESSION OF INTEREST for Kotayk Solid Waste Management – Project Implementation Support”, to reach the Client not later than the due date above. In case of discrepancies the English versions of the EOI will prevail. The expression of interest should also be submitted electronically.
One electronic copy in English and Armenian or Russian should be submitted to the EBRD’s contact person by the same due date.
Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
A parallel assignment is published for “Kotayk Solid Waste Management – Corporate Development, Stakeholder Participation and Municipality Support Programme”, please note that interested firms may apply for both assignments (“Kotayk Solid Waste Management – Project Implementation Support” and “Kotayk Solid Waste Management – Corporate Development, Stakeholder Participation and Municipality Support Programme”) but will be awarded only one of the contracts.
The evaluation criteria are as follows:
1) Firm’s experience in similar projects providing procurement and contracting support, project management and contract supervision related to solid waste projects - 35%
2) Firm’s experience in comparable assignments in Armenia and CIS - 25%
3) Firm’s experience in working with the international financial institutions - 10%
4) Team composition and CVs of key experts in line with procurement notice - 30%