Catering HEE London
Health Education England (HEE) | Published January 11, 2016 - Deadline January 11, 2016
F9405 INVITATION TO TENDER FOR THE PROVISION CATERING SERVICES FOR HEALTH EDUCATION ENGLAND
The Health Education England (HEE) Events Centre at Stewart House, University of London is a dedicated, purpose-built centre for events and meetings, with 27 rooms, open spaces, an auditorium and other facilities which requires a high quality, affordable and compliant Catering Service to provide sandwich lunches, salads, hot and cold buffets and other function services.
The Events Centre supports HEE’s commissioning and delivery process for recruiting, educating and training doctors, nurses and other clinicians in the London and South East region and nationally, and its activities include recruitment programmes, professional reviews, training courses, workshops, conferences, business meetings and executive committees.
The Catering Service will include the provision of catering for a wide variety of these events, for HEE and NHS staff, and for some external clients. Other types of periodic events may also take place from time to time and require catering services – e.g. open days, private parties, etc. On rare occasions, alcohol will require to be served.
The successful bidder will form part of a two-supplier call off framework for catering service orders placed by the HEE Events team based in the Events Centre.
The supplier will need to be flexible, and offer an “out of hours” service as well as during normal events centre opening hours; details are provided in the service specification.
The forecast total spend is expected to be c £200,000 per annum inclusive of VAT.
The contract period will be 2 years from 1st April 2016.
Offers are invited, for the supply, in accordance with the NHS Terms and Conditions of Contract for the provision of Services detailed in the specification provided in the Invitation to Tender (ITT) documents.
This ITT and resulting contract is for Health Education North Central and East London, South London and North West London shared services hereinafter referred to as ‘The Contracting Authority’. The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer either in whole or in part.
You are asked to note that all communication and tender proposal submission is to be made using the NHS South of England Procurement Services In-Tend Commissioning support e-portal and any queries should be sent via the clarification and correspondence function. Clarification will be published in the same way and any information divulged will be shared with all bidders.
It is the intention of the Contracting Authority to award a call –off contract to two suppliers for a period of 24 months.
There will be no guarantee of levels of uptake for the catering services, but it is anticipated the provision will be shared amongst two suppliers depending on capacity and event type.
Bidders are invited to a site visit to review the facilities on Tuesday 8th December 2015 at 11.00 am at the Events Centre – Stewart House, 32 Russell Square London WC1B 5DN
Please confirm attendance and attendees by noon on Friday 4th December 2015 via the clarification function on the e-portal.
The window for questions from Applicants will close at noon on Tuesday 5th January 2016, allowing time for answers to be posted and applicants to complete and submit their applications by noon on Tuesday 12th January 2016.
The Contracting Authority reserves the right to change dates and times or modify any stage of the process.
The Contracting Authority looks forward to receiving your submission.