Department of Veterans Affairs, Columbus VAOPC | Published April 7, 2016 - Deadline April 21, 2016
(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 (Streamlined Procedures for Evaluation and Solicitation for Commercial Items), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The end date for asking questions regarding this solicitation is 04/18/2016.
(2) The applicable solicitation number is VA250-16-Q-0201 and it is issued as a request for quotes (RFQ). Ensure responses include this solicitation number.
(3) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66.
(4) This procurement is a Small Business set-aside. The North American Industry Classification System (NAICS) code for this acquisition is 811219.
(5 ) CONTRACT LINE ITEMS: The cost for the following Contract Line Item Number (CLIN) will be submitted to include all associated costs to perform exterior cleaning in accordance with the Statement of Work:
CLIN QUANTITY UNIT OF ISSUE UNIT PRICE EXTENDED PRICE
0001 2 Job
(6) REQUIREMENTS: This is a requirement to provide exterior cleaning services in accordance with the attached Statement of Work for equipment listed in Attachment A (Statement of Work).
(7) TECHNICAL REQUIREMENTS: Exterior planned cleaning will adhere to industry recommended guidelines to cover all tasks. Vendor will be in compliance with all local, state, and federal laws, regulations, codes, and standards. The vendor shall provide adequate training to workers in the operation of any and all equipment used to perform their duties. This includes verifiable proof of training or certification. See Attachment A (Statement of Work) for cleaning specifics and guidelines.
(8) PERIOD OF PERFORMANCE: The Cleaning Services are to be performed twice. The first cleaning is to be completed by the May/June 2016 timeframe and the second cleaning is to begin and finish in the September/October 2016 timeframe
(9) The following clauses and provisions apply to this solicitation (available from http://www.acquisition.gov/far/):
FAR 52.212-1, Instructions to Offerors--Commercial Items, applies to this solicitation. No addenda are attached.
FAR 52.212-2, Evaluation -Commercial Items.
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (listed in relative order of importance):
1. Capability of the proposed services to meet the government's stated technical requirements;
3. Past Performance.
Evaluation of Past Performance: Provide a list of one (1) project completed during the last three (3) years that is similar in scope to this requirement and a point of contact's name, telephone number, and e-mail address. The government intends to evaluate only one (1) past performance reference. If more than one (1) project is provided, the government reserves the right to select which project will be evaluated.
Evaluation of Price: While the evaluated price is a substantial area to be taken into consideration in the overall integrated assessment of offers, the Government may select other than the lowest priced, acceptable offer if it is determined that the additional capability offered is worth the additional cost.
Evaluation technical capability: to be considered technically acceptable, offerors must provide a proposal detailing what methods will be utilized to meet the Government requirement.
The Government intends to award without discussions so offerors should propose their best terms during initial quote/proposal. The Government reserves the right to open discussions if no offer submitted meets all the required specifications.
Technical and Past Performance factors, when combined, are equal to price.
(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this solicitation and the offeror must include a completed copy of this provision with their proposal.
FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation. There are no addenda attached to this clause.
FAR 52.252-2, Clauses Incorporated by Reference, applies to this solicitation.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation:
- FAR 52.217-8, Option to Extend Services (fill-in is 30 days)
- FAR 52.217-9, Option to Extend the Term of the Contract (fill-ins are 30 days and 60 months)
- FAR 52.222-21, Prohibition of Segregated Facilities
- FAR 52.222-26, Equal Opportunity
- FAR 52.222-36, Affirmative Action for Workers with Disabilities
- FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies
- FAR 52.222-41, Service Contract Act
- FAR 52.224-1, Privacy Act Notification
- FAR 52.224-2, Privacy Act, applies to this solicitation.
- FAR 52.225-13, Restrictions on Certain Foreign Purchases
- VAAR 852.203-70, Commercial Advertising
- VAAR 852.237-70, Contractor Responsibility
- VAAR 852.232-72, Electronic Submission Of Payment Requests
STATEMENT OF WORK
FOR EXTERIOR CLEANING
1. Requirement Title
Exterior Cleaning of Chalmers P. Wylie Ambulatory Care Center
2. DISCRIPTION OF SERVICE: The contractor will provide cleaning service of approximately 110,000SF of the exterior glass windows, anodized aluminum sidings, stone panels, second floor glassed roof, and the atrium glass twice a year at the Department of Veterans Affairs, Chalmers P. Wylie Ambulatory Care Center (VAACC), 420 N. James Road, Columbus, Ohio 43219 between the hours of 8:00AM through 5:00PM, Monday through Friday. Unless otherwise authorized by the Facility Manager or his designee. This does not include any areas currently under construction (East and partially South of the building). The Contractor must provide Engineering with a cleaning schedule within thirty (30) calendar days from the date of notification of award from the Contracting Officer. Upon arrival at the VAACC, the contractors shall check-in with Police/Security (Room 1A030) to obtain a Contractor's ID Badge and report to Engineering Building to sign in and out of the vendor log sheet.
3. CLEANING SERVICE: This service is to include, but not limited to all travel, labor, tools, equipment, supplies and supervision to wash and clean the exterior of architectural glass, anodized aluminum, stone panels of the building, and the atrium glasses. Due to heavy stain on atrium glasses and aluminum, the contractor is responsible for using appropriate chemical(s) to remove the stain without damage to the glass roofs. The cleaning consists of using a mild, nonabrasive commercial solution, removing foreign materials/stains on all surfaces, rinsing thoroughly with clean water to remove residue, and immediate drying and wiping with a clean squeegee and or lint-free cloth.
4. CLEANING PROCEDURES: Cleaning procedures must be followed the recommendations of Glass Association of North America (GANA), Architectural Aluminum Manufacturers Association (AAMA), and Marble Institution of America (MIA) to avoid damage to the surfaces.
5. CLEANING PRECAUTIONS: Certain precautions must be taken when cleaning said materials. Follow the GANA Glass Information Bulletin #01-0300 "Dos" and "Do Not's" list. Avoid cleaning hot, sun-heated surfaces since possible chemical reactions will be highly accelerated and cleaning non-uniformity could occur. Cleaning procedures should also ensure that the wind is not blowing the cleaning solution and residue onto already cleaned surfaces.
6. CONTRACTOR RESPONSIBILITIES: The Contractor will be responsible for having a sufficient number of employees available to accomplish the service requirements of this contract and performing the service in compliance with all local, state, and federal laws, regulations, codes, and standards. The contractor shall provide adequate training to workers in the operation of any and all equipment used to perform their duties. This includes verifiable proof of training or certification. Any equipment brought to the building by the contractor is designed, maintained and inspected according to industry standards. Material Safety Data Sheet (MSDS) of chemicals used must be provided to the government for record keeping.
7. SAFETY REQUIREMENTS: At no time, safety of the workers, VAACC employees, patients, visitors etc. would be compromised. Fall protection standards and regulations of International Window Association Cleaning Association (IWCA), American National Standards Institute (ANSI) and Occupational Safety and Health Association (OSHA) must be followed to prevent accidents.
8. DAMAGE OF GOVERNMENT'S PROPERTIES: In the event of any disaster that causes severe damage to or complete destruction of the Government's properties, the contractor shall respond immediately and use its best efforts to protect of any further damage and repair it as soon as possible.
9. GOVERNMENT FURNISHED UTILITIES. The Government will furnish electricity and water without cost to the contractor.
10. GREEN ENVIRONMENT AND CONSERVATION OF UTILITIES:
- The VAACC requires contractors to use environmentally preferable products (have a lesser or reduced effect to human health and the environment when compared with competing products that serve the same purpose) as much as possible.
- In event of any chemical spilled, the contractor must provide absorbents/socks to prevent it from draining to the storm retention pond.
- Contractor employees will adhere to utility conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities as follow:
" Powered equipment shall be used only when and where work is actually performed.
" Water faucets or valves shall be turned off after required usage.
" Problem/Abnormalities shall be brought to the attention of the Contracting Officer Representative (COR) as soon as possible.
11. ESTIMATED BUILDING EXTERIOR MATERIALS:
- Estimated entire building exterior materials:
" Glass: 42,000SF
" Aluminum Siding: 54,000SF
" Lime Stone: 14,000SF
12. PERFORMANCE MONITORING
Performance will be monitored by the COR.
13 SECURITY REQUIREMENTS
The C&A requirements do not apply. A security Accreditation Package is not required.
14 PLACE OF PERFORMANCE
Department of Veterans Affairs, Chalmers P. Wylie Ambulatory Care Center (VAACC), 420 N. James Road, Columbus, Ohio 43219.
15 PERIOD OF PERFORMANCE
The Cleaning Services listed in item 3 "CLEANING SERVICE " are to be performed twice. The first cleaning is to be completed by the May/June 2016 timeframe and the second cleaning is to take place in September/October 2016 timeframe .