The successful Supplier will be required to provide catering services for Sir Frederic Osborn School.
Sir Frederic Osborn School is a secondary school in Welwyn Garden City, Hertfordshire. On 1.3.2017, the school converted to foundation status. The school is currently considering converting to become an Academy.
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this Invitation to Tender (ITT) and the various requirements documents.
The Houses of Parliament is looking to award a new contract on behalf of the House of Lords Catering and Retail Service and the House Commons Catering Service for a Bicameral Stock Control and Purchasing System. This is to meet the corporate objective of both Houses of Parliament for providing value for money in the delivery of their catering services, through effective and efficient inventory management. Each House is a legal entity in its own right and outlets are owned by one or the other House, not jointly.
Revenue for both House of Commons' and House of Lords' operations is forecast to be over 13 000 000 GBP in the financial year 2016/17, with total annual covers/transactions estimated at over 1 500 000. In total, the 2 organisations employ around 400 staff. The stock control and purchasing system will be expected to serve the operational requirements of over 30 venues within 5 separate sites across the Parliamentary Estate, including the Palace of Westminster. There is currently no common stock management and purchasing system, and the Houses of Parliament is therefore seeking a solution that serves the catering departments in both Houses. Any solution should provide integration with the current EPOS and financial systems. Currently the catering department in the House of Commons uses Check SCM 3.5 as a Stock Management tool for stock control and purchasing. The House of Lords catering department does not have any Stock Management system for managing food and all processes are manual using spreadsheets. Beverages and souvenirs are managed using Micros Material control.
— Each House has its own finance system (Agresso) using different cost centre and General Ledger code structures.
— We are seeking a solution that can integrate with the existing EPOS and Events Management systems as well as interfacing with each houses finance system.
— We are seeking a system that will support both catering departments. In view of the above arrangements, the Houses of Parliament is flexible regarding your proposal; whether this is through 2 instances of the same system with the ability to be merged at a later stage, or 1 system to be used by both organisations.
The Authority is seeking a commercial ‘off-the shelf’ (COTS) solution; a bespoke solution would not meet the Houses of Parliament's ICT strategic goals. Any added development required to meet the requirements in the ITT should be offered as part of the standard product release; please see the tender documents for further details.
Consultants must be appropriately qualified and experienced, willing to engage with applicants and grantees to guide them towards achieving best practice.
Consultants must demonstrate continuous professional development through membership of an appropriate professional body and experience of working with clients from a range of different sectors.
We are seeking to recruit up to 50 individuals who can work across the UK.
Their experience should cover the following:
— Governance — Includes strategic organisational change; environmental sustainability (non-capital elements e.g. new policy on greening),
— Financial planning and management — Includes business planning; investment readiness (social investment),
— Asset transfer — Includes Community businesses,
— Income generation — Includes fundraising from private sources; Marketing and PR; Trading and Licensing; Catering and venue hire.
In order to provide maximum flexibility we intend to procure specialists, entitled Consultants, who must be available to assist in projects across the whole of the UK.
Consultants may be deployed across all of the key steps of our grant development, assessment and monitoring phases as noted below:
— First and/or second round application,
— Post completion evaluation and review.
The Consultants role on any individual case will be defined at the time of commissioning and will involve one or more of the following functions.
— Facilitating grantees to identify and remove blockages to the development and/or delivery of their project.
— Using specialist knowledge and experience to support grantees to help develop and deliver their project's vision.
— Supporting grantees to undertake learning and development opportunities relevant to their project's objectives.
B) Monitoring Projects:
— Undertaking risk assessment (building on HLF analysis) and developing an agreed risk monitoring plan. Providing mentoring support to reduce risk(s) in accordance with risk monitoring plan.
— Ensuring compliance with HLF requirements and reporting on progress against the project plan and project budget.
— Providing expert advice on project management arrangements, procurement and cost and programme plans to support HLF decision making.
— Evaluating projects and their impact on people, communities and heritage.
C) Providing Expert Advice:
—Supporting HLF's decision making process by commenting on aspects of a project application relevant to the Consultant's area of expertise.
D) Projects that have completed but are still in contract may require further consultancy support in line with one of the three roles above.
Business Development and Management Consultancy specialist expertise and skills — As described in II.1.4 of this notice.
Mentoring expertise and skills.
In addition to the specialist expertise described earlier, all Consultants must demonstrate skills and experience in Mentoring, namely the ability to:
— Use observing, listening and questions to understand the applicant/grantee's situation and facilitate their thought processes.
— Facilitate those involved with the project to identify solutions and actions.
— Support the project to achieve its aims and high quality work.
— Support the project to set goals and agree methods of measuring progress towards them.
— Help the project to develop the competencies needed to take the project forward without developing a dependency on the Consultant.
— Support the project to meet deadlines.
— Support the project to adopt best practice or fitness for purpose.
— Encourage a commitment to action and the development of lasting organisational growth and change.