Public tenders for janitorial-products in United States

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Chemical & Janitorial Products

General Services Administration, Federal Acquisition Service (FAS) | Published November 9, 2011
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Schedule Contract for Chemical & Janitorial Products SIN 375-117: Carpet Cleaner, including Shampooer, Extractor, Liquid or Powder; SIN 375-341: Floor and Carpet Chemical Products; SIN 375-363: Cleaners/Degreasers; SIN 375-371: Cleaning Chemical Dispensing Equipment & Systems; SIN 375-372: Cleaning Chemicals used with Dispensing Systems; SIN 375-391: Auto Cleaners/Polishers, Air Fresheners, and Windshield Care; SIN 384-4: Outdoor Recycling Containers & Waste Receptacles; SIN 476-13: Disinfectants; SIN 507-4: Toilet Bowl Cleaner, liquid, powder, and/or gel & products for the effective treatment & Deodorization of pit toilets, vault toilets, holding tanks, portable toilets, & recirculating toilets when used in accordance with label instructions; SIN 852-1: Toiletries Period of Performance: November 15, 2011 - November 14, 2016

Hospital Linen Rental Services and Janitorial Products

Department of Health and Human Services, Indian Health Service | Published November 9, 2011  -  Deadline December 16, 2011
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This is a performance-based service acquisition for healthcare linen rental services to support the mission of the Tucson Area of the Indian Health Service (IHS). The Contractor shall furnish all labor, supervision, transportation, equipment, supplies, and incidentals necessary in providing rental of hospital linen and janitorial products listed in the Fee Schedule in accordance with the attached specifications. Services include pickup of soiled laundry and delivery of clean laundry. The Contractor shall provide all management, supervision, quality control, labor, facilities, equipment, transportation, scales and supplies (example: laundry detergent, packaging and labeling materials, dry cleaning solutions, etc.) necessary to perform laundry services. Services include pick-up of soiled laundry and delivery of clean laundry for the San Xavier Indian Health Center. The Contractor shall pick-up soiled laundry from a designated pick-up area and deliver clean laundry to a designated delivery area at San Xavier Health Center, every Friday of each week between the hours of 9:00 a.m. and 11:00 a.m. PROJECT LOCATION: San Xavier Health Center, San Xavier Dental Center, Tucson Area Supply and San Xavier Physical Therapy Department of the Tucson Area Indian Health Service, 7900 South "J" Stock Road, Tucson, Arizona 85746. PERIOD OF PERFORMANCE: The initial Period of Performance for this contract is January 1, 2012 to September 30, 2012, with two (2) Option years. The Government reserves the right to exercise these Options as needed, and subject to the availability of funds. Set-Aside is for Service Disabled Veteran Owned Small Business with a cascading set-aside to Other Small Business. CASCADING SET-ASIDE This solicitation is set-aside for Service Disabled Veteran Owned Small Business concerns. If we do not receive enough competition and reasonably priced offers from the SDVOSB set-aside, we will then evaluate quotes and consider for award to other small business concerns. 5-tier cascading set-aside established as follows: First Tier: Service Disabled Veteran Owned Small Business concern, Second Tier: Veteran Owned Small Business Concern, Third Tier: HUBZone, Fourth Tier: 8(a); and Fifth Tier: all other Small Business concerns.

FSC 79 - Janitorial Products

General Services Administration, Federal Acquisition Service (FAS) | Published August 12, 2008
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Schedule 073 Award

Janitorial Products for the Gainesville Job Corps Center

Department of Labor, Employment Training Administration | Published November 1, 2011  -  Deadline November 25, 2011
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Link To Document Competitive 8(a) US 32609-1670 5301 N.E. 40th Terrace Gainesville, FL

Janitorial and Sanitary Supplies

Department of Labor, Employment Training Administration | Published November 12, 2013  -  Deadline December 3, 2013
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Management & Training Corporation is looking for qualified suppliers to participate in an upcoming Request for Quote (RFQ) for janitorial products and sanitary supplies. Categories include but are not limited to the following: chemicals, cleaning supplies, restroom supplies, floor maintenance, paper products, dispensers, receptacles, liners, soaps. Services will be rendered to over 40 Job Corps Centers, correctional facilities and corporate locations with a combined national population of approximately 50,000+ students, inmates and staff members. Note: the above population figure is an estimated number. THIS IS A SUBCONTRACTING OPPORTUNITY. RFQ’s will be sent to qualified suppliers with the current capability to service our multiple locations across North America. Companies designated as small business enterprises (e.g. small business, small disadvantaged, women-owned, HUBZone, veteran-owned, or service-disabled veteran-owned) are encouraged to participate. Interested parties must complete a Request for Information (RFI) packet and submit it on or before Tuesday, December 3rd, 2013, to be considered for participation in the RFQ. Qualified applicants will be sent an RFQ package at a later date. Please contact Tony Evans via phone at (801) 693-2769 or via email tony.evans@mtctrains.com to receive an RFI packet.

Bitterroot National Forest Supervisor's Office,Garage, + Dispatch Janitorial Services

Department of Agriculture, Forest Service | Published November 23, 2015  -  Deadline December 7, 2015
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This is a combined synopsis/solicitation for a commercial service item prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number AG-03R6-S-16-0016 is issued as a Request for Quotation (RFQ). The awarded contract will be a firm fixed price contract. Region One Acquisition serves as the Forest Service contracting office for Western Montana and is located in Building 24 at 24 Ft. Missoula Rd., Missoula, MT 59804. The Bitterroot National Forest has a requirement for janitorial services for the Supervisor's Office, the Garage/Warehouse, and the Aviation/Dispatch Facility. The Supervisor's Office and Garage/Warehouse are located at 1801 N 1st Street while the Aviation/Dispatch Facility is located at 533 Airport Road, both in Hamilton, Montana. The Contractor shall provide all management, labor, tools, equipment, cleaning supplies and incidentals necessary to ensure that custodial services are performed in accordance with the solicitation requirements. The area to be cleaned is approximately 27,925 square feet divided into three separate buildings occupying two locations. This acquisition is a 100% Small Business set-aside. The applicable NAICS code is 561720- Janitorial Services. The corresponding size standard is $18 million. Offerors will be evaluated on price, technical capability especially with the utilization of biobased janitorial products, specialized experience, and past performance. The contract will be awarded to the offeror whose submittal, in compliance with the solicitation, is the best value to the Government. The FAR provision at 52.212-1, Instructions to Offerors- Commercial Items, applies to this acquisition. Offers submitted must include past performance information, technical experience information (complete Experience Questionnaire, list of Biobased products, Quality Control Plan), and price (complete Schedule of Items). Provide references for similar work during the past three years. In addition, offerors will include with their offer a completed copy of the FAR provision 52.212-3, Offer Representation and Certifications - Commercial Items: proof of active registration in sam.gov. All responsible sources may submit an offer which will be considered by the government. Prospective contractors must be registered in the System for Award Management (sam.gov) prior to award of a contract. Lack of active registration in the SAM database will render an offeror ineligile for award. (SAM replaced the CCR database). Offerors may obtain information on registratiion and annual confirmation requirements via the internet at: http://www.sam.gov/portal/public/SAM/ Quotes must be received by December 7, 2015 at 3:30 PM MST. Only emailed quotes will be accepted. It is your responsibility to confirm that your quote has been received. Please provide your email adddress. See embedded form Schedule of Items, attached form SF1449, attached form Experience Questionnaire, attached Wage Determination, attached Q + A #1, attached Solicitation AG-03R6-S-16-0016, attached QASP Deduction Schedule, and form AGAR 452.209-70 Alt_1. NOTE TO OFFEROR: In order for an offeror to have a complete quotation package, the following must be submitted to the Contracting Officer to be considered responsive: 1. You must provide pricing for all line items. a. Provide pricing on the embeddded form Schedule of Items (confirm your mathematics) 2. A completed copy of the Provision AGAR 452.209-70 Alt 1 Representations by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction (Deviation 2012-01)(FEB2012) See attachment form AGAR452.209-1 Alt-1 3. To be eligible for an award you must be actively registered in (SAM.gov) System for Award Management at sam.gov. Please provide your DUNS number and verification of registration in the sam.gov website. 4. Past Performance References with previous contracts with this Agency or similar scope of work with federal/state/local/private entities 5. Experience Qustionnaire: include experience in janitorial services. See attachment form Experience Questionnaire 6. Quality Control Plan. Prefer site specific. For questions please email Marti Bowland @ mbowland@fs.fed.us. Now please open attachment Synopsis/Solicitation AG-03R6-S-16-0016 for the complete Statement of Work and Provisions, Clauses, Terms and Conditions.

Janitorial Supplies, Zion National Park, Utah

Department of the Interior, National Park Service | Published March 27, 2015  -  Deadline April 13, 2015
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See attached documents for a PDF plus fillable MS Excel of Product - Item/Price List-- This is a combined solicitation synopsis in accordance with Federal Acquisition Regulation Parts 5 and 12. SET-ASIDE: Total Small Business Set-Aside, NAICS: 423850, Service Establishment Equipment and Supplies Merchant Wholesalers PSC/FSC: 7930, Cleaning and Polishing Compounds and Preparation Pursuant to Federal Acquisition Regulation Parts 12 & 13, the terms of this agreement the Contractor agrees to the following terms of a BPA EXCLUSIVELY WITH the National Park Service, Intermountain Region (IMR), Zion National Park, Utah 84767 for restroom, cleaning, housekeeping, and janitorial products and supplies. (1) Supplies and Products for the purpose of housekeeping, and building clean-up are authorized to be ordered under this BPA. All orders placed against this BPA are subject to the terms and conditions set forth in this agreement unless otherwise modified by both parties. Products/Supplies include the following brand name or approved equal or AbilityOne (formerly JWOD) exact match items (as indicated with an asterisk ¿ * ¿ in the Item Description)-- Prices must be valid for 365 calendar days from the date of award and will be re-validated each year, unless otherwise negotiated. The following item list is in the follwoing order:#Item, Description, Brand Name or Equal, Part Number/Model or NSN, Unit of Issue:1)2 ply tissue, Brady Just Right 9¿ Jumbo Allied West Paper Corp PK1210 10132 8540-01-590-9073 Case/12 per; (2)Vertical Four Roll Coreless Tissue Dispenser, 11.875¿x13.875¿7.500¿Compact Quad ® 56744 Each/1; (3) 2-Ply Bathroom Tissue, Coreless High Capacity 1,500 sheets 3.850¿x4.050¿, 5.75¿ Diameter Compact ®19378 Package/18 Rolls per; (4) Foam Skin Care Dispenser 800ml, 1.2¿x2.6¿x1.2¿ Rubbermaid FG450017 Each/1; (5)Dispenser Electric Alliance black Wausau 89000 BD 8000 Each/1; (6)Towel Roll Softone Deluxe, 6/1000 Wausau PG 1000 31021 Case/6 per; (7)Dispenser Soap Foam Manual Brady FG450013 CN7510 450013 Each/1; (8)Sanitizer Hand Foam, 800ML Rubbermaid FG750590 CM1007 CM7508 Case/6 per; (9) Soap Foam Green Seal, 1000 ml Rubbermaid CM7506 750383 FB750383 Each/1; (10) Latex Gloves, Medium* 6515-00-NIB-0308 ; (11)Latex Gloves, Large* 6515-00-NIB-0309; (12) Latex Gloves, X- Large* 6515-00-NIB-0310; (13) Latex Gloves, XX-Large ; (14)Sanitary Wax Bags; (15) Receptacle Can Liners, 10 gallon* 8105-01-517-1370; (16) Receptacle Can Liners, 16 gallon* 8105-01-517-1365; (17) Receptacle Can Liners, 33 gallon* 8105-01-557-4983; (18)Receptacle Can Liners, 45 gallon*8105-01-557-4984; (19)General Purpose Cleaner* 7930-00-357-7386; (20) Glass Cleaner* 7930-01-555-2898; (21)Toilet Cleaner Simple Green; (22)Foam Hand Sanitizer* 8520-01-556-2834; 2(23)Wave 2.0 Deod Urinal Screen, Mango Orange Waxie160342; (24)Waxed Paper Liners for Wall Unit Hosperco HS-6141; (25)Occasionally, additional items (not exceeding the micro-purchase threshold) may be added as determined by the Contracting Officer (to include being in scope and fair and reasonable);(26) OTHER DIRECT COST (ODC)-- A.Shipping cost will be based on: **[Describe and include URL]Per Order **; (27) LARGE QUANTITY DISCOUNT May be requested by the Government for large orders. (13) 52.212-4, CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (Dec 2014), Incorporated by reference (a) Addendum to 52.212-4: (g) Invoicing ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS- INVOICE PROCESSING PLATFORM (IPP) - DIAPR 2011-04 April 2013 (14) 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. (Mar 2015) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.209-6, Protecting the Government¿s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note). 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). 52.222-35, Equal Opportunity for Veterans (Jul 2014) (38 U.S.C. 4212). 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.¿s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer¿ System for Award Management (Jul 2013) (31 U.S.C. 3332). 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332). 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). (15) 52.212-5, Addendum: 52.203-99, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights, Apr 2014 52.222-20 Contracts for Materials, Supplies, Articles and Equipment Exceeding $15,000, May 2014 52.252-2 Clauses Incorporated by Reference, Feb 1998 This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm or http://www.ecfr.gov/ 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES, April 1984 (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of ¿(DEVIATION)¿ after the date of the clause. (b) The use in this solicitation or contract of any Department of Interior Acquisition Regulation (48 CFR 14) clause with an authorized deviation is indicated by the addition of ¿(DEVIATION)¿ after the name of the regulation. (End of Clause) (16) PROVISIONS: 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements¿Representation (DEVIATION 2015-02) 52.211-6, Brand Name or Equal (Aug 1999) 52.212-1, Instructions to Offerors -- Commercial Items, Apr 2014 (Incorporated by Reference) 52.212-1, Addendum: Submit the following on company¿s letter head via FEDCONNECT.net or by email jacqueline_carter@nps.gov-- (a) Complete the Item Sheet. Your company may quote on all or some. The highlighted areas may be revised, as needed. Submit as a(n)¿ (i) editable MS Excel file and (ii) PDF on company¿s letterhead (b) If proposing items that are considered an ¿equal¿ provide the product data information. (c) Respond to this question¿Is your company an authorized AbilityOne (formerly JWOD) distributor? Yes No (d) Your company must be in and active in the System for Award Management, SAM.gov. Provide DUNS number here: __________________. (e) Update the highlighted areas (above) with your company¿s information (i.e. Point of contact information (i.e. name, title, phone, email, phone, mail address) (f) Validation that as a quoter your company recognizes that proposed maximum prices are good for 365 calendar days after award. Yes No 52.212-2 -- Evaluation -- Commercial Items, Oct 2014 (a) The Government anticipates awarding one, but reserves the right to award more than one contracts/agreements resulting from this solicitation to the responsible offeror (in accordance with Federal Acquisition Regulation (FAR) Part 9) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) technical capability of the items offered to meet or exceed the Government requirement, to include equals that are compatible with existing holders; a) Authorized to distribute AbilityOne products will be assessed more favorably. b) Ability to provide all items on the list will be assessed more favorably. Quoters may propose on all or some. The more items that are available by the quoter the more favorably the quoter will be assessed. (ii) price; a) Each price must be determined fair and reasonable in accordance with FAR Part 12 and 13. b)Overall lower prices will be assessed more favorable. (iii) past performance; a)Must be determined acceptable. Technical is approximately equal when compared to price. Past performance is assessed as ¿acceptable¿ or ¿unacceptable¿. (b) [Not used] (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer¿s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, Mar 2015 52.252-1 Solicitation Provisions Incorporated by Reference, Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm or http://www.ecfr.gov/ DUE DATE AND TIME: 13 April 2015, Monday, 1:00 pm Mountain Time BE SURE TO READ IN ITS ENTIRETY (to include the attachments) AND RETURN QUOTE BY THE DUE DATE AND TIME VIA FEDCONNECT.NET or by email to the Contracting Officer (see email address below): POC for Questions is the Contracting Officer, Jacqueline E. Carter, 303-969-2866, jacqueline_carter@nps.gov No other notice will be issued. Quotes will only be accepted by responsible company's as required by FAR Part 9, and meeting the requirements of this combined solicitation synopsis. Any selected awardee must be actively registered in the System for Award Management, which is found at sam.gov. (There is no cost to register) The Government will not reimburse any interested parties for any monies spent to provide a response to the combined solicitation/synopsis. Attachments(Additonal Information): 1. PDF - Notice to Quoter (Excerpt - Easy Read of the Synopsis of the above) 2. Excel - Price List and 3. PDF - Price List 4. Draft Agreement minus the awardee's pricing and including the Evaluation Criteria

S--Janitorial Services Vet Center

Department of Veterans Affairs, Minneapolis VAMC | Published February 18, 2011  -  Deadline March 4, 2011
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SCOPE OF WORK The US Department of Veterans Affairs Health Care System Minneapolis, 7001 78th Ave N, Suite 300, Brooklyn Park, MN 55445, hereinafter referred to as Vets Center, intends to issue a contract for janitorial services. Contractor shall provide all labor, supplies, equipment, uniforms, supervision, and training in accordance with the attached schedule of items and statement of work. STATEMENT OF WORK The Vets Center will be serviced according to the following schedule. When scheduled service falls on a legal holiday, work will be performed on the following business day. LEGAL HOLIDAYS National Holidays: The ten (10) holidays observed by the Federal Government, are New Year's Day, Presidents Day, Martin Luther King's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas, or any other day specifically declared by the President of the United States to be a national holiday. SERVICES ARE TO BE PROVIDED IN ACCORDANCE WITH THE FOLLOWING WORK SCHEDULE WITH PERFORMANCE FREQUENCY NOT LESS THAN STATED At a minimum, quarterly site visits by Contractor management are mandatory to monitor its employees' work performance. Such visits will be coordinated with Vets Center administrative personnel and the Contracting Office. Contractor's working time frame is between 8:30 a.m. to 11:30 a.m. Contractor's employees are not allowed in the Vets Center after hours, unless approved by VA staff and the Contracting Office. After hours work for major carpet shampooing, floor waxing, etc., may be arranged with and approved by VA administrative staff and the Contracting Office. Janitorial services are required three (3) days per week: Mondays, Wednesdays and Fridays. Contractor shall ensure that their personnel are capable employees, trained and qualified in janitorial type work. Employee training shall include all applicable Occupational Safety and Health Act (OSHA) and other related standards. WORK SCHEDULE A. SERVICES TO BE PERFORMED MONDAYS, WEDNESDAYS, and FRIDAYS i. Waste Disposal: Empty all trash receptacles, place at collection point, and replace trash can liners when soiled; ii. Carpet Cleaning: The full rug area is to be vacuumed to remove all dirt, dust and litter; iii. Window Cleaning: All window glass, glass deflectors, clear and opaque glass in partitions and doors shall be washed; iv. Damp-wipe tables, counters, and chairs using disinfectant; v. Clean and disinfect Break Room counters, sinks, and exterior of refrigerator; vi. Clean interior and exterior of microwave oven; vii. Clean glass on appliances; viii. Wet/Dry Mop: The full floor area is dust-mopped, with a treated dust mop, to remove all dirt, dusts and litter. Exposed floor areas in partially carpeted offices are to be dust-mopped on the same schedule. Dust-mop full floor area of any storage space with a treated dust mop. Wet mop as necessary to maintain floor cleanliness. B. SERVICES TO BE PERFORMED WEEKLY: i. Stains shall be removed from all carpets in the buildings; ii. The inside and outside surfaces of all wastebaskets shall be washed or damp-wiped as necessary to keep them in clean condition; and iii. Spot clean walls and doors to remove marks. iv. Dust all horizontal ledges (floor to six feet in height), file cabinets, window sills, shelving, partitions, picture frames, chair bases, and all manner of furnishings (provided area is clear of clutter or personal items.) C. SERVICES TO BE PERFORMED MONTHLY: i. Vacuum along edges, in corners, and around furniture using hand held vacuum or vacuum with edge attachment; ii. Vacuum chair upholstery; iii. Clean and sanitize telephone handset mouth and earpieces in all rooms; iv. Descale Break Room sink; v. Clean blinds; vi. High dust above six (6) feet height all horizontal surfaces including shelves, moldings and ledges; vii. Wall Cleaning: Wall surfaces within approximately 70" of the floor, vertical surfaces and under surfaces (knee wells, etc.) shall be dusted; and viii. Dust Wall Covers (Pictures): Low dust all horizontal surfaces to 70" including picture frames, ducts, radiators, etc. D. SERVICES TO BE PERFORMED QUARTERLY: i. Clean light fixtures; ii. Clean both sides of windows; iii. Spot clean chair upholstery; and iv. Clean ceiling vents and cold air returns. E. SERVICES TO BE PERFORMED SEMI-ANNUALY: i. Shampoo Carpet: All carpets in offices, reception area, conference rooms, and storage areas. ii. Shampoo upholstery: All upholstered chairs in offices, conference rooms, and in reception area. PRICE QUOTED IN THE SCHEDULE OF ITEMS IS TO INCLUDE: ALL LABOR, EQUIPMENT, AND SUPPLIES TO ACCOMPLISH THE WORK AS SPECIFIED. Tasks not included in this agreement include desk cleaning, watering plants, removal of infectious/hazardous waste, and bathroom areas. Also, vendor is not responsible for any tasks in the following rooms: 102, 106, 112, and 115. Cleaning services are to be provided as stated above. Changes in cleaning schedule are subject to the approval of the Contracting Officer. PERMITS & LICENSES In the performance of work hereunder, the Contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or Local government, or subdivisions thereof, or of any other duty constituted public authority. Further, the Contractor shall obey and abide by all applicable laws and ordinances. Contractor shall furnish with the proposal certification from his/her insurance company indicating that the coverage has been obtained and that it may not be changed or canceled without written notice to the Contracting Officer. ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES (buy recycled) All non-chemical products proposed for use under this contract must conform to the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) if the products are EPA-designated items. It is desirable for products that meet the desired objective (e.g. ability to clean effectively) and are not CPG-designated items also contain the highest possible amounts (by percentage) of recovered material(s) and post-consumer content. Mandatory Product Attributes: Prior to contract award, the successful bidder must provide a Material Safety Data Sheet (MSDS) on each product intended to be used in providing janitorial services. In addition, the successful bidder must submit documentation that provides proof that all ingredients, both active and inert, in each of the janitorial products identified for use in execution of the contract, adhere to the criteria specified as mandatory product attributes below: No bioaccumulative and toxic chemicals No hazardous waste characteristics No ozone-depleting substances Low VOC levels Recycled content No known or suspected carcinogens See web site: http://www.epa.gov/cpg/ UNIFORMS Uniforms shall be worn by all Contractor employees while on VA property and provided by the Contractor. At a minimum, uniforms shall include the Contractor's name. CONTRACTOR MANAGER / SUPERVISOR The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer and COTR prior to contract start date. The contract manager and alternate(s) shall be able to read, write, speak, and understand English sufficiently to understand and convey information to the Government's COTR and Contracting Officer for proper action and correction of deficiencies, if necessary. The contract manager, or designated alternate(s), must be available for verbal communication with the COTR and Contracting Office during duty hours. The contract manager and alternate(s) must provide telephone, cell, or pager numbers where they can be reached during normal duty hours. Either the contract manager or the alternate(s) must respond in person or telephonically within thirty (30) minutes after being contacted. The contract manager shall ensure that alcoholic beverages and/or drugs are not brought into or consumed on the Government's facility. The contract manager shall instruct its employees to promptly report hazardous conditions as well as items needing repair. These conditions shall be reported to the COTR on the same day as they are observed. INDEMNIFICATION / INSURANCE RESPONSIBILITY FOR GOVERNMENT PROPERTY The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor. If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged. Contractor will provide a copy of insurance certificate prior to commencing work. HOLD HARMLESS AND INDEMNIFICATION AGREEMENT The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to raising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor. GOVERNMENT'S RIGHT OF RECOVERY Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery. GOVERNMENT LIABILITY The Government shall not be liable for any injury to the Contractor's personnel or damages to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority. BACKGROUND INVESTIGATIONS / SECURITY REQUIREMENTS Contractor employees will be required to submit electronic finger prints and will be subject to a background investigation. If the Contracting Officer or his designee receives disqualifying information on a contractor employee as a result of a background investigation, he shall direct the Contractor not to allow the employee to perform any work under the terms of the contract. CHANGES / MODIFICATIONS Changes in the terms and conditions of the agreement may be made only by written agreement of the parties. Any and all modifications for changes in the terms or conditions of this agreement will be prepared for signature by the Contracting Officer and forwarded to the contractor for review and signature.

Ninemile Janitorial Services

Department of Agriculture, Forest Service | Published April 15, 2013  -  Deadline April 25, 2013
cpvs

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. AG-03R6-S-13-0026 is issued as a request for quotation (RFQ) for Janitorial Services for the Lolo National Forest, Ninemile Ranger District. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66A. This acquisition is a total Small Business Set aside and the NAICS code associated with this acquisition is: 561720; small business size standard is $16.5 million. See Attachment A: Schedule of Items JANITORIAL SERVICES FOR NINEMILE RANGER STATION STATEMENT OF WORK The Contractor shall provide all management, tools, equipment, incidentals, and labor necessary to ensure that custodial services are performed at Government offices located at the Ninemile Ranger Station, Huson, Montana, in a manner that will maintain a satisfactory condition and present a clean, neat and professional appearance. The Contractor shall be responsible for the cleanliness and sanitation in areas used for offices and storage in accordance with general commercial practices. PLACE OF PERFORMANCE The Ninemile Ranger Station is located approximately 30 miles west of Missoula, MT Follow Interstate 90 west from Missoula to Exit 81 "historic Ninemile Ranger Station". Follow the signs approximately three miles from the exit, to the historic ranger station. The physical address is: 20325 Remount Road, Huson, MT 59846 SITE VISIT (FAR 52.237-1)(APR 1984) Offerers or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The site visit will be held: Date: 04/18/2013 Time: 10:00 AM Mountain Time Location: Ninemile Ranger Station Please contact Jay Rauch at (406)329-3994 to report the number of persons who will attend the site visit. CONTRACT TIME The Base Contract period shall be from May 1, 2013 to April 30, 2014. Option Period One shall be from May 1, 2014 to April 30, 2015. Option Period Two shall be from May 1, 2015 to April 30, 2016. PERFORMANCE BASED SERVICE CONTRACT This work is being solicited as performance based, commercial item contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace. SERVICE CONTRACT ACT This contract is subject to the Service Contract Act. Please see attached Wage Determination: Wage Determination No.: 2005-2317, Revision No.: 12, Date Of Revision: 06/13/2012. See Attachment B MEASUREMENT AND PAYMENT Submit invoice to COR for the work performed. Payments shall be made for janitorial services which have been satisfactorily provided during that month. Invoice will be reviewed and approved or rejected by the COR within 7 days of receipt of the invoice. Rejected invoices must be corrected and resubmitted. COR will forward the approved invoice to the Contracting Officer who will submit to: USDA, OCFO, COD, APB PO Box 60075 New Orleans, LA 70160 BUILDING SECURITY The Contractor shall be responsible for safeguarding all Government property used or accessed during performance of contract work. At the end of each work period, all Government facilities, equipment and materials shall be secured. The Contractor shall double check all doors nightly. Fans in bathrooms, air conditioners, and other like conveniences shall be turned off. Windows shall be closed and locked. CONTRACTOR PERSONNEL Contractor Employee Qualifications: The Contractor shall employ competent and skilled personnel. The offeror is required to submit a list of personnel who will do the work and the extent of their experience. Prior to a change of personnel, a list shall be submitted with names and their experience to the Contracting Officer for approval. The Contractor shall provide adequate supervision to prevent employees from disturbing papers, computer and terminals on the desks, opening drawers or cabinets or using the telephone except for emergency calls to police or fire departments. The Contractor or employees shall not bring children to the premises while the work is being performed. SAFETY Contractors shall comply with all Federal, State, or Local regulations, laws, codes, and requirements relating to safety. BIOBASED PRODUCTS This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P). In compliance of the United States Department of Agriculture's (USDA) Green Purchasing Affirmative Procurement Program (GPAPP), the Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, "Strengthening Federal Environmental, Energy and Transportation Management," and the Federal Acquisition Regulation (FAR) to provide bio-based products. The Contractor shall utilize products and material made from biobased materials (e.g.,biobased polishes, biobased cleaning fluids, biobased sanitizers) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). The following is a list of categories for products that may be required for performance of custodial/janitorial and ground maintenance duties. This list is not all inclusive. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers. Janitorial Products All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polishes Floor stripper Glass cleaner Neutral cleaner (liquid) Grout sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent Biobased products that are designated for preferred procurement under USDA's BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to http://www.biopreferred.gov/ The Contractor should provide data for their biobased products such as biobased content. In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products. The Contractor shall submit with the initial offer as a part of the Site Specific Quality Control Plan a list of biobased products to be acquired, used, installed, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes. The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification. The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts. Within thirty (30) days of contract award, the Contractor shall submit a Biobased Products Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements: The Contractor's written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices. Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types. NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category. The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract. The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR quarterly. A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. GOVERNMENT FURNISHED PROPERTY -Keys, or locks necessary for access to areas requiring work under this contract -Dumpsters for trash and refuse disposal -Storage space for Contractor-furnished cleaning supplies and equipment -Toilet paper and paper towel -Mops and mop buckets -Antibacterial soap -Utilities to operate equipment and water necessary to complete the work. The Contractor shall be responsible for safeguarding all Government property used or accessed during performance of contract work. The Contractor shall limit the use of Government keys to access Government facility for performance of contract work. The Contractor shall not duplicate any keys issued by the Government and shall immediately report to the Contracting Officer any occurrences of lost or duplicated keys. CONTRACTOR'S OBLIGATIONS The Contractor shall notify the Government when Government furnished supplies are low. Government requires a two week advance notice in order to allow time for ordering and receipt of necessary supplies. Supplies listed above are the responsibility of the Government to order, not the Contractor. All equipment utilized in the performance of the work shall be of a quality and type customarily utilized by other contractors engaged in the profession of providing custodial services. The Contractor shall provide and maintain a file with copies of Material Safety Data Sheets (MSDS) for all chemical products used under this contract. This file shall be kept in the building and accessible to the CO at all times. CONTRACTOR QUALITY CONTROL The Contractor is responsible for quality control and management actions to meet the performance requirements and terms of the Contract. The contractor shall prepare, submit, and implement a written quality control plan (QCP) as described below. The Contractor shall ensure that the required services specified in this contract, meet the quality standards outlined in this contract an ensure that the custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in the performance requirements summary. The Quality Control Plan shall include, but not be limited to: 1. Staffing Plan: A plan which includes work schedules for the facility including daily, weekly, monthly, and periodic tasks. The Staffing Plan shall also include the Contractor's staffing levels depicting various job classifications. Individual responsibilities for oversight of the QCP and functions associated with such oversight as well as authority in dealing with Government contracts shall be identified. 2. Inspection System: An inspection system, which shall include all requirements listed in the statement of work and inspections procedures. Specify areas to be inspected, when inspections shall occur, and titles of individuals performing inspections. The QCP shall identify how the Contractor will correct noted deficiencies immediately. Any changes to the inspection systems during the life of the contractor shall be acceptable to the COR. QUALITY ASSURANCE: Assessment Methods: The Government will evaluate the Contractor's performance under this contract in accordance with commercially acceptable practices. Examples of Government surveillance may include: a. Random Government Inspections. b. Customer complaints with verification by the CO. Deduction Methods: The Government will record performance noting any substandard performance. For substandard performance, the Government's preferred course of action will be discussions with the Contractor to make the Contractor aware of the problem, and to effectively prevent any recurrence of substandard performance. The Government may also take the following actions: a. Presentation of a Contract Discrepancy Report requiring a written explanation for substandard performance. b. Require correction or re-performance of the service. See Attachment C: Quality Assurance Surveillance Plan (QASP) GOVERNMENT REMEDIES: The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (SEP 2005), for contractor's failure to perform satisfactory services or failure to correct non-conforming services. WORK HOURS AND FREQUENCY OF SERVICE: Work Hours are between the hours of 1800 to 0600, excluding Federal Holidays. A weekend day may be substituted for the last workday. Unless otherwise specified for periodic cleaning, basic cleaning services for Main Office, Timber Office, Visitor Center, and Fire Office Buildings shall be performed per the following guidelines: October 1st to March 31st, - once per week April 1 to September 30th - twice per week BASIC CLEANING SERVICES. The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work (SOW) and the Frequency of Basic Services matrix (Attachment D). 1. Maintain Floors. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and are free of dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be clean. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position. 2. Remove Trash. All trash containers shall be emptied and returned to their initial location. Boxes, cans and papers placed near a trash receptacle and marked "TRASH" shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors. 3. Clean Interior Glass/Mirrors. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. 4. Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil. 5. Clean Stairways. All floor surfaces shall be cleaned in accordance with standard commercial practices. Grease and grime shall be removed from stair guards, handrails, and baseboards. 6. Vacuum Carpets. Vacuum carpeted areas. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Any spots shall be removed by carpet manufacturer's approved methods as soon as noticed. 7. Clean Carpets. Spot clean or shampoo dirty carpets over an area of 2 square feet or less. Spots must be removed immediately. 8. Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location. 9. General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, pushbars, kickplates, light switches, temperature controls, and fixtures. 10. General Dusting. Perform in accordance with standard commercial practices. 11. Clean and Disinfect Restrooms. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. Work shall be done in accordance with standard commercial practices. 12. Descale Toilet Bowls and Urinals. Descaling shall be performed monthly as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. 13. Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers do not run out. Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within one (1) day of notification. PERIODIC CLEANING SERVICES. 1. Strip, Scrub, Seal, and Wax Floors. Strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance. A non-skid wax is required. A uniform glossy appearance is free of scuffmarks, heel marks, wax build-up, and other stains and discoloration. 2. Clean Interior Windows. Clean all glass surfaces in accordance with standard commercial practices. 3. Clean Exterior Windows. Windows are the glass surfaces that are an integral part of the outer wall of the building. Exterior window glass, remove storm windows, shall be washed. No visible streaks will be apparent. All water spots to be wiped from sills and frames. 4. Clean/Shampoo Carpets. All carpets shall be cleaned in accordance with standard commercial practices. Stationary furniture shall not be moved to facilitate shampooing. Shampoo carpets at least twice annually. See Attachment D: Frequency of Basic Services QUOTE SUBMISSION Offers/Quotes are due at the Western Montana Acquisition Zone, US Forest Service, Building 24 - Fort Missoula, Missoula, MT 59804 by Thursday, April 25, 2013 at 4:00 MST. Submit quotes Attn: Tina Mainey, WMAZ, Bldg 24 - Fort Missoula, Missoula MT 59804 You may also e-mail your quote to: tmainey@fs.fed.us See Attachment A: Schedule of Items for Quote submission. Notes: Quotes are required on all items including the Base Period, Option Period One, and Option Period Two, to be considered for award. Only quotes to the nearest cent will be accepted. In order to be eligible for an award, potential contractors must comply with all requirements for Central Contractor Registration found at www.sam.gov BASIS OF AWARD One award will be made. Offer of award will be made to the responder whose quote, conforming to the solicitation, will be most advantageous to the Government. FAR 52.212-2, Evaluation - Commercial Items (Jan 1999) for evaluation criteria (See Contract Provisions at end of solicitation). In order to be considered responsive to this solicitation, requestors must submit the following: 1. Offer submitted on completed schedule of items (Attachment A) 2. A written site specific Contractor Quality Control plan in accordance with Statement of Work 3. Experience Questionnaire. Though any format is acceptable, a sample is attached for your convenience. (Attachment E) 4. Completed offeror representations and certifications (Attachment F: Reps and Certs) CONTRACT CLAUSES This contract includes the clause found at FAR 52.212-4 Contract Terms and Conditions - Commercial Items (FEB 2012) FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) (a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government: (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee's employment. (3) Upon contract completion or termination. (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. AGAR 452.204-71 Personal Identity Verification of Contractor Employees (OCT 2007) (a) The Contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 2620-002 series. (b) Should the results of the PIV process require the exclusion of a Contractor's employee; the Contracting Officer will notify the Contractor in writing. (c) The Contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work. (d) The responsibility of maintaining a sufficient workforce remains with the Contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract. (e) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system. (f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR/COTR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive Contractor identity information from 9:00 AM to 3:00 PM, Monday through Friday at Ninemile Ranger Station. The Government will notify the Contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the Contractor's responsibility to meet all aspects of paragraphs (c), (d),and (e). The clause at AGAR 452.209-71 Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants (FEB 2012) Alternate I (FEB 2012) applies to this contract and must be filled in and submitted with offer. (See Attachment F: Reps and Certs) FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates, provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 45 days. FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed April 30, 2016. FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (JUL 2012) (a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless- (1) The product cannot be acquired- (i) Competitively within a time frame providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following: (i) Spacecraft system and launch support equipment. (ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions. (b) Information about this requirement and these products is available at http://www.biopreferred.gov. (c) In the performance of this contract, the Contractor shall- (1) Report to the environmental point of contact identified in paragraph (d) of this clause, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; (2) Submit this report no later than- (i) October 31 of each year during contract performance; and (ii) At the end of contract performance; and (3) Contact the environmental point of contact to obtain the preferred submittal format, if that format is not specified in this contract. (d) The environmental point of contact for this contract is: Please contact the applicable POC. Distribution of Reports POC Cele Aguirre-Bravo Agency (FS) POC BioPreferred Program 1621 North Kent Street Arlington, VA 22209 Telephone: (703) 605-5144 Fax: (703) 605-5100 Technical Issues/BioPreferred Website Reporting Tool POC Ron Buckhalt USDA Program Manager BioPreferred Program 361 Reporters Building 300 7th Street SW Washington, DC 20024 Telephone: (202) 205-4008 Agency website for reporting: http://www.biopreferred.gov/FARReporting/FARReporting.xhtml FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond April 30, 2014. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond April 30, 2014, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. FAR 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) (AUG 2012) This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012. (a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor. (b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns. (c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. FAR 52.236-7 Permits and Responsibilities (NOV 1991) The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. AGAR 452.211-74 Period of Performance (FEB 1988) The period of performance of this contract is from May 1, 2013 through April 30, 2017. Contractor Workforce Certification Upon the request of the Contracting Officer, the Contractor shall submit a written report containing the following elements: • Contractor Name and Address • Contract Number • Date of Report • Identification of individual Contractor and Subcontractor employees, and identification of the city and state in which each individual employee maintains a primary residence. • The following statement: "I hereby certify that this list identifies all Contractor employees and subcontractor employees engaged in performance of this contract, and that the information contained in this report is accurate as of the date of this report." • Contractor signature and date of signature. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition Regulations - http://www.acquisition.gov/far and the Agriculture Acquisition Regulations - http://www.usda.gov/procurement/policy/agar.html. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES 52.223-19 Compliance with Environmental Management Systems (MAY 2011) The clause found at FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2013) applies to this contract. SOLICITATION PROVISIONS The provision found at FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) applies to this solicitation. The provision found at FAR 52.212-2 Evaluation - Commercial Items (JAN 1999) applies to this solicitation as follows: (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: • Price • Relevant Past Experience (as determined by experience questionnaire) • Past Performance • Site Specific Quality Control Plan Evaluation factors will be considered according to FAR 13.106-2 (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The provision at FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (DEC 2012) applies to this solicitation and must be completed and submitted with offer (See attachment F: Reps and Certs). FAR 52.223-1 Biobased Product Certification (May 2012) As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements. FAR 52.215-5 Facsimile Proposals (OCT 1997) (a) Definition. "Facsimile proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine. (b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals. (c) The telephone number of receiving facsimile equipment is: (406) 329-3866 (d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document-- (1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal. (2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timelines, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer. (e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal. FAR 52.217-5 Evaluation of Options (JULY 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

Janitorial Services _ Swan Lake Ranger Station

Department of Agriculture, Forest Service | Published May 13, 2013  -  Deadline May 28, 2013
cpvs

The awarded contract will be firm fixed price. (2) This solicitation is issued as a Request for Quotation (RFQ). (3) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66B (4) The solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 561720 Janitorial Services. The Small business size standard is 16.5 million dollars. (5) The Combined synopsis/solicitation is for the purchase of the following commercial items. SECTION B - SERVICES AND PRICES See attachment Schedule_Question Item 1 - Janitorial Services for Swan Lake Ranger District BASIS OF AWARD One award will be made. Offer of award will be made to the Quoter(s) whose quote, as determined by the Contracting Officer, provides the best value to the Government, considering but not limited to such factors as price, past performance and capability to accomplish this type of work. The Experience Questionnaire will be used as part of this evaluation. The Contractor shall institute a complete Quality Control Plan (QCP) to ensure the requirements of this contract are provided as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or his/her representative. A written Quality Control Plan must be submitted to the Government prior to commencement of work and will be incorporated into the resultant contract. SPECIFICATIONS GENERAL SPECIFICATIONS SCOPE OF CONTRACT The scope of this contract is to provide janitorial services for the Administration Building and a wellness facility in an out building at the Swan Lake Ranger Station, Bigfork, Montana, in strict compliance with the terms, specifications, conditions and provisions contained herein. The Contractor shall furnish all labor, supplies (except Government - Furnished Property listed below), equipment, transportation, and supervision necessary to maintain the designated buildings in a clean, sanitary, and acceptable condition. The Contractor shall be responsible for the cleanliness and sanitation in areas used for offices and storage in accordance with general commercial practices. DESCRIPTION OF ADMINISTRATION BUILDING MAIN OFFICE - Floor area is approximately 8,206 square feet. This includes first floor offices, hallways, stairs, two bathrooms upstairs, conference room, basement offices, and two bathrooms downstairs. WELLNESS ROOM - The wellness room is 792 square feet. PLACE OF PERFORMANCE The Swan Lake Ranger Station is located at 200 Ranger Station Road in Bigfork, Montana. CONTRACT TIME The Base Contract period is June 1, 2013, through May 31, 2014. The Option Period One Contract is June 1, 2014, through May 31, 2015. PERFORMANCE BASED SERVICE CONTRACT This work is being solicited as performance based, commercial item contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided, an adjustment to the payment will be made. A commercial item contract streamlines the terms and conditions to resemble those already used in the everyday marketplace. SERVICE CONTRACT ACT This contract is subject to the Service Contract Ace. Please see attached Wage Determination: Wage Determination NO.: 2005-2317, Revision No.: 12, Date of Revision 6/13/2012. MEASURMENT AND PAYMENT Monthly payments will be made for janitorial services which have been satisfactorily provided during that month. Submit invoice for payment to the Contracting Officers Representative. Invoice will be reviewed and approved or rejected by the COR within 7 days of receipt of the invoice. Rejected invoices must be corrected and resubmitted. COR will forward the approved invoice to the Contracting Officer for payment processing. BUILDING SECURITY AND ENERGY CONSERVATION The Contractor shall be responsible for safeguarding all Government property used or accessed during performance of contract work. At the end of each work period, all Government facilities, equipment and materials shall be secured. Windows shall be closed and locked The Contractor shall limit the use of Government entry cards to access Government facility for performance of contract work. The Contractor shall not duplicate any entry cards issued by the Government and shall immediately report to the Contracting Officer any occurrences of lost or duplicated Cards. The Contractor shall double check all doors nightly. The combination to the front and back entry doors will be given to the Contractor. The combination shall not be given out to others without approval from the Contracting Officer's Representative (COR). The Contractor shall be notified when the combination is changed. Upon completing the scheduled work in the building, the Contractor shall ensure that the entrance/exit doors and windows are locked, even if there are Forest Service employees in the building. Lights shall not be left on or windows open in areas where the Contractor has completed the work. CONTRACTOR PERSONNEL Contractor Employee Qualifications: The Contractor shall employ competent and skilled personnel. The offeror is required to submit a list of personnel who will do the work and the extent of their experience. Prior to change of personnel, a list shall be submitted with names and their experience to the Contracting Officer for approval. The Contractor or Contractor's personnel shall not disturb papers or equipment on desks, computers and terminals, open drawers or cabinets, or use the telephones except for emergency calls to police or fire departments. The Contractor or employees shall not bring children to the premises while the work is being performed. All personnel shall have some identification with the Contractor's company i.e. identification badge, uniform with company name or other similar identification. QUALITY CONTROL The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is quality assurance to ensure contract standards are met. The Contractor shall provide a Site Specific Quality Control Plan with initial offer. The Site Specific Quality Control Plan must contain the following in regards to the purchasing and use of bioprefered products to be considered Complete: (a) Identification of all biobased products to be acquired, used, and installed in the performance of custodial/janitorial services; Records of inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract. A description of the inspection system shall include control procedures for any Government provided keys or lock combinations, location of the documented inspections and corrective or preventive actions taken, and a customer comments feedback system. The Government will evaluate the Contractor's performance under this contract. A variety of surveillance methods may be used (i.e., random sampling, an entire inspection, or customer feedback). When validating customer comments, the possible cause of unacceptable performance will be determined. If any Government action or lack of action was the cause, the complaint is not valid and deficiencies shall not be counted against the Contractor. Please see Quality Assurance Surveillance Plan attached. SAFETY Cloths, mops, or brushes containing a residue of wax or other combustible material, subject to spontaneous ignition shall not be stored in the building. The Contractor shall conduct all operations in compliance with the normal safety standards for this type of work. GOVERNMENT-FURNISHED PROPERTY The Government will deliver to the Contractor materials, supplies, property or services (hereinafter referred to as "Government-furnished property") as listed below. As supplies need replenishing, the Contractor shall notify the Contracting Officer's Representative (COR) on a monthly basis so needed items can be ordered. The Contractor shall be liable for all loss or damage of such delivered Government-furnished property until completion and final acceptance of work required under this contract. If the Government fails to make timely delivery of such government-furnished property suitable for its intended use and upon written request from the Contractor, the Contracting Officer will make an equitable adjustment of contract delivery or performance dates or contract price or both. The Government will furnish the following items: (a) Liquid soap, toilet paper, paper towels, room deodorant and garbage can bags. (b) Keys for paper towel, and toilet paper dispensers shall be signed for and returned upon completion or termination of the contract. WORK HOURS The days of work shall be Monday through Friday, Saturday or Sunday can be substituted for Friday. Work hours shall be between the hours of 6:30 p.m. and 5:00 a.m. except on weekends. Weekend cleaning may be performed at any time during the weekend. Work to be performed outside of these hours must be approved. Provide 48 hour notice to the COR for blinds, carpet and window cleaning. SITE VISIT (FAR 52.237-1) (APRIL 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Interested parties desiring to inspect the work area are asked to make an appointment with Beth Pargman telephone (406) 837-7515 at the Swan Lake Ranger Station. REQUIREMENTS GUIDELINES ADMINISTRATIVE BUILDING Item 1a Services Done Three Days Per Week (Sunday, Tuesday, Thursday) or as specified. (1) Wastebaskets shall be emptied, washed as necessary, and lined with garbage bags. Waste paper and trash shall be deposited in designated containers. The blue paper recycle wastebaskets in the work areas shall be emptied once a week. Recycling paper shall be removed from the facility and delivered to a recycling business. (2) Floors shall be vacuumed or swept clean and damp-mopped to remove dirt. Carpets and carpet runners shall be thoroughly vacuumed to remove all dust, dust balls, dirt, and other debris. Carpet stains or spots shall be removed by the dry cleaning or dry suds method. All tile and linoleum shall be damp-mopped to remove dirt that remains after sweeping or vacuuming. All vinyl mop boards shall be damp-mopped as needed. All kitchen and restroom floors shall be swept clean, free of marks, and damp-mopped. (3) All exposed surfaces of book cases, tables, counter tops, desks, file cabinets, chairs, furniture and window sills shall be dust-free. Walls, woodwork, and glass surfaces shall be free of smudges and finger marks. All counter, ledge, display surfaces and wall corners shall be kept clean and free of dust and cobwebs. Business machines, terminals, consoles, plotting boards and equipment of similar nature shall not be dusted. (4) Toilet bowls and urinals shall be kept clean, free of marks, and disinfected. All stains shall be removed including residue, rust, water deposits, and water rings. (5) Sinks surfaces shall be cleaned of all grease, soap film and dirt. Chrome-plated hardware shall be damp-wiped and polished dry. Abrasive cleaners shall not be used on chromium trim. (6) Bathroom fixtures & surfaces including walls, doors, stalls, toilet paper dispensers, towel dispensers, and other fixtures shall be kept clean, disinfected, and free of water spots, marks and residue. Abrasive cleaners shall not be used. Mirrors to be kept clean, dry, and free of streaks and residue. (7) Supplies of toilet paper, paper towels, and liquid soap shall be maintained in the restrooms. A can of room deodorant shall be kept in each restroom. (8) Drinking fountains shall be cleaned and disinfected. (9) Cobwebs at all levels shall be removed. (10) Front and rear steps shall be swept, including 2 sets of stairs down to the basement outside doors and the front entrance wheelchair ramp and catwalk. (11) Mats at inside entrances shall be vacuumed. Mats at outside entrances shall be swept clear of all dirt and debris or washed if needed. (12) Walls, doors, trim, outside of microwave(s) and refrigerator(s) shall be cleaned to remove small areas of dirt, hand smudges, grease stains and friction marks. (13) Window panes of front, side, and rear entryway doors and all adjacent doorway windows inside and outside the building shall be washed, dried, and have a clean, streak free appearance. Pay Item -1a Services to be done two times per month for 8 months (depending on weather conditions). (April - November) (15) Sweep Conference Room deck and steps 1st and 3rd week of each month. This service is not required when snow is present. Item 1a Services to be done four times per year. (16) Vacuum or dust blinds. Damp-wipe walls moldings and window ledges. Work will be completed as follows unless otherwise approved: 2nd Week of January 2nd Week of April 2nd Week of July 2nd Week of October Wellness Room (Pay Item 1a) Services done 1 time per week. (Sunday) (17) Wastebaskets shall be emptied, washed as necessary, and lined with garbage bags. Waste paper and trash shall be deposited in designated containers. (18) Floors shall be vacuumed clean and damp-mopped to remove dirt. (19) Showers will be kept clean, disinfected, and free of water spots, marks, and residue. (20) Toilet bowls and urinals shall be kept clean, free of marks, and disinfected. All stains shall be removed including residue, rust, water deposits, and water rings. (21) Sinks surfaces shall be cleaned of all grease, soap film and dirt. Chrome-plated hardware shall be damp-wiped and polished dry. Abrasive cleaners shall not be used on chromium trim. (22) Bathroom fixtures & surfaces including walls, doors, stalls, toilet paper dispensers, towel dispensers, and other fixtures shall be washed with disinfectant cleaner. Abrasive cleaners shall not be used. Mirrors to be cleaned with glass cleaner. (23) Supplies of toilet paper, paper towels, and liquid soap shall be maintained in the restrooms. A can of room deodorant shall be kept in each restroom. (24) Cobwebs at all levels shall be removed Item 1b, 1c, 1d Services to be done two times per year. (1b) Glass to be cleaned inside and outside of all windows including screens. All interior and exterior surfaces of windows, glass doors and entry way doors shall be cleaned to remove streaks, film stains and mineral deposits. Screens shall be dusted or damp-wiped to remove dirt. Window sashes, sills, woodwork around interior glass and other surroundings shall be thoroughly wiped free of drippings and other watermarks. Work will be completed the following weeks, unless otherwise directed or approved. 2nd week of May and the 2nd week of September (1c) Wash light fixtures inside and out in the Main Office. All burned out or defective bulbs and fluorescent tubes shall be reported to the COR. Work will be completed the following weeks, unless otherwise directed or approved. 2nd week of February and the 2nd week of August (1d) All carpets will be professionally cleaned. Work will be completed the following weeks, unless otherwise directed or approved. 2nd week of April and 2nd week of September DAMAGE TO GOVERNMENT BUILDINGS AND EQUIPMENT Building finishes and equipment soiled or damaged due to the Contractor's operations shall be cleaned, repaired, replaced or restored to a condition not less than that existing immediately prior to the damage. The Contractor shall provide and maintain a file with copies of Material Safety Data Sheets (MSDS) for all chemical products used under this contract. This file shall be kept in the building and accessible to the CO at all times. BIOBASED PRODUCTS This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P). In compliance of the United States Department of Agriculture's (USDA) Green Purchasing Affirmative Procurement Program (GPAPP), the Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, "Strengthening Federal Environmental, Energy and Transportation Management," and the Federal Acquisition Regulation (FAR) to provide bio-based products. The Contractor shall utilize products and material made from biobased materials (e.g.,biobased polishes, biobased cleaning fluids, biobased sanitizers) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). The following is a list of categories for products that may be required for performance of custodial/janitorial and ground maintenance duties. This list is not all inclusive. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers. Janitorial Products All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polishes Floor stripper Glass cleaner Neutral cleaner (liquid) Grout sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent Biobased products that are designated for preferred procurement under USDA's BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to http://www.biopreferred.gov/ The Contractor should provide data for their biobased products such as biobased content. In addition to the biobased products designated by the U.S. Department of Agriculture in the BioPreferred Program, the Contractor is encouraged to use other biobased products. The Contractor shall submit with the initial offer as a part of the Site Specific Quality Control Plan a list of biobased products to be acquired, used, installed, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes. The Contractor shall comply with the provision at FAR 52.223-1, Biobased Product Certification. The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts. Within thirty (30) days of contract award, the Contractor shall submit a Biobased Products Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements: The Contractor's written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices. Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types. NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category. The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract. The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR quarterly. A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. CONTRACT CLAUSES FAR 52.212-4 Contract Terms and Conditions - Commercial Items (FEB 2012) (a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government-wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract. (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. (f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized,) to the address designated in the contract to receive invoices. An invoice must include-- (i) Name and address of the Contractor; (ii) Invoice date and number; (iii) Contract number, contract line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading; (vi) Terms of any discount for prompt payment offered; (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to be notified in event of defective invoice; and (ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer - Other Than Central Contractor Registration), or applicable agency procedures. (C) EFT banking information is not required if the Government waived the requirement to pay by EFT. (2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315. (h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings. (i) Payment. (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract. (2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315. (3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause. (4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made. (5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall- (i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the- (A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment); (B) Affected contract number and delivery order number, if applicable; (C) Affected contract line item or subline item, if applicable; and (D) Contractor point of contact. (ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer. (6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid. (ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract. (iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if- (A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days; (B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or (C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2). (iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment. (v) Amounts shall be due at the earliest of the following dates: (A) The date fixed under this contract. (B) The date of the first written demand for payment, including any demand for payment resulting from a default termination. (vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on- (A) The date on which the designated office receives payment from the Contractor; (B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or (C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. (vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract. (j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: (1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or (2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination. (k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. (l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided. (m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. (n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. (o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items. (q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; Section 1553 of the American Recovery and Reinvestment Act of 2009 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity. (s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) The schedule of supplies/services. (2) The Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to Government Contracts paragraphs of this clause. (3) The clause at 52.212-5. (4) Addenda to this solicitation or contract, including any license agreements for computer software. (5) Solicitation provisions if this is a solicitation. (6) Other paragraphs of this clause. (7) The Standard Form 1449. (8) Other documents, exhibits, and attachments. (9) The specification. (t) Central Contractor Registration (CCR). (1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (2) (i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name. (ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract. (4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via CCR accessed through https://www.acquisition.gov or by calling 1-888-227-2423 or 269-961-5757. FAR 52.212-4 Addendum to - Contract Terms (FEB 2012) Requirement to Complete USDA Privacy Basics Course USDA Policy requires that all Contractors who have access to processes or maintains protection of personal information maintained by the Forest Service successfully complete the USDA Privacy Basics training course. Contractors are required to complete the course prior to the performance start date or no later than 30 days after contract award or notice to proceed. The Contractor will be provided training course materials and instructions for course completion. FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) (a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government: (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee's employment. (3) Upon contract completion or termination. (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. AGAR 452.204-71 Personal Identity Verification of Contractor Employees (OCT 2007) (a) The Contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 2620-002 series. (b) Should the results of the PIV process require the exclusion of a Contractor's employee; the Contracting Officer will notify the Contractor in writing. (c) The Contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work. (d) The responsibility of maintaining a sufficient workforce remains with the Contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract. (e) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system. (f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR/COTR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive Contractor identity information from 800-5:00 Monday through Friday, 650 Wolfpack Way, Kalispell, MT. The Government will notify the Contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the Contractor's responsibility to meet all aspects of paragraphs (c), (d),and (e). AGAR 452.209-71 Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants (FEB 2012) Alternate I (FEB 2012) (a) This award is subject to the provisions contained in sections 433 and 434 of the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, as amended and/or subsequently enacted, regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it - (1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and (2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government. (b) If the awardee fails to comply with these provisions, the Forest Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections 433 or 434, amended and/or subsequently enacted. FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates, provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 2 years 6 months. FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within fifteen days; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years 6 months. FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (JUL 2012) (a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless- (1) The product cannot be acquired- (i) Competitively within a time frame providing for compliance with the contract performance schedule; (ii) Meeting contract performance requirements; or (iii) At a reasonable price. (2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following: (i) Spacecraft system and launch support equipment. (ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions. (b) Information about this requirement and these products is available at http://www.biopreferred.gov. (c) In the performance of this contract, the Contractor shall- (1) Report to the environmental point of contact identified in paragraph (d) of this clause, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; (2) Submit this report no later than- (i) October 31 of each year during contract performance; and (ii) At the end of contract performance; and (3) Contact the environmental point of contact to obtain the preferred submittal format, if that format is not specified in this contract. (d) The environmental point of contact for this contract is: Please contact the applicable POC. Distribution of Reports POC Technical Issues/BioPreferred Website Reporting Tool POC Cele Aguirre-Bravo Ron Buckhalt Agency (FS) POC USDA Program Manager BioPreferred Program BioPreferred Program 1621 North Kent Street 361 Reporters Building Arlington, VA 22209 300 7th Street SW Telephone: (703) 605-5144 Washington, DC 20024 Fax: (703) 605-5100 Telephone: (202) 205-4008 Agency website for reporting: http://www.biopreferred.gov/FARReporting/FARReporting.xhtml FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond March1, 2013. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond March1, 2013, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. FAR 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) (AUG 2012) This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11, 2012. (a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor. (b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns. (c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. FAR 52.236-7 Permits and Responsibilities (NOV 1991) The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition Regulations - https://www.acquisition.gov/far and the Agriculture Acquisition Regulations - www.usda.gov/procurement/policy/agar.html. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES 52.245-1 Government Property (APR 2012) 52.245-9 Use and Charges (APR 2012) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS The following attachments are a part of this solicitation and any resulting contract (see separate document(s)). Wage Determination No. 2005-2317, (Rev. 12), Dated 6/13/2012; Page(s) 9 Invoice Procedures for Western Montana Acquisition Zone, 4 pages SOLICITATION PROVISIONS FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): Federal Acquisition Regulations - https://www.acquisition.gov/far and the Agriculture Acquisition Regulations - www.usda.gov/procurement/policy/agar.html. FEDERAL ACQUISITION REGULATIONS (48 CFR CHAPTER 1) 52.212-1 Instructions to Offerors-Commercial Items (FEB 2012) 52.223-1 Biobased Product Certification (MAY 2012) *(As prescribed in FAR Subpart 23.4; also see list of designated items at http://www.biopreferred.gov/DesignationItemList.aspx) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications (DEC 2012) FAR 52.215-5 Facsimile Proposals (OCT 1997) (a) Definition.
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