SEEMiS Group LLP (‘SEEMiS’)is a Limited Liability Partnership owned and managed by Scotland's 32 local authorities. SEEMiS is seeking to co-develop a replacement system for the existing education management system used throughout Scotland by Educational Establishments.
SEEMiS is seeking a co-developer, to develop a replacement for its existing Management Information System (‘Existing MiS’). The replacement exercise is known as the ‘Next Generation’ project, and the replacement system is known as the ‘Next Generation System’.
Existing MiS
The Existing MiS is used by all of Scotland's 32 local authorities in order to manage their nurseries, primary schools and secondary schools. It is accessed by 47 000 active users, and processes records for 2 500 schools/nurseries and 670 000 active students.
Each of the 32 local authorities is a member of SEEMiS (each a ‘Member’).
The Existing MiS holds the ‘Golden Record’ for all children in Scottish Local Authority education, from nursery through to completion of their education. It holds several million additional, archived records.
The Existing MiS has been in operation for a number of years.
It is based on a range of technologies including SQL Server, JAVA, JBoss and Glassfish. It delivers a solution providing, but not limited to, the following key functionality:-
— Core School Administration — Enrolments & Placements, Student Records, Attendance, Timetabling, Staff Records, School Calendar, Staff Allocation, Notifications & Messaging, Behaviour Support etc.;
— Payment Management & Associated Feeds — Processing of applications for e.g. EMA, Clothing & Grants etc.;
— Wellbeing — Planning and Supporting the wellbeing of children;
— Business Intelligence — Management Information reporting on finance, SQA results, Attendance, Census etc.;
— Nursery Administration — Management of nurseries including applications;
— Monitoring and Reporting — Pupil attainment monitoring and reporting;
— Supply Teacher Booking — Records of supply teachers and associated booking; and
— Pupil Transport — Administration of home to school transport.
Some of the technologies used in the Existing MiS are approaching end of life in terms of supportability.
Next Generation System
The Next Generation System will replace the Existing MiS. As such it will need to provide much of the same functionality.
SEEMiS will be the lead for all customer/Member engagement, including the elicitation of detailed functional requirements. SEEMiS will: i) conduct engagements with its customers/Members prior to the start date of the anticipated contract under this procurement (‘the Contract’); and ii) engage with the successful bidder (‘the Supplier’) to formulate a final agreed work programme for the Contract.
The Next Generation System should be a ‘best of breed’ solution that will build upon the high standards of service currently delivered and that will be responsive to emerging and future Local Authority/Education sector requirements.
Fundamental to the Next Generation System is the provision of open standard based API's that will allow for best of breed, secure integration to Member and third party systems / products.
The Next Generation System must allow for rapid development of additional modules by SEEMIS, and should support a multi-tenant architecture (each of the 32 Members being the data controller for their own data).
SEEMIS needs to be able to further develop/configure Next Generation System after the contract work advertised here is complete. The Next Generation System will have a minimum expected life of 10 years from go-live. That go live is scheduled for 24 months after the start date of the Contract.
The Supply, Maintenance and Monitoring of Network Hardware and Ad-hoc Procurement of IP Handsets.
The Council's outline requirements are as follows:
— The ability to source and supply a range of network equipment directly from a variety of manufacturers. The current equipment range is highlighted in Attachment 10 of the tender documentation.
— Refresh/replacement of existing network equipment at the Council's discretion.
— Product solution and lifecycle updates to ensure that the Council is aware and informed of product developments.
— Benchmarking of prices throughout the duration of the contract.
— Build and installation of the network equipment to any location in South Lanarkshire approved by the Council or to shared data centre hosting facilities some of which may be outside the South Lanarkshire Council area.
— The use of automated tools to roll out pre-configured builds to networked equipment.
— Support of network equipment.
.....Operating system.
.....Software licence management.
.....Hardware and software asset management.
.....Network & performance management.
.....Fault and warranty management.
.....Participation in problem management.
.....Moves and changes.
.....Patch management notification.
— Effective use of relevant new and emerging technologies which will enable the Council to meet its business objectives.
— Preparedness to work with the Council to deliver solutions in a flexible way and to explore ways to reduce service costs throughout the duration of the contract.
— Identify efficiencies through innovation in the delivery of the required supplies and services.
— Contract, programme, project and account management including:
.....service proposals to address the specified requirements.
.....service level agreements.
.....quarterly reporting.
.....continuous improvement plans.
.....annual performance appraisal.
— Quarterly invoicing.
— Consultancy services.
The following optional services may be required from time to time:
— Extended operating hours.
— Patch management.
— Supply and quarterly billing of Cisco Unified Communications Manager software maintenance and support.
— Supply and quarterly billing of Cisco Contact Centre Express software maintenance and support.
— Supply and quarterly billing of Cisco Meraki hardware and software maintenance and support.
The estimated annual value for support services is 87 000 GBP; in addition to an average annual product spend of 270 000 GBP. Therefore the estimated value of the contract over the whole contract life including any extension period is 2 142 000 GBP. This value is purely indicative and should not be interpreted as a guarantee of contract value. It should be noted that requirements for the Services may vary over the contract period.
SEEMiS Group LLP (‘SEEMiS’) is a Limited Liability Partnership owned and managed by Scotland's 32 local authorities.
SEEMiS is seeking to co-develop a replacement system for the existing education management information system used throughout Scotland by Educational establishments.
SEEMiS Group LLP (‘SEEMiS’) is a Limited Liability Partnership owned and managed by Scotland's 32 local authorities.
At the heart of the MIS system are pupil and staff records which are maintained through functional modules that support key business processes such as enrolment, attendance, timetabling, assessment and well-being. With appropriate data sharing agreements in place necessary information is provided to strategic bodies responsible for the education direction in Scotland including ScotXed and SQA.
SEEMiS is seeking to co- develop a Next Generation MIS solution that will better support local authorities in this digital age. The current system has been in operation for a number of years and SEEMiS is seeking an experienced organisation to assist with the development of a new best of breed solution that will build upon the high standards of service currently delivered and ensure that emerging and future requirements from the education sector are recognised.