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Positive Pressure Suit System (BSL-4)

Department of Health and Human Services, Centers for Disease Control and Prevention | Published June 25, 2015  -  Deadline July 2, 2015
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The Centers for Disease Control and Prevention, Procurement and Grants Office (PGO), intends to award a sole source purchase order in accordance with FAR Part 13, simplified acquisition procedures, to Honeywell Protective Clothing, in Bagnols-sur-Ceze, France, to purchase BSL-4 ventilated protective suits. No requests for quote will be issued based upon this notice of intent. The advertisement ends in 5 days in accordance with FAR 5.203(a). Interested vendors are welcome to submit their ability to provide the specified products, via email to bin3@cdc.gov. Please include reference number 2015-85700. Please respond by July 2, 2015, at 1 p.m. EST.

Commercial Item, Cloth, Waterproof, Weather Resistant

Department of Justice, Federal Prison Industries/UNICOR | Published January 15, 2016  -  Deadline December 31, 2015
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Contract award to Snyder Manufacturing for estimated $445,000. Requirements type contract, 3 year term. EFFECTIVE date 1/29/2016. Total Small Business set-aside Award.

Operation of the Atlanta Job Corps Center

Department of Labor, Employment Training Administration | Published November 19, 2015  -  Deadline February 25, 2016
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On or about December 2015 the Department of Labor, Employment and Training Administration (DOL ETA) anticipates issuing a request for proposal (RFP) for the operation for the Turner Job Corps Center. Job Corps is a national residential and non-residential training and employment program administered by the United States Department of Labor to address multiple barriers to employment faced by disadvantaged youth, ages 16-24 years, throughout the United States. It is anticipated that the resultant contract will be a cost reimbursement, plus incentive fee type contract. The contract will have a 2-year base period, plus three (3) governmental unilateral renewal options for one (1) year each. A pre-proposal conference and site visit date will be posted in the RFP. The Atlanta Job Corps Center is located at 239 West Lake Avenue NW, Atlanta, GA 30314 and maintenance of the facility located at 3045 Roosevelt Highway College Park, GA 30349. The telephone number is (229)883-8500. It is recommended that potential Offerors download the RFP from the website: http://www.fbo.gov prior to attending the pre-proposal conference and site visit. All questions prior to and at the pre-proposal conference shall be submitted in writing. The successful contractor shall provide academic and career technical training, operate counseling and residential living programs and provide the following support services; Health and Wellness services, processing of student records, a discipline system, clothing issuances, and student mail and legal services. The contractor shall also provide overall Center management and administration as follows; contract and personnel management, staff training, financial management, procurement and property management, facility operations and maintenance, security and safety services, community relations and public information. The on-board strength (OBS) for the Atlanta Job Corps Center is students, with 0 residential males, 325 residential females, 42 non-residential males and 105 non-residential female students.

CDC Roybal Shuttle Services

Department of Health and Human Services, Centers for Disease Control and Prevention | Published June 14, 2015  -  Deadline June 19, 2015
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SUBJECT: CDC Roybal Shuttle Services SOLICITATION NUMBER: 2015-Q-17280 RESPONSE DUE DATE/TIME: 19 June 2015/ Before 5:00 pm (1700) EASTERN TIME SECTION A - DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is a Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 485113 - Bus and Other Motor Vehicle Transit Systems with a Standard Size of $15,000,00.00 dollars. THIS IS A TOTAL SMALL BUSINESS SET-ASIDE. This is a RFQ for the procurement of Shuttle Services. The CDC's Transportation Services Office (TSO) has a requirement for shuttle services between the CDC Roybal Campus and a nearby off-site parking lot. The Government intends to award a Firm Fixed-Price contract as a result of this solicitation that will include the terms and conditions that are set forth herein. SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS B.1. DESCRIPTION OF SUPPLIES & SERVICES CLIN SUPPLIES/SERVICES QTY/UNIT UNIT PRICE EXTENDED PRICE 0001 Shuttle Services Period of Performance: 6 months from the date of Award 1 Job $______ $____________ OPTION 1 CLIN SUPPLIES/SERVICES QTY/UNIT UNIT PRICE EXTENDED PRICE 1001 Shuttle Services Period of Performance: 3 months from expiration of the base period 1 Job $______ $____________ OPTION 2 CLIN SUPPLIES/SERVICES QTY/UNIT UNIT PRICE EXTENDED PRICE 2001 Shuttle Services Period of Performance: 3 months from expiration of the Option period 1. 1 Job $______ $____________ TOTAL AGGREGATE AMOUNT: $ SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT Performance Work Statement Shuttle Services for the Centers for Disease Control and Prevention OSSAM/Transportation Services Office (TSO) 1.0 Introduction: The purpose of the inter-campus shuttle service is to provide CDC visitors and employees with transit services from the designated park and ride location external to the Roybal Campus. Shuttle services would be provided during core hours (6:30 a.m. to 6:30p.m.). The objective is to provide reliable, cost-effective, quality passenger service. 1.1 Background: The mission of the Centers for Disease Control and Prevention (CDC) is to promote health and quality of life by preventing and controlling disease, injury, and disability. These functions are the backbone of the CDC′s mission. Each of the CDC′s component organizations undertakes these activities in conducting its specific programs. The Transportation Services Office (TSO) supports this mission by providing exceptional customer service in the management of CDC's automotive fleet and parking services. In order to help CDC accomplish its mission, the Government requires a contractor to provide shuttle services for its employees to various CDC locations. TSO is undertaking initiatives to improve service delivery of services to internal and external customers and to increase efficiency of parking operations. A component of the initiative requires shuttle service to the transport CDC visitors, designated employees, and individuals identified with a Reasonable Accomodations (RA) to the Roybal Campus. The primary purpose of the shuttle is to support off-campus parking to relieve capacity issues resulting from additional personnel and guests assigned to the Roybal Campus due to the Ebola Response effort. The shuttle service will ensure that transportation to off-site park and ride location is available. The Contractor shall provide a shuttle services that is compliant with the American Disabilities Act (ADA). The Contractor shall transport employees to and from predetermined shuttle service pick-up points/locations. 1.2 Project Objectives: The contractor shall support the Parking Services section of TSO by providing shuttle services for CDC personnel and authorized visitors. • The Contractor shall provide shuttle service to visitors of the Clifton Road (Roybal) campus and CDC disabled employees that are approved for use of shuttle services as a reasonable accommodation. • The Contractor shall transport visitors and employees to/from a designated Park and Ride location (1800 Briarcliff Road Atlanta, GA. 30329) to specified locations at the CDC Roybal Campus (1600 Clifton Road, Atlanta GA 30329). • The Contractor shall act as an independent organization, and not as an agent of the government. A security clearance is required for all drivers hired under this contract. • Maintain radio communication at all times during the designated business hours . The Contractor shall, provide all labor, materials, and resources unless otherwise stipulated. 1.3 Scope: The scope of this task includes: 1.3.1.1 The shuttle service shall be available Monday through Friday from 7:00 a.m. to 6:00 p.m. 1.3.1.2 The Contractor drivers shall, at all times during the designated business hours, have radio communication. 1.3.1.3 Additionally, the Contractor shuttle drivers must check in with the dispatch officer at least every thirty (30) minutes to make sure the radios are still operational and that no requests for pick up has been missed when not already in service. 1.3.1.4 The Contractor shall respond to a radio call within ten (10) minutes of call. 1.3.1.5 The Contractor shall maintain a daily log of trips. The log intake form should include passenger's name, employment status (FTE, Contractor, guest), user ID (if applicable) time of pick up/return. 1.3.1.6 Ensure the radios are operational by testing battery and frequency. Ensure that no requests for pickup have been missed by contacting dispatch for pick up information. 1.3.1.7 Respond to radio calls and within ten (10) minutes of call for shuttle service 1.3.1.8 The Contract drivers must possess the necessary skills and qualifications to satisfactorily perform the requirements of this service. Drivers must obey all state, local, and CDC traffic laws and regulations. Drivers must possess a valid driver's license; possess good communication skills; have a driving record with no suspensions or revocations; have no criminal record and be drug free. 1.3.1.9 The Contractor shall always be polite, courteous, friendly, and attentive to the passengers needs and shall not engage in any behavior that is disruptive or disturbing to passengers. The drivers shall provide safe service at all times and not drive in a reckless manner, or endanger the lives of any passengers. 1.3.1.10 In the event that the shuttle vehicle is in an accident or is inoperable, another shuttle with a driver needs to be available within 4 hours of notification from the Project Officer. The contractor shall furnish the vehicle maintenance, drivers, fuel, liability insurance, and interstate permits for all vehicles. The contractor shall provide and the driver shall maintain a log of arrival and departure times as well as a count of the number of passengers using the shuttles for each day. If requested, this log will be delivered to the Project Officer on a quarterly basis. Monitoring of the contractor's performance will be conducted by passenger feedback and unannounced spot-checks by the Project Officer or his/her designee at least two (2) times monthly. All performance issues will be discussed with contractor for resolution, and/or corrective action, if necessary. 1.3.1.11 The shuttle drivers must possess the necessary skills and qualifications to satisfactorily perform the requirements of this contract. Drivers must obey all state, local, and CDC traffic laws and regulations. CDC will not reimburse the contractor for any traffic law violations. 1.3.1.12 The shuttle drivers shall be appropriately dressed, in company attire. The driver will maintain a neat, clean, and well-groomed appearance at all times. Drivers shall be in uniform while on duty. The color and style of the uniform shall be approved by the Project Officer. All personnel shall have an employee name tag and identity of the contractor located on the outer clothing which shall be visible at all times. 1.3.1.13 In addition, drivers shall always be courteous, polite and attentive to the passengers needs and shall not engage in any behavior that is disruptive or disturbing to the passengers. This means the driver must not use profanity, or make sexual or racial comments or gestures of any kind to any person while driving the shuttle. The driver shall not drive in a reckless manner, or endanger the lives of any passengers. The driver shall obey all traffic enforcement laws and traffic signs and signals at all times. The drivers must wear seat belts at all times while operating the shuttle. 1.3.1.14 The Contracting Officer may require the contractor to remove a driver from performing under this contract for the following reasons: (1) if the driver generates 3 complaints within a 30-day period (i.e., disruptive or disturbing behavior to the passengers, use of profanity, or making sexual or racial comments or gestures of any kind to any person). (2) if the driver is observed displaying unsafe driving habits, (3) if the driver is at fault in a serious accident, (4) if the driver otherwise fails to comply with the requirements of this contract. 1.3.1.15 The contractor, at its own expense, shall obtain and maintain all necessary permits, franchises, license, or other authorizations and certificates required for lawfully performing services under this contract. All contractor personnel engaged in the performance under this contract shall be required to possess certificates of training as required by the state, county, city or other local jurisdiction. The contractor shall make available to the Project Officer documentation of the certificates, training, licenses and permits no later than (10) days after award of the contract. The Project Officer will forward copies of the aforementioned documentation to the Contracting Officer. The Contractor shall provide the COR evidence that drivers do not exceed the maximum number of hours driven per week as established by Federal law. This evidence shall be in the form of the Contactor's driver's log for the specified drivers. 1.3.1.16 The contractor shall be fully insured with an insurance company licensed and qualified to do business in the State of Georgia. Insurance in the amount of at least $100,000 per person, and $300,000 per occurrence for death or bodily injury and $50,000 per occurrence for property damage or loss shall be procured and maintained during the entire period of performance under this contract. Tasks The Contractor shall stop at the designated park and ride location(s) and return to the Roybal Campus. The shuttle pick-up/drop off location predetermined by the Project Officer at the required intervals. This schedule and or locations may be adjusted based on demand and service level requirements. The timelines may be changed by the Project Officer for certain needs or events that periodically occur at the Roybal Campus. The duration of the special needs or events will not result in a major alteration of the timeline for more than three (3) consecutive calendar days per occurrence, or more than a cumulative total of twenty (20) calendar days per six (6) month period. The maximum wait time for employees at each building shall not exceed 10 minutes from designated pick/drop off locations. The Project Officer will provide the contractor with specific pickup times as identified by route. The contractor will comply with these times. Route: Single route service between 1800 Briarcliff Road and CDC Roybal Campus. Service hours (proposed): 7:00 am - 6:00pm  30 minute intervals (7:00a - 12:00p)  1 hour (12:00p - 3:00p)  30 minute (3:00p -6:00p) Pick up/drop off Locations: Building 19 (Visitor Center) and Building 16 (Level 4 Upper Deck) a. The Contractor shall stop at every shuttle pick-up location predetermined by the Project Officer at the required intervals. b. The Contractor shall: • Provide shuttles that accommodate up to 14 passengers • Ensure that all shuttles are equipped with a first aid kit, flashlight, and fire extinguisher • Ensure that all shuttles have a spare tire and are in excellent operating condition at all times. • Ensure that all shuttles have seat belts for each passenger • Meet High Vehicle standards (i.e., prior to first shuttle departing the vehicle will be washed and interior vacuumed daily, and kept in good operating/mechanical condition) • Provide timely, uninterrupted, dependable service (based upon the shuttle schedule) • Not smoke inside the vehicles • Not handle any packages placed on the shuttle. If any packages are left on the shuttle, the driver will notify the Security Officer and the Project Officer, for proper removal of the package • Not allow drivers to operate AM/FM radios while passengers are on the bus The Contractor shall operate the intra-campus shuttle Monday through Friday, from 6:30a.m. to 6:30p.m., excluding federal holidays (listed below). Federal holidays are: New Year's Day Labor Day Martin Luther King's Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day In the event CDC is closed due to inclement weather, national emergency or any other situation under which Government Employees are granted administrative leave, a determination will be made regarding contractor personnel on a case by case basis. Period of Performance: Base Period: 6 Months Approximately August 1 - December 31, 2015 (exact date to be determined) The Period of Performance is TBD. In addition, two (2) three-month option periods are included which may be exercised at any time before expiration of the previous period at the sole discretion of the Contracting Officer. Option Period 1: 3 Months. Dates to be determined. Option Period 2: 3 Months. Dates to be determined. Places of Performance: Roybal Campus Centers for Disease Control and Prevention 1600 Clifton Rd Atlanta, GA 30329 Park and Ride Location 1800 Briarcliff Road Atlanta, GA 30329 Quarterly Progress Reports: The contractor shall provide a monthly status report to contain, at a minimum, the following information: a brief description of requirements, accomplishments during the reporting period and significant events regarding the task order, deliverables submitted or progress on deliverable products, any current or anticipated problems and solutions proposed and a brief summary of activity planned for the next reporting period. Performance Matrix: Tasks Performance Standard Method of Measurement Acceptable Quality Level (AQL) Incentives / Disincentives Task 1: Shuttle Services Completeness, Accuracy User Feedback All data management systems contain accurate and reliable data CPARS Evaluation SECTION D - PACKING, MARKING AND SHIPPING D.1. All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. D.2. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E - INSPECTION AND ACCEPTANCE E.1. The Project Officer will perform inspection and acceptance of the delivered supplies. E.2. Inspection and acceptance will be performed at the delivery location identified below. Acceptance is communicated in writing unless otherwise indicated in writing by the Contracting Officer or the Project Officer within 15 days of receipt. SECTION F - DELIVERIES OR PERFORMANCE NOT APPLICABLE SECTION G - CONTRACT ADMINISTRATION DATA G.1. GOVERNMENT REPRESENTATIVES G.1.1. Contracting Officer (CO) (Jul 1999) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract. (End of Clause) G.2. INVOICE SUBMISSION G.2.1. Payment by Electronic Funds Transfer (Dec 2005) (a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments. (b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled "ACH Vendor/Miscellaneous Payment Enrollment Form" to the address indicated below. Note: The form is either attached to this contract (see Section L - List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 718-8100. (c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed. (d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address: The Centers for Disease Control and Prevention Financial Management Office (FMO) P.O. Box 15580 Atlanta, GA 30333 Or - Fax copy to: 404-638-5342 (End of Clause) G2.2. CDCAG001 - Invoice Submission (Mar 2006) (a) The Contractor may submit the original invoice/voucher via email: Email: FMOAPINV@CDC.GOV FINANCIAL MANAGEMENT OFFICE (c) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904. (d) The Contractor shall include (as a minimum) the following information on each invoice: (1) Contractor's Name & Address (2) Contractor's Tax Identification Number (TIN) (3) Purchase Order/Contract Number and Task Order Number, if Appropriate (4) Invoice Number (5) Invoice Date (6) Contract Line Item Number and Description of Item (7) Quantity (8) Unit Price & Extended Amount for each line item (9) Shipping and Payment Terms (10) Total Amount of Invoice (11) Name, title and telephone number of person to be notified in the event of a defective invoice (12) Payment Address, if different from the information in (c)(1). (13) DUNS + 4 Number (End of Clause) SECTION H - SPECIAL CONTRACT REQUIREMENTS Not Applicable SECTION I - CONTRACT CLAUSES I.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998) I.1.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html. I.1.2. 52.212-1 Instructions to Offerors-Commercial Items (Feb 2012) I.1.3. 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2012) I.1.4 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs (Feb 2012): 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006) 52.203-7 Anti-Kickback Procedures (Jul 1995) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jul 2010) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) 52.222-54 Employment Eligibility Verification (Jan 2009) 52.225-1 Buy American Act-Supplies (Nov 2011) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 52.232-33 Payment by Electronic Fund Transfer-System for Award Management (July 2013) 52.233-2 Service of Protest (Sep 2006) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.243-1 Changes-Fixed Price (Aug 1987) I.1.7. 352.202-1 Definitions (Jan 2006) I.1.8. 352.203-70 Anti-lobbying (Jan 2006) I.1.9. 352.222-70 Contactor Cooperation in Equal Employment Opportunity Investigations (2010) I.1.10. 352.223-70 Safety and Health (Jan 2006) I.1.11. 352.239-70 Standard for Security Configurations (Jan 2010) I.1.12. 352.239-71 Standard for Encryption Language (Jan 2010) I.1.13. 352.239-72 Security Requirements for Federal Information Technology Resources (Jan 2010) I.1.14. 352.242-71 Tobacco-free Facilities (Jan 2006) 52.217-5 Evaluation of Options (July 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of provision) FAR 52.217-8 Option to Extend Services The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. FAR 52.217-9 Option to Extend the Term of the Contract (a) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days before the last day of the period of performance; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 12 months. 52.212-2 Evaluation-Commercial Items (OCT 2014). (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the LOWEST PRICED TECHNICALLY ACCEPTABLE offeror. The following factors shall be used to evaluate offers: Technical Capability to meet the Requirements Price Past Performance Technical and past performance, when combined, are equally important to price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. SECTION J - LIST OF ATTACHMENTS Not Applicable SECTION K - REPRESENTATION, CERTIFICATIONS AND OTHER STATEMENT OF OFFERORS K.1 Offer shall include a completed copy of the provision at FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items (See Section I). SECTION L - INSTRUCTIONS TO THE OFFERORS L.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-1(FEB 1998) L.1.1. Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/comp/far/index.html. L.1.2. FAR clause, 52.212-1 Solicitation Provisions Incorporated by Reference (Feb 1998); [NAICS Code: 485113] L.1.3. The quote shall be submitted electronically via e-mail to the Contracting Officer at VWL8@CDC.GOV before 5:00 pm (1700) EASTERN TIME on 19 June 2015. L.1.4. QUESTIONS: ALL QUESTIONS shall be submitted electronically via e-mail to the Contracting Officer at VWL8@CDC.GOV before 5:00 pm (1700) EASTERN TIME on 16 June 2015. L.1.5. All email responses to this notice must identify the RFQ# in the subject line of the email. L.1.6. FAXED OR MAILED PROPOSALS AND/OR QUESTIONS WILL NOT BE CONSIDERED. SECTION M - CRITERIA FOR AWARD M.1. AWARD: M.1.1. This is an all or none procurement. Offerors must quote on all or none of the line items. M.1.2. Award will be made to the LOWEST-PRICED TECHNICALLY ACCEPTABLE offeror. The base plus all option period shall be evaluated M.1.3. CDC intends to make an award soon after the response date of this notice. And the Government intends to award without discussions. M.1.4. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FACILITY TO HOST THE FY2015 & 2016 ATLANTA TWO DAY TECHNICAL ASSISTANCE PROGRAM SEMINAR

Equal Employment Opportunity Commission, Office of the Chief Financial Officer | Published February 18, 2015  -  Deadline March 13, 2015
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This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulation Part 12, Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The Contracting Officer is utilizing policies and procedures prescribed in Part 12, Acquisition of Commercial Items. Solicitation Number RFQ0016-15 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78 effective December 26, 2014. Convention centers, hotels, and other full service facilities that can satisfy the requirements listed below are encouraged to submit a quotation. This solicitation is considered an unrestricted procurement. The U.S. Equal Employment Opportunity Commission Training Institute has a requirement for a contractor to provide meeting facilities, rental of audio visual equipment/support services, food and beverages, and lodging to conduct a two-day Technical Assistance EEO Seminar (TAPS). The United States Equal Employment Opportunity Commission (EEOC) has developed a program of EEO Seminars which will provide training to employers, unions and attorneys on the laws enforced by the EEOC. The Government anticipates 206 attendees, with a minimum of 125 attendees and an anticipated maximum of 250 attendees, plus an additional 25 individuals consisting of other staff and presenters who provide support for the conference. To be eligible for consideration, the contractor's proposed facility for the seminar must be located within 20 miles of the Equal Employment Opportunity Commission's Atlanta District Office located at 100 Alabama Street, SW, Atlanta, GA 30303. The government contemplates the award of a firm-fixed price (FFP) contract. The quotation package shall include the following line items in a written quotation: Base Period (FY2015): Contract Line Item Number (CLIN) 0001, Rental of Conference Space - Quantity 2 days each (See below list of Conference Space Requirements), Unit Price $________. Total for Base Period CLIN 0001 $________; CLIN 0002, Rental of Audio Visual Equipment and Technical Support - Quantity 2 days each (See below list of audio visual requirements), Unit Price $_________. Total for Base Period CLIN 0002 $________; CLIN 0003, Food and Beverage Services - Quantity 412 attendees over two days (See below list of food and beverage requirements), Unit Price $________ per person rate per day. Total for Base Period CLIN 0003 $_________. Total Price for CLINs 0001 through 0003: $__________. Option Year (FY2016): Contract Line Item Number (CLIN) 0004, Rental of Conference Space - Quantity 2 days each (See below list of Conference Space Requirements), Unit Price $_______. Total for Option Year CLIN 0004 $_______; CLIN 0005, Rental of Audio Visual Equipment and Technical Support - Quantity 2 days each (See below list of audio visual requirements), Unit Price $________. Total for Option Year CLIN 0005 $________; CLIN 0006, Food and Beverage Services - Quantity 412 attendees over two days (See below list of food and beverage requirements), Unit Price $________ per person rate per day. Total for Option Year CLIN 0006. Total Price for CLINs 0004 through 0006: $__________. The preferred dates for consideration in order of preference for the Base Period are August 27-28, 2015, (1st Choice), August 20-21, 2015, (2nd Choice) and August 19-20, 2015, (3rd Choice). The preferred dates for consideration in order of preference for Option Year (2016) are August 25-26, 2016, (1st Choice), August 18-19, 2016, (2nd Choice) and August 24-25, 2016, (3rd Choice). Please indicate availability for each date in the technical portion of the quotation. No other dates or combination of dates will be considered by the Government. The seminar provides for meeting space for training sessions, along with food and beverage service for breakfast, lunch, and morning and afternoon breaks. Registration and continental breakfast start each day at 7:30 a.m. The seminar starts at 9:00 a.m. and ends at 4:30 p.m. on the first and second day. A contract will be awarded to the responsible quoter whose quotation represents the best value to the Government. Interested parties must indicate in their quotation whether they accept payment via Government-wide commercial purchase card. The prospective contractor must be registered in the System for Award Management (SAM) database prior to award of the resulting contract. Registration is free and can be completed on-line at http://www.sam.gov. Each quotation must clearly indicate the capability of the quoter to meet the requirements specified in this combined synopsis/solicitation. GENERAL REQUIREMENTS: The following requirements for the training are specified in terms of minimum requirements. Accessibility: Americans with Disabilities Act (ADA) Requirements: All facilities, including training rooms and rest rooms and audio-visual equipment, must be fully accessible to individuals with disabilities in compliance with the Americans with Disabilities Act Amendments Act. Accommodations for disabled individuals may include, but are not limited to, accessible parking spaces, elevators, adequate sound systems, wide aisles and wheelchair ramps. A site visit may be conducted by the Disability Business and Technical Assistance Centers (DBTAC) prior to the award of the contract. Parking: There must be adequate free or low cost on-site parking for all participants. Transportation: The quoter shall provide a price list of all local transportation options to and from the airport and rail station, if applicable. The quoter shall indicate in its quotation whether it provides free or low cost shuttle services. The quotation shall list all facility parking cost options. CLIN 0001 - Conference Space - Specific requirements each day for the Base Period and Option Year are as follows: One large room with room capacity to accommodate as many as 250 participants, with classroom style seating, available from 7:30 a.m. to 5:00 p.m. EST. This room shall include a raised stage/platform which is wheelchair accessible and no more the 24" high on at least one side by a ramp with a run to rise ratio no greater than 8.3%; two (2) tables with four (4) chairs, situated at the front of the room equipped with podium and microphone on a riser. There shall be sufficient space at the back of the room to place three (3) additional tables for handouts, and additional chairs, if needed. Four (4) registration tables with six (6) chairs shall be positioned outside the large room for seminar registration purposes, along with two (2) tall round tables. Registration will occur between 7:30 a.m. and 9:30 a.m. EST. An additional large room for luncheon up to 250 participants with table rounds (banquet style) of 8 to 10 per table available between 12:00 noon and 1:30 p.m. EST. The meeting room must have a suitable sound system so all participants may hear and ask questions of the speakers. The meeting room should be arranged in classroom style with chairs and tables for writing and handouts. All chairs and tables shall be in acceptable condition (the furniture is not broken, soiled, rusted or damaged in any way that would injure the individual or damage clothing). Aisle space, including the space between tables and desk, needs to be accessible for persons in a wheelchair. Walls should be constructed in such a manner that they confine inside sound and reduce or prevent the transmission of extraneous sound. All rooms (including luncheon area) should be equipped with a working sound system which may be controlled by the speaker and which projects equally to all areas of the room. Rooms should be configured to allow every participant a clear view of the speaker and all visual aids. Each participant should have a clear view of at least one of the projection screens in use. Rooms should be well lit to accommodate extensive reading and writing and all lighting should be uniform and should not produce a glare. Heating and air conditioning should provide a comfortable level of air quality and room temperature when rooms are at the maximum capacity. CLIN 0002 - Rental of Audio Visual Equipment and Technical Support - Specific requirements each day for the Base Period and Option Year are as follows: 1 - Large General Session Room (both days): (a) Podium with wireless microphone (1 each); (b) Cordless hand-held microphone (4 each); (c) Lavaliere microphone (2 each); (d) Mixer sufficient to amplify, simultaneously, two (2) speakers and the audio track of a DVD or sound recording; (e) 10'x10' Projection Screen (2 each); (f) AV package (movable card with electrical connections and cords to accommodate EEOC's LCD projector and laptop computer); (g) Technical assistance in setting up all equipment, including splitters in order to assure that all registrants can hear and see all presentation. 2 - For the Luncheon room, only one of the two days (a) Podium with wire microphone. The contractor must submit a detailed pricelist for the audio-visual equipment and technical support, including high speed wireless (Wi-Fi) Internet access, and electrical connections. Also, include the price for the items, inclusive of an hourly rate and the number of labor hours with breaks included in a day rate for audio visual support services (if needed), plus the gratuity/service charge. CLIN 0003 - Food and Beverage - Specific requirements each day for the Base Period and Option Year are as follows: Continental Breakfast to be served each day between 7:30 and 9:00 a.m. EST. and to include a selection of croissants, Danish pastries, muffins, bagels, and breads; assorted sliced fruit, butter, jelly, cream cheese, and fruit juices, freshly brewed coffee, decaffeinated coffee, tea, and bottled water. Morning Break is to be served each day between 10:45 a.m. and 11:15 a.m. EST. and shall include, at a minimum, a refresher of coffee service and water. A sit-down, three-course, business plated luncheon is to be served each day between 12:00 Noon and 1:30 p.m. EST. (banquet set-up) (not the room used for General Session). Typical lunch shall consist of salad, boneless chicken with a sauce, rice or pasta, chef's choice of vegetable and starch to maximize color and flavor; dinner rolls and butter, dessert; and appropriate condiments; and be served with regular and decaffeinated coffee, hot and iced tea. Afternoon Break is to be served each day between 2:45 and 3:30 p.m. EST. to include assorted soft drinks, bottled water, herbal teas, cookies and/or brownies, and whole fruit. The contractor shall also submit an all-day food and drink package with a per person rate per day. All food and beverage services need to be located in areas accessible to individuals with disabilities. The luncheon should be arranged so that all individuals can be seated and served sufficiently. Pricing for food and beverages shall include the price for the item(s), plus the gratuity (service charge), and a statement from the contractor indicating whether the U. S. Government is exempt from state tax, if applicable. The EEOC is a tax exempt Federal Agency; please do not include any sales tax in quotations for which the Federal Government is exempt. Anticipated number of participants for base and option year is 206 each day. The expected maximum number of participants is 250 each day. The Contracting Officer Representative (COR) will contact the contractor within 72 hours of the event to confirm the number of participants. The contractor shall provide food and beverage for a minimum of 125 participants each day. The contractor shall invoice the EEOC at the agreed upon rates for meeting room rental, audio visual equipment, and food and beverage service. Charges for food and beverage service shall be reflected on the invoice as the cost incurred per person. If the quoter has any supplemental agreements, those agreements should be submitted with the quotation. If the quoter requires signature of a supplemental agreement that was not submitted with the quotation, the quotation will be rejected. LODGING REQUIREMENTS: Costs associated with lodging shall not be paid under this contract. Participants and presenters shall be directly responsible for payment of individual sleeping rooms and all incidental charges upon check-out. EEOC requires that the contractor shall provide lodging accommodations in both the base period and option period to include a block of at least twenty-five (25) rooms per night for participants, presenters, and/or EEOC staff. The contractor shall provide the sleeping rooms for EEOC staff and presenters at or below the federal government's domestic per diem rate which is available on-line at http://www.gsa.gov. The contractor shall provide information regarding the sleeping room rates with their quotation for those participants who wish to reserve sleeping rooms. The contractor must provide accommodations with single and double beds for sleeping one, two or three nights. Rooms will be needed the night before the event starts and the night of the first and second days of the event. Sleeping rooms shall be accessible and located within the same building, hotel complex or conference facility as the training/meeting rooms. Sleeping rooms must be equipped with private bath, bed, dresser, table, chair, closet space and heating and air conditioning and receive daily maid and linen service. Rooms are to have secure locks and/or chains. The quantity of rooms specified above is an estimate only, and not representative to the contractor that this estimated quantity will be ordered. The government makes no commitment to this estimated quantity. State and local tax will not be charged attendees with government identification consistent with local and state laws. Federal tax shall not be charged to guests who present tax exempt forms at check-in/check-out. NOTICE: If government tax exemption is not recognized in the state hosting the seminar for lodging, the quoter shall state so with their quote submission when responding to the RFQ. After award, the government will not recognize taxes for lodging if the certification is absent of the quote submission. Contract Administration: The Contracting Officer's Representative (COR) under the resulting contract shall be designated at the time of the contract award. The contractor shall invoice the EEOC at the agreed upon rates for conference space, rental of audio visual equipment and technical support, and food and beverage service. Charges for food and beverage service shall be reflected on the invoice as the cost incurred per person. The contractor shall submit a final invoice of all charges within five (5) business days after completion of the seminar to the COR and he/she shall be provided at least five business days to review the invoice charges and services provided for acceptance. Method of Payment: The preferred payment method is payment by government-wide commercial purchase card. The Contractor is to apply charges to government purchase card only after final invoice has been accepted and reconciled by the COR. Cancellation: Should EEOC elect to cancel this contract, EEOC will provide a written notification to the contractor no later than sixty (60) calendar days prior to the scheduled event. By receipt of this cancellation notice, the contactor agrees to release EEOC from any cancellation penalties or charges. If there is a cancellation within sixty (60) calendar days of the scheduled event date, Paragraph (l) Termination for the Government's Convenience or (m) Termination for Cause of FAR Clause 52-212-4, Contract Terms and Conditions - Commercial Items will govern. SUBMISSION OF QUOTATION: All interested parties shall submit with their quotation a detailed breakdown of all costs to include conference space, rental of audiovisual equipment and technical support, food and beverage service, and any other miscellaneous service and equipment which are necessary for the success of the seminar. In addition, a Price quotation utilizing Attachment 1, Quotation Response Form, shall be included. Quotations shall be submitted in three (3) separate volumes as follows: Volume 1 - Technical Capability; Volume 2 - Past Performance; and "Volume 3 - Price. Pricing must be submitted using the line item structure in the above Schedule of Supplies and Services of this RFQ. A separate attachment may be included in Volume 3 for pricing information on menu items, transportation, parking, applicable tax rates, and sleeping room rates. Your quotation in response to RFQ0016-15 is due February 11, 2015 at 10:00 a.m. EDT. Quotations will be accepted in hard copy by U.S. Mail and electronic copy via e-mail. If submitting the quotation by mail, send two (2) hard copies to the following mailing address: U.S. Equal Employment Opportunity Commission, Acquisition Services Division, 131 M Street, N.E., Room 4SW20A, Washington, DC 20507 Attn: Anthony Price, Contracting Officer. One (1) electronic copy of the quotation may be submitted via e-mail, address to anthony.price@eeoc.gov. QUESTIONS: Questions regarding this request for quotation should be submitted to Anthony Price, Contracting Officer via e-mail at anthony.price@eeoc.gov. Telephone inquires or responses are not acceptable. The deadline for submission of questions regarding RFQ0016-15 is February 27, 2015, 10:00 a.m. EDT. Any questions received after the above mentioned date and time will not be considered. The Government will not reimburse interested parties for any cost associated with responding to this business opportunity. All responsible sources may submit a quotation which will be considered by the agency. The anticipated contract award date is on or before March 27, 2015. BASIS FOR AWARD: The government intends to award a fixed-price contract to the responsible quoter whose quotation is responsive to the solicitation and is determined to be the best value to the Government, using the tradeoff approach. Selection of the best value to the Government will be achieved through a process of evaluating the strengths and weaknesses of each quoter's quotation against the below described evaluation criteria. In determining the best value to the Government, the Technical Capability and Past Performance Evaluation Criteria, when combined, are more important than the evaluated price. The Government is more concerned about obtaining a superior Technical Capability quotation than making an award at the lowest evaluated price. However, the Government will not make an award at a price premium it considers disproportionate to the benefits associated with the evaluated superiority of one technical and management quotation over another. Thus, to the extent that quoter's technical and past performance quotations are evaluated as close or similar in merit, the evaluated price is more likely to be a determining factor. EVALUATION FACTORS FOR AWARD: The following factors shall be used to evaluate quotations. These factors are listed in their relative order of importance: Technical Capability, Past Performance and Price. Factor 1 - Technical Capability: (a) Contract Requirements. Quotations will be evaluated on the quoter's ability to provide all of the contract requirements regarding meeting space, food and beverage, audio-visual equipment and technical support, and lodging. Quotations must address the quoter's ability to meet ADA requirements for accessibility as it relates to meeting space, lodging and parking. Quotations should reflect the quality of the customer services provided, the layout design and quality of the facilities as reflected by the physical layout and atmosphere of meeting space, amenities such as free Wi-Fi in the conference space, and upkeep of the facilities. (b) Location. Quotations will be evaluated on the ability of the quoter to provide a facility within 20 miles of the Equal Employment Opportunity Commission's Atlanta District Office Postal Code area 30303, with adequate low cost or free on-site parking for participants and presenters. (c) Availability of Dates - Base Year 2015. Quoters will be evaluated on the ability of the quoter to provide the required services on the dates requested. Additional consideration will be given to quoters who can provide the required services on the preferred dates in order of preference, (i.e., 1st choice date, 2nd choice date, and 3rd choice date). (d) Availability of Dates - Option Year 2016. Quoters will be evaluated on the ability of the quoter to provide the required services on the dates requested. Additional consideration will be given to quoters who can provide the required services on the preferred dates in order of preference, (i.e., 1st choice date, 2nd choice date and 3rd choice date) in Option Year 2016. Factor 2 - Past Performance: The quoter must provide references for a minimum of three (3) government or non-government contracts which provided the same or similar services; contracts must have been awarded within the past three (3) years. One of the references should be a government/federal agency. The information for each reference shall include the following: 1. Name and address of government agency and other non-government client; 2. Name, title, email and telephone number of Contracting Officer or other point of contact; 3. Name, title, email and telephone number of client's Program Manager, if applicable; 4. Contract number, period of performance, and total contract value; and 5. Description of services provided. EEOC will evaluate past performance in terms of customer service on similar requirements, feedback from references on meeting room design/layout and quality/upkeep of facilities and décor, and the availability of amenities and staff to support the conference. A quoter without a record of relevant past performance or for whom information on past performance is not available; the quoter may not be evaluated favorably or unfavorably on past performance. Factor 3 - Price: The price quotation will be evaluated against the independent Government Price Estimated. Evaluations of quotations will consider the following pricing information: pricing provided for all line items listed in the Schedule of Supplies and Services of this RFQ in the units and format provided; pricing of recommended menu options for breakfast, lunch, snacks and beverages; rates for business services, sleeping room rates; and all cost options for transportation and facility parking rates. Evaluation of Options: Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate quoters for award purposes by adding the total price for the option to the total price for the basic requirement. Evaluation of the option will not obligate the Government to exercise the option. Site Visits: The EEOC reserves the right to conduct a site visit of all quoters who are rated to be technically acceptable. The site visit will review and evaluate the same technical items identified in the Technical Capabilities Portion of the technical evaluation factors. Notice: The Government intends to evaluate quotations and make award without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the quoter's initial quote should contain the quoter's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions, if the Contracting Officer later determines them to be necessary. The Government also reserves the right to conduct a site visit prior to award. Applicable Provisions and Clauses: The provisions at 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition. The vendor shall include a completed copy of the provisions at 52.212-3, Offeror Representations and Certifications - Commercial Items with your quote submission. The Contracting Officer has determined that paragraph 52.212-3(k)(2) which pertains to exemption from the application of the Service Contract Labor Standards applies. The Clause 52.212-4, Contract Terms and Conditions-Commerical Items and Clause 52.212-5 Contract Terms and Condition Required to Implement Statues or Executive Order-Commercial Items are incorporated by reference. Clause 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards, Clause 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, Clause 52.217-9 Option to Extend the term of the Contract, (a) The Government may extend the term of this contract by written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to this option clause. (c) The total duration of this contract, including the exercise of the option under this clause, shall not exceed 24 months. Clause 52.223-3 Convict Labor, Clause 52.222-19 Child Labor - Cooperation with Authorities and Remedies, Clause 52.222-21, Prohibition of Segregated Facilities, Clause 52.222-26 Equal Opportunity, Clause 52.222-35 Equal Opportunity for Veterans, Clause 52.222-36 Affirmative Action for Workers with Disabilities, Clause 52.222-37 Employment Reports on Veterans, Clause 52.222-50 Combating Trafficking in Persons, Clause 52.223-18 Encouraging Contractor Policies to Ban Texting Messaging While Driving, Clause 52.225-13 Restrictions on Certain Foreign Purchases, Clause 52.232-33, Payment by Electronic Funds Transfer - System for Award Management are incorporated by reference, Clause 52.233-3 Protest after Award and Clause 52.233-4 Applicable Law for Breach of Contract Claim. Clause 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements. To obtain the above provision/clauses in full text, please visit https://www.acquisition.gov/far. Method of payment: Electronic Funds Transfer.

Service Agreement for the Maintenance of Video and Broadcast Equipment

Department of Health and Human Services, Centers for Disease Control and Prevention | Published July 19, 2016  -  Deadline August 11, 2016
cpvs

SUBJECT: Service Agreement for the Maintenance of Video and Broadcast Equipment SOLICITATION NUMBER: 2016-N-17864A RESPONSE DUE DATE/TIME: August 11, 2016/ 10:00 am EASTERN TIME SECTION A - DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-40. The associated North American Industrial Classification System (NAICS) code for this procurement is 811213 -Communication Equipment Repair and Maintenance with a Standard Size of $11M. THIS IS A FULL AND OPEN REQUIREMENT. This is a RFP for the maintenance of video and broadcast equipment with options. The Government intends to award a Firm Fixed-Price contract as a result of this solicitation that will include the terms and conditions that are set forth herein. SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTSB.1. DESCRIPTION OF SUPPLIES & SERVICESB.1.1. The Laboratory Training and Services Branch (LTSB), Division of Laboratory Systems (DLS), Centers for Disease Control and Prevention (CDC), uses a variety of video production equipment to accomplish its public health mission. Video production and broadcast equipment is used for live broadcast online webinars, as well as video projects that are included in eLearning training programs that are delivered online. Therefore, these instruments must be operational at all times to provide emergency response and educational capabilities. This equipment is fairly complex with integrated computer operations and dedicated software, and their proper maintenance and repair requires a high degree of technical skills and long-term familiarity with the hardware. Because of CDC's emergency response role in laboratory safety, it is critical that the downtime due to repairs is minimal. B.1.2. Contract Type is Firm-Fixed Price.B.1.3. Pricing Terms - "CLIN defined by 0001 etc." means contract line item that corresponds to each year. "UNIT PRICE" represents the amount to be paid to the contractor monthly. CLIN SUPPLIES/SERVICES QTY/UNIT UNIT PRICE UNIT EXTENDEDPRICE0001 Base Year - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2016-08/31/2016 12 Months 0002 Option Year 1 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2017 - 08/31/2018 12 Months 0003 Option Year 2 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2018 - 08/31/2019 12 Months 0004 Option Year 3 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2019 - 08/31/2020 12 Months 0005 Option Year 4 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2020 - 08/31/2021 12 Months TOTAL AGGREGATE AMOUNT (CLIN 0001 THRU 0005): tiny_mce_marker________________ SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT Title of Project: Maintenance of LTSB Production Facility Equipment Background and Need - The Laboratory Training and Services Branch (LTSB), Division of Laboratory Systems (DLS), Centers for Disease Control and Prevention (CDC), uses a variety of video production equipment to accomplish its public health mission. Video production and broadcast equipment is used for live broadcast online webinars, as well as video projects that are included in eLearning training programs that are delivered online. Therefore, these instruments must be operational at all times to provide emergency response and educational capabilities.This equipment is fairly complex with integrated computer operations and dedicated software, and their proper maintenance and repair requires a high degree of technical skills and long-term familiarity with the hardware. Because of CDC's emergency response role in laboratory safety, it is critical that the downtime due to repairs is minimal. Project Objective - The purpose of this procurement is to obtain a service agreement, including technical maintenance and service support, for the video production equipment operated in the Laboratory Training and Services Branch (LTSB), specifically the production facility based in Roybal Building. This service agreement would ensure timely repairs to minimize downtime, optimize hardware performance, and would be at a set cost regardless of the number of calls made. Scope of Work - The Contractor shall provide telephone support, on-site repairs by qualified engineers, priority response time, and coverage of all parts and travel to CDC. Contractor shall troubleshoot, fix or replace all equipment listed in the "Equipment Listing" document. Equipment that is currently under warranty is not included and may be added via contract modification after warranties expire. The Contractor shall furnish all material, labor, tools, parts and shipment of parts, supplies, and equipment necessary to provide these services at no additional cost to the Government. Technical Requirements - The Contractor shall perform the following tasks to optimize performance and ensure timely repairs of the video production equipment: 1. Respond to phone calls regarding service needs for instruments covered in the maintenance agreement. Vendor must provide 8-hour response via telephone subsequent to placement of service request during regular business hours.2. Provide maintenance and repair for on-site service instruments. Vendor must provide on-site response within 48 hours and subsequent to placement of service request during normal business hours.3. In the event of repair, include all labor, materials (i.e. replacement parts), and shipping of such parts associated with the repair at no additional costs.4. Provide 1 on-site Preventive Maintenance (PM) visit per year.5. Provide on-site service visits as needed for typical support functions such as troubleshooting equipment, repairs, and replacement equipment installation. 6. Vendor must provide free software upgrades on covered software as required within 48 hours of installation and configuration.7. Contractor must be located within a 50 mile radius of the Atlanta, GA area. Further, the vendor shall perform the same level of work, providing the same deliverables for each year of service.Reporting Schedule - All electronic files, if applicable, should be delivered in MS Word format and provided via e-mail to the COR. Please see below deliverables chart for schedule. Special Considerations - The contractor must have an extensive background and experience with the following: trained and well qualified technical staff with broadcast television equipment experience; prior knowledge and experience in repair and maintenance of video production hardware and at minimum a completion of a 2 year program in electronics; ability to promptly respond to service call per above ‘technical requirements"; and excellent written and oral communication skills in the English language. Government Furnished Property - None other than the instruments/components which require service. Contract Period of Performance:Base Year: (09/01/2016 -08/31/2017)Option Year 1: (09/01/2017 - 08/31/2018)Option Year 2: (09/01/2018 - 08/31/2019)Option Year 3: (09/01/2019 - 08/31/2020)Option Year 4: (09/01/2020 - 08/31/2021)References - N/A Deliverables - The vendor shall provide the following deliverables to the Laboratory Training and Services Branch by the dates reflected below upon contract award. Deliverables Quantity Date Required Deliver ToOn-site service visits As needed Due within 24 hours of service notice DLS/LTSBPreventive maintenance 1per year Due throughout the award period based on individual service record DLS/LTSBTelephone support As needed Due within 8 hours of service request DLS/LTSBSuccessful repair of broken and/or malfunctioning hardware covered by the agreement. As needed Due throughout award period based on need. DLS/LTSBSoftware upgrades As needed (covered software) Due throughout the award period as needed and upon availability DLS/LTSBMaintenance and repair reports 1 per service request/ visit Due throughout award period upon completion of service DLS/LTSBMonthly service invoices 2 copies Due monthly: beginning 30 days after award date FMO Project OfficerQuality Assurance Surveillance Plan (QASP) - Contractor performance and resulting deliverables must adhere to all federal, HHS, and/or CDC IT security policies. All requirements must be delivered to Project Officer. Requirements Standard Criteria and Acceptable Quality Level Quantity Measurement/Due Date Incentive/DisincentivePerform on-site service visits to ensure production equipment is fully operational 99% of the time. Satisfaction by CDC (Yes/No) As needed Due within 1 business day of service notice Withhold partial invoicing until satisfactory completionPerform preventive maintenance of production hardware to avoid potential repairs. Satisfaction by CDC (Yes/No) 1 per year Throughout the award period based on individual service record. Withhold partial invoicing until satisfactory completionProvide timely response for on- site service video production equipment requests. Satisfaction by CDC (Yes/No) As needed Respond within 24 hours following the placement of service request; will provide priority scheduling for on-site service. Withhold partial invoicing until satisfactory completionProvide prompt response to telephone support calls. Satisfaction by CDC (Yes/No) As needed Within 8 hours of the service call. Withhold partial invoicing until satisfactory completionSuccessful repair of broken and/or malfunctioning video production harware covered by the agreement. Satisfaction by CDC (Yes/No) As needed Due throughout award period based on need. Withhold partial invoicing until satisfactory completionNo cost software upgrades and support. Satisfaction by CDC (Yes/No) As needed Throughout the award period as needed and upon availability. Withhold partial invoicing until satisfactory completionProvide maintenance and repair reports following remedial and preventive maintenance Satisfaction by CDC (Yes/No) As needed Due throughout award period upon completion of service. Withhold partial invoicing until satisfactory completionProvide monthly service invoices in a timely manner for processing. Satisfaction by CDC (Yes/No) 1 per month of service Due monthly: beginning 30 days after award date Withhold partial invoicing until satisfactory completion SECTION D - PACKING, MARKING AND SHIPPING D.1. All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. D.2. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E - INSPECTION AND ACCEPTANCE E.1. The Contracting Officer's Representative (COR) will perform inspection and acceptance of materials and services to be provided. E.2. For the purpose of this PART, (COR - to be determined upon contract award) is the authorized representative of the Contracting Officer. E.3. Inspection and acceptance will be performed at: the location identified in Part 6 below. Acceptance is communicated in writing unless otherwise indicated in writing by the Contracting Officer or the COR within 15 days of receipt.E.3.1. System maintenance shall be performed by an authorized service engineer at the CDC site. The maintenance of the laboratory instrument shall include a test of the equipment to ensure that it is fully functional before CDC accepts the delivery. E.4. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)E.4.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.E.4.2. FAR clause, 52.246-4 Inspection of Services-Fixed Price (Aug 1996) SECTION F - DELIVERIES OR PERFORMANCE F.1. PERFORMANCE F.1.1. Contract Period of Performance:Base Year: (09/01/2016 -08/31/2017)Option Year 1: (09/01/2017 - 08/31/2018)Option Year 2: (09/01/2018 - 08/31/2019)Option Year 3: (09/01/2019 - 08/31/2020)Option Year 4: (09/01/2020 - 08/31/2021) F.1.2. All work on this contract will be performed at CDC facilities located in Atlanta, GA. F.2. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (FEB 1998)F.2.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html. F.2.2. FAR 52.247-35, F.O.B. Destination Within Consignees Premises (April 1984) SECTION G - CONTRACT ADMINISTRATION DATA G.1. GOVERNMENT REPRESENTATIVESG.1.1. Contracting Officer (CO) (Jul 1999)The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract. (End of Clause) G.1.2. Contracting Officer's Representative (COR) (Sep 2009)Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract. As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract. The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract. The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor. (End of Clause) G.2. INVOICE SUBMISSIONG.2.1. Payment by Electronic Funds Transfer (Dec 2005) (a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments. (b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled "ACH Vendor/Miscellaneous Payment Enrollment Form" to the address indicated below. Note: The form is either attached to this contract (see Section L - List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050. (c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed. (d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address: The Centers for Disease Control and PreventionFinancial Management Office (FMO)P.O. Box 15580Atlanta, GA 30333Or - Fax copy to: 404-638-5342 (End of Clause) G2.2. CDCAG001 - Invoice Submission (Mar 2006)(a) The Contractor may submit the original invoice/voucher via email:Email: FMOAPINV@CDC.GOV FINANCIAL MANAGEMENT OFFICEEmail: Fkn7@cdc.gov CONTRACTING OFFICEREmail: eqj3@cdc.gov COR (b) The Contractor is 1, is not 0 required to submit a copy of each invoice directly to the COR concurrently with submission to the Contracting Officer. (c) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.(d) The Contractor shall include (as a minimum) the following information on each invoice:(1) Contractor's Name & Address(2) Contractor's Tax Identification Number (TIN)(3) Purchase Order/Contract Number and Task Order Number, if Appropriate(4) Invoice Number(5) Invoice Date(6) Contract Line Item Number and Description of Item(7) Quantity(8) Unit Price & Extended Amount for each line item(9) Shipping and Payment Terms (10) Total Amount of Invoice(11) Name, title and telephone number of person to be notified in the event of a defective invoice(12) Payment Address, if different from the information in (c)(1).(13) DUNS + 4 Number (End of Clause) SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1. OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (GOVERNMENT FACILITIES PERFORMANCE) (JAN 2000)(a) Holidays Government personnel shall observe the following listed days as holidays: Washington's BirthdayMemorial DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayNew Year's DayColumbus DayMartin Luther King Day Any other day designated by Federal StatuteAny other day designated by Executive OrderAny other day designated by Presidential proclamation The Contractor shall observe the above holidays on the date observed by the Government. Observance of such days by Government personnel shall not "on its face" be cause for an additional period of performance, or entitlement of compensation except as set forth within the contract. Contractor employees performing duties within Government facilities are automatically relieved from duty by virtue of the fact that Government employees are dismissed early or given the day off, (with the exception of 24 hour/day service requirements). No form of holiday or other premium compensation will be reimbursed; however, this does not preclude reimbursement for authorized overtime work. (b) Unscheduled Facility Closures In the event the Government facilities are closed due to inclement weather, potentially hazardous conditions, and other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. In this instance, the cost of salaries and wages for the period of any such excused absence may be charged in the same manner as the effected employee's regular time (direct cost for those employees whose salaries are normally a direct cost; indirect cost for those employees whose salaries are normally an indirect cost), provided that such charges are in accordance with the contractor's accounting system/policy. In each instance, the Contractor agrees to continue to provide sufficient personnel to perform round the clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or his duly appointed representative. (End of Clause) SECTION I - CONTRACT CLAUSES I.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)I.1.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.I.1.2. 52.212-1 Instructions to Offerors-Commercial Items (Oct 2015)I.1.3. 52.212-4 Contract Terms and Conditions-Commercial Items (May 2015) I.1.4 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs (Mar 2016):52.203-5 Covenant Against Contingent Fees (Apr 1984)52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006)52.203-7 Anti-Kickback Procedures (Jul 1995)52.217-4 Evaluation of Options Exercised at Time of Contract Award (Jun 1988)52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644)52.222-3 Convict Labor (Jun 2003)52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jul 2010)52.222-21 Prohibition of Segregated Facilities (Feb 1999)52.222-26 Equal Opportunity (Mar 2007)52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010)52.222-54 Employment Eligibility Verification (Jan 2009)52.225-1 Buy American Act-Supplies (Nov 2011)52.225-13 Restrictions on Certain Foreign Purchases (June 2008)52.232-33 Payment by Electronic Fund Transfer-Central Contractor Registration (Oct 2003)52.233-2 Service of Protest (Sep 2006)52.233-3 Protest after Award (Aug 1996)52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)52.243-1 Changes-Fixed Price (Aug 1987)I.1.5. 52.217-8 Option to Extend Services (NOV 1999); [written notice within 60 days]I.1.6. 52.217-9 --Option to Extend the Term of the Contract (Mar 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months (5 Years). I.1.7. 352.202-1 Definitions (Jan 2006)I.1.8. 352.203-70 Anti-lobbying (Jan 2006)I.1.9. 352.222-70 Contactor Cooperation in Equal Employment Opportunity Investigations (2010)I.1.10. 352.223-70 Safety and Health (Jan 2006)I.1.11. 352.239-70 Standard for Security Configurations (Jan 2010)I.1.12. 352.239-71 Standard for Encryption Language (Jan 2010)I.1.13. 352.239-72 Security Requirements for Federal Information Technology Resources (Jan 2010)I.1.14. 352.242-71 Tobacco-free Facilities (Jan 2006) I.2. CDC CLAUSES IN FULL TEXT I.2.1. Evaluation of Contractor Performance (Service) (Jan 2000) (a) Purpose In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked "Source Selection Information." (b) Performance Evaluation Period The Contractor's performance will be evaluated at least annually. (c) Evaluators The performance evaluation will be completed jointly by the COR and the Contracting officer. (d) Performance Evaluation Factors The contractor's performance will be evaluated in accordance with the attachment listed in Section J titled Performance Evaluation Report. (e) Contractor Review A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation. (f) Resolving Disagreements Between the Government and the Contractor Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation. (g) Release of Contractor Performance Evaluation Information The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations. (h) Source Selection Information Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official. (i) Retention Period The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards. (End of Clause) I.2.2 Non-Disclosure Agreement for Contractor and Contractor Employees (Mar 2006) (a) The contractor shall prepare and submit a Non-Disclosure Agreement (NDA) to the Contracting Officer prior to access of government information or the commencement of work at CDC. (b) The NDA made part of this clause, exhibit I and II , is required in service contracts where positions and/or functions proposed to be filled by contractor's employees will have access to non-public and procurement-sensitive information. The NDA also requires contractor's employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities (when communication or interaction relates to the contractor's work with the CDC), and members of the public. The Federal Acquisition Regulation (FAR) 37.114 (c), states "All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed." (c) The Contractor shall inform employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements. (d) During the contract performance period, the Contractor is responsible to ensure that all additional or replacement contractors' employees sign a NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC. (e) Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meeting where sensitive information may be discussed. (f) The Contractor shall prepare and maintain a current list of employees working under NDAs and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee's name, position, date of hire and NDA requirement.     EXHIBIT ICenters for Disease Control and Prevention (CDC) Contractor Non-Disclosure AgreementI. Non-public Information[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [Contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the contracting official the original signed copies of NDAs signed by the contractor's employees in accordance with the instructions provided by the contracting official. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the contracting official could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the contracting official. Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee's responsibilities to the CDC. II. Procurement-Sensitive InformationContractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee's responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees. Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information during the course of performing duties at the CDC, contractor understands and agrees that contractor are be excluded from competing for any acquisition(s) resulting from this information. III. Identification of Non-Government EmployeesContractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures: A. At the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), contractors' employees will identify themselves as an employee of a contractor. B. Contractors' employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the CDC:Employee's nameName of contractorCenter or office affiliationCenters for Disease Control and PreventionC. At the beginning of telephone conversations or conference calls, contractors' employees will identify themselves as an employee of a contractor. D. Contractors should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management official has granted permission to use the CDC logo.E. Contractors' employees will program CDC voice mail message to identify themselves as an employee of a contractor. I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. Contractor acknowledges that contractor has read and fully understands this agreement.Name of contractor: ___________________________________Signature of Authorized Representative of Contractor:_________________________________Date:________________Copies retained by: contracting official and contractor           EXHIBIT II Centers for Disease Control and Prevention (CDC) Contractors' Employee Non-Disclosure AgreementI. Non-Public InformationI understand that in order to fulfill my responsibilities as an employee of [Name of CDC contractor], I will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. I [Name of Employee], agree to use non-public information only in performance of my responsibilities to the CDC. I agree further that I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any non-public information that I may obtain in connection with the performance of my responsibilities to the CDC. II. Procurement-Sensitive InformationI further agree that unless I have prior written permission from the CDC, I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any procurement-sensitive information gained in connection with the performance of my responsibilities to the CDC. I specifically agree not to disclose any non-public, procurement-sensitive information to employees of my company or any other organization unless so authorized in writing by the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the acquisition; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.I understand and agree that my access to any procurement-sensitive information may create a conflict of interest which will preclude me, my current employer, or a future employer from becoming a competitor for any resulting government acquisition derived from this information. Therefore, if I participate in any discussions relating to procurement-sensitive information, assist in developing any procurement-sensitive information, or otherwise obtain any procurement-sensitive information during the course of performing my duties at the CDC, I understand and agree that I, my current employer, and any future employer(s) are excluded from competing for any resulting acquisitions. III. Special Non-Disclosure Clause for Contractors with Access to CDC Grants Management and Procurement-Related Information Technology SystemsIn addition to complying with the non-disclosure requirements and safeguards stated above, I understand that my authorization to use CDC's grants management and procurement systems is strictly limited to the access and functions necessary for the performance of my responsibilities to the CDC and which have been approved in advance by the CDC. I understand that I am not authorized to enter procurement requests for any requirements pertaining to contracts or subcontracts held by me or my employer. IV. Identification as a Non-Government EmployeeI understand that as an employee of a government contractor, I represent an independent organization and I am not an agent of the Government. Therefore, I agree that unless I have prior written authorization from the CDC, I will, at the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), identify myself as an employee of a contractor. I further agree to use the following identification procedures in connection with my work at the CDC:A. I will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages:Employee's nameName of contractorCenter or office AffiliationCenters for Disease Control and PreventionB. I will identify myself as an employee of a contractor at the beginning of telephone conversations or conference calls; C. I will not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises; the only other exception is when a CDC management official has granted permission to use the CDC logo.D. I will program my CDC voice mail message to identify myself as a contractors' employee. I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. I acknowledge that I have read and fully understand this agreement.Name of contractor: ___________________________________Name of Employee:___________________________Signature of Employee:_________________________________Date:________________Copies retained by: contracting official, contractor, and Employee (End of Clause)     SECTION J - LIST OF ATTACHMENTS • Attachment 1 - Equipment ListAttachment 2 - Contractor Performance Report• Attachment 3 - ACH Form SECTION K - REPRESENTATION, CERTIFICATIONS AND OTHER STATEMENT OF OFFERORS K.1 Offer shall include a completed copy of the provision at FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items (See Section I). SECTION L - INSTRUCTIONS TO THE OFFERORS L.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-1(FEB 1998)L.1.1. Solicitation Provisions Incorporated by Reference (Feb 1998)This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/comp/far/index.html.L.1.2. FAR clause, 52.212-1 Solicitation Provisions Incorporated by Reference (Feb 1998); [NAICS Code: 334516]L.1.3. The proposal shall be submitted electronically via e-mail to the Contracting Officer at Fkn7@cdc.gov before 10:00 am EASTERN TIME on August 11, 2016. L.1.4. QUESTIONS DEADLINE: All questions shall be received by email (Fkn7@cdc.gov ) 10:00 am EASTERN TIME on July 27, 2016.L.1.5. All email responses to this notice must identify the RFP# in the subject line of the email.L.1.6. FAXED OR MAILED PROPOSALS AND/OR QUESTIONS WILL NOT BE CONSIDERED. L.1.7. For solicitation information call: Genesika Carter, Contracting Officer, at 770-488-2063. L.2. PROPOSAL FORMATL.2.1. Proposal Preparation - The technical proposal shall include a detailed description of the requirement. A successful technical proposal shall include the affirmation of the offer price (s); a Point Of Contact (name, title, email address and telephone number); a statement from the offeror verifying that they are CCR Registered under NAICS code 334516; period of performance; business size; payment terms, and the reference list for Past/Present Performance. The technical proposal shall be submitted in a file labeled "Volume 1 - Technical". The price information shall be contained in a file labeled "Volume 2 - Price". L.2.2. Technical Capability Contents - The offeror shall provide documentation (e.g., technical brochure, explanation, or any other supporting documentation) that they are an authorized manufacturer distributer/reseller. The Offeror shall demonstrate that they have manufacturer certified technical personnel to repair the laboratory equipment so that it does not void the manufacturer's warranty. The Offeror shall demonstrate that they have manufacturer certified technical personnel to handle and respond to technical questions from CDC via phone, email or internet. Volume 1 - Technical shall not exceed 35 pages including cover letters, table of contents, appendices and attachments. Offerors who submit more than 35 pages will be considered as being nonresponsive and the proposals will not be considered for award.L.2.3. Price Contents- The offeror shall submit a complete pricing matrix as indicated in Section B.1.3. Any Technical or Past/Present Performance information placed within Volume 2 - Price will not be evaluated. L.2.4. Past/Present Performance Contents: The offeror shall provide a Past/Present Performance reference list. The reference list should contain the contact information (Company Name and Address, Point of Contact (POC) Name, POC email address and phone number) for at least 3 companies the offeror currently or previously performed similar services under a contract within the past 5 years. This information be included as part of "Volume 1 - Technical". Contractor's Past/Present Performance Questionnaire shall be sent to the companies identified requesting that the Company return the Questionnaires to the Contracting Officer, Genesika Carter, at fkn7@cdc.gov with the RFP# identified in the subject line of the email. SECTION M - EVALUATION FACTORS/CRITERIA FOR AWARD M.1. EVALUATION FACTORS M.1.1. Factor 1: TECHNICAL Subfactor 1: Understanding the ProgramM.1.1.1. The offeror has documented that they are an authorized manufacturer distributer/reseller.M.1.1.2. The offeror must be able to demonstrate/describe in their proposal:Discuss your understanding of the technical capacities outlined in the statement of work.

Service Agreement for the Maintenance of Video and Broadcast Equipment

Department of Health and Human Services, Centers for Disease Control and Prevention | Published May 20, 2016  -  Deadline June 7, 2016
cpvs

Vendor must provide free software upgrades on covered software as required within 48 hours of installation and configuration. Further, the vendor shall perform the same level of work, providing the same deliverables for each year of service.Reporting Schedule - All electronic files, if applicable, should be delivered in MS Word format and provided via e-mail to the COR. Please see below deliverables chart for schedule. Special Considerations - The contractor must have an extensive background and experience with the following: trained and well qualified technical staff; prior knowledge and experience in repair and maintenance of video production hardware and at minimum a completion of a 2 year program in electronics; ability to promptly respond to service call per above ‘technical requirements"; and excellent written and oral communication skills in the English language. Government Furnished Property - None other than the instruments/components which require service. References - N/ADeliverables - The vendor shall provide the following deliverables to the Laboratory Training and Services Branch by the dates reflected below upon contract award. Deliverables Quantity Date Required Deliver ToOn-site service visits 1 (per year of service) Due within 1 business day of service notice DLS/LTSBPreventive maintenance 1per year Due throughout the award period based on individual service record DLS/LTSBTelephone support As needed Due within 8 hours of service request DLS/LTSBSuccessful repair of broken and/or malfunctioning hardware covered by the agreement. 1 per service request Due throughout award period based on need. DLS/LTSBSoftware upgrades As needed (covered software) Due throughout the award period as needed and upon availability DLS/LTSBMaintenance and repair reports 1 per service request/visit Due throughout award period upon completion of service DLS/LTSBMonthly service invoices 2 copies Due monthly: beginning 30 days after award date FMO Project OfficerQuality Assurance Surveillance Plan (QASP) - Contractor performance and resulting deliverables must adhere to all federal, HHS, and/or CDC IT security policies. All requirements must be delivered to Project Officer. Requirements Standard Criteria and Acceptable Quality Level Quantity Measurement/Due Date Incentive/DisincentivePerform on-site service visits to ensure production equipment is fully operational 99% of the time. Satisfaction by CDC (Yes/No) 1 per year of service Due within 1 business day of service notice Withhold partial invoicing until satisfactory completionPerform trouble- shooting and preventive maintenance of production hardware to avoid potential repairs. Satisfaction by CDC (Yes/No) 1 per year per instrument Throughout the award period based on individual service record. Withhold partial invoicing until satisfactory completionProvide timely response for on- site service video production equipment requests. Satisfaction by CDC (Yes/No) 1 per service request Respond within 24 hours following the placement of service request; will provide priority scheduling for on-site service. Withhold partial invoicing until satisfactory completionProvide prompt response to telephone support calls. Satisfaction by CDC (Yes/No) As needed Within 8 hours of the service call. Withhold partial invoicing until satisfactory completionSuccessful repair of broken and/or malfunctioning video production harware covered by the agreement. Satisfaction by CDC (Yes/No) 1 per service request Due throughout award period based on need. Withhold partial invoicing until satisfactory completionNo cost software upgrades and support. Satisfaction by CDC (Yes/No) As needed Throughout the award period as needed and upon availability. Withhold partial invoicing until satisfactory completionProvide maintenance and repair reports following remedial and preventive maintenance Satisfaction by CDC (Yes/No) 1 per service request/visit Due throughout award period upon completion of service. Withhold partial invoicing until satisfactory completionProvide monthly service invoices in a timely manner for processing. Satisfaction by CDC (Yes/No) 2 per month of service Due monthly: beginning 30 days after award date Withhold partial invoicing until satisfactory completion SECTION D - PACKING, MARKING AND SHIPPING D.1. All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. D.2. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E - INSPECTION AND ACCEPTANCE E.1. The Contracting Officer's Representative (COR) will perform inspection and acceptance of materials and services to be provided. E.2. For the purpose of this PART, (COR - to be determined upon contract award) is the authorized representative of the Contracting Officer. E.3. Inspection and acceptance will be performed at: the location identified in Part 6 below. Acceptance is communicated in writing unless otherwise indicated in writing by the Contracting Officer or the COR within 15 days of receipt.E.3.1. System maintenance shall be performed by an authorized service engineer at the CDC site. The maintenance of the laboratory instrument shall include a test of the equipment to ensure that it is fully functional before CDC accepts the delivery. E.4. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)E.4.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.E.4.2. FAR clause, 52.246-4 Inspection of Services-Fixed Price (Aug 1996) SECTION F - DELIVERIES OR PERFORMANCE F.1. PERFORMANCE F.1.1. Contract Period of Performance:Base Year: (07/01/2016 - 06/30/2017)Option Year 1: (07/01/2017 - 06/30/2018)Option Year 2: (07/01/2018 - 06/30/2019)Option Year 3: (07/01/2019 - 06/30/2020)Option Year 4: (07/01/2020 - 06/30/2021) F.1.2. All work on this contract will be performed at CDC facilities located in Atlanta, GA. F.2. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (FEB 1998)F.2.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html. F.2.2. FAR 52.247-35, F.O.B. Destination Within Consignees Premises (April 1984) SECTION G - CONTRACT ADMINISTRATION DATA G.1. GOVERNMENT REPRESENTATIVESG.1.1. Contracting Officer (CO) (Jul 1999)The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract. (End of Clause) G.1.2. Contracting Officer's Representative (COR) (Sep 2009)Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract. As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract. The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract. The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor. (End of Clause) G.2. INVOICE SUBMISSIONG.2.1. Payment by Electronic Funds Transfer (Dec 2005) (a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments. (b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled "ACH Vendor/Miscellaneous Payment Enrollment Form" to the address indicated below. Note: The form is either attached to this contract (see Section L - List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050. (c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed. (d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address: The Centers for Disease Control and PreventionFinancial Management Office (FMO)P.O. Box 15580Atlanta, GA 30333Or - Fax copy to: 404-638-5342 (End of Clause) G2.2. CDCAG001 - Invoice Submission (Mar 2006)(a) The Contractor may submit the original invoice/voucher via email:Email: FMOAPINV@CDC.GOV FINANCIAL MANAGEMENT OFFICEEmail: Fkn7@cdc.gov CONTRACTING OFFICEREmail: eqj3@cdc.gov COR (b) The Contractor is 1, is not 0 required to submit a copy of each invoice directly to the COR concurrently with submission to the Contracting Officer. (c) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.(d) The Contractor shall include (as a minimum) the following information on each invoice:(1) Contractor's Name & Address(2) Contractor's Tax Identification Number (TIN)(3) Purchase Order/Contract Number and Task Order Number, if Appropriate(4) Invoice Number(5) Invoice Date(6) Contract Line Item Number and Description of Item(7) Quantity(8) Unit Price & Extended Amount for each line item(9) Shipping and Payment Terms (10) Total Amount of Invoice(11) Name, title and telephone number of person to be notified in the event of a defective invoice(12) Payment Address, if different from the information in (c)(1).(13) DUNS + 4 Number (End of Clause) SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1. OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (GOVERNMENT FACILITIES PERFORMANCE) (JAN 2000)(a) Holidays Government personnel shall observe the following listed days as holidays: Washington's BirthdayMemorial DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayNew Year's DayColumbus DayMartin Luther King Day Any other day designated by Federal StatuteAny other day designated by Executive OrderAny other day designated by Presidential proclamation The Contractor shall observe the above holidays on the date observed by the Government. Observance of such days by Government personnel shall not "on its face" be cause for an additional period of performance, or entitlement of compensation except as set forth within the contract. Contractor employees performing duties within Government facilities are automatically relieved from duty by virtue of the fact that Government employees are dismissed early or given the day off, (with the exception of 24 hour/day service requirements). No form of holiday or other premium compensation will be reimbursed; however, this does not preclude reimbursement for authorized overtime work. (b) Unscheduled Facility Closures In the event the Government facilities are closed due to inclement weather, potentially hazardous conditions, and other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. In this instance, the cost of salaries and wages for the period of any such excused absence may be charged in the same manner as the effected employee's regular time (direct cost for those employees whose salaries are normally a direct cost; indirect cost for those employees whose salaries are normally an indirect cost), provided that such charges are in accordance with the contractor's accounting system/policy. In each instance, the Contractor agrees to continue to provide sufficient personnel to perform round the clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or his duly appointed representative. (End of Clause) SECTION I - CONTRACT CLAUSES I.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)I.1.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.I.1.2. 52.212-1 Instructions to Offerors-Commercial Items (Oct 2015)I.1.3. 52.212-4 Contract Terms and Conditions-Commercial Items (May 2015) I.1.4 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs (Mar 2016):52.203-5 Covenant Against Contingent Fees (Apr 1984)52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006)52.203-7 Anti-Kickback Procedures (Jul 1995)52.217-4 Evaluation of Options Exercised at Time of Contract Award (Jun 1988)52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644)52.222-3 Convict Labor (Jun 2003)52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jul 2010)52.222-21 Prohibition of Segregated Facilities (Feb 1999)52.222-26 Equal Opportunity (Mar 2007)52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010)52.222-54 Employment Eligibility Verification (Jan 2009)52.225-1 Buy American Act-Supplies (Nov 2011)52.225-13 Restrictions on Certain Foreign Purchases (June 2008)52.232-33 Payment by Electronic Fund Transfer-Central Contractor Registration (Oct 2003)52.233-2 Service of Protest (Sep 2006)52.233-3 Protest after Award (Aug 1996)52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)52.243-1 Changes-Fixed Price (Aug 1987)I.1.5. 52.217-8 Option to Extend Services (NOV 1999); [written notice within 60 days]I.1.6. 52.217-9 --Option to Extend the Term of the Contract (Mar 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months (5 Years). I.1.7. 352.202-1 Definitions (Jan 2006)I.1.8. 352.203-70 Anti-lobbying (Jan 2006)I.1.9. 352.222-70 Contactor Cooperation in Equal Employment Opportunity Investigations (2010)I.1.10. 352.223-70 Safety and Health (Jan 2006)I.1.11. 352.239-70 Standard for Security Configurations (Jan 2010)I.1.12. 352.239-71 Standard for Encryption Language (Jan 2010)I.1.13. 352.239-72 Security Requirements for Federal Information Technology Resources (Jan 2010)I.1.14. 352.242-71 Tobacco-free Facilities (Jan 2006) I.2. CDC CLAUSES IN FULL TEXT I.2.1. Evaluation of Contractor Performance (Service) (Jan 2000) (a) Purpose In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked "Source Selection Information." (b) Performance Evaluation Period The Contractor's performance will be evaluated at least annually. (c) Evaluators The performance evaluation will be completed jointly by the COR and the Contracting officer. (d) Performance Evaluation Factors The contractor's performance will be evaluated in accordance with the attachment listed in Section J titled Performance Evaluation Report. (e) Contractor Review A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation. (f) Resolving Disagreements Between the Government and the Contractor Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation. (g) Release of Contractor Performance Evaluation Information The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations. (h) Source Selection Information Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official. (i) Retention Period The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards. (End of Clause) I.2.2 Non-Disclosure Agreement for Contractor and Contractor Employees (Mar 2006) (a) The contractor shall prepare and submit a Non-Disclosure Agreement (NDA) to the Contracting Officer prior to access of government information or the commencement of work at CDC. (b) The NDA made part of this clause, exhibit I and II , is required in service contracts where positions and/or functions proposed to be filled by contractor's employees will have access to non-public and procurement-sensitive information. The NDA also requires contractor's employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities (when communication or interaction relates to the contractor's work with the CDC), and members of the public. The Federal Acquisition Regulation (FAR) 37.114 (c), states "All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed." (c) The Contractor shall inform employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements. (d) During the contract performance period, the Contractor is responsible to ensure that all additional or replacement contractors' employees sign a NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC. (e) Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meeting where sensitive information may be discussed. (f) The Contractor shall prepare and maintain a current list of employees working under NDAs and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee's name, position, date of hire and NDA requirement.     EXHIBIT ICenters for Disease Control and Prevention (CDC) Contractor Non-Disclosure AgreementI. Non-public Information[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [Contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the contracting official the original signed copies of NDAs signed by the contractor's employees in accordance with the instructions provided by the contracting official. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the contracting official could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the contracting official. Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee's responsibilities to the CDC. II. Procurement-Sensitive InformationContractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee's responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees. Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information during the course of performing duties at the CDC, contractor understands and agrees that contractor are be excluded from competing for any acquisition(s) resulting from this information. III. Identification of Non-Government EmployeesContractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures: A. At the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), contractors' employees will identify themselves as an employee of a contractor. B. Contractors' employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the CDC:Employee's nameName of contractorCenter or office affiliationCenters for Disease Control and PreventionC. At the beginning of telephone conversations or conference calls, contractors' employees will identify themselves as an employee of a contractor. D. Contractors should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management official has granted permission to use the CDC logo.E. Contractors' employees will program CDC voice mail message to identify themselves as an employee of a contractor. I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. Contractor acknowledges that contractor has read and fully understands this agreement.Name of contractor: ___________________________________Signature of Authorized Representative of Contractor:_________________________________Date:________________Copies retained by: contracting official and contractor   EXHIBIT II Centers for Disease Control and Prevention (CDC) Contractors' Employee Non-Disclosure AgreementI. Non-Public InformationI understand that in order to fulfill my responsibilities as an employee of [Name of CDC contractor], I will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. I [Name of Employee], agree to use non-public information only in performance of my responsibilities to the CDC. I agree further that I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any non-public information that I may obtain in connection with the performance of my responsibilities to the CDC. II. Procurement-Sensitive InformationI further agree that unless I have prior written permission from the CDC, I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any procurement-sensitive information gained in connection with the performance of my responsibilities to the CDC. I specifically agree not to disclose any non-public, procurement-sensitive information to employees of my company or any other organization unless so authorized in writing by the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the acquisition; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.I understand and agree that my access to any procurement-sensitive information may create a conflict of interest which will preclude me, my current employer, or a future employer from becoming a competitor for any resulting government acquisition derived from this information. Therefore, if I participate in any discussions relating to procurement-sensitive information, assist in developing any procurement-sensitive information, or otherwise obtain any procurement-sensitive information during the course of performing my duties at the CDC, I understand and agree that I, my current employer, and any future employer(s) are excluded from competing for any resulting acquisitions. III. Special Non-Disclosure Clause for Contractors with Access to CDC Grants Management and Procurement-Related Information Technology SystemsIn addition to complying with the non-disclosure requirements and safeguards stated above, I understand that my authorization to use CDC's grants management and procurement systems is strictly limited to the access and functions necessary for the performance of my responsibilities to the CDC and which have been approved in advance by the CDC. I understand that I am not authorized to enter procurement requests for any requirements pertaining to contracts or subcontracts held by me or my employer. IV. Identification as a Non-Government EmployeeI understand that as an employee of a government contractor, I represent an independent organization and I am not an agent of the Government. Therefore, I agree that unless I have prior written authorization from the CDC, I will, at the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), identify myself as an employee of a contractor. I further agree to use the following identification procedures in connection with my work at the CDC:A. I will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages:Employee's nameName of contractorCenter or office AffiliationCenters for Disease Control and PreventionB. I will identify myself as an employee of a contractor at the beginning of telephone conversations or conference calls; C. I will not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises; the only other exception is when a CDC management official has granted permission to use the CDC logo.D. I will program my CDC voice mail message to identify myself as a contractors' employee. I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. I acknowledge that I have read and fully understand this agreement.Name of contractor: ___________________________________Name of Employee:___________________________Signature of Employee:_________________________________Date:________________Copies retained by: contracting official, contractor, and Employee (End of Clause)     SECTION J - LIST OF ATTACHMENTS • Attachment 1 - Equipment ListAttachment 2 - Contractor Performance Report• Attachment 3 - ACH Form SECTION K - REPRESENTATION, CERTIFICATIONS AND OTHER STATEMENT OF OFFERORS K.1 Offer shall include a completed copy of the provision at FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items (See Section I). SECTION L - INSTRUCTIONS TO THE OFFERORS L.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-1(FEB 1998)L.1.1. Solicitation Provisions Incorporated by Reference (Feb 1998)This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/comp/far/index.html.L.1.2. FAR clause, 52.212-1 Solicitation Provisions Incorporated by Reference (Feb 1998); [NAICS Code: 334516]L.1.3. The proposal shall be submitted electronically via e-mail to the Contracting Officer at Fkn7@cdc.gov before 10:00 am EASTERN TIME on June 7, 2016. L.1.4. QUESTIONS DEADLINE: All questions shall be received by email (Fkn7@cdc.gov ) 10:00 am EASTERN TIME on May 27, 2016.L.1.5. All email responses to this notice must identify the RFP# in the subject line of the email.L.1.6. FAXED OR MAILED PROPOSALS AND/OR QUESTIONS WILL NOT BE CONSIDERED. L.1.7. For solicitation information call: Genesika Carter, Contracting Officer, at 770-488-2063.
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