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Grenova TipNovus Mini Washer System

Department of Health and Human Services, Centers for Disease Control and Prevention | Published July 6, 2016  -  Deadline July 21, 2016
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The Centers for Disease Control and Prevention, Division of Laboratory Sciences (DLS)-National Center for Environmental Health intends to award a sole source firm-fixed price purchase order to procure the TipNovus Tip Washer System from Grenova, LLC, 483 Southlake Blvd. Richmond VA, 23236. TipNovus is a high-throughput washing device that helps reduce the cost of laboratory consumables and waste disposal by sanitizing disposable pipet tips for reuse. The waste generated through expended tips poses as a contamination threat exposing employees to biological specimens and hazardous chemicals. Grenova's TipNovus will provide a solution for the waste of thousands of tips generated by DLS. The statutory authority for this sole source acquisition is U.S.C. 2304 (c) (1) in accordance with FAR Part 6.302-1 only one responsible source and no other supplies or services will satisfy the agency requirements. The NAICS code for this procurement is 423490 Other Professional Equipment andd Supplies Merchant Wholesalers with size standard of 500 employees. The Grenova Tip Novus Mini is the only 96 head tip washing system that is equipped to wash clear and black conductive pipette tips that are used in the laboratory. The Tip Novus Mini features four cleanig reagent feeds, high pressure wash, ultrasonic cleaning, tip agitation and UV sanitation for thorough pipette cleaning. The system is a stand alone unit so it can be used by multiple users throughout the laboratory. The high throughput washing device washes 20 tip rack per hour which enables the labs to wash and sanitize contaminated pipette tips in large quantities. Other washers can not prevent residue build-up on the pipette tips which leads to the pipettes losing their conductivity. The Grenova Tip Novus Mini is the only washer system that is acceptable in the laboratory based on its ability to clean the pipettes by not burning off the waste and leaving residue.  No solicitation will be posted to FedBizOpps. This notice of intent is not a request for proposal. A determination by the government not to compete the proposed purchase order based upon responses to this notice is solely within the discretion of the Contracting Officer.Interested parties who believe they possess the capability to satisfy this requirement should submit a capability statement demonstrating their ability to meet the requirement. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All responses should be emailed to Mr. Philip Robinson at KKQ4@CDC.GOV using solicitation number 2016-Q-65426 in the subject line no later than 12:00 PM Eastern Standard Time, July 21, 2016.

TipNovus

Department of Health and Human Services, Centers for Disease Control and Prevention | Published June 22, 2016  -  Deadline July 7, 2016
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 The Centers for Disease Control and Prevention, Division of Laboratory Sciences (DLS)-Tobacco and Volatiles, intends to award a sole source firm-fixed contract, to procure the TipNovus Tip Washer System to Grenova, LLC, 483 Southlake Blvd. Richmond VA, 23236. TipNovus is a high-throughput washing device that helps reduce the cost of laboratory consumables and waste disposal by sanitizing disposable pipet tips for reuse. The waste generated through expended tips poses as a contamination threat exposing employees to biological specimens and hazardous chemicals. Grenova's TipNovus will provide a solution for the waste of thousands of tips generated by DLS.  Grenova LLC is the only known company that can provide the needed equipment to perform the necessary decontamination and has the only standalone tip washer that has the unique technologies all inside of one unit for cleaning and washing the pipette tips.The high throughput washing device washes 20 tip rack per hour which enables the labs to wash and sanitize contaminated pipette tips in large quantities. The system will improve upon clean-up procedures to reduce the dangers of laboratory biohazard wastes while helping the CDC reduce costs on consumables.  The statutory authority for this sole source acquisition is U.S.C. 2304 (c) (1) in accordance with FAR Part 6.302-1 only one responsible source and no other supplies or services will satisfy the agency requirements. The NAICS code for this procurement is 333318 Other Commercial and Service Industry Machinery Manufacturing with size standard of 1,000 employees.  No solicitation will be posted to FedBizOpps. This notice of intent is not a request for proposal. A determination by the government not to compete the proposed purchase order based upon responses to this notice is solely within the discretion of the Contracting Officer.  Interested parties who believe they possess the capability to satisfy this requirement should submit a capability statement demonstrating their ability to meet the requirement. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All responses should be emailed to Mr. Philip Robinson at KKQ4@CDC.GOV using solicitation number 2016-Q-65312 in the subject line no later than 11:00 am Eastern Standard Time, July 7, 2016.    

Bruker Daltonics UltrafleXtreme MALDI-TOF/TOF System

Department of Health and Human Services, Centers for Disease Control and Prevention | Published November 21, 2014
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This is a NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT (as prescribed in FAR 6.302-1(a)(2). This notice is for informational and planning purposes and does not constitute a solicitation. The Centers for Disease Control and Prevention (CDC), National Center for Emerging and Zoonotic Infectious Diseases (NCEZID), intends to award a sole source contract to Bruker Daltonics, Inc., 40 Manning Road, Billerica, MA 01821 for the acquisition of a MALDI-TOF/TOF mass spectrometer instrument to replace aging and outdated equipment in the CDC Biotechnology Core Facility and to provide improved results for Bruker Biotyper type research applications. The statutory authority for this sole source acquisition is 10 U.S.C 2304(c)(1) in accordance with FAR Part 6.302-1- only one responsible source and no other supplies or services will satisfy the agency requirement. The NAICS code for this procurement is 334516, Analytical Laboratory Instrument Manufacturing. The period of performance for this procurement is 12 months. The Biotechnology Core Facility Branch as part of the Division of Scientific Resources has served CDC researchers for over 25 years providing synthetic and analytical services. The Core has multiple teams providing different services including next generation DNA sequencing, oligonucleotide synthesis (primers and probes), peptide synthesis (antibody generation, probes, therapeutic agents, etc.), proteomic analysis, bioinformatics support, and molecular assay development. The Core utilizes many different types of equipment to perform its services. One of the Core's critical pieces of equipment is its MALDI-TOF/TOF instrument. This equipment is utilized by multiple teams on an on-going and daily basis. The MALDI-TOF/TOF provides critical QC/QA data for both oligonucleotide synthesis and peptide synthesis. The MALDI-TOF/TOF is also critical for the Core's Biotyper analysis service which utilized by multiple labs to develop more rapid and accurate techniques to identify different microorganisms which is a goal of the Advanced Molecular Devices (ADM) program. The MALDI-TOF/TOF instrument namely the ultrafleXtreme will be used to support multiple activities at CDC Biotechnology Core Facility including oligonucleotide synthesis, peptide synthesis, proteomics, and Biotyper microbial identification. The Bruker Biotyper platform falls under the umbrella of the Advanced Molecular Detection (AMD) as it provides a way to more quickly identify various microorganisms through protein profiling on a MALDI-TOF/TOF instrument. The following technical specifications of MALDI-TOF/TOF instrumentation are necessary to fulfill our requirements: 1. Positive and negative mode operation. 2. Highly resolving (up to 40,000 in reflector mode). 3. High accuracy (less than 5 ppm in reflector mode, close external calibration; less than 60 ppm in linear mode). 4. High sensitivity. 5. Fast acquisition (1 -2 kHz). 6. Self-cleaning source. 7. Laser resolution of at least 10 um. 8. Capable of performing linear acquisition, reflector acquisition, and MS/MS (TOF/TOF) acquisition. 9. Compatible with existing software/workflows. 10. Compatible with Biotyper software. Installation, training and 12 month warranty shall be included. The offeror shall submit certificate of installation for each instrument to the CDC before the training sessions begin. Training will consist of familiarizing training after installation date at a time agreed upon by CDC and the offeror. Products from all known companies producing MALDI-TOF/TOF instruments were examined, and only one product can meet all of the criteria, particularly Biotyper compatibility. Familiarity with Bruker systems will allow the Core staff to bring the new system up and into production as quickly as possible without having to alter any current protocols or workflows. As a result of this synopsis, no competitive solicitation will be posted on FedBizOpps. We will issue only one solicitation to Bruker Daltonics, Inc. However, all responsible sources that believe they can meet these requirements may submit their capabilities/qualifications statement. All capabilities/qualification statements must be received NO LATER THAN December 8, 2014 at 1:00PM EST and sent to Kim Morris via email ONLY at ycy1@cdc.gov with the solicitation number 78327 referenced in the subject line. TELEPHONE CALLS WILL NOT BE ACCEPTED. A determination by the Government not to compete this proposed action will be based on responses to this notice and are solely within the discretion of the Contracting Officer. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

Office Space Needed for Government in Gadsden,AL

General Services Administration, Public Buildings Service (PBS) | Published May 19, 2016  -  Deadline June 8, 2016
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        THE U. S. GOVERNMENT GENERAL SERVICES ADMINISTRATION SEEKS LEASE SPACE IN GADSDEN, AL     AMOUNT:    8245 ANSI/BOMA usable square feet of office and related space.   LOCATION: First Consideration will be given to historic properties and locations within the Central Business Area (CBA) of Gadsden, AL with the following boundaries: North: Southernside of US Hwy 431 (W.Meighan Blvd) east to Hood Ave. South: I-759 to US Hwy 411 and South to US Hwy 411 to Whorten Bend Rd; turn back to US Hwy 411 to I-759;I-759 south to I-59; I-59S to exit 181; west on AL Hwy 77 to mile marker 108. East: From US Hwy 431 turn N on Hood and travel to intersection of Hood and Lynwood; turn right and travel through shopping center to Nowlin Ave; turn right on Nowlin and travel back to US Hwy 431; right on US Hwy 431; at intersection of US Hwy 41 and Hood Ave. turn left and travel I-759. West: Mile Marker 108 on AL Hwy 77 to I-59; the area north of Hwy 77 in the Commercial Park that has Comfort Suites, Cracker Barrel, etc. is included for consideration. The area of AL Hwy 77 on the eastern side of I-59 is excluded; turn North on I-59 to I-759 and then turn on 411 North to River Road/4th street; left on 4th street and travel North to Walnut Street; left on Walnut and travel to 8th street; turn right on 8th street and travel to Forrest to North 9th Street; North on 9th Street to US Hwy 431 (W. Meighan Blvd.)   If none are available, non-historic properties will be considered in the CBA.                           REQUIRED: All services, supplies, utilities, partitioning and required tenant alterations are to be provided as part of the rental consideration. Space should have no history of prior heavy industrial use, such as large dry cleaning operations, rail yards, gas stations, industrial facilities, nor shall it be located immediately adjacent to railroad tracks.   TERM:           The Lease term is 10 years, 5 years firm.   SUBMIT TO: To submit a location for inspection, please contact the following office      by 6/8/16 at 5pm.     GENERAL SERVICES ADMINISTRATION LEASING DIVISION 77 Forsyth Street, Suite G ATLANTA, GEORGIA  30303 ATTENTION: Desmond Shaw (4PR1-D) (404) 562-0969 Desmond.shaw@gsa.gov

Preventative Maintenance for FDA

Department of Health and Human Services, Food and Drug Administration | Published July 10, 2015  -  Deadline July 20, 2015
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is FDA-SOL-1150390. This solicitation is issued as a Full and Open/Unrestricted, Request for Quote (RFQ), using the Simplified Acquisitions Procedures of FAR 13.5, Test Program for Certain Commercial Items. The solicitation documented and incorporated provisions and clauses in effect through the Federal Acquisition Circular (FAC) FAC 2005-82, Effective 07 May 2015. The associated North American Industry Classification System (NAICS) Code is - 811219 - Other Electronic and Precision Equipment and Maintenance; Small Business Size Standard is $20.5 Million Dollars. The US Food & Drug Administration (FDA) intends to issue a Commercial Item Firm Fixed-Price purchase order that meets the following specifications below. Please submit all quotes to be valid until September 30, 2015. SUPPLIES OR SERVICES AND PRICES/COSTS The contractor shall fill out the following pricing sheet: CLIN Description Qty Unit of Issue Price 0001 Preventative Maintenance for a Q-Exactive LC-MS 1 EA $ 0002 Option Year 1 - Preventative Maintenance for Q-Exactive LC-MS 1 EA $ 0003 Option Year 2 - Preventative Maintenance for Q-Exactive LC-MS 1 EA $ Total Amount $ I. Background/Intro The Southeastern Regional Laboratory (SRL) needs to purchase a preventative maintenance and service contract for a Q-Exactive liquid chromatography mass spectrometer. The instrument must have annual preventative maintenance performed to remain in good working condition and a service contract to cover the cost of repair for services and parts out of warranty. The instrumentation listed must be serviced by a company or individual certified by the manufacturer of the instruments described and perform the duties detailed as salient characteristics. A reasonable, less than 72 hours, onsite response time of service engineer from initial contact is necessary to prevent loss of laboratory production. A loss of production 72 hours or greater could negatively impact deliverables to the Center for Tobacco Products (CTP) and adversely affect the regulatory decision making process. The preventative maintenance and service contract will include a base year with two optional years. II. Minimum Salient Characteristics All of the following are minimum requirements. Equivalent requirements that differ from these minimum requirements must be justified by the proposing vendor and evaluated the Government. **Offerors shall address each of the salient characteristics in order to be considered.** The preventative maintenance/service contract must cover the following instrument components: Thermo Electron Instrument System Q-Exactive mass spectrometer UltiMate 3000 mobile phase pump UltiMate 3000 thermostatted column compartment UltiMate 3000 autosampler The preventative maintenance/service contract must meet the follow specifications on all instruments: • Unlimited on-site repair visits including engineer travel, labor and consumables. • Unlimited software updates and upgrades. • OEM parts and supplies, when possible, to ensure peak performance. • Unlimited hardware and software telephone support. • A minimum of one preventative maintenance visit per year. • Preventative maintenance must include necessary cleaning, adjustments, parts replacement and verification to ensure instrument is performing at a minimum of the installation specifications and documentation. • Onsite response time of 72 hours or less by a service engineer from initial phone call requesting service. • All instruments described must be serviced by a single company or individual certified by the manufacturer of each instrument. • Turbo pumps replacement must be included with service contract • The preventative maintenance and service contract will include a base year with two optional years. A. Special instructions The offeror shall include sufficient details on the technical specifications in order for a determination to be made as to whether the offeror meet all the technical requirements identified in the solicitation. Place(s) of Delivery: Food and Drug Administration Southeast Regional Laboratory (SRL) 60 8th Street Atlanta, GA 30309 Instrument can be serviced Monday - Friday between 9:00 am - 4 pm excluding Government holidays. The following FAR and HHSAR clauses apply to this acquisition. FAR clauses and provisions can be obtained at https://www.acquisition.gov/far/index.html. The provision at 52.212-1, Instructions to Offerors-Commercial Items (Apr 2014), applies to this acquisition with the following addenda to the provision. Period for Acceptance of Offers: The offeror agrees to hold the prices firm through September 30, 2015. The provision at 52.212-2, Evaluation-Commercial Items (Jan 1999), is applicable to this requirement. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows: The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal meets the specifications listed under Part 3 of this solicitation and is the lowest priced proposal received in response to this solicitation. Therefore, award will be made to offeror whose proposal is determined to be Lowest Price Technically Acceptable. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Mar 2015), applies to this acquisition. An offeror should complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (May 2015), applies to this acquisition with the following addenda: Invoice Submission: A. The contractor shall submit one original copy of each invoice to the address specified below: Office of Financial Services Food and Drug Administration W032- Second Floor MAIL HUB 2145 10903 New Hampshire Avenue Bldg 32, Rm# 2162, Mail Hub 2145 Silver Spring MD 20993-0002 Attn: Vendor Payments (301) 827-3742 or (866) 807-3742 fdavendorpaymentsteam@fda.gov B. Invoices submitted under this contract must comply with the requirements set forth in FAR Clauses 52.232-25 (Prompt Payment) and 52.232-33 (Payment by Electronic Funds Transfer - System for Award Management) and/or applicable Far Clauses specified herein. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following: (I) Name and address of the contractor; (II) Invoice Date and Invoice Number; (III) Purchase order/Award Number; (IV) Description, Quantity, Unit of Measure, Unit Price, and Extended Price Supplies Delivered or Services Performed, including: (a) Period of Performance for which costs are claimed; (b) Itemized travel costs, including origin and destination; and (c) Any other supporting information necessary to clarify questionable expenditures; (V) Shipping number and date of shipping, including the bill of lading number and weight of shipment if shipped on government bill of lading; (VI) Terms of any discount for prompt payment offered; (VII) Name and address of official to whom payment is to be sent (must be the same as that in the purchase order/award, or in a proper notice of assignment) (VIII) Name, title and phone number of person to notify in event of defective invoice; (IX) Taxpayer Identification Number (TIN); (X) Electronic Funds Transfer (EFT) banking information, including routing transit number of the financial institution receiving payment and the number of the account into which funds are to be deposited; (XI) Name and telephone number of the FDA Contracting Officer Representative (COR) or other program center/office point of contact, as referenced on the purchase order; and, (XII) Any other information or documentation required by the purchase order/award. C. QUESTIONS REGARDING INVOICES SHALL BE DIRECTED TO THE FDA AT THE TELEPHONE NUMBER PROVIDED ABOVE. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (May 2015), applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition: (b) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Apr 2015) (E.O. 11246) 52.222-35 Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513) 52.232-33 Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) (31 U.S.C. 3332) FAR 52.217-5 Evaluation of Options (July 1990) FAR 52.217-9 Option to Extend the term of the Contract (Mar 2000) The following HHSAR clauses apply and can be obtained at the following website: http://farsite.hill.af.mil/VFHHSAR1.html 352.202-1 Definitions (Jan 2006) 352.203-70 Anti-lobbying (Jan 2006) 352.215-70 Late proposals and revisions (Jan 2006) 352.223-70 Safety and health (Jan 2006) 352.224-70 Privacy Act (Jan 2006) 352.228-7 Insurance--Liability to third persons (Dec 1991) 352.233-71 Litigation and claims (Jan 2006) 352.242-73 Withholding of contract payments (Jan 2006) 352.242-71 Tobacco-free Facilities (Jan 2006) 352.242-74 Final decisions on audit findings (Apr 1984) 352.270-1 Accessibility of meetings, conferences and seminars to persons with disabilities (Jan 2001) The supplies delivered hereunder shall be inspected and accepted at destination by the Contracting Officer's Representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer. The COR name will be provided at time of award. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Statement of Work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the contract; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract. It is the offeror's responsibility to monitor the internet site for the release of an amendment to the combined synopsis/solicitation (if any). Offerors that fail to complete the required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. All responsible sources may submit a quote, which if timely received, shall be considered. The quote shall reference solicitation number FDA-SOL-1150390. The quotes are due by email to the point of contact listed below on or before July 20, 2015 by 1:00pm ET. Please contact Corina Genson at 240-402-5352 or email at Corina.Couch@fda.hhs.gov

Service Agreement for the Maintenance of Video and Broadcast Equipment

Department of Health and Human Services, Centers for Disease Control and Prevention | Published July 19, 2016  -  Deadline August 11, 2016
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SUBJECT: Service Agreement for the Maintenance of Video and Broadcast Equipment SOLICITATION NUMBER: 2016-N-17864A RESPONSE DUE DATE/TIME: August 11, 2016/ 10:00 am EASTERN TIME SECTION A - DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-40. The associated North American Industrial Classification System (NAICS) code for this procurement is 811213 -Communication Equipment Repair and Maintenance with a Standard Size of $11M. THIS IS A FULL AND OPEN REQUIREMENT. This is a RFP for the maintenance of video and broadcast equipment with options. The Government intends to award a Firm Fixed-Price contract as a result of this solicitation that will include the terms and conditions that are set forth herein. SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTSB.1. DESCRIPTION OF SUPPLIES & SERVICESB.1.1. The Laboratory Training and Services Branch (LTSB), Division of Laboratory Systems (DLS), Centers for Disease Control and Prevention (CDC), uses a variety of video production equipment to accomplish its public health mission. Video production and broadcast equipment is used for live broadcast online webinars, as well as video projects that are included in eLearning training programs that are delivered online. Therefore, these instruments must be operational at all times to provide emergency response and educational capabilities. This equipment is fairly complex with integrated computer operations and dedicated software, and their proper maintenance and repair requires a high degree of technical skills and long-term familiarity with the hardware. Because of CDC's emergency response role in laboratory safety, it is critical that the downtime due to repairs is minimal. B.1.2. Contract Type is Firm-Fixed Price.B.1.3. Pricing Terms - "CLIN defined by 0001 etc." means contract line item that corresponds to each year. "UNIT PRICE" represents the amount to be paid to the contractor monthly. CLIN SUPPLIES/SERVICES QTY/UNIT UNIT PRICE UNIT EXTENDEDPRICE0001 Base Year - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2016-08/31/2016 12 Months 0002 Option Year 1 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2017 - 08/31/2018 12 Months 0003 Option Year 2 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2018 - 08/31/2019 12 Months 0004 Option Year 3 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2019 - 08/31/2020 12 Months 0005 Option Year 4 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 09/01/2020 - 08/31/2021 12 Months TOTAL AGGREGATE AMOUNT (CLIN 0001 THRU 0005): tiny_mce_marker________________ SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT Title of Project: Maintenance of LTSB Production Facility Equipment Background and Need - The Laboratory Training and Services Branch (LTSB), Division of Laboratory Systems (DLS), Centers for Disease Control and Prevention (CDC), uses a variety of video production equipment to accomplish its public health mission. Video production and broadcast equipment is used for live broadcast online webinars, as well as video projects that are included in eLearning training programs that are delivered online. Therefore, these instruments must be operational at all times to provide emergency response and educational capabilities.This equipment is fairly complex with integrated computer operations and dedicated software, and their proper maintenance and repair requires a high degree of technical skills and long-term familiarity with the hardware. Because of CDC's emergency response role in laboratory safety, it is critical that the downtime due to repairs is minimal. Project Objective - The purpose of this procurement is to obtain a service agreement, including technical maintenance and service support, for the video production equipment operated in the Laboratory Training and Services Branch (LTSB), specifically the production facility based in Roybal Building. This service agreement would ensure timely repairs to minimize downtime, optimize hardware performance, and would be at a set cost regardless of the number of calls made. Scope of Work - The Contractor shall provide telephone support, on-site repairs by qualified engineers, priority response time, and coverage of all parts and travel to CDC. Contractor shall troubleshoot, fix or replace all equipment listed in the "Equipment Listing" document. Equipment that is currently under warranty is not included and may be added via contract modification after warranties expire. The Contractor shall furnish all material, labor, tools, parts and shipment of parts, supplies, and equipment necessary to provide these services at no additional cost to the Government. Technical Requirements - The Contractor shall perform the following tasks to optimize performance and ensure timely repairs of the video production equipment: 1. Respond to phone calls regarding service needs for instruments covered in the maintenance agreement. Vendor must provide 8-hour response via telephone subsequent to placement of service request during regular business hours.2. Provide maintenance and repair for on-site service instruments. Vendor must provide on-site response within 48 hours and subsequent to placement of service request during normal business hours.3. In the event of repair, include all labor, materials (i.e. replacement parts), and shipping of such parts associated with the repair at no additional costs.4. Provide 1 on-site Preventive Maintenance (PM) visit per year.5. Provide on-site service visits as needed for typical support functions such as troubleshooting equipment, repairs, and replacement equipment installation. 6. Vendor must provide free software upgrades on covered software as required within 48 hours of installation and configuration.7. Contractor must be located within a 50 mile radius of the Atlanta, GA area. Further, the vendor shall perform the same level of work, providing the same deliverables for each year of service.Reporting Schedule - All electronic files, if applicable, should be delivered in MS Word format and provided via e-mail to the COR. Please see below deliverables chart for schedule. Special Considerations - The contractor must have an extensive background and experience with the following: trained and well qualified technical staff with broadcast television equipment experience; prior knowledge and experience in repair and maintenance of video production hardware and at minimum a completion of a 2 year program in electronics; ability to promptly respond to service call per above ‘technical requirements"; and excellent written and oral communication skills in the English language. Government Furnished Property - None other than the instruments/components which require service. Contract Period of Performance:Base Year: (09/01/2016 -08/31/2017)Option Year 1: (09/01/2017 - 08/31/2018)Option Year 2: (09/01/2018 - 08/31/2019)Option Year 3: (09/01/2019 - 08/31/2020)Option Year 4: (09/01/2020 - 08/31/2021)References - N/A Deliverables - The vendor shall provide the following deliverables to the Laboratory Training and Services Branch by the dates reflected below upon contract award. Deliverables Quantity Date Required Deliver ToOn-site service visits As needed Due within 24 hours of service notice DLS/LTSBPreventive maintenance 1per year Due throughout the award period based on individual service record DLS/LTSBTelephone support As needed Due within 8 hours of service request DLS/LTSBSuccessful repair of broken and/or malfunctioning hardware covered by the agreement. As needed Due throughout award period based on need. DLS/LTSBSoftware upgrades As needed (covered software) Due throughout the award period as needed and upon availability DLS/LTSBMaintenance and repair reports 1 per service request/ visit Due throughout award period upon completion of service DLS/LTSBMonthly service invoices 2 copies Due monthly: beginning 30 days after award date FMO Project OfficerQuality Assurance Surveillance Plan (QASP) - Contractor performance and resulting deliverables must adhere to all federal, HHS, and/or CDC IT security policies. All requirements must be delivered to Project Officer. Requirements Standard Criteria and Acceptable Quality Level Quantity Measurement/Due Date Incentive/DisincentivePerform on-site service visits to ensure production equipment is fully operational 99% of the time. Satisfaction by CDC (Yes/No) As needed Due within 1 business day of service notice Withhold partial invoicing until satisfactory completionPerform preventive maintenance of production hardware to avoid potential repairs. Satisfaction by CDC (Yes/No) 1 per year Throughout the award period based on individual service record. Withhold partial invoicing until satisfactory completionProvide timely response for on- site service video production equipment requests. Satisfaction by CDC (Yes/No) As needed Respond within 24 hours following the placement of service request; will provide priority scheduling for on-site service. Withhold partial invoicing until satisfactory completionProvide prompt response to telephone support calls. Satisfaction by CDC (Yes/No) As needed Within 8 hours of the service call. Withhold partial invoicing until satisfactory completionSuccessful repair of broken and/or malfunctioning video production harware covered by the agreement. Satisfaction by CDC (Yes/No) As needed Due throughout award period based on need. Withhold partial invoicing until satisfactory completionNo cost software upgrades and support. Satisfaction by CDC (Yes/No) As needed Throughout the award period as needed and upon availability. Withhold partial invoicing until satisfactory completionProvide maintenance and repair reports following remedial and preventive maintenance Satisfaction by CDC (Yes/No) As needed Due throughout award period upon completion of service. Withhold partial invoicing until satisfactory completionProvide monthly service invoices in a timely manner for processing. Satisfaction by CDC (Yes/No) 1 per month of service Due monthly: beginning 30 days after award date Withhold partial invoicing until satisfactory completion SECTION D - PACKING, MARKING AND SHIPPING D.1. All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. D.2. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E - INSPECTION AND ACCEPTANCE E.1. The Contracting Officer's Representative (COR) will perform inspection and acceptance of materials and services to be provided. E.2. For the purpose of this PART, (COR - to be determined upon contract award) is the authorized representative of the Contracting Officer. E.3. Inspection and acceptance will be performed at: the location identified in Part 6 below. Acceptance is communicated in writing unless otherwise indicated in writing by the Contracting Officer or the COR within 15 days of receipt.E.3.1. System maintenance shall be performed by an authorized service engineer at the CDC site. The maintenance of the laboratory instrument shall include a test of the equipment to ensure that it is fully functional before CDC accepts the delivery. E.4. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)E.4.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.E.4.2. FAR clause, 52.246-4 Inspection of Services-Fixed Price (Aug 1996) SECTION F - DELIVERIES OR PERFORMANCE F.1. PERFORMANCE F.1.1. Contract Period of Performance:Base Year: (09/01/2016 -08/31/2017)Option Year 1: (09/01/2017 - 08/31/2018)Option Year 2: (09/01/2018 - 08/31/2019)Option Year 3: (09/01/2019 - 08/31/2020)Option Year 4: (09/01/2020 - 08/31/2021) F.1.2. All work on this contract will be performed at CDC facilities located in Atlanta, GA. F.2. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (FEB 1998)F.2.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html. F.2.2. FAR 52.247-35, F.O.B. Destination Within Consignees Premises (April 1984) SECTION G - CONTRACT ADMINISTRATION DATA G.1. GOVERNMENT REPRESENTATIVESG.1.1. Contracting Officer (CO) (Jul 1999)The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract. (End of Clause) G.1.2. Contracting Officer's Representative (COR) (Sep 2009)Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract. As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract. The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract. The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor. (End of Clause) G.2. INVOICE SUBMISSIONG.2.1. Payment by Electronic Funds Transfer (Dec 2005) (a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments. (b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled "ACH Vendor/Miscellaneous Payment Enrollment Form" to the address indicated below. Note: The form is either attached to this contract (see Section L - List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050. (c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed. (d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address: The Centers for Disease Control and PreventionFinancial Management Office (FMO)P.O. Box 15580Atlanta, GA 30333Or - Fax copy to: 404-638-5342 (End of Clause) G2.2. CDCAG001 - Invoice Submission (Mar 2006)(a) The Contractor may submit the original invoice/voucher via email:Email: FMOAPINV@CDC.GOV FINANCIAL MANAGEMENT OFFICEEmail: Fkn7@cdc.gov CONTRACTING OFFICEREmail: eqj3@cdc.gov COR (b) The Contractor is 1, is not 0 required to submit a copy of each invoice directly to the COR concurrently with submission to the Contracting Officer. (c) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.(d) The Contractor shall include (as a minimum) the following information on each invoice:(1) Contractor's Name & Address(2) Contractor's Tax Identification Number (TIN)(3) Purchase Order/Contract Number and Task Order Number, if Appropriate(4) Invoice Number(5) Invoice Date(6) Contract Line Item Number and Description of Item(7) Quantity(8) Unit Price & Extended Amount for each line item(9) Shipping and Payment Terms (10) Total Amount of Invoice(11) Name, title and telephone number of person to be notified in the event of a defective invoice(12) Payment Address, if different from the information in (c)(1).(13) DUNS + 4 Number (End of Clause) SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1. OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (GOVERNMENT FACILITIES PERFORMANCE) (JAN 2000)(a) Holidays Government personnel shall observe the following listed days as holidays: Washington's BirthdayMemorial DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayNew Year's DayColumbus DayMartin Luther King Day Any other day designated by Federal StatuteAny other day designated by Executive OrderAny other day designated by Presidential proclamation The Contractor shall observe the above holidays on the date observed by the Government. Observance of such days by Government personnel shall not "on its face" be cause for an additional period of performance, or entitlement of compensation except as set forth within the contract. Contractor employees performing duties within Government facilities are automatically relieved from duty by virtue of the fact that Government employees are dismissed early or given the day off, (with the exception of 24 hour/day service requirements). No form of holiday or other premium compensation will be reimbursed; however, this does not preclude reimbursement for authorized overtime work. (b) Unscheduled Facility Closures In the event the Government facilities are closed due to inclement weather, potentially hazardous conditions, and other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. In this instance, the cost of salaries and wages for the period of any such excused absence may be charged in the same manner as the effected employee's regular time (direct cost for those employees whose salaries are normally a direct cost; indirect cost for those employees whose salaries are normally an indirect cost), provided that such charges are in accordance with the contractor's accounting system/policy. In each instance, the Contractor agrees to continue to provide sufficient personnel to perform round the clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or his duly appointed representative. (End of Clause) SECTION I - CONTRACT CLAUSES I.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)I.1.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.I.1.2. 52.212-1 Instructions to Offerors-Commercial Items (Oct 2015)I.1.3. 52.212-4 Contract Terms and Conditions-Commercial Items (May 2015) I.1.4 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs (Mar 2016):52.203-5 Covenant Against Contingent Fees (Apr 1984)52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006)52.203-7 Anti-Kickback Procedures (Jul 1995)52.217-4 Evaluation of Options Exercised at Time of Contract Award (Jun 1988)52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644)52.222-3 Convict Labor (Jun 2003)52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jul 2010)52.222-21 Prohibition of Segregated Facilities (Feb 1999)52.222-26 Equal Opportunity (Mar 2007)52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010)52.222-54 Employment Eligibility Verification (Jan 2009)52.225-1 Buy American Act-Supplies (Nov 2011)52.225-13 Restrictions on Certain Foreign Purchases (June 2008)52.232-33 Payment by Electronic Fund Transfer-Central Contractor Registration (Oct 2003)52.233-2 Service of Protest (Sep 2006)52.233-3 Protest after Award (Aug 1996)52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)52.243-1 Changes-Fixed Price (Aug 1987)I.1.5. 52.217-8 Option to Extend Services (NOV 1999); [written notice within 60 days]I.1.6. 52.217-9 --Option to Extend the Term of the Contract (Mar 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months (5 Years). I.1.7. 352.202-1 Definitions (Jan 2006)I.1.8. 352.203-70 Anti-lobbying (Jan 2006)I.1.9. 352.222-70 Contactor Cooperation in Equal Employment Opportunity Investigations (2010)I.1.10. 352.223-70 Safety and Health (Jan 2006)I.1.11. 352.239-70 Standard for Security Configurations (Jan 2010)I.1.12. 352.239-71 Standard for Encryption Language (Jan 2010)I.1.13. 352.239-72 Security Requirements for Federal Information Technology Resources (Jan 2010)I.1.14. 352.242-71 Tobacco-free Facilities (Jan 2006) I.2. CDC CLAUSES IN FULL TEXT I.2.1. Evaluation of Contractor Performance (Service) (Jan 2000) (a) Purpose In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked "Source Selection Information." (b) Performance Evaluation Period The Contractor's performance will be evaluated at least annually. (c) Evaluators The performance evaluation will be completed jointly by the COR and the Contracting officer. (d) Performance Evaluation Factors The contractor's performance will be evaluated in accordance with the attachment listed in Section J titled Performance Evaluation Report. (e) Contractor Review A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation. (f) Resolving Disagreements Between the Government and the Contractor Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation. (g) Release of Contractor Performance Evaluation Information The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations. (h) Source Selection Information Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official. (i) Retention Period The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards. (End of Clause) I.2.2 Non-Disclosure Agreement for Contractor and Contractor Employees (Mar 2006) (a) The contractor shall prepare and submit a Non-Disclosure Agreement (NDA) to the Contracting Officer prior to access of government information or the commencement of work at CDC. (b) The NDA made part of this clause, exhibit I and II , is required in service contracts where positions and/or functions proposed to be filled by contractor's employees will have access to non-public and procurement-sensitive information. The NDA also requires contractor's employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities (when communication or interaction relates to the contractor's work with the CDC), and members of the public. The Federal Acquisition Regulation (FAR) 37.114 (c), states "All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed." (c) The Contractor shall inform employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements. (d) During the contract performance period, the Contractor is responsible to ensure that all additional or replacement contractors' employees sign a NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC. (e) Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meeting where sensitive information may be discussed. (f) The Contractor shall prepare and maintain a current list of employees working under NDAs and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee's name, position, date of hire and NDA requirement.     EXHIBIT ICenters for Disease Control and Prevention (CDC) Contractor Non-Disclosure AgreementI. Non-public Information[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [Contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the contracting official the original signed copies of NDAs signed by the contractor's employees in accordance with the instructions provided by the contracting official. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the contracting official could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the contracting official. Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee's responsibilities to the CDC. II. Procurement-Sensitive InformationContractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee's responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees. Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information during the course of performing duties at the CDC, contractor understands and agrees that contractor are be excluded from competing for any acquisition(s) resulting from this information. III. Identification of Non-Government EmployeesContractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures: A. At the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), contractors' employees will identify themselves as an employee of a contractor. B. Contractors' employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the CDC:Employee's nameName of contractorCenter or office affiliationCenters for Disease Control and PreventionC. At the beginning of telephone conversations or conference calls, contractors' employees will identify themselves as an employee of a contractor. D. Contractors should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management official has granted permission to use the CDC logo.E. Contractors' employees will program CDC voice mail message to identify themselves as an employee of a contractor. I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. Contractor acknowledges that contractor has read and fully understands this agreement.Name of contractor: ___________________________________Signature of Authorized Representative of Contractor:_________________________________Date:________________Copies retained by: contracting official and contractor           EXHIBIT II Centers for Disease Control and Prevention (CDC) Contractors' Employee Non-Disclosure AgreementI. Non-Public InformationI understand that in order to fulfill my responsibilities as an employee of [Name of CDC contractor], I will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. I [Name of Employee], agree to use non-public information only in performance of my responsibilities to the CDC. I agree further that I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any non-public information that I may obtain in connection with the performance of my responsibilities to the CDC. II. Procurement-Sensitive InformationI further agree that unless I have prior written permission from the CDC, I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any procurement-sensitive information gained in connection with the performance of my responsibilities to the CDC. I specifically agree not to disclose any non-public, procurement-sensitive information to employees of my company or any other organization unless so authorized in writing by the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the acquisition; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.I understand and agree that my access to any procurement-sensitive information may create a conflict of interest which will preclude me, my current employer, or a future employer from becoming a competitor for any resulting government acquisition derived from this information. Therefore, if I participate in any discussions relating to procurement-sensitive information, assist in developing any procurement-sensitive information, or otherwise obtain any procurement-sensitive information during the course of performing my duties at the CDC, I understand and agree that I, my current employer, and any future employer(s) are excluded from competing for any resulting acquisitions. III. Special Non-Disclosure Clause for Contractors with Access to CDC Grants Management and Procurement-Related Information Technology SystemsIn addition to complying with the non-disclosure requirements and safeguards stated above, I understand that my authorization to use CDC's grants management and procurement systems is strictly limited to the access and functions necessary for the performance of my responsibilities to the CDC and which have been approved in advance by the CDC. I understand that I am not authorized to enter procurement requests for any requirements pertaining to contracts or subcontracts held by me or my employer. IV. Identification as a Non-Government EmployeeI understand that as an employee of a government contractor, I represent an independent organization and I am not an agent of the Government. Therefore, I agree that unless I have prior written authorization from the CDC, I will, at the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), identify myself as an employee of a contractor. I further agree to use the following identification procedures in connection with my work at the CDC:A. I will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages:Employee's nameName of contractorCenter or office AffiliationCenters for Disease Control and PreventionB. I will identify myself as an employee of a contractor at the beginning of telephone conversations or conference calls; C. I will not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises; the only other exception is when a CDC management official has granted permission to use the CDC logo.D. I will program my CDC voice mail message to identify myself as a contractors' employee. I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. I acknowledge that I have read and fully understand this agreement.Name of contractor: ___________________________________Name of Employee:___________________________Signature of Employee:_________________________________Date:________________Copies retained by: contracting official, contractor, and Employee (End of Clause)     SECTION J - LIST OF ATTACHMENTS • Attachment 1 - Equipment ListAttachment 2 - Contractor Performance Report• Attachment 3 - ACH Form SECTION K - REPRESENTATION, CERTIFICATIONS AND OTHER STATEMENT OF OFFERORS K.1 Offer shall include a completed copy of the provision at FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items (See Section I). SECTION L - INSTRUCTIONS TO THE OFFERORS L.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-1(FEB 1998)L.1.1. Solicitation Provisions Incorporated by Reference (Feb 1998)This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/comp/far/index.html.L.1.2. FAR clause, 52.212-1 Solicitation Provisions Incorporated by Reference (Feb 1998); [NAICS Code: 334516]L.1.3. The proposal shall be submitted electronically via e-mail to the Contracting Officer at Fkn7@cdc.gov before 10:00 am EASTERN TIME on August 11, 2016. L.1.4. QUESTIONS DEADLINE: All questions shall be received by email (Fkn7@cdc.gov ) 10:00 am EASTERN TIME on July 27, 2016.L.1.5. All email responses to this notice must identify the RFP# in the subject line of the email.L.1.6. FAXED OR MAILED PROPOSALS AND/OR QUESTIONS WILL NOT BE CONSIDERED. L.1.7. For solicitation information call: Genesika Carter, Contracting Officer, at 770-488-2063. L.2. PROPOSAL FORMATL.2.1. Proposal Preparation - The technical proposal shall include a detailed description of the requirement. A successful technical proposal shall include the affirmation of the offer price (s); a Point Of Contact (name, title, email address and telephone number); a statement from the offeror verifying that they are CCR Registered under NAICS code 334516; period of performance; business size; payment terms, and the reference list for Past/Present Performance. The technical proposal shall be submitted in a file labeled "Volume 1 - Technical". The price information shall be contained in a file labeled "Volume 2 - Price". L.2.2. Technical Capability Contents - The offeror shall provide documentation (e.g., technical brochure, explanation, or any other supporting documentation) that they are an authorized manufacturer distributer/reseller. The Offeror shall demonstrate that they have manufacturer certified technical personnel to repair the laboratory equipment so that it does not void the manufacturer's warranty. The Offeror shall demonstrate that they have manufacturer certified technical personnel to handle and respond to technical questions from CDC via phone, email or internet. Volume 1 - Technical shall not exceed 35 pages including cover letters, table of contents, appendices and attachments. Offerors who submit more than 35 pages will be considered as being nonresponsive and the proposals will not be considered for award.L.2.3. Price Contents- The offeror shall submit a complete pricing matrix as indicated in Section B.1.3. Any Technical or Past/Present Performance information placed within Volume 2 - Price will not be evaluated. L.2.4. Past/Present Performance Contents: The offeror shall provide a Past/Present Performance reference list. The reference list should contain the contact information (Company Name and Address, Point of Contact (POC) Name, POC email address and phone number) for at least 3 companies the offeror currently or previously performed similar services under a contract within the past 5 years. This information be included as part of "Volume 1 - Technical". Contractor's Past/Present Performance Questionnaire shall be sent to the companies identified requesting that the Company return the Questionnaires to the Contracting Officer, Genesika Carter, at fkn7@cdc.gov with the RFP# identified in the subject line of the email. SECTION M - EVALUATION FACTORS/CRITERIA FOR AWARD M.1. EVALUATION FACTORS M.1.1. Factor 1: TECHNICAL Subfactor 1: Understanding the ProgramM.1.1.1.

Service Agreement for the Maintenance of Video and Broadcast Equipment

Department of Health and Human Services, Centers for Disease Control and Prevention | Published May 20, 2016  -  Deadline June 7, 2016
cpvs

SUBJECT: Service Agreement for the Maintenance of Video and Broadcast Equipment SOLICITATION NUMBER: 2016-N-17864 RESPONSE DUE DATE/TIME: June 7, 2016/ 10:00 am EASTERN TIME SECTION A - DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-40. The associated North American Industrial Classification System (NAICS) code for this procurement is 811213 -Communication Equipment Repair and Maintenance with a Standard Size of $11M. THIS IS A TOTAL SMALL BUSINESS SET-ASIDE. This is a RFP for the maintenance of video and broadcast equipment with options. The Government intends to award a Firm Fixed-Price contract as a result of this solicitation that will include the terms and conditions that are set forth herein. SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTSB.1. DESCRIPTION OF SUPPLIES & SERVICESB.1.1. The Laboratory Training and Services Branch (LTSB), Division of Laboratory Systems (DLS), Centers for Disease Control and Prevention (CDC), uses a variety of video production equipment to accomplish its public health mission. Video production and broadcast equipment is used for live broadcast online webinars, as well as video projects that are included in eLearning training programs that are delivered online. Therefore, these instruments must be operational at all times to provide emergency response and educational capabilities. This equipment is fairly complex with integrated computer operations and dedicated software, and their proper maintenance and repair requires a high degree of technical skills and long-term familiarity with the hardware. Because of CDC's emergency response role in laboratory safety, it is critical that the downtime due to repairs is minimal. B.1.2. Contract Type is Firm-Fixed Price.B.1.3. Pricing Terms - "CLIN defined by 0001 etc." means contract line item that corresponds to each year. "UNIT PRICE" represents the amount to be paid to the contractor monthly. CLIN SUPPLIES/SERVICES QTY/UNIT UNIT PRICE UNIT EXTENDEDPRICE0001 Base Year - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 07/01/2016 - 06/30/2017   12 Months 0002 Option Year 1 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 07/01/2017 - 06/30/2018 12 Months 0003 Option Year 2 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 07/01/2018 - 06/30/2019 12 Months 0004 Option Year 3 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 07/01/2019 - 06/30/2020 12 Months 0005 Option Year 4 - Maintenance Agreement - Contractor shall provide maintenance for Video and Broadcast Equipment in accordance with the attached PWS. Period of Performance: 07/01/2020 - 06/30/2021 12 Months TOTAL AGGREGATE AMOUNT (CLIN 0001 THRU 0005): tiny_mce_marker________________ SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT Title of Project: Maintenance of LTSB Production Facility Equipment Background and Need - The Laboratory Training and Services Branch (LTSB), Division of Laboratory Systems (DLS), Centers for Disease Control and Prevention (CDC), uses a variety of video production equipment to accomplish its public health mission. Video production and broadcast equipment is used for live broadcast online webinars, as well as video projects that are included in eLearning training programs that are delivered online. Therefore, these instruments must be operational at all times to provide emergency response and educational capabilities.This equipment is fairly complex with integrated computer operations and dedicated software, and their proper maintenance and repair requires a high degree of technical skills and long-term familiarity with the hardware. Because of CDC's emergency response role in laboratory safety, it is critical that the downtime due to repairs is minimal. Project Objective - The purpose of this procurement is to obtain a service agreement, including technical maintenance and service support, for the video production equipment operated in the Laboratory Training and Services Branch (LTSB), specifically the production facility based in Roybal Building. This service agreement would ensure timely repairs to minimize downtime, optimize hardware performance, and would be at a set cost regardless of the number of calls made. Scope of Work - The Contractor shall provide telephone support, on-site repairs by qualified engineers, priority response time, and coverage of all parts and travel to CDC. Contractor shall troubleshoot, fix or replace all equipment listed in the "Equipment Listing" document. Equipment that is currently under warranty is not included and may be added via contract negotiation/adjustment after warranties expire. The Contractor shall furnish all material, labor, tools, parts and shipment of parts, supplies, and equipment necessary to provide these services at no additional cost to the Government. Technical Requirements - The Contractor shall perform the following tasks to optimize performance and ensure timely repairs of the video production equipment: 1. Respond to phone calls regarding service needs for instruments covered in the maintenance agreement. Vendor must provide 8-hour response via telephone subsequent to placement of service request during regular business hours.2. Provide maintenance and repair for on-site service instruments. Vendor must provide on-site response within 48 hours and subsequent to placement of service request during normal business hours.3. In the event of repair, include all labor, materials (i.e. replacement parts), and shipping of such parts associated with the repair at no additional costs.4. Provide 1 on-site Preventive Maintenance (PM) visit per year.5. Provide 1 on-site service visit per year, which entails typical support functions such as troubleshooting and replacement equipment installation. 6. Vendor must provide free software upgrades on covered software as required within 48 hours of installation and configuration. Further, the vendor shall perform the same level of work, providing the same deliverables for each year of service.Reporting Schedule - All electronic files, if applicable, should be delivered in MS Word format and provided via e-mail to the COR. Please see below deliverables chart for schedule. Special Considerations - The contractor must have an extensive background and experience with the following: trained and well qualified technical staff; prior knowledge and experience in repair and maintenance of video production hardware and at minimum a completion of a 2 year program in electronics; ability to promptly respond to service call per above ‘technical requirements"; and excellent written and oral communication skills in the English language. Government Furnished Property - None other than the instruments/components which require service. References - N/ADeliverables - The vendor shall provide the following deliverables to the Laboratory Training and Services Branch by the dates reflected below upon contract award. Deliverables Quantity Date Required Deliver ToOn-site service visits 1 (per year of service) Due within 1 business day of service notice DLS/LTSBPreventive maintenance 1per year Due throughout the award period based on individual service record DLS/LTSBTelephone support As needed Due within 8 hours of service request DLS/LTSBSuccessful repair of broken and/or malfunctioning hardware covered by the agreement. 1 per service request Due throughout award period based on need. DLS/LTSBSoftware upgrades As needed (covered software) Due throughout the award period as needed and upon availability DLS/LTSBMaintenance and repair reports 1 per service request/visit Due throughout award period upon completion of service DLS/LTSBMonthly service invoices 2 copies Due monthly: beginning 30 days after award date FMO Project OfficerQuality Assurance Surveillance Plan (QASP) - Contractor performance and resulting deliverables must adhere to all federal, HHS, and/or CDC IT security policies. All requirements must be delivered to Project Officer. Requirements Standard Criteria and Acceptable Quality Level Quantity Measurement/Due Date Incentive/DisincentivePerform on-site service visits to ensure production equipment is fully operational 99% of the time. Satisfaction by CDC (Yes/No) 1 per year of service Due within 1 business day of service notice Withhold partial invoicing until satisfactory completionPerform trouble- shooting and preventive maintenance of production hardware to avoid potential repairs. Satisfaction by CDC (Yes/No) 1 per year per instrument Throughout the award period based on individual service record. Withhold partial invoicing until satisfactory completionProvide timely response for on- site service video production equipment requests. Satisfaction by CDC (Yes/No) 1 per service request Respond within 24 hours following the placement of service request; will provide priority scheduling for on-site service. Withhold partial invoicing until satisfactory completionProvide prompt response to telephone support calls. Satisfaction by CDC (Yes/No) As needed Within 8 hours of the service call. Withhold partial invoicing until satisfactory completionSuccessful repair of broken and/or malfunctioning video production harware covered by the agreement. Satisfaction by CDC (Yes/No) 1 per service request Due throughout award period based on need. Withhold partial invoicing until satisfactory completionNo cost software upgrades and support. Satisfaction by CDC (Yes/No) As needed Throughout the award period as needed and upon availability. Withhold partial invoicing until satisfactory completionProvide maintenance and repair reports following remedial and preventive maintenance Satisfaction by CDC (Yes/No) 1 per service request/visit Due throughout award period upon completion of service. Withhold partial invoicing until satisfactory completionProvide monthly service invoices in a timely manner for processing. Satisfaction by CDC (Yes/No) 2 per month of service Due monthly: beginning 30 days after award date Withhold partial invoicing until satisfactory completion SECTION D - PACKING, MARKING AND SHIPPING D.1. All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and contractor name. D.2. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition. SECTION E - INSPECTION AND ACCEPTANCE E.1. The Contracting Officer's Representative (COR) will perform inspection and acceptance of materials and services to be provided. E.2. For the purpose of this PART, (COR - to be determined upon contract award) is the authorized representative of the Contracting Officer. E.3. Inspection and acceptance will be performed at: the location identified in Part 6 below. Acceptance is communicated in writing unless otherwise indicated in writing by the Contracting Officer or the COR within 15 days of receipt.E.3.1. System maintenance shall be performed by an authorized service engineer at the CDC site. The maintenance of the laboratory instrument shall include a test of the equipment to ensure that it is fully functional before CDC accepts the delivery. E.4. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)E.4.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.E.4.2. FAR clause, 52.246-4 Inspection of Services-Fixed Price (Aug 1996) SECTION F - DELIVERIES OR PERFORMANCE F.1. PERFORMANCE F.1.1. Contract Period of Performance:Base Year: (07/01/2016 - 06/30/2017)Option Year 1: (07/01/2017 - 06/30/2018)Option Year 2: (07/01/2018 - 06/30/2019)Option Year 3: (07/01/2019 - 06/30/2020)Option Year 4: (07/01/2020 - 06/30/2021) F.1.2. All work on this contract will be performed at CDC facilities located in Atlanta, GA. F.2. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2 (FEB 1998)F.2.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html. F.2.2. FAR 52.247-35, F.O.B. Destination Within Consignees Premises (April 1984) SECTION G - CONTRACT ADMINISTRATION DATA G.1. GOVERNMENT REPRESENTATIVESG.1.1. Contracting Officer (CO) (Jul 1999)The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract. (End of Clause) G.1.2. Contracting Officer's Representative (COR) (Sep 2009)Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract. As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof. In the event that the Contractor feels that full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer in a letter separate of any required report(s) within two (2) weeks of the date of receipt of the technical direction and no action shall be taken pursuant to the direction. If the Contractor fails to provide the required notification within the said two (2) week period that any technical direction exceeds the scope of the contract, then it shall be deemed for purposes of this contract that the technical direction was within the scope. No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract. The Government COR is not authorized to change any of the terms and conditions of this contract. Changes shall be made only by the Contracting Officer by properly written modification(s) to the contract. The Government will provide the Contractor with a copy of the delegation memorandum for the COR. Any changes in COR delegation will be made by the Contracting Officer in writing with a copy being furnished to the Contractor. (End of Clause) G.2. INVOICE SUBMISSIONG.2.1. Payment by Electronic Funds Transfer (Dec 2005) (a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments. (b) In addition to Central Contractor Registration, the contractor shall make the designation by submitting the form titled "ACH Vendor/Miscellaneous Payment Enrollment Form" to the address indicated below. Note: The form is either attached to this contract (see Section L - List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Financial Management Office at (404) 498-4050. (c) In cases where the contractor has previously provided such designation, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed. (d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address: The Centers for Disease Control and PreventionFinancial Management Office (FMO)P.O. Box 15580Atlanta, GA 30333Or - Fax copy to: 404-638-5342 (End of Clause) G2.2. CDCAG001 - Invoice Submission (Mar 2006)(a) The Contractor may submit the original invoice/voucher via email:Email: FMOAPINV@CDC.GOV FINANCIAL MANAGEMENT OFFICEEmail: Fkn7@cdc.gov CONTRACTING OFFICEREmail: eqj3@cdc.gov COR (b) The Contractor is 1, is not 0 required to submit a copy of each invoice directly to the COR concurrently with submission to the Contracting Officer. (c) In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Financial Management Office is the designated billing office for the purpose of determining the payment due date under FAR 32.904.(d) The Contractor shall include (as a minimum) the following information on each invoice:(1) Contractor's Name & Address(2) Contractor's Tax Identification Number (TIN)(3) Purchase Order/Contract Number and Task Order Number, if Appropriate(4) Invoice Number(5) Invoice Date(6) Contract Line Item Number and Description of Item(7) Quantity(8) Unit Price & Extended Amount for each line item(9) Shipping and Payment Terms (10) Total Amount of Invoice(11) Name, title and telephone number of person to be notified in the event of a defective invoice(12) Payment Address, if different from the information in (c)(1).(13) DUNS + 4 Number (End of Clause) SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1. OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (GOVERNMENT FACILITIES PERFORMANCE) (JAN 2000)(a) Holidays Government personnel shall observe the following listed days as holidays: Washington's BirthdayMemorial DayIndependence DayLabor DayVeterans' DayThanksgiving DayChristmas DayNew Year's DayColumbus DayMartin Luther King Day Any other day designated by Federal StatuteAny other day designated by Executive OrderAny other day designated by Presidential proclamation The Contractor shall observe the above holidays on the date observed by the Government. Observance of such days by Government personnel shall not "on its face" be cause for an additional period of performance, or entitlement of compensation except as set forth within the contract. Contractor employees performing duties within Government facilities are automatically relieved from duty by virtue of the fact that Government employees are dismissed early or given the day off, (with the exception of 24 hour/day service requirements). No form of holiday or other premium compensation will be reimbursed; however, this does not preclude reimbursement for authorized overtime work. (b) Unscheduled Facility Closures In the event the Government facilities are closed due to inclement weather, potentially hazardous conditions, and other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. In this instance, the cost of salaries and wages for the period of any such excused absence may be charged in the same manner as the effected employee's regular time (direct cost for those employees whose salaries are normally a direct cost; indirect cost for those employees whose salaries are normally an indirect cost), provided that such charges are in accordance with the contractor's accounting system/policy. In each instance, the Contractor agrees to continue to provide sufficient personnel to perform round the clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or his duly appointed representative. (End of Clause) SECTION I - CONTRACT CLAUSES I.1. CLAUSES INCORPORATED BY REFERENCE, FAR 52.252-2(FEB 1998)I.1.1. This contract incorporates the following clause(s) by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/comp/far/index.html.I.1.2. 52.212-1 Instructions to Offerors-Commercial Items (Oct 2015)I.1.3. 52.212-4 Contract Terms and Conditions-Commercial Items (May 2015) I.1.4 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs (Mar 2016):52.203-5 Covenant Against Contingent Fees (Apr 1984)52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006)52.203-7 Anti-Kickback Procedures (Jul 1995)52.217-4 Evaluation of Options Exercised at Time of Contract Award (Jun 1988)52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644)52.222-3 Convict Labor (Jun 2003)52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jul 2010)52.222-21 Prohibition of Segregated Facilities (Feb 1999)52.222-26 Equal Opportunity (Mar 2007)52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010)52.222-54 Employment Eligibility Verification (Jan 2009)52.225-1 Buy American Act-Supplies (Nov 2011)52.225-13 Restrictions on Certain Foreign Purchases (June 2008)52.232-33 Payment by Electronic Fund Transfer-Central Contractor Registration (Oct 2003)52.233-2 Service of Protest (Sep 2006)52.233-3 Protest after Award (Aug 1996)52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)52.243-1 Changes-Fixed Price (Aug 1987)I.1.5. 52.217-8 Option to Extend Services (NOV 1999); [written notice within 60 days]I.1.6. 52.217-9 --Option to Extend the Term of the Contract (Mar 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months (5 Years). I.1.7. 352.202-1 Definitions (Jan 2006)I.1.8. 352.203-70 Anti-lobbying (Jan 2006)I.1.9. 352.222-70 Contactor Cooperation in Equal Employment Opportunity Investigations (2010)I.1.10. 352.223-70 Safety and Health (Jan 2006)I.1.11. 352.239-70 Standard for Security Configurations (Jan 2010)I.1.12. 352.239-71 Standard for Encryption Language (Jan 2010)I.1.13. 352.239-72 Security Requirements for Federal Information Technology Resources (Jan 2010)I.1.14. 352.242-71 Tobacco-free Facilities (Jan 2006) I.2. CDC CLAUSES IN FULL TEXT I.2.1. Evaluation of Contractor Performance (Service) (Jan 2000) (a) Purpose In accordance with FAR 42.1502, the Contractor's performance will be periodically evaluated by the Government, in order to provide current information for source selection purposes. These evaluations will therefore be marked "Source Selection Information." (b) Performance Evaluation Period The Contractor's performance will be evaluated at least annually. (c) Evaluators The performance evaluation will be completed jointly by the COR and the Contracting officer. (d) Performance Evaluation Factors The contractor's performance will be evaluated in accordance with the attachment listed in Section J titled Performance Evaluation Report. (e) Contractor Review A copy of the evaluation will be provided to the contractor as soon as practicable after completion of the evaluation. The contractor shall submit comments, rebutting statements, or additional information to the Contracting Officer within 30 calendar days after receipt of the evaluation. (f) Resolving Disagreements Between the Government and the Contractor Disagreements between the parties regarding the evaluation will be reviewed at a level above the Contracting Officer. The ultimate conclusion on the performance evaluation is a decision of the contracting agency. Copies of the evaluation, contractor's response, and review comments, if any, will be retained as part of the evaluation. (g) Release of Contractor Performance Evaluation Information The completed evaluation will not be released to other than Government personnel and the contractor whose performance is being evaluated. Disclosure of such information could cause harm both to the commercial interest of the Government and to the competitive position of the contractor being evaluated as well as impede the efficiency of Government operations. (h) Source Selection Information Departments and agencies may share past performance information with other Government departments and agencies when requested to support future award decisions. The information may be provided through interview and/or by sending the evaluation and comment document to the requesting source selection official. (i) Retention Period The agency will retain past performance information for a maximum period of three years after completion of contract performance for the purpose of providing source selection information for future contract awards. (End of Clause) I.2.2 Non-Disclosure Agreement for Contractor and Contractor Employees (Mar 2006) (a) The contractor shall prepare and submit a Non-Disclosure Agreement (NDA) to the Contracting Officer prior to access of government information or the commencement of work at CDC. (b) The NDA made part of this clause, exhibit I and II , is required in service contracts where positions and/or functions proposed to be filled by contractor's employees will have access to non-public and procurement-sensitive information. The NDA also requires contractor's employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities (when communication or interaction relates to the contractor's work with the CDC), and members of the public. The Federal Acquisition Regulation (FAR) 37.114 (c), states "All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed." (c) The Contractor shall inform employees of the identification requirements by which they must abide and monitor employee compliance with the identification requirements. (d) During the contract performance period, the Contractor is responsible to ensure that all additional or replacement contractors' employees sign a NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC. (e) Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meeting where sensitive information may be discussed. (f) The Contractor shall prepare and maintain a current list of employees working under NDAs and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee's name, position, date of hire and NDA requirement.     EXHIBIT ICenters for Disease Control and Prevention (CDC) Contractor Non-Disclosure AgreementI. Non-public Information[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [Contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the contracting official the original signed copies of NDAs signed by the contractor's employees in accordance with the instructions provided by the contracting official. Failure to provide signed NDAs in accordance with this agreement and instructions provided by the contracting official could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the contracting official. Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee's responsibilities to the CDC. II. Procurement-Sensitive InformationContractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee's responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees. Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information during the course of performing duties at the CDC, contractor understands and agrees that contractor are be excluded from competing for any acquisition(s) resulting from this information. III. Identification of Non-Government EmployeesContractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures: A. At the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), contractors' employees will identify themselves as an employee of a contractor. B. Contractors' employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the CDC:Employee's nameName of contractorCenter or office affiliationCenters for Disease Control and PreventionC. At the beginning of telephone conversations or conference calls, contractors' employees will identify themselves as an employee of a contractor. D. Contractors should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management official has granted permission to use the CDC logo.E. Contractors' employees will program CDC voice mail message to identify themselves as an employee of a contractor. I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records. Contractor acknowledges that contractor has read and fully understands this agreement.Name of contractor: ___________________________________Signature of Authorized Representative of Contractor:_________________________________Date:________________Copies retained by: contracting official and contractor   EXHIBIT II Centers for Disease Control and Prevention (CDC) Contractors' Employee Non-Disclosure AgreementI. Non-Public InformationI understand that in order to fulfill my responsibilities as an employee of [Name of CDC contractor], I will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC. I [Name of Employee], agree to use non-public information only in performance of my responsibilities to the CDC. I agree further that I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any non-public information that I may obtain in connection with the performance of my responsibilities to the CDC. II. Procurement-Sensitive InformationI further agree that unless I have prior written permission from the CDC, I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any procurement-sensitive information gained in connection with the performance of my responsibilities to the CDC. I specifically agree not to disclose any non-public, procurement-sensitive information to employees of my company or any other organization unless so authorized in writing by the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Requests for Contract (RFC), and Requests for Proposal (RFP); Responses to RFPs, including questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors' identities; technical and cost data; the identity of government personal involved in the acquisition; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.I understand and agree that my access to any procurement-sensitive information may create a conflict of interest which will preclude me, my current employer, or a future employer from becoming a competitor for any resulting government acquisition derived from this information. Therefore, if I participate in any discussions relating to procurement-sensitive information, assist in developing any procurement-sensitive information, or otherwise obtain any procurement-sensitive information during the course of performing my duties at the CDC, I understand and agree that I, my current employer, and any future employer(s) are excluded from competing for any resulting acquisitions. III. Special Non-Disclosure Clause for Contractors with Access to CDC Grants Management and Procurement-Related Information Technology SystemsIn addition to complying with the non-disclosure requirements and safeguards stated above, I understand that my authorization to use CDC's grants management and procurement systems is strictly limited to the access and functions necessary for the performance of my responsibilities to the CDC and which have been approved in advance by the CDC. I understand that I am not authorized to enter procurement requests for any requirements pertaining to contracts or subcontracts held by me or my employer. IV. Identification as a Non-Government EmployeeI understand that as an employee of a government contractor, I represent an independent organization and I am not an agent of the Government. Therefore, I agree that unless I have prior written authorization from the CDC, I will, at the beginning of interactions with CDC employees, employees of other governmental entities, members of the public, or the media (when such communication or interaction relates to the contractor's work with the CDC), identify myself as an employee of a contractor. I further agree to use the following identification procedures in connection with my work at the CDC:A. I will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages:Employee's nameName of contractorCenter or office AffiliationCenters for Disease Control and PreventionB.
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