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SS16050 — Records Management Service

Kent County Council | Published February 9, 2017  -  Deadline March 10, 2017
cpvs
79996100

This requirement is for a Records Management Service within the Libraries, Registration and Archives Service within the Growth, Environment and Transport Directorate.

The KCC Records Management Service team offers a storage and retrieval service for semi-current records which are created and managed by the Council. The KCC service is managed by a team who prepare the boxes for upload to the storage supplier; and who arrange for the retrieval of records from the supplier. The team also identifies records for disposal. As of 21.11.2016 the Council had 74 128 boxes in store.

As part of the procurement process, tenderers will be required to satisfy a number of mandatory requirements in relation to the service, including:

— The Council's specialist requirements,

— Storage facility general requirements,

— Storage facility security requirements,

— Transportation of records,

— Upload of records,

— Retrieval of records,

— Disposal of records,

— Provision of records management supplies.

The contract is anticipated to commence upon 1.7.2017 and will continue for a period of 5 years with an option to extend for a 2 further periods of 2 years and 1 further period of a year, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal.

Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk).

SS16050 — Records Management Service

Kent County Council | Published February 9, 2017  -  Deadline March 10, 2017
cpvs
79996100

This requirement is for a Records Management Service within the Libraries, Registration and Archives Service within the Growth, Environment and Transport Directorate.

The KCC Records Management Service team offers a storage and retrieval service for semi-current records which are created and managed by the Council. The KCC service is managed by a team who prepare the boxes for upload to the storage supplier; and who arrange for the retrieval of records from the supplier. The team also identifies records for disposal. As of 21.11.2016 the Council had 74 128 boxes in store.

As part of the procurement process, tenderers will be required to satisfy a number of mandatory requirements in relation to the service, including:

— The Council's specialist requirements,

— Storage facility general requirements,

— Storage facility security requirements,

— Transportation of records,

— Upload of records,

— Retrieval of records,

— Disposal of records,

— Provision of records management supplies.

The contract is anticipated to commence upon 1.7.2017 and will continue for a period of 5 years with an option to extend for a 2 further periods of 2 years and 1 further period of a year, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal.

Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk).

Public Health DPS Opportunity — Healthy Weight Services

Kent County Council | Published February 3, 2017
cpvs
85000000

Healthy Weight Services for Children and Young People aged 5 to 19 in West Kent Districts.

Kent County Council in partnership with Sevenoaks, Tunbridge Wells and Tonbridge and Malling councils are looking for looking for an organisation or consortium or organisations to deliver evidence based healthy weight services for Children and Young People aged 5 to 19. Delivery will be in Sevenoaks, Tunbridge Wells and Tonbridge and Malling District Boundaries.

The successful provider must look to engage children and young people aged 5 to 19 whose weight is equal to or above the 91st centile. Delivery is at level tier 2 of the healthy weight pathway and must include group family weight management programmes and the option of one to one interventions The key aim of the services is to enable children, young people and their families to achieve and maintain a healthy weight and to reduce prevalence of excess weight in children and young people.

The programmes must comply with NICE guidelines and focus on diet and healthy eating habits, physical activity and reducing the amount of time spent being sedentary. The programme should include the development of client led strategies for changing the behaviour of all family members. Delivery is to commence in April 2017.

Process.

How to bid for the tender opportunity.

Kent County Council's currently runs a Dynamic Purchasing System (DPS) for Public Health Services (notice number: 323771-2014) to allow the Council to buy Public Health Services from a list of approved providers who meet a certain minimum standards and agree to a common set of contractual terms approved providers will then be able to bid for the Council's contracts to deliver Public Health Services.

Only providers who are currently on the Public DPS can receive the Healthy Weight Services tender documentation, so if you wish to tender for the opportunity then you must apply and be accepted onto the DPS.

How to join the DPS.

Prospective providers who wish to join DPS, must go to the Kent Business portal contract opportunity page by clicking the below link and express an interest in the SS 13 164 Public Health Dynamic Purchasing System.

https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&opp_id=OPP-HIS-9P7H-VMZCSE&contract_id=CONTRACT-9P7C-VYG25K&org_id=ORG-KENT-8YKEYH&from=

— A link to the DPS application will be sent via email which you must complete and submit via the Kent Business portal no later than 12:00 noon Thursday 9.2.2017.

— Submitted DPS applications will be assessed and prospective providers will be notified if they have successful joined the DPS.

— If successful in joining the DPS, prospective providers will automatically be sent a copy of the Healthy Weight Services tender documentation when published (date to be confirmed but by late February 2017).

Already on the DPS

Please note that there is no need to reapply to join the DPS if your organisation is already been successfully admitted to the Public Health Services DPS because you will automatically receive the Healthy Weight Services tender documentation when published (date to be confirmed but by late February 2017).

Already expressed an interest but did not submit a DPS application.

Please note that if your organisation has previously expressed an interest in joining the DPS but did not submit a DPS application then please just log into your Kent Business portal supplier account and locate the contract number SS 13 164 Public Health Dynamic Purchasing System to retrieve the application form.

Guidance on how to use the Kent Business portal.

However if your organisation is having any issues then please use the guidance document titled Kent Business Portal –Supplier guidance which can be found on the supplier page on the portal or contact the Care Procurement team via procurement.care@kent.gov.uk and we will endeavour to assist you with any issues.

SS 13 164 Public Health Dynamic Purchasing System

Kent County Council | Published September 22, 2014  -  Deadline September 21, 2018
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15151000

Background

 

Kent County Council (the council) is the largest county council in England covering an area of 3,500 square kilometres. It has an annual expenditure of over £900m on goods and services and a population of 1.3m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils seven clinical commissioning groups and 289 parish/town councils.

 

The Council has a statutory responsibility for Public Health and procures a number of services, which aim to improve the health of the population and reduce health inequalities across the county.

 

The Opportunity

  

The Council is setting up a Dynamic Purchasing System (DPS) for Public Health Services to allow the Council to buy Public Health Services from a list of approved providers who meet a certain minimum standards and agree to a common set of contractual terms

 

Approved providers will then be able to bid for the Council’s contracts to deliver Public Health Services.   The DPS will remain open for new providers to join at any time.

 

Expression of Interest and Tender Process

 

Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button located at the bottom of this page. Note that in order to successfully submit your interest you will first need to register for an account. After registration is complete and you've received your login details you should return to the advert for the opportunity and express your interest.

 

You will then be emailed an invitation to submit a Questionnaire to be added to the DPS. Further guidance regarding how to use this portal can be found attached to the bottom of this advert.

 

Questions and Communication

 

Please direct all questions and communication through the Kent Business Portal via the discussions facility. Further guidance can be can be found within the guide located at the bottom of this page.

 

 

Public Health DPS Opportunity — UK Public Health Register training programme

Kent County Council | Published January 27, 2017
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85000000

Kent County Council (the council) is the largest county council in England covering an area of 3,500 square kilometres. It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000.

The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district council's seven clinical commissioning groups and 289 parish/town councils. The Council has a statutory responsibility for Public Health and procures a number of services, which aim to improve the health of the population and reduce health inequalities across the county.

The contract opportunity.

Kent County Council will shortly be inviting tenders to deliver cohorts of programmes for Public Health Practitioners to gain the UK Public Health Register (UKPHR) across Surrey & Sussex and London

The programmes are as follows:

— Commentary Writing and Mapping Workshop — This one-day workshop supports public health practitioners to develop and understand how to form a portfolio of evidence against the UKPHR practitioner standards for registration.

o Surrey and Sussex — This workshop will take place on the 22.5.2017 in a location based within Surrey and Sussex.

o London — This workshop will take place on the 20.3.2017, in a location based London.

— Fast Track Learning Days– These 3, 2-day programme are set over a period of 4 months. This programme supports public health practitioners to produce a portfolio of evidence against the UKPHR practitioner standards for registration. Fast Track Learning Days are for those Practitioners who have chosen and are eligible for the Fast Track Route to Registration.

o

Surrey and Sussex — 13th & 14th of July, 7th & 8th September, and 5th & 6th October 2017 in a location based within Surrey and Sussex.

o London — 24th and 25th of April, 5th and 6th of June, and 3rd and 4th July in a location based in London.

— Portfolio Development Group — This is an opportunity for practitioners to have face to face support for their portfolio writing and evidence mapping. They attend 6 one day programmes over a period of 18 months. They are closed groups, usually containing 8-12 practitioners. The groups will be a mixture of action learning, 1:1 individual support and portfolio writing. Led by a facilitator, the group members will submit their portfolio for assessment and work towards verification within the timescales set. The dates for programme within both areas will be confirmed in the near future.

Further cohorts will be made available subject to uptake and interest for the programme.

Each of the programmes must be delivered by an accredited UKPHR assessor or an accredited UKPHR verifier (training must be current).

There will be an optional extension for a further cohort/s subject to uptake and interest for the programme.

Additional information.

Kent County Council currently hosts the Kent, Surrey and Sussex Practitioner Registration Support Scheme (the Scheme). Established in 2011, this Scheme adopts a regional approach, modelled on the UKPHR public health practitioner standards for identifying and developing the public health practitioner workforce. Furthermore, the Scheme demonstrates regional commitment to ensure a high quality public health practitioner workforce to accepted standards.

Since its inception, the Scheme has supported 61 practitioners to work towards professional registration with the UK Public Health Register (UKPHR). In addition, more than 60 public health consultants, specialists and senior managers have been trained in using the standards as verifiers, assessors or mentors.

Tendering Process.

How to bid for the tender opportunity.

Kent County Council's currently runs a Dynamic Purchasing System (DPS) for Public Health Services (notice number: 323771-2014) to allow the Council to buy Public Health Services from a list of approved providers who meet a certain minimum standards and agree to a common set of contractual terms approved providers will then be able to bid for the Council's contracts to deliver Public Health Services.

Only providers who are currently on the Public DPS can receive the tender documentation for the UKPHR Programmes, so if you wish to tender for the opportunity then you must apply and be accepted onto the DPS.

How to join the DPS.

Prospective providers who wish to join DPS, must go to the Kent Business portal contract opportunity page by clicking the below link and express an interest in the SS 13 164 Public Health Dynamic Purchasing System

https://www.kentbusinessportal.org.uk/procontract/supplier.nsf/frm_opportunity?openForm&opp_id=OPP-HIS-9P7H-VMZCSE&contract_id=CONTRACT-9P7C-VYG25K&org_id=ORG-KENT-8YKEYH&from=

— A link to the DPS application will be sent via email which you must complete and submit via the Kent Business portal no later than 12:00 on Wednesday 8.2.2017.

— Submitted DPS applications will be assessed and prospective providers will be notified if they have successful joined the DPS.

— If successful in joining the DPS, prospective providers will automatically be sent a copy of the tender documentation when published (date to be confirmed but by late February 2017).

Already on the DPS.

Please note that there is no need to reapply to join the DPS if your organisation is already been successfully admitted to the Public Health Services DPS because you will automatically receive the tender documentation when published (date to be confirmed but by late February 2017).

Already expressed an interest but did not submit a DPS application.

Please note that if your organisation has previously expressed an interest in joining the DPS but did not submit a DPS application then please just log into your Kent Business portal supplier account and locate the contract number SS 13 164 Public Health Dynamic Purchasing System to retrieve the application form.

Guidance on how to use the Kent Business portal

If your organisation is having any issues then please use the guidance document titled Kent Business Portal –Supplier guidance which can be found on the supplier page on the portal or contact the Care Procurement team via procurement.care@kent.gov.uk and we will endeavour to assist you with any issues.

SS14 142 - Older Persons Residential Care, Nursing Care and Respite Care services

Kent County Council | Published April 5, 2016  -  Deadline April 5, 2020
cpvs
32100000

Title: SS14 142 - Older Persons Residential Care, Nursing Care and Respite Care services

Advertisement Description

The Provision of a Dynamic Purchasing System Framework (DPS), for Older Persons Residential Care, Nursing Care and Respite Care services

This opportunity is open to Providers of all or any of the following:

Lot 1 CQC Registered Residential Homes or “care homes without nursing” for the provision of Long Term, Short Term and respite care services

Lot 2 CQC Registered Nursing Homes or “care homes with nursing” for the provision of Long Term, Short Term and respite care services

Lot 3 Providers of Bariatric care services

Lot 4 Call off  Block contract for  the provision of multiples of 2 beds for short term Respite care services across Kent

Lot 5  Residential care home providers able to offer ‘day’ services

Kent County Council (the Council) is the largest local authority in England covering an area of over 3,500 square kilometres. It has an annual expenditure of over £1bn for goods and services and a population of 1.4m. The Council provides a wide range of services on behalf of its residents, operating in partnership with 12 district councils, 289 parish/town Councils, eight Clinical Commissioning Groups and the NHS.

The Council has recently published its five year Strategic Statement, Increasing Opportunities and Improving Outcomes, (http://www.kent.gov.uk/about-the-council/strategies-and-policies/corporate-poli cies/increasing-opportunities-improving-outcomes).  This strategy is focused on the delivery of our vision statement to “improve lives by ensuring every pound spent in Kent is delivering better outcomes for Kent’s residents, communities and businesses” through our achievement of our core outcomes.

The Council, through this DPS framework contract, seeks to ensure that the older persons residential and nursing care market within Kent remains sustainable and that there is and will be a range of appropriate accommodation available for all adult social care clients. The Service shall deliver a 24 hour, 365 days (366 each leap year) Residential and Nursing, long and short term care environment for older people, usually over the age of 65 (Sixty Five), which will be dependent on their individual needs.

This service will assist the Council in meeting its key strategic outcomes:

· 'Older and vulnerable residents are safe and supported with choices to live independently’

· ‘To provide effective and high quality Residential and/or Nursing care for older persons’.

The outputs to be achieved by the service are:

· A positive experience from the personal care and living environment.

· Improving Health and Wellbeing.

·  An ongoing high quality of life.

·  A maintained independence and reduced need for Care and Support.

· Personal Dignity

·  Choice and control.

·  Safe environment.

·  Freedom from Discrimination and Harassment.

The Council are inviting Expressions of Interest from CQC registered providers for the provision of Older Persons Residential, Nursing and Respite care services.

The contract will be open to the following Public sector organisations:

·         NHS Ashford CCG.

·         NHS Canterbury and Coastal CCG.

·         NHS Dartford, Gravesham and Swanley CCG.

·         NHS South Kent Cost CCG.

·         NHS Swale CCG.

·         NHS Thanet CCG.

·         NHS West Kent CCG

·         South East Commissioning Support Unit (SECSU)

·         Medway CCG

·         Medway Council

·         Kent & Medway (NHS) Partnership Trust

Joining the DPS will be the only way to access the Council’s new guide prices, if any, for all clients, even those receiving services under the current contract. Such access requirements will apply to both new and current Council Providers.

Key Submission Dates

This Dynamic Purchasing System (DPS) Framework contract opportunity will initially be open from 18 November 2015 for expressions of interest and submission via the Kent Business Portal until the 18 December 2015.

This opportunity will re-open again at the end of March 2016 and will remain open throughout the lifetime of the contract. It is envisaged that this new contract will commence from the 04 April 2016. 

The expected duration of the contract is 04 April 2016 – 31 March 2020 with two extension options of twenty four months.

Tendering Process

This will be a one stage process.

Stage 1 – The Expression of Interest and Invitation to Tender stage.

If the potential Provider wishes to apply then the tender documentation is available via the Kent Business portal (www.kentbusinessportal.org.uk).   The documentation will need to be downloaded and submitted back to the Council via the Kent Business Portal.

Information that must be completed and submitted:

Ø  Mandatory Selection Criteria 

Ø  Proof of CQC registration and latest inspection report

Ø  Award criteria (per Care Home; Appendix B Quality & Capability Questionnaire and Schedule 2 Pricing) 

Ø  Acceptance of Terms and Conditions

Ø  Parent Company Guarantee (if applicable)

Ø  Schedule 7 Commercially Sensitive Information

Ø  Schedule 9 Sanctions & Escalations (table highlighted in yellow under 3.3)

Tendering Schedule

The Council will proceed to evaluate all responses received from providers and will aim to award a contract to all successful providers within 15 calendar days (pending clarifications). Please note this may take longer due to demand and resource.  

The final submission date will be published in due course and any new requests to join the DPS Framework after this date will not be accepted.

The Council reserves the right to modify any dates quoted subject to rationale reasoning.

The Strategic Sourcing & Procurement team is the lead within the Council on all procurement matters and are undertaking the tendering and contracting for this requirement.  Please direct all communication via the Kent Business Portal which can be found at the following web address: www.kentbusinessportal.org.uk. Any communication outside of this will be redirected to the Kent Business Portal  

Please note that you will have to register in order to use the portal.

 

SS15 124 Home to School Transport — DPS

Kent County Council | Published August 12, 2016  -  Deadline November 1, 2026
cpvs
60000000, 60170000, 60130000, 60100000, 60120000

Kent County Council (the Council) is the largest county council in England covering an area of 3 500 square kilometres. It has an annual expenditure of over 900 000 000 GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.

The Council procures and manages transport for children/students with special educational needs in line with the requirements placed on it by Government, through the home to school statutory guidance: www.gov.uk/government/uploads/system/uploads/attachment_data/file/445407/Home_to_School_Travel_and_Transport_Guidance.pdf

The Council is setting up this DPS in order to Tender Home to School transport as well as a wide range of social care transport requirements.

The Contractor will be required to deliver children/students to school in a safe and efficient manner, ensuring they are ready for learning. They will be expected to deliver them home at the end of the day, in a safe and efficient manner. The Contractor will also be expected to embed a pro-active communication process which takes into account the requirements of the Council, school and the parents/guardians of the individual client.

Whether a child attending school or a child requiring transport these children may have conditions covering:

— Learning difficulties;

— Mental health conditions;

— Behavioural, emotional and social difficulties;

— Speech, language and communication difficulties;

— Autistic spectrum disorder;

— Visual impairment;

— Hearing impairment;

— Multi-sensory impairment;

— Physical disability; and,

— Hidden disability.

Further background and technical information can be found within the tender documentation.

Expression of Interest and Tender Process.

Expressions of interest will only be accepted via the Kent Business Portal. In order to submit your interest in this opportunity please select the ‘Login and Express an Interest’ button.

SS16050 - Records Management Service

Kent County Council | Published February 7, 2017  -  Deadline March 10, 2017
cpvs
79996100

This requirement is for a Records Management Service within the Libraries, Registration and Archives Service within the Growth, Environment and Transport Directorate. The KCC Records Management Service team offers a storage and retrieval service for semi-current records which are created and managed by the Council. The KCC service is managed by a team who prepare the boxes for upload to the storage supplier; and who arrange for the retrieval of records from the supplier. The team also identifies records for disposal. As of 21st November 2016 the Council had 74,128 boxes in store. As part of the procurement process, tenderers will be required to satisfy a number of mandatory requirements in relation to the service, including: The Council's specialist requirements Storage facility general requirements Storage facility security requirements Transportation of records Upload of records Retrieval of records Disposal of records Provision of records management supplies Contract award will be based on the Most Economically Advantageous Tender based upon the criteria specified within the Invitation to Tender. The final stage of evaluation of this tender will be undertaken using an e-auction. The contract is anticipated to commence upon 1st July 2017 and will continue for a period of five years with an option to extend for a two further periods of two years and one further period of a year, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk)

SS16066 Highways Term Maintenance Contract Prior Information Notice (PIN)

Kent County Council | Published February 15, 2017  -  Deadline March 9, 2017
cpvs
45233100

Kent County Council (the Council) is the largest county council in England covering an area of 3,500 square kilometres. It has an annual expenditure of over £900m on goods and services and a population of 1.3m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 305 parish/town councils. The Council is responsible for maintaining over 8700km of carriageways and 6300km of footways across the County. The Council's current Highways Term Maintenance Contract is due to expire on the 31st August 2018 and as part of the Commissioning Cycle, the Authority is keen to understand market conditions before it develops its procurement strategy. During the initial five year term, the average spend of the contract was £45m per annum, but with a challenging forecast in public sector funding, it is highly likely this will be less in the future. The current contract includes (but is not limited to) the following services: Winter Service Provision - i.e. pre-salting of our highway network in accordance with our policy. Drainage Maintenance and Capital Projects - i.e. gully cleansing, drainage investigation and repairs Structures Maintenance - i.e. bridge repairs and construction Patching and Small Resurfacing Services - i.e. pothole repairs and patching of the highway General Maintenance - i.e. kerbing works, slab and brick works, guard railings, signs and reactive hand lining Surface Treatments - i.e., surface dressing, high friction surfacing, micro asphalts and slurry sealing Emergency and out of hours Response - i.e. provision of a 24 /7 /365 emergency highways service to deal with any highway related incidents. Highway Schemes Delivery - i.e. construction of smaller civils and traffic related schemes Signs, lines and barriers Streetlighting routine maintenance, replacement of asset and emergency response (this will be removed from the new contract) Contractors who wish to express an interest must submit a brief overview of works and services they can provide. This is to be no more than three A4 pages (no less than font size 11) detailing their services, experience and past performance, previous clients and demonstrate what they could contribute should they be invited to take part in this market engagement exercise. The Council will use these submissions to select suitable organisations to be invited to the events. Information regarding the exercise will be communicated to the invited organisations including full details of the process. The requested information must be submitted via the Kent Business Portal no later than 12pm (noon) on Thursday 9th March 2017. The Council will inform the selected organisations in preparation for the Market Engagement Events that will take place on the 20th, 21st, 29th and 30th March 2017. Organisations not invited as part of this process will not be precluded from applying to take par
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