Clarification 18/07/2016: The deadline for submission of Expressions of Interest has been amended. The new deadline is 15 August 2016 at 17:00 Gyumri time.
Executing Agency (the "Client"):
Vardananc Square 1
The Client Contact Person:
Ararat Balabekyan, Advisor to the Mayor of the City of Gyumri
Project Implementation Team Leader
Vardananc Square 1, Gyumri 3104 Armenia
Phone: +374 312 2 22 04
Fax: +374 312 3 26 06
EBRD Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
Tel: + 44 20 7338 6369
Fax: +44 20 7338 7451
The City of Gyumri (“Gyumri” or the “City”) is the capital of the Shirak Province and is the second largest city in Armenia with a population of 146,000. Economic activity in the City comprises mainly of tourism, production of building materials, textile manufacturing and food processing industries. Armenia’s capital, Yerevan, is located around 125 km south of Gyumri. The international border with Turkey is also located some 10 km to the west of Gyumri, but this border is presently closed.
Major roads converge on Gyumri from all directions and there is no bypass to remove through traffic from the congested city centre. Street infrastructure, together with street lighting has seen little investment or effective maintenance during the last two decades and the improvement of street network infrastructure has been identified as a key priority by a number of previous studies.
Gyumri’s road network had previously been illuminated by an installation of around 10,700 street lights, of which some 50 per cent were operational. This street lighting installation consisted mainly of old, inefficient and environmentally polluting luminaires. Due to the antiquated condition, and the high percentage of non-functional lights, a large part of the streets, including some primary streets in the city centre, was not sufficiently illuminated, which resulted in decreased road safety and increased public security concerns. The City is currently implementing a programme to modernise its street lighting by replacing the existing luminaires with light-emitting diode (“LED”) luminaires.
The City of Gyumri (the Client) has requested the European Bank for Reconstruction and Development (the "EBRD" or the "Bank") to provide technical assistance for the rehabilitation of primary and secondary streets, as well as the modernisation of public lighting in the City (the "Project").
The Client now intends to retain a consulting company (the “Consultant”) to provide support during the implementation of the Project (the “Assignment”).
The Assignment will be split into three main sections:
Part A: Detailed design and procurement support for the works contracts
Part B: Construction supervision for the of the works contracts
Part C: Preparation of tender documents and procurement support for maintenance contracts covering street infrastructure and street lighting.
Part A: Detailed Design and Procurement Support for the Works Contracts
The objectives of Part A are to:
(i) support the City’s Project Implementation Team (PIT) in finalising the scope of street pavement and street lighting improvement works to be implemented through the proposed loan funded project;
(ii) prepare the detailed design of the agreed scope of street pavement and street lighting improvement works for the project;
(iii) update existing environmental, social impact and resettlement documents to reflect the scope of works determined in the detailed design and prepare detailed Environmental and Social Management and Monitoring Plans to cover the construction phase of the project to ensure compliance with the Bank’s Environmental and Social Policy (2008) Performance Requirements (PRs);
(iv) support the City’s PIT in agreeing a procurement and implementation strategy for the project with EBRD;
(v) prepare the necessary Tender Documents for the street infrastructure and street lighting improvement works in accordance with the agreed procurement and implementation strategy; and
(vi) assist and support the City’s PIT during the tendering and contract award phases for all works contract lots forming the EBRD loan funded project;
The selected Consultant is expected to provide the following services:
Part B - Construction Supervision for the of the Works Contracts
The objective of Part B is to assist the Traffic Department and its PIT in the implementation of the Works Contracts by providing construction supervision duties to ensure that all works are carried out in accordance with the contract documents and to administer the civil works contract as ‘the Engineer’.
The selected Consultant is expected to provide the following services:
1. Project Implementation Support to the PIT
a. Management and Monitoring of Environmental Impacts
b. Management and Monitoring of the Land Acquisition and Involuntary Resettlement Process
c. Road safety inspections during the construction stage and road safety audits for the construction design and road safety traffic management
d. Administrative and Management Support to the PIT
2. Supervision of Works, including general supervision duties, programme reports, dealing with variations, claims from the contractor, design responsibilities, the road safety audit and the taking over and defects notifications period.
Part C - Preparation of Tender Documents and Procurement Support for Maintenance Contracts Covering Street Infrastructure and Street Lighting
The objective of Part C is to assist the City Administration and the Traffic Department in achieving the Transition Impact requirements of the EBRD Loan Agreement by introducing cost-effective maintenance contracts for street infrastructure and street lighting which shall be implemented by private sector contractors.
The selected Consultant is expected to provide the following services:
1. Prepare a City Asset Maintenance Plan and identify the scope and form of street infrastructure maintenance contract
2. Identify the scope and form of street lighting maintenance contract
3. Prepare street infrastructure and street lighting tender documents and support procurement
4. Support the PIT in evaluating tenders and awarding contracts
Status of Selection Process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment Start Date and Duration: The Assignment is expected to start in early 2017 and has an estimated overall duration of months.
Cost Estimate for the Assignment: EUR 1,200,000 (exclusive of VAT), with the following breakdown per sections: Part A - EUR 350,000; Part B - EUR 675,000; and Part C - EUR 175,000.
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.
Funding Source: It is anticipated that the Assignment will be financed by the EBRD Shareholder Special Fund. Selection and contracting is subject to the availability of funding.
Eligibility: There are no eligibility restrictions.
Consultant Profile: The Consultant’s expert team is expected to include key experts for Parts A-C as follows:
(i) Key Expert 1: Team Leader/Highway Engineer with preferably eight years’ experience of carrying out detailed design and preparation of tender documents for road projects. Preferably four years’ experience is required of the design of urban road improvements and of carrying out design and procurement of works contracts in former Soviet Union countries. The Highway Engineer would preferably have a Bachelor’s degree and be a chartered engineer or be licensed to practise as a qualified engineer;
(ii) Key Expert 2: Electrical Engineer with preferably five years’ experience of the inspection and improvement of existing street lighting and traffic signal installations, as well as the design and operation of modern street lighting and traffic signal installations. The Electrical Engineer would preferably a Bachelor’s degree and be a charted engineer or be licenced to practise as a qualified engineer;
(iii) Key Expert 3: Procurement Specialist with preferably five years’ experience of the preparation of tender documents for works projects and evaluation of works tenders, as well as knowledge of procurement policies and procedures of major international financial institutions (IFIs) such as EBRD, World Bank and Asian Development Bank.
(iv) Key Expert 4: Environmental Specialist with preferably five years’ experience of: (a) carrying out environmental impact studies of road projects. The Environmental Specialist would also preferably have more than 5 years’ experience of carrying out environmental impact assessments in accordance with the environmental policy, guidelines and requirements of the EU and major IFIs;
(v) Key Expert 5: Social Impact and Resettlement Specialist with preferably five years’ experience of carrying out social impact assessments of transport infrastructure projects and preparing associated Resettlement Plans in accordance with the policy, guidelines and requirements of major IFIs.
(vi) Key Expert 6: Road Safety Specialist with preferably five years’ relevant experience as well as experience of working in accordance with the environmental policy, guidelines and requirements of the EU and major IFIs; experience on gender and road safety issues preferred.
The Team Leader and the Procurement Specialist will reside in Gyumri for the full duration of their respective assignment periods.
(vii) Key Expert 1: Team Leader with preferably 10 years’ experience in the construction supervision of major road projects, 6 years’ experience of acting as a Team Leader / Senior Resident Engineer on the supervision or road construction / rehabilitation projects with responsibilities for acting as the Engineer, evaluating contractor’s claims; and resolving contractual disputes, 5 years’ experience of the construction supervision of road projects in emerging counties and former Soviet Union countries and in the construction supervision of IFI funded civil works contracts that use FIDIC conditions of contract.
(viii) Key Expert 2: Senior Pavement/Materials Engineer with preferably 8 years’ experience in the supervision of road and pavement construction in developing or emerging counties and 10 years’ experience in supervising and managing quality control of materials for road and pavement construction.
(ix) Key Expert 3: Senior Electrical Engineer with preferably 8 years’ experience in the supervision of road lighting installations in developing or emerging counties.
(x) Key Expert 4: Senior Contracts Specialist with preferably 8 years’ experience of the evaluation of contractors’ claims for extension of time and additional costs and in the resolution of contractual disputes in civil works contracts based on FIDIC General Conditions of Contract.
(xi) Key Expert 5: Senior Environment/Social Specialist with preferably 8 years’ international experience in similar work in developing countries;
(xii) Key Expert 6: Road Safety Auditor with preferably 10 years’ experience of carrying out road safety audits and working as a road safety specialist identifying accident black-spots and designing road safety mitigation works.
Key Experts 1-6 for Part B should preferably have a Bachelor’s degree and good proficiency in written and spoken English.
(xiii) Key Expert 7: Highway Engineer preferably with a recognised engineering qualification in Armenia and 8 years’ experience in design and construction supervision of highway works, highway drainage and utility diversion works.
(xiv) Key Expert 8: Pavement/Materials Engineer, preferably with a recognised engineering qualification in Armenia and 8 years’ experience in the construction supervision and quality control of road construction contracts involving new and rehabilitated road pavements.
(xv) Key Expert 9: Electrical Engineer, preferably with a recognised engineering qualification in Armenia and 8 years’ experience in the construction supervision and quality control of road lighting installations.
(xvi) Key Expert 10: Quantity Surveyor preferably with a recognised engineering qualification in Armenia and 5 years’ experience in preparing bills of quantities and measurement of road construction projects.
The Consultant’s team in Part B will reside in Gyumri for the duration of their respective Assignment periods.
(xvii) Key Expert 1: Team Leader / Highway Maintenance Engineer with preferably eight years’ experience of the planning and implementation of road maintenance operations in an urban environment; four years’ experience is required of the planning and implementation of road maintenance operations carried out by private sector contractors, using contracts based on achievement of defined levels of service; four years’ experience of the implementation of institutional reform assignments involving transition from road maintenance operations carried out by the public sector to the private sector; and three years’ experience of carrying out related road maintenance consultancy assignments in former Soviet Union countries.
(xviii) Key Expert 2: Electrical Engineer with preferably eight years’ experience of the planning and implementation of street lighting operation and maintenance works; four years’ experience is required of the planning and implementation of street lighting operation and maintenance works carried out by private sector contractors, using contracts based on achievement of defined levels of service; and four years’ experience of the implementation of institutional reform assignments involving transition from street lighting operation and maintenance operations carried out by the public sector to the private sector.
Key experts 1-2 for Part C would preferably have a Bachelor’s degree and be a chartered engineer or be licenced to practise as a qualified engineer.
(xix) Key Expert 3: Procurement Specialist preferably with five years’ experience of the preparation of tender documents for road works and road maintenance projects and evaluation of works and maintenance contract tenders. The Procurement Specialist would preferably have a Batchelor’s degree.
The Consultant’s team in Part C will reside in Gyumri for the duration of their respective Assignment periods.
Non-key experts are expected to include full and part time site supervisory staff, environmental, social impact and resettlement monitoring staff, topographical surveyors, interpreters/translators and administrative staff as needed.
Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:
1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).
2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.
3. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:
The expression of interest shall not exceed 20 pages (excluding CVs, Consultant Declaration and Contact Sheet).
One original and 2 copies of the expression of interest, in English and Armenian, should be submitted to the Client in an envelope marked “EXPESSION OF INTEREST for Gyumri Urban Roads and Street Lighting Project – Project Implementation Support, Detailed Design, Construction Supervision, Maintenance Contracts Preparation and Procurement Support”, to reach Client not later than 5 August 2016 at 17:00 Armenian time). The EOI should also be submitted electronically to the Client and the EBRD Contact Person by the same due date as well.
1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding.
2. The shortlist criteria are as follows:
(a) Firm’s previous project experience in road and street lighting projects, including detailed design, construction and contracts supervision (35%);
(b) Firm’s experience in the region (Caucasus, former Soviet Union) (20%);
(c) CV of all Key Experts (45%)
Dear Sir / Madam:
We kindly request you to submit your Proposal for the design/operational planning/approvals of construction works applicable to development of a national hazardous waste storage and management facility based on upgrading of an existing storage facility near Hrazdan in Kotayk region of Armenia (the TOR is attached separately), in the scope of "Elimination of obsolete pesticide stockpiles and addressing POPs contaminated sites within a Sound Chemicals Management Framework in Armenia" UNDP-GEF full sized Project implementation.
Please be guided by the form attached hereto as Annex 2, in preparing your Proposal.
Proposals may be submitted on or before Monday, 26 September, 2016, 1:00 local Armenian time (GMT +4) via email, courier mail to the address below:
United Nations Development Programme
14 Petros Adamyan St., Yerevan 0010, Republic of Armenia
Or submit via e-mail to the following e-mail address: email@example.com
Please note that proposals received through any other e-mail address will not be considered.
Your Proposal must be expressed in the Armenian and English, and valid for a minimum period of 120 calendar days.
In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.
Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.