C--LANDSCAPE ARCHITECTURAL SERVICES A-E IDIQ, SMALL BUSINESS SET-ASIDE, NAVFAC SOUTHWEST, SAN DIEGO, CALIFORNIA
Department of the Navy, Naval Facilities Engineering Command | Published April 14, 2016 - Deadline May 17, 2016
DESCRIPTION: ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM (SF) 330, ARCHITECTENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSAL (RFP) PACKAGE TO DOWNLOAD.
THIS IS A TOTAL SMALL BUSINESS SET-ASIDE PROCUREMENT. A market research study was conducted by NAVFAC Southwest that included an assessment of relevant qualifications and capabilities of potentially qualified firms. Upon review of the market research, the U.S. Small Business Administration (SBA) in Los Angeles determined that a Small Business Set-Aside procurement is appropriate. The NAVFAC SW small business office concurs with the SBA determination.
Architect-Engineer (A-E) services are required for a firm fixed-price Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for Landscape Architectural Services.
Projects under this contract will occur at various military installations located in the NAVFAC Southwest Area of Responsibility (AOR): California, Arizona, Nevada, Colorado, New Mexico, and Utah; but may be available to the NAVFAC area of responsibility (AOR) as approved by the NAVFAC Southwest (SW) Chief of Contracting Office (CCO). The preponderance of work is expected to be in southern California. The Offeror/Contractor must demonstrate adequate in-house staffing capability to self-perform at least 50 percent of the cost of the contract as required by FAR Clause 52.219-14(b) (1) Limitation on Subcontracting.
A-E Design and Engineering Services shall mainly provide for, but not be limited to, LANDSCAPE ARCHITECTURAL related services.
All A-E services will be in accordance with the scope of this contract, Industry Design Codes and Standards, and Department of Defense Unified Facilities Criteria (UFC); such as Antiterrorism, Energy and Sustainable Design, Safety and Health Requirements criteria. For this contract, the lead discipline shall be a registered Landscape Architect. The number of design task orders per fiscal year may vary and may involve surges of multiple projects with overlapping delivery dates.
Primary A-E services required: Preparation of Requests for Proposals (RFP) for Design Build (DB) projects; Design-Bid-Build (DBB) construction contract packages (i.e., full plans and specifications); site Investigations to support new development of facilities on raw land and/or redevelopment of existing facilities on developed sites.
Secondary A-E services required: Studies/reports related to the design of new facilities and/or renovation/repair of existing facilities; cost estimates; construction contract support services (CCSS) or post construction award services (PCAS).
Support A-E services which may be required: Technical reviews of government-prepared RFP for DB projects and/or full plans and specifications for DBB projects; preparation of planning and programming support documents; horticultural/arboricultural analysis and documentation, landscape architectural expertise in climate areas outside of California; coordination of various technical disciplines, such as, architectural, civil, and environmental.
Type of projects may include, but are not limited to, extensive irrigation design, including whole-site water auditing and report preparation and central control design; new construction and renovation/repair of large operational and training, commercial, institutional, industrial, research and development, medical, and quality of life buildings/facilities, recreational areas and parks, golf courses, site re-vegetation and or stabilization areas.
The maximum contract value may not exceed $5,000,000 aggregate total.
The minimum guarantee for the contract is $5,000. The minimum guarantee for the entire contract term (including option years) will be satisfied by the award of the initial task order. The minimum value of individual task orders executed under this contract is $5,000. The maximum value of individual task orders executed under this contract is $500,000. There will be no dollar limit per year. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. Contract term is for a one-year base period with four option periods. Each performance period will run 365 (366 for leap year) calendar days. The hourly rates will be negotiated for each performance period.
The Government may exercise the option period unilaterally. Per NFAS 17.208-100(c) (1), options for PCAS may be negotiated on individual task orders for unilateral exercise. The estimated start date is December 2016. The NAICS Code for this procurement is 541320 (Landscape Architectural Services) and the annual small business size standard is $7.5 Million.
The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. The contractor is not guaranteed work in excess of the minimum guarantee. Firms that provided Architect-Engineer services for a task order issued under the resulting contract are prohibited from participating on the subsequent construction contract.
This limitation also applies to subsidiaries/affiliates of the firm.
SELECTION CRITERIA AND SUBMITTAL REQUIREMENTS: Selection of Architects and Engineers, formerly the Brooks Act (PL 92-582) and Federal Acquisition Regulations (FAR) Part 36.6 selection procedures apply. The evaluation and selection will be based on the following criteria: Criterion 1, Professional Qualifications; Criterion 2, Specialized Experience and Technical Competence; Criterion 3, Capacity; Criterion 4, Past Performance; Criterion 5, Location and Knowledge of the Locality; Criterion 6, Quality Control; and Criterion 7, Volume of Work. Submitted SF330s (Architect-Engineer Qualifications) and related information will be evaluated to determine the most highly qualified firm based on criteria responses.
Criteria 1 and 2 are considered most important and of equal importance to each other; Criteria 3, 4, 5 and 6 are of lesser importance and listed in descending order of importance; and Criterion 7 is of lesser importance and will be used as a tiebreaker among firms considered to be technically equal. Evaluation of past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers may result in a firm being considered less favorably in the evaluation. In evaluating an Offeror’s capability, the Government will consider how well the offeror complied with these instructions.
All projects provided in the SF 330 (Architect-Engineer Qualifications) shall have been completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration.
Submission Requirements: The SF330, Part 1 submission is limited to thirty (30), 8.5”x11” pages (see definition). Information submitted beyond the stated page limitation, unless otherwise accepted, will not be considered in the evaluation. Submit one (1) original and three (3) copies of SF330 (Parts 1 and 2), addressing the selection criteria information below. Requested items not counted as part of the 30-page limitation are as noted herein.
Also submit one electronic copy of the complete SF330 on CD (Adobe Acrobat .PDF format).
SF330, Part 1, Sections B and C: In Block 5, in addition to the name of the firm, provide the firm’s Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information Services. In Block 9, in addition to the name of the firm, provide the DUNS number of each proposed team member.
SF330, Part 1, Section D: Organization Chart: In addition to requirements stated in the SF330 Instructions, identify on the submitted organization chart the relationships and lines of authority of the proposed team members, including key sub consultants, including the following:
- Firm employed with
- Job Title/Role
- Licensure, certification, and or accreditation
- Permanent geographic location of individual
Note: All individuals listed on the organization chart are not required to have a resume in Section E, such as administrative or lower level engineering positions.
This chart shall not be counted as part of the 30-page limitation. This chart must be affixed to the submittal to avoid separation in handling.
SF330, Part 1, Section E, Resumes of Key Personnel, CRITERION 1, PROFESSIONAL
QUALIFICATIONS: The evaluation will consider the professional qualifications of proposed key personnel (see definition) in providing relevant primary and secondary A-E services for project types identified for this contract. Include the geographic office location of the individual on the resume. All key personnel must be professionally registered/accredited (see definition) in their discipline. The designated Program Manager (see definition) shall be a professionally registered Landscape Architect and be an employee of the prime A-E firm.
The prime A-E firm shall have on staff a minimum of one (1) professionally registered Landscape Architect, in addition to the Program Manager, to perform the anticipated work of this contract. Key personnel demonstrating relevant experience with completed projects located in California may be considered more favorably in the evaluation.
Submission Requirements: Provide brief resumes of proposed key personnel who will specifically perform the relevant primary and secondary A-E services for relevant project types identified for this contract. Non-relevant information will not be considered. Resumes of personnel performing only support services (as listed above) are not required and will not be considered.
For each key personnel, indicate highest level of education achieved, number of years engaged in the discipline, and professional registration discipline, state, and number. Submit a copy of the applicable current professional registration/accreditation certificate (personnel with registration in multiple states need only submit a copy from one state). Certificate copies will not be counted in the 30-page limitation.
Key personnel resumes shall include, but not be limited to, individuals who will perform the functions of Program Manager, Design Quality Control Manager (DCQM), Sustainable Design Manager, and at least one (1) professionally registered Landscape Architect that is on the staff of the prime A-E firm.
See definitions at the end of this notice for registration and experience requirements. Resumes of these individuals shall demonstrate their depth of experience in their respective roles.
Each resume shall include a maximum of five (5) specific recently completed projects that best demonstrate the individual’s qualifications in performing the relevant primary and secondary A-E services listed for this contract. Projects not meeting these requirements will not be considered. Submit only projects in which the key personnel performed a significant role. Provide the month and year of completion of professional services for each project. Submit a brief description of the project within SF330, Section E, Block 19.
For each project describe: 1) Scope and cost; 2) Role and responsibilities of the key personnel; and 3) The specific A-E services performed by the individual that are relevant to the primary and secondary services required by this contract. Identifying only the individual’s job title will not provide sufficient information to determine their specific experience as it relates to services to be performed under this contract. Projects not meeting these requirements will not be considered.
For submittal purposes, a task order on an IDIQ contract is considered a project (see definitions), as is a standalone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards.
Examples of project work submitted that do not conform to this requirement will not be evaluated. For purposes of this evaluation, “recent” is defined as professional services completed during the period of May 17, 2011 through May 17, 2016. Projects must be complete as of the SF330 due date. “Completion” is defined as the date that the final design or design-build package was completed, or the date that the study/investigation was completed and submitted, and does not include construction support services. Projects not meeting these requirements will not be considered to demonstrate recent experience.
SF330, Part 1, Section F, Example Projects, CRITERION 2, SPECIALIZED EXPERIENCE
AND TECHNICAL COMPETENCE: The evaluation will consider specialized experience and technical competence of the proposed team relative to the primary and secondary A-E services for project types identified for this contract.
The evaluation will place more emphasis on experience in primary services. Projects completed by the prime A-E firm identified in Part I may be given more consideration in the evaluation process than projects of proposed subcontractors. Relevant projects completed in California may be considered more favorably in the evaluation process. Firms that demonstrate relevant experience with preparation of Request for Proposal for Design-Build project(s) may be considered more favorably in the evaluation process.
Submission Requirements: For the proposed team, submit a maximum of ten (10) recently completed projects (see definitions) that best demonstrate the overall team experience in performing the primary and secondary A-E services for project types identified for this contract.
Provide the month and year of completion of professional services for each project. Projects shall have been performed by the office(s)/branch(es) identified in SF330, Part 1, Section C. Projects not meeting these requirements will not be considered. To enable verification, firms should include the DUNS number along with each firm named in the SF330 Part I, Section F, Block 25. If the project is a Department of Defense/Government contract, include the complete contract number, including the task order number if applicable.
In SF330, Part 1, Section F, Block 24, submit a description of the project, including: 1) Type of project and its relevance to the scope of this contract; 2) Specific relevant A-E services performed by the firm; 3) Construction cost; 4) Relevant sustainable features (see definition) incorporated in the project (if none or if not applicable to the project, affirmatively state so).
For projects with LEED or equivalent sustainability certification, submit copies of the certificate or other supporting documentation (not counted in the 30-page limitation); 5) A-E fees for the project; and 6) Percentage of work self-performed by the prime A-E firm. Firms with multiple offices shall indicate which office(s)/branch(es) performed the A-E services. Additional requirements:
- At least two (2) projects shall demonstrate relevant experience with projects having professional fees of $50,000 or greater and be self-performed by the prime A-E firm. In accordance with FAR Clause 52.219-14 (b)(1) Limitation on Subcontracting, Self-Performance for A-E services is defined as the prime A-E firm having performed at least 50% of the contract performance for personnel for the project, with personnel from the prime A-E firm.
- At least three (3) projects shall demonstrate relevant experience with projects that are primarily landscape architecture design scope (primary element in the project construction cost).
- At least two (2) projects shall demonstrate relevant landscape design experience using regionally native plants/vegetation.
Note: A single project may satisfy more than one of the above minimum requirements.
For submittal purposes, a task order on an IDIQ contract is considered a project (see definitions), as is a stand-alone contract award. Do not list an IDIQ contract as an example of a completed project. Instead, list relevant completed task orders or stand-alone contract awards. Examples of project work submitted that do not conform to this requirement will not be evaluated. “Recent” is defined as professional services completed during the period of May 17, 2011 through May 17, 2016. Projects must be complete as of the SF330 due date. “Completion” is defined as the date that the final design or design-build package was completed, or the date that the study/investigation was completed and submitted, and does not include construction support services.
Projects not meeting the above requirements will not be considered.
If the proposed team is a joint venture (JV), submit information for relevant projects completed by the JV entity. If the JV does not have shared experience, projects may be submitted for each of the JV partners. In any case, do not exceed the ten (10) project limitation. In cases where the submitted project was performed by a JV, but all JV partners for that project are not on the team identified in Part I, Section C, specifically describe the relevant work performed by the JV partner(s) proposed for this contract.
In all cases, clearly describe the specific relevant work self-performed by the proposing firm and the firm’s roles and responsibilities on the project; do not include work that is not attributable to the proposing firm.
If the project description does not clearly delineate the work performed by the entity/entities teaming on this contract, the project may not be considered.
SF330, Part 1, Section G, Key Personnel Participation in Example Projects: Submit in accordance with the SF330 Instructions. From the total projects listed in Section F, provide a maximum of ten (10) projects.
SF330, Part 1, Section H; Additional Information requested by Agency: Address the remaining Criteria 3 through 7; additional sheets may be used up to the 30 page limitation for Part 1, if required. See submission requirements. Clearly identify the Criterion number and title.
CRITERION 3, CAPACITY: The evaluation will consider the Offeror’s capacity to accomplish the work in the required time and the capability to self-perform at least 50% of the contract value with in-house staffing.
Submission Requirements: Submit a narrative that demonstrates the firm’s capacity to accomplish work in the required time frames. Address key elements by identifying and discussing: 1) Present workload and capability to integrate work under this contract with other work; 2) Methodology the prime A-E firm will use to execute a minimum of 50% of the contract value with in-house personnel; 3) Availability of the project team (including subcontractors) for the specified contract performance period; 4) Capacity to accomplish multiple task orders simultaneously with overlapping dates; and 5) Strategy to meet surges in unexpected workload demand.
CRITERION 4, PAST PERFORMANCE: The evaluation will consider the Offeror’s past performance on relevant Government and/or commercial projects regarding quality of work, cost control, compliance with performance schedules, and customer satisfaction, with emphasis on example projects presented in Section F.
The evaluation will be based on past performance assessments and other available past performance information. Points of contact provided in the proposal may be contacted. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.
Submission Requirements: Submit a narrative to demonstrate Offeror’s past performance in effective project cost control: 1) Describe the firm’s cost estimating procedures and project cost control methods. Note: this refers to estimating and controlling the cost of the construction, and does not refer to the labor cost of performing the design services; and 2) Provide budget amounts, final construction cost estimates, and actual construction contract award amounts for at least five (5) projects submitted Section F.
Explain any differences between estimated and actual costs.
For projects provided as experience in Section F, list and provide copies of any applicable design awards received (not counted in the 30-page limitation). Clearly indicate to which Section F project the award applies; otherwise the information may not be considered.
Submit an A-E Contractor Appraisal Support System (ACASS), Contractor Performance Assessment Report System (CPARS), or a Past Performance Questionnaire (PPQ) evaluation for each project submitted under Criterion 2. If a completed ACASS/CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed ACASS/CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit to the client for each project.
If a PPQ is submitted, but an official ACASS/CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If an ACASS/CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the A-E is unable to obtain a completed PPQ from a client for a project before the response date set forth in this notice, the A-E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and client information for the respective projects. A-Es should follow-up with clients/references to ensure timely submittal of questionnaires.
If the client requests, questionnaires may be submitted directly to the Governments point of contact, Naval Facilities Engineering Command Southwest, Code RAQ20.JP, Attn: Jane Pamintuan, via email at email@example.com, prior to the response date. A-Es shall not incorporate by reference into their response ACASS/CPARS or PPQ evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Submitted ACASS/CPARS and PPQ evaluations will not be counted as part of the 30 page limitation and shall be attached to the SF330, behind the SF330 Part II document(s).
CRITERION 5, LOCATION AND KNOWLEDGE OF THE LOCALITY: The evaluation will consider the team’s location, demonstrated knowledge of and project experience within the geographic areas where projects are anticipated for this contract.
The preponderance of the work will be at Navy and Marine Corps installations in southern California. Prime AE firms with a local office in southern California may be considered more favorably in the evaluation.
Submission Requirements: Submit a narrative that demonstrates the team’s knowledge of and project experience within the geographic locations for anticipated projects on this contract. Include: 1) Location of the Offeror’s main office and any branch offices and subcontractor offices that will be utilized for this contract; 2) Description of team’s knowledge of, and project experience within, the targeted geographic areas; and 3) Description of team’s availability and ability to ensure timely response to requests for onsite support at Government installations throughout the NAVFAC SW AOR.
CRITERION 6, QUALITY CONTROL: The evaluation will consider the Offeror’s Design Quality Control (DQC) program for ensuring technical accuracy of the A-E work product and effective cross-coordination among various design disciplines. Firm’s that demonstrate a QC process that will minimize the government’s quality assurance (QA) effort in reviewing the A-E’s work product may be considered more favorably in the evaluation.
Submission Requirement: Submit a narrative that describes the DQC program that the prime A-E firm uses to ensure technical integrity of provided services. Address key elements by identifying and describing: 1) Offeror’s QC program that is used to ensure technical accuracy, effective coordination, and consistency of the A-E’s work product across all disciplines (including subcontractors); and 2) Process used for checking documents for coordination errors, omissions, conflicts, and discrepancies in the design/report documents; tracking changes and incorporating review comments.
For offerors who are joint ventures and/or teams with offices in a variety of locations, describe how the QC effort will be implemented across the various team offices.
Describe from which office the QC program will be managed/coordinated and the plan/methods to ensure effective QC and communication between offices.
CRITERION 7, VOLUME OF WORK: The evaluation will consider the volume of DoD work awarded to the prime A-E in the past 12 months with the objective of equitably distributing contracts among A-E firms, including minority-owned firms and firms without prior DoD contracts.
Submission Requirements: State the dollar amount of work previously awarded to the firm identified in the SF330 as the Prime by DOD in the past 12 months. Joint Ventures (JV) should list awards to the JV entity and separately list awards to each individual JV member for the time period.
Do not include work performed as a Subcontractor.
SELECTION INTERVIEW REQUIREMENTS: Personal interviews may be scheduled for firms slated as most highly qualified. Firms slated for interviews may be asked to explain or expand on information contained in their SF 330 submittal. Elaborate presentations are not desired. Note that joint ventures (JV) slated for interviews will be required to provide a copy of their JV Agreement prior to the interview.
ADDITIONAL INFORMATION: All information must be included in the submitted SF 330 package (cover letter, attachments, and excess information beyond the 30-page limit, unless otherwise excepted, will not be considered in the evaluation).
System for Award Management (SAM) Database: In accordance with FAR 52.204-7, System for Award Management Registration, ensure your firm has an active SAM entity record.
SAM is a Federal Government owned and operated free web site that consolidates the capabilities of CCR (Central Contractor Registration), ORCA (Online Representations and Certifications Application), and EPLS (Excluded Parties List System). SAM is the primary Government repository for current and prospective federal awardee information. Please complete your SAM registration for the same name and address identified as the submitting office on your SF330, with its associated CAGE code and DUNS or DUNS+4. Registration instructions and information can be accessed from the SAM home page at: https://www.sam.gov.
In accordance with the Selection of Architects and Engineers (formerly the Brooks Act), the A-E firm must be a registered/licensed architectural and/or engineering firm.
Provide evidence that your firm, subcontractor or proposed team members are permitted by law to practice the profession of Architecture and/or Engineering, i.e., State registration number, a brief explanation of the firm’s licensing in states that do not register firms, etc. Firms will be required to submit proof of required professional A-E registration/licensure prior to the interview phase of the selection process. This documentation is not counted as part of the 30-page limitation.
A-E firms meeting the requirements described in this announcement are invited to submit a completed SF330 package per the submission requirements to the office shown below. The submittal package (original, plus 3 copies and 1 CD) shall be received in this office (NAVFAC Southwest, Attn: Jane Pamintuan,, Code RAQ20.JP, 1220 Pacific Highway, San Diego, CA 92132) no later than, 2:00 P.M.
Pacific Time on May 17, 2016. Facsimile and emailed SF330 packages will not be accepted. Submittals received after this date and time will not be considered.
Read the following information carefully.
An Offeror risks the late receipt and rejection of their SF330 package when delivery is delayed until the last few minutes before the deadline. Offerors intending to deliver the SF330 package in-person are cautioned that the NAVFAC Southwest facility is located in downtown San Diego. It is recommended that the Offeror allow for delays driving through downtown San Diego caused by traffic (both freeway and downtown), train/trolley crossings, parking at the pay lots/meters near the facility, and gaining access to a secure Government facility.
No parking or offloading of SF330s is available at the Government facility. SF330s shall be delivered to the mailroom in Building 128 and reasonable time shall be allowed for mailroom personnel to receive and time stamp the SF330. The stamp time is determined by the NAVFAC Southwest facility mailroom time stamp device only, not by any other time keeping device that the Offeror may use or own. Immediately upon proposal delivery, the Offeror shall leave the premises of the Government facility. An Offeror that does not leave the premises may be requested to leave or be escorted off the premises.
THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN.
NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. It is the offeror’s responsibility to check the NAVFAC electronic solicitation website NECO (Navy Electronic Commerce Online) at: https://www.neco.navy.mil for any revisions to this announcement or other notices. Plan-holder list is available via the NECO website and an Interested Vendors List is available via the FedBizOpps website, www.fbo.gov, under this solicitation number. Address inquiries via email: firstname.lastname@example.org or via telephone: 619-532-4514.
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DEFINITIONS OF TERMS: SEE ATTACHMENT SYNOPSIS DOCUMENT