Grocery Supply and Delivery
Department of Agriculture, Forest Service | Published April 17, 2015 - Deadline May 8, 2015
(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation is incorporated. The awarded contract will be firm fixed price.
(2) This solicitation is issued as a Request for Quotation (RFQ).
(3) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-81.
(4) The solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 445110 Supermarkets and Other Grocery (except Convenience) Stores. The Small business size standard is $32.5 million in annual sales.
(5) The Combined synopsis/solicitation is for the purchase of the following commercial items.
Grocery Supply and Delivery to Spotted Bear Ranger Station
The intent of this solicitation is to obtain quotes for firm fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) of grocery items and delivery to Spotted Bear Ranger Station. It is anticipated that there will be approximately 22 weekly orders of unknown quantities.
Send quote to: c/o Flathead National Forest
650 Wolfpack Way
Kalispell, MT 59911
Offers shall include:
DUNS NUMBER: _____________________________
Schedule of Items
See Attachment Schedule_Clause
In order to be eligible for award, potential contractors must comply with all requirements for Central contractor Registration found at www.sam.gov.
The Forest Service is in need of reliable grocery supply for field personnel working from the administrative sites on the Spotted Bear Ranger District. Due to the remote location of the work sites, in many cases within designated Wilderness, logistical coordination for receiving and compiling orders, then distributing the groceries to the field is centralized at the Spotted Bear Ranger Station. A standardized order form is used, and orders are placed and deliveries occur weekly from June to mid-October.
Scope of Contract
The solicitation is for the purchase and delivery of grocery items as specified to the Spotted Bear Ranger Station. The Contractor shall furnish everything necessary, including, but not limited to all labor, equipment, supervision, transportation, supplies, and incidentals to deliver the groceries to the Spotted Bear Ranger Station weekly as ordered. A grocery order listing items and quantities will be provided for each weekly request.
This contract is a Performance Based, Indefinite Delivery, Indefinite Quantity (IDIQ) contract for a less than one year.
Location and Description
The groceries will be delivered to the Spotted Bear Ranger Station located at Mile Marker 55 Forest Road #38. This is a distance of approximately 55 miles south of Martin City, Montana.
The bid items will be firm fixed price for the duration of the contract and may not be changed without authorization from the Contracting Officer. When a brand name is not specified or identified a (generic) or value brand item is requested, such as Western Family or Kroger.
See attached Excell spreadsheet with itemized list of items. (2015 IDIQ Breakout)
Delivery: Groceries must be delivered to the Spotted Bear Ranger Station between 8:00am and 4:30pm. Frozen goods must arrive at Spotted Bear in a frozen condition (not beginning to soften). Perishable products (dairy, etc.) must be kept cool until arrival at Spotted Bear. All products must be protected from moisture and dust during transport.
Product Substitution: Where a manufacturer or supplier changes or replaces a product, and there is no substantial difference (generally the same type and quantity of product) it may be substituted without contract modification. In the case that the standard case packaging changes; a new price will be calculated using the individual unit price as a basis for calculation. When there is a substantial change in the new product (i.e. a different individual unit price), or a different brand/product must be substituted, the new price will be set by a contract modification.
Delivery Orders may be issued at any time during the contract period. Grocery order will be submitted to the Contractor by 10:00 a.m. Monday mornings for delivery or pickup on the same Friday. Contract time for individual Delivery Orders may extend past the last day of the total contract period.
The contract time for this contract will begin upon award of contract. The last date a Delivery Order may be executed is October 30, 2015.
The Contracting Officer and/or any individual identified in Authorized Ordering Activities herein may issue Delivery Orders with the Contractor. Order(s) may be issued by mail, facsimile, electronic commerce, or orally and confirmed in writing. Delivery Orders will be issued at least 5-calendar days prior to the delivery date. Delivery Orders will be considered as being "issued" at the time they are mailed, faxed, transmitted or verbally issued by the Contracting Officer or those authorized. If more than one method is used to place the order, the date of the earliest provable method will be the date of issue.
Authorized Ordering Activities
In addition to the Contracting Officer for the parent contract, the authorized officials shown below may issue Delivery Orders under this contract: Any Contract Specialist assigned to the USDA Forest Service, Western Montana Acquisition Zone, within the limits of their authority; as well as Gail Workman, Deb Mucklow, Seth Carbonari, Tad Wehunt, Laura Mills Nelson, Jim Flint. Only the delivery order form established will be authorized for orders. No orders exceeding $15,000.00 may be made by other than procurement officials.
Method of Calculating Payment
Case Lot Order: The payment will be number of case lot units delivered mulitiplied by the contract case lot unit price. In the situation where a change by a manufacture or vendor has changed the number of individual units in a case the individual unit cost will be used for a new calculated price, assuming individual units are substantually unchanged.
Delivery: The contract delivery price will be paid for each delivery to Spotted Bear Ranger Station.
Basis of Award and Evaluation of Quotes
The Government will make contract award to a single Contractor. Price evaluation will be based on an actual typical historical order from 2014. The order will be pre-selected prior to solicitation of this contract. The quoted prices from this solicitation along with one delivery price will be used to calculate a priced order, which will determine best value pricing. Award will be issued to the quoter whose quote, as determined by the Contracting Officer, provides the best value to the Government considering price in accordance with FAR 13.106-2.
Invoice Processing Platform (IPP)
The Forest Service is utilizing the Invoice Processing Platform (IPP) for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. IPP is a secure Government-wide, Web-based invoice processing service. Visit http://www.ipp.gov to learn more.
Upon award of a contract, Contractors must enroll at https://www.ipp.gov/vendors/enrollment-vendors.htm. Contractors shall submit all invoices electronically via IPP. Paper copies of invoices will no longer be accepted.
Delivery orders against the contract will be paid by electronic transfer no later than 30 days after receipt of invoice. A signed copy of the IDIQ Fixed Rate spreadsheet will be supplied to the Spotted Bear Ranger District at the time of delivery. An invoice will be placed to the Government no less than monthly. Multiple delivery orders may be invoiced on the monthly invoice. IPP invoices will have copies of the IDIQ Fixed Rate spreadsheet attached.
Central Contractor Registration
Vendor shall be registered in the SAMs System for Award Management www.sam.gov
Formerly Central Contracting Registration (CCR). This database requires vendor to update or re-verify information each year.
Assistance can be obtained by contacting the local Procurement Technical Assistance Center (PTAC), at no charge. The Kalispell PTAC office phone number is 406-257-7711.
6) FAR52.212-1, Instructions to Offerors-Commercial, applies to this acquisition Excel spreadsheet is attached listing groceries that may be ordered.
(7) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, must be completed on line at www.Sam.gov.
(8) Additional clauses are applicable and are included or referenced.