INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)
Smithsonian Institution, Office of the Chief Financial Officer | Published February 8, 2016 - Deadline March 10, 2016
1. CONTRACT INFORMATION: The proposed procurements listed here are unrestricted. The NAIC code is 541330, size standard is $15 million. This announcement is for the selection and award of one or more Security Architect-Engineer and Physical Security Specialist Support Indefinite Delivery Indefinite Quantity (IDIQ) Contracts that would provide design support for Smithsonian facilities. Eighty-five percent of work is anticipated to be in the Washington, DC metropolitan area including Maryland and Virginia. The remaining fifteen percent of the work is anticipated to be other geographical locations where Smithsonian Institution facilities are located including Arizona, Florida, Hawaii, Massachusetts, New Jersey, New York, Pennsylvania, Panama, Guyana and Belize. This contract is being procured in accordance with the Brooks Architect-Engineer (A-E) Act as implemented by FAR Subpart 36.6-Architect-Engineer Services. It is anticipated that the base IDIQ contracts will be for a period of one year with nine one-year options. After award of an IDIQ contract, A-E and Physical Security Specialist services will be provided on a work order contract basis. Individual work orders will not exceed $5 million per work order with an unlimited annual IDIQ contract amount. The selected firms must be capable of responding to and working on multiple, large task orders concurrently. Task orders will be awarded based on the Security A-Es and Physical Security Specialist current workload and its ability to accomplish the order in the required time, type of services required, previous experience, including customer satisfaction, performance and quality of deliverables under the current IDIQ, and geographic location. Contracts may be issued up to one year after selection approval, the government reserves the right to determine the quantity of contracts awarded.
2. PROJECT INFORMATION: Security architectural/engineering and physical security specialist services to be provided for the Smithsonian Institution may include but are not limited to the following: preparation of reports, risk and security assessments, studies and design criteria; surveys; programming; conceptual design; facilities assessment; facility and project master planning; presentations for project review by various bodies including the National Capital Planning Commission (NCPC), the Commission of Fine Arts (CFA), and the D.C. Historic Preservation Review Board; development of contract documents comprised of drawings and specifications for security systems and elements for a variety of routine and complex projects; cost estimating for project proposals and detailed construction cost estimating; value engineering; code compliance and accessibility review; commissioning; technical information for design-build requests for proposals. Post design and construction phase services may include construction bid and negotiation support, site visits, construction administration, shop drawing and submittal reviews, technical assistance, commissioning/start-up/fit-up design support and preparation of as-built record drawings. ESS A-Es will be expected to respond to Smithsonian requests for services with expediency, thoroughness and a high level of design quality. Projects may include, but are not limited to museums, zoological parks, research facilities, retail and food service facilities.
3. SELECTION CRITERIA: The Smithsonian Institution will interview only the most highly qualified submissions to this Solicitation. Firm evaluation and selection will be conducted in accordance with FAR 36.6 and will be based on the following primary criteria which are listed in descending order of importance:
A. Prime contractor and subcontractors' firm qualifications, experience and past performance in the following types of projects: Security design of a variety of sizes of new and renovations of museums, galleries, libraries, scientific/research/engineering facilities. Development of risk assessment reports to include risk identification/assessment and risk management/mitigation plans for security practices both operational & physical, chemical/biological/radiological (CBR) requirements, and blast/progressive collapse mitigation. Projects submitted must be only from the past 10 years and must demonstrate experience in addressing issues associated with National Landmark Properties, facilities accommodating large numbers of public visitors, renovation of facilities while maintaining operations, developing design build request for proposals. Responding firms are required to clearly identify disciplines to be performed in-house and those to be subcontracted. Firms must submit the names and supporting qualifications of all subcontractors.
B. Demonstration of specialized experience and technical competence of the staff with the following: Security design of a variety of sizes of new and renovations of museums, galleries, libraries, scientific/research/engineering facilities. Development of risk assessment reports to include risk identification/assessment and risk management/mitigation plans for security practices both operational & physical, chemical/biological/radiological (CBR) requirements, and blast/progressive collapse. Experience submitted must demonstrate experience in addressing issues associated with National Landmark Properties, facilities accommodating large numbers of public visitors, renovation of facilities while maintaining operations, developing design build request for proposals. The firm must have registered and licensed personnel, either in-house or through consultants, in the following key disciplines and areas of expertise: Project manager, architect, electrical engineer, security systems engineer, physical security specialist, structural and blast engineer, mechanical engineer, fire protection engineer, cost estimator. The evaluation of these disciplines will consider education, training, overall and relevant experience and longevity with the firm.
C. Capacity of the project team to accomplish the work within specified time constraints based on submittal of firms' current and projected workloads. Firms should demonstrate experience with large task order contracts and handling multiple, large task orders simultaneously. The availability of an adequate number of personnel in the key disciplines shall be presented to insure that the firm can meet the potential of working on multiple task orders for multiple customers in the required timeframes.
D. Firm competence as demonstrated by past performance on contracts in terms of work management, responsiveness, quality of work, cost control and compliance with performance schedules. A proposed Work Management and Design Quality Management Plan shall be submitted with your SF 330 and shall include an organization chart and address management approach, team organization, professional registration, coordination of in-house disciplines and consultants, and prior experience of the prime firm and any of their significant consultants on similar contracts. The plan shall also address quality control procedures, cost control, coordination of in-house disciplines and consultants, and scheduling procedures.
E. Firm location in reasonable proximity of Smithsonian Institution facilities, especially Washington, D.C. The primary office where the work will be performed and the staffing at that office shall be clearly indicated on the Work Management Plan. The geographic location of the firm will also be considered in order to evaluate the firm's knowledge of the potential project locations.
F. Computer capability. Contractor and subcontractors must be able to comply with Smithsonian Institution standards for documentation, drawings and specifications. These standards are available for viewing at the SI Facilities Architect-Engineer Information Center website, at http://sifacilities.si.edu/design/dm_guide/index.htm. Required proficiencies include the following: (1) Most recent AutoCAD; (2) Microsoft Office, including Project (3) Adobe Acrobat Professional; (4) 3-dimensional modeling, rendering and animation in specialized software such as Autodesk 3ds Max, Autodesk Maya; (5) Building Information Modeling in specialized software such as Autodesk Revit, Google SketchUp Pro, Graphisoft ArchiCAD, Navisworks, Onuma Planning System, as well as familiarity with IFC and Cobie file standards; (6) Experience with computer aided facilities management software such as Facility Center is highly recommended.
4. SUBMISSION REQUIREMENTS: The successful firms will be expected to sign a standard, unmodified, Smithsonian A-E contract.
Interested, qualified firms are invited to submit the required information as specified belowvia express mail or courier:
Christine GrantSmithsonian Institution, Office of Contracting & Personal Property Management 2011 Crystal Drive, Suite 350Arlington, VA 22202
Fax submissions will NOT be accepted.
The deadline for submission is no later than March 10, 2016 2:00 PM. EST
Firms must submit Parts I and II of the Standard Form 330 for the prime and joint venture(s). Part II of the SF330 must be submitted for each consultant. On SF 330, Part I, Block 5, include DUNS number for the prime firm. On the SF 330, Part I, Block F, provide the title and contract award dates for all projects listed in that section. Five (5) copies of the SF 330 are required. Failure to submit the completed SF 330 will render the submission unacceptable. Part I of the SF 330 shall have a page limit of 125 pages. A page is one side of a sheet. Font size shall not be less than 10 font. Preface the submission with an attached original and loose copy of a brief letter on company letterhead.
Questions shall be directed to Christine Grant in the Office of Contracting & Personal Property Management via email at firstname.lastname@example.org
The Smithsonian will dispose of submitted material 60 days after receipt unless a specific written request is made for its return. Returns will be at the expense of the firm submitting the information. THIS IS NOT A REQUEST FOR PROPOSAL