Lodging Linen Services
Department of the Air Force, Air Force Material Command | Published July 31, 2015 - Deadline August 13, 2015
This acquisition is unrestricted.
Solicitation number: LODG001FY16
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the date of this combined synopsis/solicitation.
AFTC/PZIOA, Edwards AFB, CA is seeking Lodging Laundry Services for 1 year. This contract will be awarded using Non-Appropriated Funds (NAF). All responsible sources may submit a firm-fixed price (FFP) quote which shall be considered by the agency.
Award will be made to the lowest price, technically acceptable offer. This is an "All or None" acquisition; incomplete quotes will not be considered. Interested parties who believe they can meet all the requirements for the service described in this synopsis are invited to submit in writing a complete quote including pickup and delivery Monday, Wednesday, and Friday by 0700 and complete deliveries no later than 0900, FOB destination (Edwards AFB, CA). Offerrors are required to submit with their quote enough information for the Government to evaluate the minimum requirements detailed in this synopsis.
The following factors will be used to evaluate offers:
•1. Technical Acceptability
PERFORMANCE WORK STATEMENT
LODGING LINEN CLEANING CONTRACT
1.0 Description of Services/General:
1.1 Scope of Work: The contractor shall furnish all management, labor, tools, facilities, materials, equipment and transportation necessary to perform the following service to the High Desert Inn, Edwards Air Force Base, CA. The contractor shall perform to the standards in this contract to conduct laundry service of the government owned items. All items shall be picked up and delivered in the accordance with Technical Exhibit 1. The contractor will receive and load, count, process, deliver and unload linen and return all organizational and individual laundry items tendered from cleaning in accordance with Technical Exhibit 1 Standard Packaging of Lodging Linen. The service to be performed shall be non-personal services and are not inherently governmental functions.
1.2.1 Contract Manager. The contractor shall ensure a full-time contract manager or designated representative is available to ensure performance of the work is conducted in accordance with this performance work statement. The name of the contractor or representative shall be designated in writing and provided to the contracting office.
18.104.22.168 The contractor will be available by cell phone, phone, e-mail, and fax for routine matters in lieu of the contractor representative being available during normal duty hours to meet on the installation. However, when necessary the contractor or his designated representative will be available to meet on the installation within 24 hours.
1.3 Pick-up and Delivery:
1.3.1 The contractor shall conduct pickup and delivery Monday, Wednesday, and Friday by 0700 and complete deliveries no later than 0900.
1.3.2 The contractor shall conduct pick-up and delivery at 582 Rushworth Dr., TLF Office.
1.3.3 The contractor shall conduct 100% counts with lodging representative during pick-up and delivery to ensure accurate accountability. Inspection for stains, discoloration and torn or ripped linen shall be conducted by contractor and lodging representative before pick-up; accurate counts shall be conducted upon return of linens the following scheduled delivery day. Contractor shall sign lodging inventory document/receipt for linen received during pick-up. Lodging representative shall provide a copy upon request by contractor.
1.3.4 Emergency (Contingency) or Special Event Services: Emergency and special situations (for example, authorized increase of groups staying in the High Desert Inn, accidents and rescue operations, civil disturbances, weather warnings, base alerts) may require the additional linen cleaning from normal requirements. The contractor shall provide services when required upon advance notification by the High Desert Inn through the Contracting Officer (CO).
1.4 Holiday Procedures: During official scheduled holiday, services required by this contract shall be performed on the immediate following workday and continue the regular schedule thereafter
1.5 Damaged Items: All laundered items returned from the laundry plant damaged, to include by not limited to items that are stained, discolored, torn or ripped, will be the responsibility of the contractor to replace at their own cost.
1.6 Contractor Quality Control Plan: Contractor shall submit a quality control plan (QCP) to the Program Manager (PM) and the CO for approval within 10 calendar days of award and changes to the plan. The QCP shall ensure that all lodging linen services are performed in accordance with applicable commercial standards, regulations, laws and codes, The QCP must describe the overall quality approach and quality control inspection system tasks to identify and prevent defective services from occurring and recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Services Summary and an internal inspection/surveillance system. The contractor shall maintain all quality control records for the duration of the contract and will make them available to the government QAP, PM and CO within 24 hours upon request.
1.7 Quality Assurance: The government will evaluate the contractor's performance in accordance with the Performance Plan (PP). In addition, the government will periodically evaluate the contractor's performance by appointing a representative(s) to monitor performance to ensure services are received. The government may increase or decrease the number of quality control inspections as performance dictates. The QAP will evaluate the contractor's performance through intermittent on-site inspections of the contractor's QCP and receipt of valid customer complaints. The QAP/PM will receive and investigate customer complaints and make the final determination of validity of the complaint.
2.0 Services Summary: The contractor service requirements are summarized into performance objectives that relate to the mission essential items. The performance thresholds briefly describe the minimum acceptable levels of the service required for each requirement. These thresholds are critical to mission success.
Pick-up and Deliver Monday, Wednesday and Friday by 0700 and complete deliveries no later than 0900
No more than one missed delivery allowed per 6 month period
Count and inspection conducted 100% of the time with lodging representative during pick-up and delivery.
Performed 100% of the time unless lodging representative determines otherwise.
3.0 Government Furnished Property and Service. Not applicable
4.0 Appendices: Technical Exhibit I
TECHNICAL EXHIBIT I
STANDARD ITEMS & PACKAGING
1. The following is a list of the items that require routine laundry and cleaning service for High Desert Inn, Lodging, Edwards AFB, CA:
Average Daily Pieces, Pick-up and Delivery (Estimates)
Average Monthly Pieces, Pick-up and Delivery (Estimates)
Sheet Fitted Queen
Sheet Fitted Twin
Sheet Flat Queen
Sheet Flat Twin
Mattress Pad Queen
Mattress Pad Twin
2. High Desert Inn provides linen exchange service for flight line facility Building 1407. Linen is exchanged on an irregular basis, no more than 4 times a year. These items shall be picked up by the contractor from the VQ/Main office and returned to the VQ/Main office.
3. Items picked up for cleaning shall be returned to High Desert Inn on the following scheduled pick-up. For example: Items picked up on Monday shall be returned on Wednesday. Items picked up on Friday shall be returned the following Monday.
4. Items picked up from the TLF Office location will be delivered back to the TLF Office location.
5. The Contracting Officer will be notified by the lodging staff in the event of any delays in pick-up or delivery service by the contractor. The Lodging General Manager will also be notified by lodging staff/representative.
PLACE OF PERFORMANCE:
Edwards Air Force Base, CA 93524
Clauses and Provisions
52.212-4 Contract Terms and Conditions May 2015
52.212-5 Contract Terms and Conditions Required to Implement May 2015
Statutes or Executive Orders- Commercial Items
52.222-50 Combating Trafficking in Persons Mar 2015
52.219-28 Post Award Small Business Program Representation Jul 2013
52.222-3 Convict Labor Jun 2003
52.222-19 Child Labor- Cooperation with Authorities and Remedies Jan 2014
52.222-21 Prohibition of Segregated Facilities Apr 2015
52.222-26 Equal Opportunity Apr 2015
52.222-36 Equal Opportunity for Workers with Disabilities Jul 2014
52.223-15 Energy Efficiency in Energy-Consuming Products Dec 2007
52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Aug 2011
52.225-13 Restrictions on Certain Foreign Purchases Jun 2008
52.222-41 Service Contract Labor Standards May 2014
52.222-42 Statement of Equivalent Rates for Federal Hires May 2014
52.222-44 Fair Labor Standards Act and Service Contract Labor Standards- May 2014
5352.223-9001 Health and Safety on Government Installations Nov 2012
5352.242-9000 Contractor Access to Air Force Installations Nov 2012
252.203-7002 Requirement to Inform Employees of Whistlebower Right Sep 2013
252.203-7000 Requirements Relating to Compensation of Former DoD OfficialsJan 2015
252.232-7010 Levies on Contract Payments Dec 2006
252.247-7023 Transportation of Supplies by Sea Apr 2014
252.237-7014 Loss or Damage (Count-Of-Articles) Dec 1991
252.237-7016 Delivery Tickets Nov 2014
5352.201-9101 Ombudsman Apr 2014
"This is a Non-appropriated fund purchase and it does not obligate appropriated funds of the United States Government. Non-appropriated funds are generated by the military community through the sale of goods and services and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars. "
252.209-7992 Prohibition Against Using Fiscal Year 2015 Funds to Contract with Corporations that Have a Delinquent Tax Liability or a Felony Conviction under Federal Law- Fiscal Year 2015 Appropriations (2015-O0005) (Jan. 2015) MUST BE RETURNED TO SOLICITATION AND IS INCLUDED IN FULL TEXT AS ATTACHMENT 3.
52.252-1 -- Solicitation Provisions Incorporated by Reference (FEB 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil.
52.252-2 - Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://farsite.hill.af.mil
All quotes are to be sent via email to email@example.com or mailed to AFTC/PZIOA, 5 South Wolfe Ave., Edwards AFB, CA 93524-1185, Attention: Jenna A. Jacobson. The phone number is 661-277-2094. Responses are due into the office no later than Thursday, 13 AUG 2015 at 11:00 a.m. PDT.
5 South Wolfe Avenue
Edwards AFB, CA 93524
Late submissions will not be accepted.