ACAN - SPECIALTY VAPOUR DEGREASING FLUID VICTORIA BC CANADA
Department of National Defence | Published November 19, 2015 - Deadline March 12, 2015
Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Gem Craft Chemical Limited 1433 15/16th Side Road Shanty Bay Ontario Canada L0L2L0 Nature of Requirements: 1) ADVANCE CONTRACT AWARD NOTICE (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or co nstruction to a pre-identified supplier, thereby allowing othersuppliers to signal their interest in bidding, by submitting a st atement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, or before th e closing date stated in the ACAN, thecontracting officer may then proceed with the award to the pre-identified supplier. 2) DEFINITION OF THE REQUIREMENT The Department of National Defense (DND), Fleet Maintenance Facility Cape-Breton located in Victoria, British Columbia has a large Baron-Blakeslee Vapour Degreaser tank which was custom built for its Chemical Plating Facility. The vapour degreasing solvent required to fill this tank must be free from ozone-depleting Hydrochlorofluorocarbons (HCFC-225/AK-225) and n-propyl bromide(nPB) compounds as these have been linked to a range of human health hazards, and must support effective cleaning of heavy oils, greases and waxes contaminants in accordance with the minimum essential re quirements detailed under paragraph3). The initial requirement consist of 832 liters (4 drums of 55 US Gallons/208L each), with the option to purchase up to two (2) ad ditional drums within 12 months from the date of award of the contract for top-up purposes. The only product identified as currently meeting DNDs operational and health and safety requirements detailed herein is the DuPontTMVertrel® SDG specialty fluid. 3) CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS) Any interested supplier must demonstrate by way of a statement of capabilities that the cleaning and degreasing fluid offered meets the following minimum MANDATORY requirement(s): 3.1 Must be free from ozone-depleting Hydrochlorofluorocarbons (HCFC-225/AK-225) and n-propyl bromide (nPB) compounds 3.2 Must work as a drop-in product in existing Blakeslee Vapour degreaser tank without modifications to the tank. 3.3 Must be able to remove heavy oils greases and waxes without use of co-solvents. 3.4 Must be compatible with a wide variety of metals without adverse effects to the substrates. Metals processed include: aluminum, steel, iron, magnesium, stainless steel, copper, and brass. 3.5 Must remain stable in its initial form for a minimum of 5 years from dateof manufacturing. 4) APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT This procurement is subject to the following trade agreements: - Agreement on Internal Trade (AIT) - North American Free Trade Agreement (NAFTA) 5) SET-ASIDE UNDER THE PROCUREMENT STRATEGY FOR ABORIGINAL BUSINESS Not Applicable 6) COMPREHENSIVE LAND CLAIM AGREEMENT(S) Not Applicable 7) JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER Gem Craft Chemical Limited is the only distributor of the DuPontTM Vertrel® SDG fluid in Canada. 8) GOVERNMENT CONTRACT REGULATIONS EXCEPTION(S): The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) " only one person is capable of performing the worK ". 9) EXCLUSIONS AND/OR LIMITED TENDERING REASONS The following limited tendering reasons are invoked under the: - Agreement on Internal Trade (AIT) - Article 506.12(b) " where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists "; and the - North American Free Trade Agreement (NAFTA) - Article 1016.2(b)" wh ere for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists ". 10) PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE Delivery will be FCA Free Carrier at Contractors facility Incoterms 2000. Initial purchasing quantity of 4 x 55-gallon/208L drums must be ready for pickup by DNDs designated carrier from the Contractors facility by no later than March 25, 2016 (MANDATORY). Onward shipment from the d elivery point to the consignee will be Canada's responsibility. Additional (optional) quantity of 2 x 55-gallon drums mustbe ready for pick-up within 90 calendar days from date of receipt of a contract amendment. 11) COST ESTIMATE OF THE PROPOSED CONTRACT The estimated value of the contract is CAD $ 67,000.00 (for up to 6 drums), FCA VirgilOntario Canada, including Applicable Taxes, Canadian cu stoms duties, and excise taxes. 12) NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER Gem Craft Chemical Limited 1433 15/16th Side Road Shanty Bay, Ontario L0L 2L0 Canada 13) SUPPLIERS RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact personidentified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 14) CLOSING DATE FOR A SUBMISSION OF STATEMENT OFCAPABILITIES The closing date and time for accepting statements of capabilities is as specified above. 15) ENQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES Enquiries and Statements of capabilities are to be directed to: Hélène Kobenter Supply Specialist Public Works and Government Services Canada Acquisitions Branch 1230 Government Street, Suite 401 Victoria, British Columbia Canada V8W 3X4 Telephone: (250) 363-3404 Facsimile: (250) 363-3344 E-mail address: email@example.com The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page, or in the subject line of the e-mail. ThisPWGSC office provides procurement services to the public in English. Delivery Date: Above-mentioned You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above. An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process. Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page. The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada.