J--Boiler Cleaning Services
Department of Veterans Affairs, Manchester VAMC | Published May 31, 2016 - Deadline July 5, 2016
PERFORMANCE WORK STATEMENT - BOILER ANNUAL CLEANING SERVICES
The VA Medical Center in Manchester has steam generating boilers that require regular cleaning to precede the annual internal and external independent inspections. Provide all materials, labor, and equipment to perform the bid items detailed below.
Item 1 (Boiler Cleaning) will be bid as firm fixed price.
Item 2 (Call-in Services) will be bid as time and materials.
The contract will have a one-year base period with four option years.
Technical and Quality factors will be weighted more than cost when evaluating bids.
The VA Medical Center in Manchester presently has two steam generating boilers (boilers #3, #4), that require regular cleaning to coincide with the VA required annual third party inspections and certification.
Boiler #3 is a water tube boiler, and is traditionally the "stand-by" boiler.
Boiler #4 is a fire tube boiler, and is traditionally the "winter" boiler, used primarily during the colder winter months.
The boiler inspections are conducted annually and are scheduled in a manner such that at least one of the two boilers is available for full duty at all times. The inspections are covered by a different contract.
3.1 Item 1 - Cleaning
Provide annual cleaning services for boilers #3 & #4. Scheduling of cleanings to be staggered and coordinated with the Medical Center's annual boiler inspection schedule provided in Appendix A. Provide all equipment, labor and materials to open, and clean boilers with a power turbine tool consisting of 125 lbs of air driving turbine at 4,000 rpm. Turbine cleaning to be done with special cutter heads for removal of exceptionally hard scale or with wire brushes for softer scale, soot, and / or other residues to remove scale off water sides of tubes. Wire brush and power vacuum front and rear tube sheets plus fire drum of boiler. Open all hand holes, man holes and low water cut-offs. Water sides to be completely water washed of all loose mud and scale by use of water hoses and scrapers as necessary. Water sides to be inspected for present or future problem areas. Provide recommendations if any problem areas are found. After inspection and upon approval of the owner, reinstall all hand holes, man holes, and low water cutoffs with new gaskets. Pressure test all areas to ensure no leaks are present. Provide new gaskets for reassembly. Gaskets are to be approved by the owner prior to cleaning.
3.2 Item 2 - Call-in Services
The contractor shall provide call-in service for various duties relating to the internal and external cleaning services for boilers #3, & #4. This service shall include cleaning any unknown items discovered during cleaning under contract Item 1.
Response time for call-in services shall be no more than twenty-four (24) hours. The contractor shall provide a phone number or pager number to the VA to be used for call-in services. If a
phone number is provided, it shall take no more than two attempts, fifteen minutes apart, for the VA to reach an employee at the phone number.
Call-in services will be billed on a time and materials basis. All potential bidders shall complete the Pricing Schedule as part of their bid.
Before beginning work for call-in services, technicians shall inform the VA employee on site (generally either the person who called them in or who met them at the site) of their diagnosis of the problem and the planned cleaning, including the estimated cost and time required to complete the cleaning.
4.0 APPLICABLE DIRECTIVES 4.1 The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, 3rd Edition.
4.2 The written recommendations of the equipment manufacturers.
4.3 The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.
4.4 Medical Center, Facility Services Policy, FS-7.
4.5 VA Directive 2008-62
5.0 PERFORMANCE REQUIREMENTS
All work shall be completed such that the integrity of the systems is maintained. All work shall be done in accordance with OSHA, EPA regulations, NFPA codes, with particular attention to NFPA 85, VA codes, Federal, State, and local regulations throughout the course of this project. Applicable VA publications and design manuals are available to the successful bidder at www.va.gov/facmgt.
All areas will be left in a clean and workmanlike manner. Vacuum truck to be used to remove all debris generated during cleaning service.
All bids shall include the following:
o A detailed list of the cleaning activities proposed and the frequencies that they will be performed.
o A detailed list of the cleaning equipment proposed and the related equipment specifications.
o A completed pricing schedule, located in Attachment B.
o The company's lock-out tag-out procedures.
o Safety Plan.
o Proposed schedule for completion of work.
o Activity Hazard Analysis (AHA). A blank AHA form is available at http://www.swf.usace.army.mil/pubdata/safety/PDF/blank_AHA_Form.pdf.
o Respiratory Protection Program, if respirators are to be used in the performance of the work of this contract (or, if a subcontractor is involved, the subcontractor's Respiratory Protection Program).
o Any reliable information, such as cleaning performance data, cleaning equipment manufacturer's data, or industry publications, included in the bid which supports the cleaning activities and frequencies proposed will increase the technical rating of the bid.
Other Considerations For Proposal
o The provisions of all applicable NFPA, OSHA, EPA, and VA regulation, Federal, State, and local laws or regulations shall be followed at all times.
o Material Safety Data Sheets (MSDS's) must be submitted to the Contracting Officer's Technical Representative (COTR) for approval for all hazardous materials before they are brought to the work site.
o Two weeks prior notice is required for all work that involves shutting down any of the systems. Work requiring a shutdown may be required to be performed outside of normal working hours.
o End of day clean-up of the work area(s) is mandatory and all trash shall be bagged and properly disposed of offsite.
o Any oil waste generated from maintenance of VAMC equipment shall be identified and communicated to the GEMS Coordinator for proper collection onsite.
o Hot Work Permits (for welding, brazing, soldering, torch cutting, etc.) are to be applied for through the COTR. Penetration permits for any wall penetrations shall also be required.
o Confined Space Permits (for entry into boiler cavities) are to be applied for through the COR, when required.
o Contractor vehicles, including those of their employees, are to be parked in the lower level of Lot D. Exclusion: Any vehicle directly involved in the cleaning and removal of debris from the boilers.
o Smoking is permitted only in designated locations.
o A site visit will be scheduled for June 15th, 2016 at 10:00 AM for those wishing to inspect the boilers. Attendees will meet inside the main entrance of the hospital and proceed to the boiler room with VA escort.
o Work shall be completed during normal business hours of 7:00am - 4:30pm.
Equipment List Boiler Manufacturer Model Serial Number Installation Date Inspection
3 Cleaver-Brooks D-24 WL-2670 1977 March
4 Cleaver-Brooks CB100-300 NB41330 1977 September