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89--Q2 FY2016 CHEESE

Department of Justice, Bureau of Prisons | Published November 5, 2015  -  Deadline December 11, 2015

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is RFQ0407CHEESEJWF15 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84. The associated North American Industrial Classification System (NAICS) code for this procurement is 311513 with a small business size standard of 500.00 employees.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on will start on the date this solicitation is posted and will end on 2015-12-11 13:00:00.0 Eastern Time or as otherwise displayed at Destination shall be Greenville, IL 62246 The DOJ BOP Field Offices - FCI GREENVILLE requires the following items, Meet or Exceed, to the following: LI 001: Cheese, Sliced, (Real Cheese, Not Imitation), As specified in the Code of Federal Regulations, TITLE 21, CHAPTER I, SUBCHAPTER B, PART 133 -- CHEESES AND RELATED CHEESE PRODUCTS , Subpart B, 133.173 ,One of the following cheeses, (To be determined by the FSA), Pasteurized Process Cheese American, Cheddar, Provolone, Swiss, Colby, or Monterey Jack . Each of the ingredients used in the food shall be declared on the label. Manufacturer?s letters will NOT be accepted in lieu of labeling. (3000 LB AMERICAN), 1, LOT; LI 002: Cheese, Cheddar, U.S. Grade AA or A. ?Cheddar cheese? is cheese made by the cheddaring process or by another procedure which produces a finished cheese having the same physical and chemical properties as the cheese produced by the cheddar process and is made from cow's milk with or without the addition of coloring matter and with common salt, contains not more than 39 percent of moisture, and in the water-free substance, contains not less than 50 percent of milk fat and conforms to the provisions of ?19.500, ?Definitions and Standards of Identity for Cheese and Cheese Products.? Food and Drug Administration (21 CFR 19.500). Manufacturer?s letters will NOT be accepted in lieu of labeling (Bidder needs to indicate if cheese is Loaf/Block or Shredded Coarse). Packaging: 5 lb to 40 lb sealed Bags or containers. (400 LB 5LBS SHREDDED), 1, LOT; LI 003: Cheese, Mozzarella, Low-moisture Mozzarella, Part-skim Mozzarella, Low-moisture Part-skim Mozzarella, and Lite Mozzarella. As specified in the USDA Quality Specifications for Mozzarella Cheeses. The Cheeses may be in Loaf, Sliced, Shredded, or Diced forms. Milk fat ranging from not less than 45% on dry basis to 10.8% depending on type. Moisture content ranging from more than 45% to not more than 60% depending on type. Each of the ingredients used in the food shall be declared on the label. Manufacturer?s letters will NOT be accepted in lieu of labeling (Bidder needs to indicate if cheese is Loaf/Block or Shredded Coarse). Packaging: 5 lb to 40 lb sealed Bags or containers. (200 LB 5LBS SHREDDED), 1, LOT; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DOJ BOP Field Offices - FCI GREENVILLE intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DOJ BOP Field Offices - FCI GREENVILLE is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at There is no cost to register, review procurement data or make a bid on that are not currently registered to use should proceed to to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at Offerors may not artificially manipulate the price of a transaction on by any means. It is unacceptable to place bad faith bids, to use decoys in the process or to collude with the intent or effect of hampering the competitive process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. Bids/Prices per line item must not exceed four decimal places (when amount is broken down by unit price per line item). Bids that exceed the fourth decimal place may not be considered. Bids must not exceed four decimal places (when total amount is broken down by unit price). Bids that exceed the fourth decimal place may not be considered. As defined in the Federal Acquisition Regulation (FAR) 2.101, the terms ?offer? and ?offeror? refer to a response to a solicitation that, if accepted, would bind the submitter to perform the resultant contract. The terms ?bid? and ?bidder? refer to an offer submitted in response to an Invitation for Bid (IFB). The term ?proposal? refers to an offer submitted in response to a Request for Proposal (RFP). The terms ?quotation,? ?quote,? and ?quoter? refer to a non-binding submission in response to a Request for Quotation (RFQ) which is not an offer. Unless the Buyer indicates otherwise within a particular line item description, each Seller shall include in its online Bid/Proposal/Quotation individual pricing for all required line items in order to be considered for award (i.e., Do not use the ?Included in another line item? function when pricing each line item). If a line item cannot be separately priced, you must notify the buyer through the FedBid ?Submit a Question? feature regarding which line item(s) should be included in which other line item(s) and request reposting. Failure to comply with this term may result in the Bid/Proposal/Quotation being determined to be unacceptable. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid/Offer MUST be good for 60 calendar days after close of Buy, unless otherwise indicated. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at No partial shipments are permitted unless specifically authorized at the time of award. Q&A -Please submit all questions by using the 'Submit a Question' button. This buy will then be reposted with Q&A based on the questions that come in (if applicable). The Contracting Officer will indicate elsewhere in this Buy as to whether responses will be evaluated for award based either upon (a) price and pricing factors only (Bids/Quotes) or (b) price and other factors (Proposals/Quotes). All Bids/Proposals/Quotations must conform to the listed specifications or the Statement of Work. If award criteria are based upon (b) price and other factors, the Contracting Officer shall clearly indicate the criteria to be applied elsewhere in this Buy. In addition to providing pricing at for this solicitation, each Bidder/Offeror/Quoter must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this Buy. Submissions can be sent to For Exact Match Only Commodity Buys- NO SUBSTITUTIONS, EXACT MATCH ONLY. The Bidder/Offeror/Quoter may not substitute any item/service listed on this order without prior written approval from the BOP Contracting Officer. No other individual is authorized, either verbally or in writing to change part numbers, manufacturer, quantity, delivery dates, or any other specifications of this Buy. Items/services that do not conform to descriptions and part numbers found in this Buy will be rejected at the time of delivery causing a return at the contractor's expense. For all buys other than Exact Match Sellers MUST document what they are bidding for evaluation for award. Sellers must include, extended specs and/or manufacturer name and part numbers (if applicable). Failure to do this may result in non-consideration of the Bid/Proposal/Quotation. This information is REQUIRED in order for a seller?s Bid/Proposal/Quotation to be evaluated for award. FAR 52.211-6. Must be delivered by 01/15/2015 See Attachment. Bidder must agree with and comply with attached FAR clauses and conditions (see buy attachment). Award will be decided by best price, prior performance (late delivery, partial shipments, incomplete shipments, lack of contact with contracting officer) and compliance with national menu specifications. PAYMENT Per RFQ 12345-0001 the Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or Government Purchase Card. Awards exceeding $3000 will be accomplished through issuance of a Purchase Order. All awards under $3000 will be accomplished via the Government Purchase Card. NOTICE Referencing FAR 52.212-4(a) ? Supplies shall be ?nonconforming? if: 1 ? The supplies are recalled by the producer. 2 ? A local, state, or federal agency issues a public health alert regarding the supplies. 3 ? The facility or farm from which the supplies originated or were processed is found to have violated applicable local, state, or federal health and safety standards. This includes, but is not limited to, the Federal Meat Inspection Act, Poultry Products Inspection Act, or the Food Safety and Inspection Services directives and regulations. Fiscal Year: 2016 Quarter: 2nd. Institution: FCI Greenville DELIVERY SCHEDULE A complete delivery of all awarded items is expected during January 4 ? 15, 2015. (first month of the quarter). Deliveries will be made Monday thru Friday from 7:30 am to 2:00 pm. Federal holiday deliveries will not be accepted. Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor?s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. NOTE: Delivery schedules do have to be pre-arranged with the receiving warehouse. We are ?First Come, First Served? for deliveries. Warehouse Phone: (618) 664-6200 ext. 6013 DELIVERY REQUIREMENTS ? All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. ? All non-frozen, perishable foods must be delivered between 34 degrees F and 40 degrees F. ? All canned goods must be delivered above 34 degrees F and not frozen. ? All frozen foods must be delivered at 0 degrees F or below. ? Any product that indicates prior thawing will be refused. ? All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused. ? All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. ? All items will be closely inspected. ? Some items may require thawing and cooking to determine specifications compliance. ? Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. ? Items that fail to meet specifications will be refused. ? Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors? expense within two (2) weeks of noncompliance notification. ? If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
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