EOI – Sudan - Individual consultants - IFMIS implementation and change management specialist – PFMMCBP – 08 2015
| Published August 28, 2015
REQUEST FOR EXPRESSION OF INTEREST – INDIVIDUAL CONSULTANTS
Republic of Sudan
Ministry of Finance and Economic Planning
The Public Financial and Macroeconomic Management Capacity Building Project (PFMMCBP)
IFMIS IMPLEMENTATION AND CHANGE MANAGEMENT SPECIALIST
1. The Ministry of Finance and Economic Planning (MoFEP) has received a grant from the African
Development Fund (ADF) towards the cost of the Public Financial and Macroeconomic Management
Capacity Building Project (PFMMCBP), and intends to apply part of the agreed amount for this grant to
payments under the contract for IFMIS implementation and change management consultant.
2. The IFMIS implementation and change management specialist under this contract, will support IFMIS
implementation through reviewing of MoFEP existing business processes, developing functional and
user requirements for IFMIS, help in consolidating beneficiaries Charts of Accounts (CoA) and Budget
Classification, ensuring reforms pertaining to core PFM processes, identifying needs and providing
support in designing capacity building and change management strategies, plans and training needs.
He/she will be part of the PIU team and will report directly to the Project Manager of the PIU.
3. KEY DUTIES & RESPONSIBILITIES
3.1. Reviewing and supporting the roll-out of the IFMIS Implementation Plan in collaboration with
core-process business managers at MoFEP to ensure ownership and sustainability;
3.2. Contributing in preparing and developing functional and user requirements and system testing
for all functional and user requirements and system testing with project technical focal points
and sub committees.
3.3. Constituting technical teams responsible for the exhaustive review of the existing business
processes in preparation for implementing modernized (enhanced) workflows;
3.4. Ensuring reforms pertaining to core PFM processes are reflected in the business-process
reviews. The core processes include: General Ledger, Purchasing, Accounts Payables,
Budgeting, Cash Management, Accounts Receivable, Payroll and Human Resource
Management Information System, Internal Audit and External Audit. Systems innovations will
also include asset modules and payments processed using electronic funds transfer facilities;
3.5. Phasing strategy for IFMIS implementation and future roll-out plans in collaboration with senior
management of the MoFEP;
3.6. Supporting the implementation of the IFMIS in collaboration with IFMIS supplier to ensure the
functionality of core PFM processes are consistent with the IFMIS Implementation Plan and the
business process review report;
3.7. Support core business-process managers to identify and train a critical mass of professional
cadres in IFMIS-related processes pertaining to their areas;
3.8. Develop a new Chart of Accounts (CoA)and Budget Classification consistent with the IMF-
3.9. Develop training modules on the use and application of the new Chart of Accounts/Budget
Classification and provide support in practical staff training sessions;
3.10. Develop a mapping strategy from the old to the new coding system and disseminate it widely to
3.11. Developing data migration strategy from the existing bespoke system to the IFMIS and support
end-users to transfer budget and accounting data from the old to the new system;
3.12. Developing change management and capacity building strategy for IFMIS implementation and
supporting its implementation;
3.13. Ensuring the functional and user requirements and system testing are conducted according to
implementation plan and business process review master document;
3.14. Monitoring and proposing adjustments to implementation plans and actions as necessary;
3.15. Supporting technical focal points and committees to identify specific capacity building
requirements and define the skills needed for the different participating stakeholders;
3.16. Support the building of knowledge by preparing, storing, archiving of relevant documentation for
all IFMIS planned and implemented activities including progress reports, study tours,
independent reviews and M&E reports;
3.17. Support the review and establishment of adequate IFMIS Program governance structures
including Technical Implementation Committee and Steering Committee.
4. REQUIRED EDUCATION, EXPERIENCE AND SLILLS:
4.1. An advanced degree in Accounting, Economics, Business Administration, Finance, or other
related field. An advanced degree in IT with experience in budget and accounting processes
would be highly preferred. Certification in project management (PMP/PgMP/PRINCE2P/MPM) is
an added advantage.
4.2. At least ten (10) years of working experience in PFM reforms with specific focus on budget and
accounting reforms in public sector, including at least TWO IFMIS/ Government Resource
Planning (GRP)/ Government Financial Management and Information System (GFMIS) - end-
to-end full cycle implementations as a Project Manager. Project management experience
managing System Development Projects is an added advantage.
4.3. Fluency in English. Fluency in Arabic is highly preferred.
4.4. Knowledge of project management software (MS Project, Primavera, @task
4.5. Excellent in system development tools as Rational Rose, testing software.
4.6. Excellent in data modified and government organizational design interfacing in PHP and
4.7. Advanced Knowledge in MS Excel Including Pivot tables, Scenario Planning.
4.8. Good public speaking and presentation skills using Power point or Open Office.
5. The Ministry of Finance and Economic Planning now invites eligible regional or international individual
consultants to indicate their interest for the consultancy service described above. Interested consultants
must provide information indicating that they are qualified to perform the services (C.Vs, description of
similar assignments, experience in similar conditions, availability of appropriate skills, etc.).
6. Expressions of interest must be delivered to the address below by 17 September 2015 at 3:00 pm
(Khartoum local time) and mention “IFMIS Implementation and Change Management Consultant”.
Attn: Project Manager
The Public Financial and Macroeconomic Management Capacity
Building Project (PFMMCBP)
Ministry of Finance and Economic Planning
Elbaraka Tower, 11th floor, ElzubirBasha St
Khartoum-Sudan/ Fax: (+249)183773609
Office Phone :( +249)183799463 / 183799462
Cell Phone: (+249) 0961347774
Only shortlisted candidates will be contacted for interviews and any form of canvassing shall lead
to automatic disqualification.