Request for Information: Vendors capable of providing Inventory Management, Production Control, Quality Assurance and Design Analysis software
Department of the Navy, Naval Sea Systems Command | Published October 6, 2015 - Deadline November 6, 2015
N00164-16-R-GR90 - Request for Information: Vendors capable of providing Inventory Management, Production Control, Quality Assurance and Design Analysis software - FSC 7030 - NAICS 541614 - Issue Date 06 October 2015 - Closing Date 06 November 2015
REQUEST FOR INFORMATION (RFI): The Government is issuing this RFI as part of a market survey in accordance with FAR 15.201(e) to determine the availability of software supporting Inventory Management, Production Control, Quality Assurance and Design Analysis.
This RFI is published to obtain information for use by NSWC Crane Division, for market research and planning purposes only; and is not a Request for Proposal, Invitation for Bid, or an announcement of a solicitation. There is no bid package or solicitation document associated with this announcement. This RFI is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to current and near-term abilities. Response to this RFI is strictly voluntary and will not affect any potential offeror's ability to submit an offer if a solicitation is released. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of preparing submissions in response to this RFI and the Government's use of such information. If a formal solicitation is generated at a later date, a solicitation notice will be published.
Information may be submitted by any government or non-governmental entity including commercial firms, non-profit organizations, and institutions of higher education with degree-granting programs in science and/or engineering (universities), or by consortia comprising such concerns. The Crane Division encourages participation by small business, small disadvantaged business, HUB Zone small business, woman-owned small business, veteran-owned small business, and historically black colleges and universities.
This RFI is interested in state of the art commercially available software designed to track/manage hundreds of thousands of material procurements, receipt and inspections, inventory processing, production and inspection processes, quality control and data/design analysis. While many software packages are commercially available to support the material procurement and inventory control requirements, NSWC Crane is particularly interested in commercial software packages that also support the quality control and design trend analysis as addressed within this RFI.
The Government may choose to visit, or host a visit from, any potential sources. This request for information/sources sought synopsis in no way implies either implicitly or explicitly that respondents will be compensated in any way by the Government for information provided.
All interested parties are strongly encouraged to submit an initial synopsis, (commonly referred to as white paper) per the information below by 6 November 2015. White papers should not exceed 15 pages, with an executive summary (short paragraph). Company and product literature, and/or other pertinent information for consideration of the Government may also be included.
Responses shall be:
1. Identified by the RFI number (N00164-16-R-GR90); and include: Company name, mailing address, e-mail address, telephone and fax numbers, website address (if available), and the name, telephone number, duns number, cage code and or tax ID number, as well as business size category (large, small, small disadvantaged, etc.) and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.
2. In electronic format (Adobe pdf or Microsoft Word) or hard copy format.
3. No more than (15) pages in length.
4. Written in 12-point, Times New Roman with normal (condensed) spacing.
5. Margins of 1" or greater on all sides.
6. Submitted to Contracting Officer as indicated below (prefer email but mailed hardcopy is acceptable).
Vendors are requested to specifically address how their software addresses each of the following ten (10) areas and inter action between each of the areas:
1. Component/Material Procurement.
Document/Track/Manage: Vendor/supplier; Cost; Part number; Purchase order; Lot number; Serial number; Production date; Delivery date; Design/fabrication; Target application/priority; Safety Hazards/Data Sheets; Service/shelf life; Disposition.
2. Component/Material Receiving.
Document/ Track/Manage: Part number; Purchase order; Lot number; Serial number; Received by; Location; Date; Receiving inspections; Inspection procedures; Special tools/equipment; Inspected by; Inspection results/data/traveler; Disposition; Reporting.
3. Inventory Management/Control.
Document/ Track/Manage: Material condition; Location; Target application / projected utilization; Storage requirements; Material Safety/hazards; Shelf life; Shelf inspection/service requirements; Restock projections; Procurement history; Receiving inspection history; Reporting.
4. Build/Fabrication Control.
Document/ Track/Manage: Assembly/sub assembly material makeup (traceability for ALL lower level parts/materials used to assemble product); Material/part identification/staging; Material processing/utilization; Build location; Build date; Build procedures; Special tools/equipment; In process inspections; Inspection location/date; Inspector; Inspection results/data/traveler; Disposition; Reporting.
5. Training Requirement Management.
Document/ Track/Manage: Workforce training requirements; Locations; Initial/refresher; Duration; Cost; Advanced notifications; Verification/certification; Reporting.
6. Problem History/Corrective Actions Records.
Document/ Track/Manage: Problem record identifier/number; Material number (part/lot/assembly/serial...); Problem description; Date identified; Identified by; Corrective action; Date CA identified; CA identified by; CA results; CA completed by; Date CA completed; CA approved/rejected by; Disposition direction; Disposition authority; Reporting.
7. Tooling/Equipment Calibration.
Tooling/equipment name/description; Inspection/calibration requirement; Inspection/calibration process duration; Inspection/calibration cost; Date last inspected/calibrated; Inspected/calibrated by; Inspection/calibration results (actual data); Date next inspection/calibration required.
8. Raw Data Collection Methods/Options.
Machine to machine automatic data recording; Bar coding (scanners/printers); Manual data entry.
9. Quality Control.
Track and implement process improvements; Accurate metrics; Efficiency and cost reduction studies; Risk analysis and what-if scenarios; Statistical process control - back office reports and technician alerts; Control plan implementation upon error identification; Problem history report tracking to product/process performance; Data mining for trend analysis of inputs, outputs, processes, customers; Greatly minimize labor cost of data collection for improvement projects; Greatly minimize labor cost to conduct root cause analysis.
10. Design Analysis/Trending.
Define/project production schedule impacts associated with changes in the product design, build, test, inspection. Changes may be made at the highest level assembly and/or at the lowest level part/material/component.
Correlate/identify success and failure trends associated with specific part/material utilizations, test/inspection results/values, build procedure variations/personnel/suppliers/lots/fabrication periods and /or any of the data digitally collected for the assembly throughout the life cycle.
Predict performance impacts/characteristics associated with material/process changes at the component/subassembly level. Rapid manufactured parts are a new and alternative manufacturing process that will be closely evaluated to support future part manufacturing options.
Vendors are requested to describe the company's past performance providing software to commercial and government organizations (when applicable). Vendors are requested to provide:
1. Name, telephone number, fax number, street address and e-mail address for Program, Technical, and Cost points of contact information.
2. Any available GSA or other government-wide contract information that may support the software application/utilization.
3. Please indicate if your company is certified to access unclassified technical data disclosing critical technology controlled in the U.S. by Department of Defense (DOD) Directive 5230.25 through the Joint Certification Program (JCP) accessible via the Internet at http://www.dlis.dla.mil/jcp/
Per Federal Acquisition Regulation (FAR) 52.215-3 Request for Information or Solicitation for Planning Purposes (Oct 1997):
a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation.
b) Although "proposal" and "offeror" may be used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.
c) This solicitation is issued for the purpose of: Obtaining information about commercial and government software solutions supporting Inventory Management, Production Control, Quality Assurance and Design Analysis. This market research will be used to support planning purposes only; it is not a Request for Proposal, Invitation for Bid, or an announcement of a solicitation. If a formal solicitation is generated at a later date, a solicitation notice will be published.
All responses shall be unclassified. All assumptions, including any assumed Government support, shall be clearly identified. All proprietary and restricted information shall be clearly marked. All information marked as proprietary information will be safeguarded to prevent disclosures to non-government personnel and entities.
Contractors must be properly registered in the Government System for Award Management database (SAM). Offerors may obtain information on SAM registration and annual confirmation requirements by calling 1-866-606-8220, or via the Internet at www.sam.gov.
This request for information does not constitute an Invitation for Bids (IFB), a Request for Quote (RFQ) or a Request for Proposal (RFP) and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract. The US Government is in no way liable to pay for or reimburse any companies or entities that respond to this announcement. Any costs incurred by interested companies in response to this announcement will NOT be reimbursed.
All information received in response to this notice that is marked proprietary will be handled accordingly. No contract will be awarded by issuing this RFI. Acknowledgement of receipt of responses will not be made, nor will respondents be notified of the NSWC Crane's view of the information received. Do not send any material that requires a non-disclosure agreement or identify information that is business sensitive. Responses to this notice will not be returned. Telephone calls/questions or inquiries will not be accepted. All information provided becomes U.S. Navy property and will not be returned. All proprietary information will be treated appropriately. Your interest in this response is appreciated.
White papers may be submitted any time prior to expiration of this announcement. Electronic submissions and hard copy submissions will be reviewed if received by the closing date and time. All information marked as proprietary information will be safeguarded to prevent disclosures to non-governmental personnel and entities. Submissions regarding this announcement may be directed to the Contracting Officer, Mr. Richard Colvin, Code 0221, telephone: 812-854-4389, e-mail: email@example.com. The mailing address is: COMMANDER; ATTN MR RICHARD COLVIN BLDG 121 CODE 0221; NAVSURFWARCENDIV; 300 HIGHWAY 361; CRANE, IN 47522-5001. Please reference: Request for Information/Sources Sought Announcement Number (N00164-16-R-GR90) when responding to this notice. The technical POC is Mr. Stephen Sheridan, e-mail: firstname.lastname@example.org, telephone 812-854-3823.
Please refer to announcement number N00164-16-R-GR90 in all correspondence and communication.